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Top Corporate Administrative Assistant Skills

Below we've compiled a list of the most important skills for a Corporate Administrative Assistant. We ranked the top skills based on the percentage of Corporate Administrative Assistant resumes they appeared on. For example, 9.9% of Corporate Administrative Assistant resumes contained Expense Reports as a skill. Let's find out what skills a Corporate Administrative Assistant actually needs in order to be successful in the workplace.

The six most common skills found on Corporate Administrative Assistant resumes in 2020. Read below to see the full list.

1. Expense Reports

high Demand
Here's how Expense Reports is used in Corporate Administrative Assistant jobs:
  • Arranged domestic and international travel and completed timely and accurate expense reports using designated Travel and Expense Reporting Systems.
  • Completed complicated & international expense reports, including cash conversions.
  • Updated monthly departmental reports and processed expense reports.
  • Prepared expense reports and correspondence.
  • Managed the company's expense reporting system, TIRES, which processed expense reports and travel authorizations for over 2,000 employees.
  • Handled all routine finance related matters for assigned attorneys, including expense reports and check requests for payment to third parties.
  • Processed expense reports, personnel records, maintained and ordered supplies, arranged staff travel, vacation and meeting schedules.
  • Prepared and processed expense reports, reconciled monthly Corporate American Express accounts, vendor payments, and maintained attendance records.
  • Generated ADP HRMS reports for headcounts, as well as prepared and monitored invoices and expense reports.
  • Organized, tracked and maintained corporate files, consultant files and expense reports for accurate payments.
  • Scheduled meetings, processed expense reports and requested supplies, paid invoices; general office support.
  • Completed expense reports timely and remained vigilant on expenses to keep costs down.
  • Prepared and completed detailed expense reports for both foreign and domestic travel.
  • Created expense reports, updated budgets, arranged travel, heavy Outlook calendaring
  • Prepared lease agreements, legal contracts, expense reports and business correspondence.
  • Worked within a department with scheduling, expense reports, meeting planning.
  • Processed expense reports, invoices, check requests, and personnel forms.
  • Worked with Accounting to process vendor invoices, corporate expense reports.
  • Coordinated employee time sheets, expense reports and travel plans.
  • Processed expense reports for designers via intranet travel software.

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2. Powerpoint

high Demand
Here's how Powerpoint is used in Corporate Administrative Assistant jobs:
  • Prepared professional presentations for corporate management meetings, boat shows and sales conferences using Microsoft PowerPoint.
  • Presented document research, binder assembles, meeting documentation and PowerPoint presentation.
  • Assisted in preparation of internal and external presentations utilizing Microsoft PowerPoint.
  • Prepared expense reports and created PowerPoint presentations.
  • Prepared PowerPoint presentations and reports as needed.
  • Created PowerPoint presentations on multiple area demographics
  • Processed expense reports, prepared PowerPoint presentations, documents and reports for distribution to the Executive Committee.
  • Prepared monthly complex financial reports, spreadsheets, graphics presentations utilizing PowerPoint and Excel.
  • Created new training materials for new technicians, by using PowerPoint presentations.
  • Provided support in the preparation of client pitches on Excel and PowerPoint.
  • Created PowerPoint presentations importing photos, Excel tables or PDF files.
  • Created presentations in PowerPoint from copy for use at meetings.
  • Prepared medical letters, PowerPoint presentations and Excel sheets.
  • Developed Centro TV PowerPoint presentations for associates.
  • Created, edited and maintained PowerPoint presentations for use in monthly sales meetings, webinars and appointments with prospective customers.

