How to hire a corporate administrative assistant

How to hire a corporate administrative assistant, step by step

Here's a step-by-step corporate administrative assistant hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a corporate administrative assistant job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new corporate administrative assistant
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   Before you start hiring a corporate administrative assistant, identify what type of worker you actually need. Certain positions might call for a full-time employee, while others can be done by a part-time worker or contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A corporate administrative assistant's background is also an important factor in determining whether they'll be a good fit for the position. For example, corporate administrative assistants from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   This list presents corporate administrative assistant salaries for various positions.

   Type of Corporate Administrative Assistant	Description	Hourly rate
   Corporate Administrative Assistant	Secretaries and administrative assistants perform clerical and administrative duties. They organize files, prepare documents, schedule appointments, and support other staff.	$13-21
   Administrative Support	Administrative support specialists provide different types of governmental assistance. They carry out varied clerical duties in almost all industries... Show more	$12-25
   Administrative Staff	As the administrative staff, they primarily provide administrative and secretarial support for the department. Typically, they do report-writing, filing and scheduling, and payroll... Show more	$27-48

2. Create an ideal candidate profile

   Common skills:

   • PowerPoint
   • Provides Administrative Support
   • Phone Calls
   • Expense Reports
   • Data Entry
   • Excellent Organizational
   • Excellent Interpersonal
   • Conference Calls
   • Payroll
   • Purchase Orders
   • Financial Reports
   • Office Equipment
   • Administrative Tasks
   • SharePoint

   Check all skills

   Responsibilities:

   • Manage and develop the daily clinical schedule for the in-patient rehabilitation staff taking into consideration Medicare guidelines and staffing ratios.
   • SAP and SharePoint document updates for all vehicles and units daily.
   • Publish documents to the department intranet home page and in SharePoint.
   • Check credit and edit reports for errors using the as400 platform.
   • Create and build templates, proofread, prepare and review drafts and final edits.
   • Transfer inventory in AS400 system as well as change product locations and ensuring those changes are accurate.

3. Make a budget

   Including a salary range in your corporate administrative assistant job description is a great way to entice the best and brightest candidates. A corporate administrative assistant salary can vary based on several factors:

   • Location. For example, corporate administrative assistants' average salary in georgia is 36% less than in connecticut.
   • Seniority. Entry-level corporate administrative assistants earn 34% less than senior-level corporate administrative assistants.
   • Certifications. A corporate administrative assistant with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in a corporate administrative assistant's salary.

   Average corporate administrative assistant salary

   $36,155yearly

   $17.38 hourly rate

   ---

   Entry-level corporate administrative assistant salary

   $29,000 yearly salary

   Updated January 22, 2026

4. Writing a corporate administrative assistant job description

   A corporate administrative assistant job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. To help get you started, here's an example of a corporate administrative assistant job description:

   Corporate administrative assistant job description example

   As a multimarket firm, we touch many areas of life: from designing highways and bridges that connect people, to clean water systems, to hospitals and corporate campuses of the future. That's why we're able to offer endless opportunities for people to hone their skills and strengthen their understanding of different disciplines and perspectives. Administrative Support is central to the success of the firm and behind all the hard work is a team of really sharp, down-to-earth people who love a good challenge - and a good time.
   
   Gresham Smith is looking for a Part-Time Administrative Assistant to support our Lexington office.
   Responsibilities may include:
   Primary support for office staff, department managers and business development leaders as needed with project-specific, and general, duties. Answer phones, route calls, take messages, answer inquiries, place conference calls, greet incoming clients/guests. Phone system administration.Maintain voice mail system. Type letters, memos, reports, narratives, and proposals from handwritten notes or other sources, as well as format the Gresham Smith way; edit and proofread materials such as letters, technical documents and forms, contracts, reports, and meeting notes. Produce or maintain project tracking information such as insurance certificates, contracts, and other misc. project data. Organize and maintain office. Order supplies and service work. Arrange office equipment and facilities maintenance. Process incoming/outgoing faxes. Miscellaneous copying. Process and distribute all outgoing and incoming mail and packages through USPS, UPS, FedEx, courier and overnight services. Assist with coordination of bi-monthly submittal of time sheets. Schedule and coordinator appointments, calls, travel, training classes and site visits including ordering food, set up, and clean up as required. Process weekly expense reports for staff. Prepare check requests as needed, including society memberships, licensure renewals,and miscellaneous invoices. Support project specifications preparation, as needed.
   
   Minimum Qualifications
   
   High school diploma (or GED) is required; prefer Bachelor's degree / Associate's degree in Business Administration or equivalent field. Good communication skills; oral and written Consistent professional dress and manner Able to contribute positively as part of a team, helping staff as requested Able to lift up to 20 lbs. 1-3 years' experience supporting an Architectural/Engineering/Design firm, is preferred. Deltek Vision, Newforma software knowledge also preferred Excellent Microsoft Office Suite skills including Word, Excel, PowerPoint and Teams
   
   Gresham Smith is committed to fostering a diverse workforce and is proud to be an Affirmative Action/Equal Opportunity Employer of Minorities/Women/Protected Veterans/Individuals with Disabilities. All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, age, national origin, veteran status, disability, or any other classification protected by law.
   
   Gresham Smith will not accept unsolicited resumes from recruiters, headhunters, contract recruiters, search firms or employment agencies. An executed GRESHAM PLACEMENT SERVICES AGREEMENT (PSA) is required prior to any payment obligation for either a referral or recruiter fee.In the event a recruiter or agency submits a resume or candidate without a previously executed PSA, GRESHAM SMITH explicitly reserves the right to recruit and hire those candidate(s) at its discretion, and without any financial obligation whatsoever to the recruiter or agency.Any such unsolicited resume or candidate contact information, including those submitted directly to GRESHAM SMITH'S hiring managers or any other employee, shall become the property of GRESHAM SMITH upon receipt.

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5. Post your job

   To find the right corporate administrative assistant for your business, consider trying out a few different recruiting strategies:

   • Consider internal talent. One of the most important sources of talent for any company is its existing workforce.
   • Ask for referrals. Reach out to friends, family members, and current employees and ask if they know or have worked with corporate administrative assistants they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit corporate administrative assistants who meet your education requirements.
   • Social media platforms. LinkedIn, Facebook and Twitter now have more than 3.5 billion users, and you can use social media to reach potential job candidates.

   Post your job online:

   • Post your corporate administrative assistant job on Zippia to find and recruit corporate administrative assistant candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Your first interview with corporate administrative assistant candidates should focus on their interest in the role and background experience. As the hiring process goes on, you can learn more about how they'd fit into the company culture in later rounds of interviews.

   It's also good to ask about candidates' unique skills and talents. You can move on to the technical interview if a candidate is good enough for the next step.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new corporate administrative assistant

   Once you've found the corporate administrative assistant candidate you'd like to hire, it's time to write an offer letter. This should include an explicit job offer that includes the salary and the details of any other perks. Qualified candidates might be looking at multiple positions, so your offer must be competitive if you like the candidate. Also, be prepared for a negotiation stage, as candidates may way want to tweak the details of your initial offer. Once you've settled on these details, you can draft a contract to formalize your agreement.

   It's equally important to follow up with applicants who don't get the job with an email letting them know that the position has been filled.

   To prepare for the new corporate administrative assistant first day, you should share an onboarding schedule with them that covers their first period on the job. You should also quickly complete any necessary paperwork, such as employee action forms and onboarding documents like I-9, benefits enrollment, and federal and state tax forms. Finally, Human Resources must ensure a new employee file is created for internal record keeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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