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Corporate administrative assistant skills for your resume and career

Updated January 8, 2025

6 min read

Quoted experts

Dr. Mike Peterson Ph.D.,

Anne McConnell Ph.D.

Below we've compiled a list of the most critical corporate administrative assistant skills. We ranked the top skills for corporate administrative assistants based on the percentage of resumes they appeared on. For example, 9.9% of corporate administrative assistant resumes contained powerpoint as a skill. Continue reading to find out what skills a corporate administrative assistant needs to be successful in the workplace.

15 corporate administrative assistant skills for your resume and career

1. PowerPoint

Here's how corporate administrative assistants use powerpoint:

Performed extensive research and developed 25-200 page proposals for established and prospective clients in addition to providing PowerPoint presentations.
Prepared professional presentations for corporate management meetings, boat shows and sales conferences using Microsoft PowerPoint.

2. Provides Administrative Support

Here's how corporate administrative assistants use provides administrative support:

Manage Executive member of management schedule and provides administrative support to alternate management as well as clients.
Position provides administrative support to managers, directors and vice presidents and executive vice presidents.

3. Phone Calls

Phone calls are a wireless or wired connection made over a telephone or a mobile phone between two people. Two parties are involved in a phone call, the caller and the receiver. A caller dials the number of the one he wants to call, and the recipient hears a bell or a tune to which he picks up the call. The call establishes a connection between them through which they can communicate. The voice is converted into signals and is transmitted through wired or wireless technology.

Here's how corporate administrative assistants use phone calls:

Answered phone calls and attended to walk-ins; forwarded calls to NY and NJ staffing team for new hires.
Responded to various inquiries on health benefits and audit procedures via email, phone calls and paper mail.

4. Expense Reports

Here's how corporate administrative assistants use expense reports:

Arranged domestic and international travel and completed timely and accurate expense reports using designated Travel and Expense Reporting Systems.
Created and edited documents, prepared expense reports, coordinated travel arrangements and maintained staff calendars.

5. Data Entry

Data entry means entering data into a company's system with the help of a keyboard. A person responsible for entering data may also be asked to verify the authenticity of the data being entered. A person doing data entry must pay great attention to tiny details.

Here's how corporate administrative assistants use data entry:

Performed general data entry activities (inputting/retrieving information) from a variety of sources.
Entrusted with the accurate data entry of confidential personnel information.

6. Excellent Organizational

Here's how corporate administrative assistants use excellent organizational:

Interacted with clients and utilized excellent organizational skills to arrange and coordinate doctor appointments and tests.
Possessed excellent organizational skills, strong inter-personal skills, reliable computer skills and daily office work.

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7. Excellent Interpersonal

Here's how corporate administrative assistants use excellent interpersonal:

Used excellent interpersonal skills, initiative, attention to detail, and follow-through skills.
Cash Disbursement)-Check Room Excellent interpersonal skills, phone manner, and office etiquette.

8. Conference Calls

Conference calls are call that involves three or more people who can speak at the same time. One of the persons connected may add the person to confer through the phone whose voice can be heard by all of those on the line. This can be done when the phone is used as a feature for a conference call that allows the initial caller to add more listeners or speakers on the same line without losing the first person he called. This is used to listen or communicate to different people at the same time that would save time, effort and avoid repeating the same discussion.

Here's how corporate administrative assistants use conference calls:

Facilitated meetings and teleconference calls with customers regarding repairs weekly.
Coordinated Regional Manager monthly meetings and bi-weekly conference calls.

9. Payroll

Payroll is the sum of all the compensation that an organization has to pay to employees at a specified time. Payroll is managed by the finance or HR department while small business owners may handle it themselves. Payroll isn't fixed as it varies every month due to sick leaves, overtime, etc.

Here's how corporate administrative assistants use payroll:

Prepared staff payroll and assisted other department when necessary.
Maintained the Company's Employee Commuter Check Program; ensuring employee payroll deductions were submitted on a timely basis.

10. Purchase Orders

Here's how corporate administrative assistants use purchase orders:

Process new vendor and purchase order requests, confirm goods receipts, submit invoices to procurement for payment via SAP/Symphony/ERP.
Contributed to more than 75 projects, including purchase order creation, invoice reconciliation, and post-move punch list resolution.

11. Financial Reports

Here's how corporate administrative assistants use financial reports:

Generated financial reports, reconciled expenses, managed the preparation of monthly and periodic financial reports of operating results.
Generated and distributed confidential financial reports.

12. Office Equipment

Here's how corporate administrative assistants use office equipment:

Coordinated the disposal and retrieval of computers and other office equipment donated to various charities and organizations.
Handle records management, prepare and submit computer/office equipment orders.

13. Administrative Tasks

Here's how corporate administrative assistants use administrative tasks:

Managed schedules, coordinated travel arrangements and performed a wide variety of administrative tasks.
Supported company Controller and Finance Department in company objectives and administrative tasks.

14. SharePoint

Here's how corporate administrative assistants use sharepoint:

Collaborated with IT to develop SharePoint site; created Reception Calendar on site.
Published documents to the department intranet home page and in SharePoint.