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3. Office Supplies

high Demand
Here's how Office Supplies is used in Corporate Administrative Assistant jobs:
  • Managed office supplies and maintained private department kitchen provisions.
  • Managed/ordered office supplies as needed for respective department members.
  • Maintained ordering of office supplies and additional inventory.
  • Coordinated and managed the purchasing of office supplies, office equipment, and materials and office supplies for various contract accounts.
  • Initiated and processed purchases for office supplies, kitchen supplies, special projects, etc; maintaining petty cash funds.
  • Ordered office supplies including inventory; and shipping promotional items for Corporate and all (30+) additional offices.
  • Involved in ordering and maintaining office supplies, customer complaints and filing various paperwork.
  • Maintained office inventory which included the ordering of office supplies and kitchen items.
  • Purchased office supplies, composed new office forms, composed company newsletter.
  • Controlled and maintained inventory of office supplies and equipment.
  • Ordered all office supplies and equipment/submit invoices for payment.
  • Maintained and ordered office supplies using cost effective measures.
  • Ensured sufficient stock of essential office supplies.
  • Ordered all needed promotional and office supplies.
  • Assessed and procured office supplies and equipment.
  • Ordered all corporate office supplies.
  • Utilized Ariba E-Buy software for office supplies and equipment.
  • Ordered of all office supplies throughout all Depts.
  • Managed office supplies and vendors Field incoming calls.

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4. Phone Calls

high Demand
Here's how Phone Calls is used in Corporate Administrative Assistant jobs:
  • Answered phone calls and attended to walk-ins; forwarded calls to NY and NJ staffing team for new hires.
  • Maintained department files and logs, answering and routing department phone calls, starting and maintaining new projects.
  • Composed correspondence, transcribed dictation, maintained confidential files, screened phone calls, visitors, mail.
  • Managed the front desk including all phone calls and inquires by Visitors/students.
  • Screened and handled phone calls, inquiries, and requests as appropriate.
  • Received guests and managed phone calls, mes- sages and emails.
  • Preserved multiple calendars, email, and phone calls.
  • Screened high volume of outside phone calls.
  • Screened phone calls, handle day-to-day correspondence/emails.
  • Reviewed all phone calls, comment cards, letters and web site inquiries.

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5. Special Projects

high Demand
Here's how Special Projects is used in Corporate Administrative Assistant jobs:
  • Updated and maintained executive's calendar, completely re-organized Executive's library and assisted other executives with special projects as needed.
  • Executed special projects assigned by manager
  • Provided general support on special projects undertaken by the HR, Marketing, FNA, and IT departments.
  • Assisted in the coordination, supervision, and completion of special projects, as appropriate.
  • Prepared expense reports, as well as performing special projects for other departments as required.
  • Handled special projects such as the complete reorganization of the President/CEO s files.
  • Performed high volumes of Data Entry and worked on special projects as assigned.
  • Handled requests for special projects such as planning events and developing marketing collateral.
  • Created and maintained automated systems, databases and special projects.
  • Supported the President on various task and special projects.
  • Developed and maintained files and assisted in Special projects.
  • Assisted with various special projects and client mailings.
  • Worked on special projects and assignments as directed.
  • Fulfilled special projects given by top management.
  • Planned and coordinated annual service managers business meeting in San Diego, other marketing efforts and special projects as needed.
  • Coordinated departmental budget preparation and special projects Provided support to the Large Group and Small Group Actuarial Departments
  • Developed financial reports, presentations, spreadsheets, special projects and maintained daily office workflow.

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6. Conference Calls

high Demand
Here's how Conference Calls is used in Corporate Administrative Assistant jobs:
  • Facilitated meetings and teleconference calls with customers regarding repairs weekly.
  • Coordinated Regional Manager monthly meetings and bi-weekly conference calls.
  • Arranged conference calls and travel arrangements (flight travel & hotel reservations) and also back-up to the Executive Secretary.
  • Scheduled conference calls, meetings, seminars, travel arrangements and provided heavy telephone support.
  • Assisted with roadshows, institutional/retail meetings and luncheons, and conference calls.
  • Coordinated client, internal meetings, conference calls, and video conferences.
  • Scheduled public relations speaking seminars, conference calls.
  • Organized details of multi-party conference calls and effectively communicated times to all parties involved.
  • Greeted visitors, answered phones, addressed client complaints Scheduled travel arrangements and conference calls, ad hoc projects
  • Coordinated and scheduled travel, conference calls, meetings and office events Daily calendar management for V.P.
  • Negotiated corporate rates through outside vendor for travel, meetings &events Scheduled & coordinated meetings & conference calls.

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7. Data Entry

high Demand
Here's how Data Entry is used in Corporate Administrative Assistant jobs:
  • Performed general data entry activities (inputting/retrieving information) from a variety of sources.
  • Entrusted with the accurate data entry of confidential personnel information.
  • Performed basic clerical tasks, data entry worked in an established system for Accounting, Marketing, and Service repairs.
  • Maintained calendar, respond to faxes, data entry, client meeting coordination, filing, and mail services.
  • Assisted in all areas of administrative work including data entry, and file organization system.
  • Completed data entry and weekly reports on repaired merchandise to collect funds from vendors.
  • Created tracking spread sheets to organize information and data entry.
  • Experienced data entry for corporate orders and freight shipments.
  • Reduced data entry time by 60% for staff.
  • Researched and communicated competitive information to Sr. Management * Performed customer service and data entry duties.
  • Provided administrative and data entry support to claims managers and adjusters.

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8. Scheduling Meetings

high Demand
Here's how Scheduling Meetings is used in Corporate Administrative Assistant jobs:
  • Assisted off-site in the stores for set-up, taking inventory and scheduling meetings within departments as needed.
  • Provided assistance with transcription, travel arrangements, calendars, and scheduling meetings.
  • Demonstrated capacity to provide comprehensive support for executive-level staff including scheduling meetings, coordinating travel and effectively managing all essential tasks.
  • Planned and coordinated administrative functions that included routing correspondence, scheduling meetings/appointments, performing data entry, and booking travel arrangements.
  • Managed Bankers calendars including scheduling meetings, conference calls; reserving conference rooms with refreshments when needed and coordinated meeting materials.
  • Provided director support including scheduling meetings, developing agendas, summarizing research, and organizing marketing for research projects and experiments.

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9. Confidential Information

high Demand
Here's how Confidential Information is used in Corporate Administrative Assistant jobs:
  • Established relationships with incoming patients with confidential information became a trusted assistant.
  • Handled confidential information and records.
  • Worked with highly confidential information, documents and databases for the Corporate Development team.
  • Maintained employee files containing confidential information of the most sensitive nature.
  • Organized professional/personal calendars and handled confidential information.
  • Processed confidential information concerning organization.

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10. Corporate Office

high Demand
Here's how Corporate Office is used in Corporate Administrative Assistant jobs:
  • Updated corporate office lobby presentation.
  • Acted as liaison between the corporate office and the firm's seven offices located throughout the United States.
  • Mentored, trained new administrative employees within Corporate Office to meet goals of company standard.
  • Ordered all supplies for corporate office and made invoices in company used program, LaunchPad.
  • Answered, screened and directed phones for the corporate office and all 6 store locations.
  • Addressed and resolved customer complaints and concerns with the corporate offices and individual stores.
  • Developed and recorded and tracked by property all Comment Cards received by corporate office.
  • Performed a broad range of administrative duties in support of the corporate offices.
  • Distributed weekly agendas for all Vice Presidents and President of the corporate office.
  • Assisted as necessary in the same capacity for the other corporate officers.
  • Selected script and implemented on hold messaging for corporate office telephone system.
  • Employed in national corporate office staffed by myself and three others.
  • Handled daily reports and backup, and maintained corporate office directory.
  • Orchestrated 1-2 day meetings for all VPs at the corporate office involving selection of products sold in ALDI stores.
  • Ordered name plates for corporate offices and magnetic name tags for tradeshows and other events.