15. Word Processing

Here's how corporate administrative assistants use word processing:

Managed records and files, provide word processing services and handle personal matters for the two executives on a part-time basis.
Prepared legal documents and correspondence for review; maintained schedules; prepared travel arrangements; word processing; transcription.

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What skills help Corporate Administrative Assistants find jobs?

Tell us what job you are looking for, we’ll show you what skills employers want.

What skills stand out on corporate administrative assistant resumes?

Dr. Mike Peterson Ph.D.

Department Chair and Associate Professor of English, Dixie State University

Writing skills have always been valued by employers, but anything that shows an ability to write, produce, or communicate in digital spaces will stand out. While employers are becoming increasingly comfortable having employees work and collaborate digitally (from home or elsewhere), they may still be reluctant to train employees how to do that. They want to see evidence that applicants will know how to use technology and stay productive without extensive training and without a supervisor having to stand behind them. That isn't to say training won't take place, but employers want to use their valuable time and resources training employees on their own systems, policies, and procedures; they don't want to have to show new-hires how to use Zoom, how to format a memo, how to write an email, or how to co-edit a document using OneDrive.

What corporate administrative assistant skills would you recommend for someone trying to advance their career?

Anne McConnell Ph.D.

Professor, West Virginia State University

I would encourage someone taking a gap year to branch out, seeking work experiences and employment situations that expose them to new skills and allow them to interact with a diverse set of people. Sometimes we find ourselves in a bubble-communicating with the same people, who tend to share the same ideas-and a gap year provides the opportunity to extend beyond that. Employers value employees who have open, flexible minds, and seeking out experiences that demonstrate that openness can be helpful.

What type of skills will young corporate administrative assistants need?

Angela Robbins Ph.D.

Associate Professor of History, Meredith College

History majors are in high demand in government, business, and non-profits because of the knowledge and skills they gain in the classroom. History majors, in particular, are especially good at contextualizing-that is, explaining how an event or discussion fits within the big picture. This includes how things that are going on today-such as the Capitol riot on January 6-connects to the Constitution, the balance of powers, the way democracy works, and related issues such as the implications of propaganda and misinformation. This goes well beyond merely expressing an opinion or debating two sides of an issue. Students of history do their research and practice skills of analysis, collecting and scrutinizing evidence rather than taking something at face value or only relying on a single source. We take sources apart to evaluate the credentials of their creators and search for bias. We examine sources from various creators so we take into account multiple experiences and points of view. Then we synthesize-or bring the sources together-in order to communicate what it all means. These skills are desired by employers and translate well into many careers and work environments. Seeking good evidence to answer questions and solve problems, whether that's in the classroom today or working with clients later, is a skill that employers highly value.

Students are practicing other skills that are necessary to success in the workplace, whether that will be in person or online. Time management, seeing a project through from start to finish, hosting and contributing to meetings, working on a team-whether it's two people or ten-and creating appropriate types of presentations to communicate ideas are all things our students can tell their employers they will come in with so they can hit the ground running. In addition, our majors develop self-awareness, empathy, and an appreciation of diverse opinions and approaches to problems through investigation of the life experiences of historical figures and their classroom discussions with classmates. Certainly, every employer wants you to learn the specifics within their sector, but these skills are fairly universal and will benefit majors as they move from the classroom to career.

What technical skills for a corporate administrative assistant stand out to employers?

Christi Patton Luks

Professor (NTT) and Associate Chair for Academic Affairs, Missouri University of Science & Technology

I've always felt that the most important thing we teach our students is problem-solving skills. The students who can readily relate the theory to their practical experience to develop new solutions are the most valuable. Engineering students that are active on design teams or took advantage of internships and co-ops are in great position for this.

What soft skills should all corporate administrative assistants possess?

Brandy Bailey

Career Coach, Ohio University - Lancaster Campus

Soft skills may vary depending on the employer, industry, and personal opinions. My biggest ones are communication skills, adaptability, self-awareness, teamwork, problem-solving, intercultural competency, creativity or innovation, and time management.

Do you want to know more?

List of corporate administrative assistant skills to add to your resume

The most important skills for a corporate administrative assistant resume and required skills for a corporate administrative assistant to have include:

PowerPoint
Provides Administrative Support
Phone Calls
Expense Reports
Data Entry
Excellent Organizational
Excellent Interpersonal
Conference Calls
Payroll
Purchase Orders
Financial Reports
Office Equipment
Administrative Tasks
SharePoint
Word Processing
Front Desk
Calendar Management

Real Estate
Meeting Minutes
Human Resources
Credit Card
Administrative Functions
Event Planning
Corporate Banking
Telephone Calls
Clerical Support
International Travel Arrangements
Administrative Assistance
Office Management
General Administrative Support
Corporate Events
Meeting Agendas
Back-Up Support
Hotel Reservations

Office Operations
Scheduling Appointments
Business Cards
Conference Room
QuickBooks
Background Checks
Press Releases
Bank Deposits
DOT
Multi-Line Phone System
FedEx
Business Development
Journal Entries
Customer Complaints
Subpoenas
A/P

Updated January 8, 2025

Zippia Team

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

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Corporate Administrative Assistant Skills

Updated January 8, 2025

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