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Jobs With Trending Skills

11. High Volume

high Demand
Here's how High Volume is used in Corporate Administrative Assistant jobs:
  • Conducted a high volume of proxy solicitations and registered customer's votes for the corporation annual board meetings.
  • Processed/maintained high volume of contracts, and payments of all consultants' agreements, invoice and expenses.
  • Executed high volume shifts in multiple areas of the restaurant.
  • Answered and screened high volume of national media inquiries.
  • Answered and direct high volume of calls.
  • Worked as key administrative assistant to the Vice President of this high volume smart home/security system company.

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12. Payroll

high Demand
Here's how Payroll is used in Corporate Administrative Assistant jobs:
  • Prepared staff payroll and assisted other department when necessary.
  • Maintained the Company's Employee Commuter Check Program; ensuring employee payroll deductions were submitted on a timely basis.
  • Worked as liaison between Clientele and Management in all aspects such as payroll, order taking and client solutions.
  • Maintained phone contact with all office managers in each surgical center to ensure correct payroll and benefits information.
  • Worked closely with the payroll and billing departments to research and correct any pay or invoice errors.
  • Tracked hours of employees within the payroll system while inputting data and approving on a timely basis.
  • Maintained familiarity with multiple payroll, personnel and benefit policies for the client services department.
  • Completed training courses in SAP accounting software, payroll and time recording capacities.
  • Filed all corresponding governmental payroll forms, including year-end W2 and 1099.
  • Calculated commission, payroll and tax deductions for all company employees.
  • Audited employee hours, declared tips and overtime for payroll purposes.
  • Processed weekend staff payroll for 11 offices in six different states.
  • Provided stock option reports for Finance, Treasury and Payroll.
  • Responded and solved employee questions and concerns regarding payroll.
  • Prepared all correspondence, reports, payroll and invoicing.
  • Reviewed and approved time cards for payroll processing.
  • Assisted with time keeping and reporting for payroll.
  • Prepared payroll for department on a bi-weekly basis.
  • Processed accounts payable billing and payroll for department.
  • Prepared Payroll for Processing by Outside Service.

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13. Financial Statements

high Demand
Here's how Financial Statements is used in Corporate Administrative Assistant jobs:
  • Assisted Accounting in the preparation of business travel expense reports and financial statements.
  • Coordinated and prepared filing of statutory quarterly and annual financial statements, and financial audits with state insurance departments.
  • Monitored budget preparation; credentialing: auditing or reconciling financial statements and invoices; and managing workload required to complete projects.
  • Utilized financial reporting software to generate financial statements and created new template reports for portfolio turnover analysis and expense cap monitoring.
  • Verified and organized monthly financial statements and backlogs into an electronic filing system with an emphasis on quality analysis.
  • Promoted to Administrative Assistant after one year* Mastered office programs to create spreadsheets and documents* Generated and interpreted complex financial statements

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14. Purchase Orders

high Demand
Here's how Purchase Orders is used in Corporate Administrative Assistant jobs:
  • Issued purchase orders and reconciled invoices for furniture, artwork, inventory in excess of $100,000,000.
  • Developed detailed procedure for all purchase orders, shipping arrangements, and company mailings.
  • Created or updated large quantities of purchase orders within several internal databases daily.
  • Provided backup support for conversion of Purchase Requisitions to Purchase Orders in SAP.
  • Created Purchase Orders using the JD Edwards - AS 400 Database System.
  • Ordered supplies, issued purchase orders and check requests for accounting.
  • Acted as a backup Buyer entering Purchase Orders using the Baan software system.
  • Developed purchase orders for the Produce Department for Shelbyville, IN warehouse.
  • Generated purchase orders for Corporate Design projects for both additions to fixed assets and expensed items via MRI and ePRO.

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15. Sharepoint

average Demand
Here's how Sharepoint is used in Corporate Administrative Assistant jobs:
  • Collaborated with IT to develop SharePoint site; created Reception Calendar on site.
  • Published documents to the department intranet home page and in SharePoint.
  • Assisted with the maintenance of office SharePoint sites.
  • Designed a SharePoint site containing communication materials enabling Associates to keep current with updated and valuable reporting and operational information.
  • Gathered and organized documents and SharePoint files to maintain consistency and adherence to all company and government regulations.
  • Created and implemented Medical BT Administrative SharePoint portal which streamlined communication between administrative support professionals in two states.

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16. Procedures

average Demand
Here's how Procedures is used in Corporate Administrative Assistant jobs:
  • Trained Finance Managers in both locations to insure paperwork accuracy and to verify that company procedures were implemented smoothly.
  • Streamlined operational procedures, collaborating with managers to prepare Administrative Group Support Manual and independently authored Oracle Training Manual.
  • Developed, implemented, and evaluated the effectiveness of internal policies and procedures to maximize efficiency of program operations.
  • Proposed recommendations for appropriate changes or improvements in procedures, manuals and documentation.
  • Maintained confidentiality and integrity of the on-line Corporate Policies and Procedures files.
  • Designed paper and online forms to establish consistent departmental practices and procedures.
  • Established and implemented management policy, practices and procedures for start-up company.
  • Arranged and maintained sensitive documents in compliance with security procedures.
  • Produced and revised general policies and procedures for temporary employees.
  • Maintained and updated Corporate Compliance and Policy and Procedures Manual.
  • Established policy for individual reporting procedures at each branch.
  • Prepared and compiled a company procedures manual, a company training manual and performed other tasks as needed.
  • Created all forms utilized by company for dialysis treatments, compiled and documented all company policy and procedures.
  • Assisted in the review and approval process of changes to the compliance and ethics policies and procedures.
  • Maintained in-depth knowledge of company policies and procedures to support HR Manager and assist employees.
  • Coordinated training for new employees related to office equipment use and standard office procedures.
  • Developed and reviewed administrative procedures and systems to ensure compliance by all employees.
  • Assisted in the development of department procedures for operations, marketing and safety.
  • Created and developed sales department training materials, policies and procedures.
  • Assisted in the development and maintenance of policies and procedures.

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17. Administrative Tasks

average Demand
Here's how Administrative Tasks is used in Corporate Administrative Assistant jobs:
  • Managed schedules, coordinated travel arrangements and performed a wide variety of administrative tasks.
  • Supported company Controller and Finance Department in company objectives and administrative tasks.
  • Performed other relevant administrative tasks and assignments for the department as required.
  • Supported business by completing a multitude of administrative tasks.
  • Prepared owners' confidential correspondence for intercompany transactions and assisted with a large variety of daily office administrative tasks.
  • Performed various administrative tasks in support of the VP of Corporate Services,and the supply chain management staff.
  • Managed administrative tasks for a large pharmaceutical company.Performed scheduling, mail, phone, and expense reports management.

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18. Word Processing

average Demand
Here's how Word Processing is used in Corporate Administrative Assistant jobs:
  • Managed records and files, provide word processing services and handle personal matters for the two executives on a part-time basis.
  • Performed word processing, proofread documents, created presentation slides, worked on tables and excel-based charts.
  • Managed client presentation process for officers, including cover design, word processing, and binding.
  • Processed invoice, performed word processing, data entry, auditing documents.
  • Trained Executive secretaries in the use of word processing equipment.
  • Provided administrative support for category managers, including telephone coverage, word processing, meeting coordination, mail distribution and filing.

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19. Counsel

average Demand
Here's how Counsel is used in Corporate Administrative Assistant jobs:
  • Provided administrative support to the Associate General Counsel and one Intellectual Property Paralegal.
  • Audited Trademark statuses and collaborated with outside counsel to file applications and renewals.
  • Provided administrative support to General Counsel and corporate attorneys.
  • Provided counsel to colleagues for corporate and industry-related issues.
  • Assisted counselors and program directors scheduling client appointments.
  • Prepared all contracts and SEC documentations for Corporate Counsel
  • Followed up with outside counsel and consultants regarding financial scope of activities, providing monthly budget accruals to accounting department.
  • Assisted in development of billing protocols for outside counsel law firms and coordinated roll-out with outside bill review vendor.
  • Tracked, input and closed legal claims based upon quarterly status reports from outside counsel firms.
  • Executed large caseload of legal files and agreements for internal and outside counsel.
  • Interacted with senior management and division counsel on a daily basis.
  • Organized and processed the filing systems for the corporation counsel Created and maintained databases tracking municipal code violations and fines

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20. Real Estate

average Demand
Here's how Real Estate is used in Corporate Administrative Assistant jobs:
  • Led work flow initiatives for the managers overseeing 3,000,000 square feet of international real estate.
  • Prepared Real Estate Closing Check Lists, Leases and Agreements.
  • Processed invoices and contracts for all Real Estate affairs.
  • Supported Corporate Securities Partner and Real Estate Group.
  • Deliberated with top executives and loan officers through the decision-making process for the acquisition of multi-million dollar real estate investments.
  • Provided skilled and confidential administrative and business support daily to the CEO for internet transaction processing and real estate investment company.

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21. Travel Arrangements

average Demand
Here's how Travel Arrangements is used in Corporate Administrative Assistant jobs:
  • Created and edited documents, prepared expense reports, coordinated travel arrangements and maintained staff calendars.
  • Coordinated all domestic and international travel arrangements for executives with travel agents and individually.
  • Scheduled all meetings and planned lawyers' domestic and international travel arrangements.
  • Prepared cost effective domestic and international travel arrangements for sales team.
  • Planned and coordinated travel arrangements and logistical requirements for 100+ personnel.
  • Experienced in all facets of meeting planning and international travel arrangements.
  • Planned domestic and international travel arrangements for managing partner and team.
  • Scheduled extensive travel arrangements and dining events for company executives.
  • Booked detailed travel arrangements for both international and domestic trips.
  • Coordinated all business travel arrangements for the senior medical director.
  • Coordinated travel arrangements and prepared and managed expense reports.
  • Created training schedules and coordinated travel arrangements for visitors.
  • Coordinated travel arrangements and processed monthly expense reports.
  • Scheduled appointments and travel arrangements for upper management.
  • Managed daily calendar of meetings and travel arrangements.
  • Created and updated spreadsheets, scheduled meetings and business luncheons, made travel arrangements, completed payment vouchers and requisitioned supplies.
  • Prepared all international and domestic travel arrangements for President, officers and field service agents for the Company.
  • Organized Director's calendar, meetings, calls, correspondence, travel arrangements, expense reporting, presentations.
  • Organized logistics of events including attendee management, guest services, travel arrangements and printed materials.
  • Processed credit card statements, budgets, invoices, check requests, and travel arrangements.

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22. Human Resources

average Demand
Here's how Human Resources is used in Corporate Administrative Assistant jobs:
  • Provided support and comprehensive administrative assistance to corporate personnel; Business, Human Resources, and Accounting departments.
  • Processed all payrolls, administrative assistant & human resources
  • Provided confidential administrative support to the following departments: Accounts Payable, Collections and Accounts Receivable, and Human Resources.
  • Provided administrative support to Vice President of Human Resources & Vice President of New Business Development & Operations.
  • Assisted Project Management, Engineering, Human Resources, and Accounting on a daily basis.
  • Supported Human Resources department by filing, assembling new hire packets and various small projects.
  • Provided administrative and business support to Executive Team, Accounting Department, and Human Resources.
  • Assisted with Human Resources Project, such as Safety Training, Development of Employee Materials.
  • Provided administrative support to the CEO and the Hiring and Human Resources Managers.
  • Assisted Human Resources department with employee contact information, resumes, etc.
  • Organized and sorted open enrollment paper work for Human Resources Department.
  • Assisted Human Resources Summer Internship and New Hire Programs.
  • Led all tactical activities with Human Resources initiatives.
  • Maintained and updated a large Human Resources database.
  • Supported the Human Resources management team.
  • Reviewed financial reports, payroll and handled confidential and sensitive information pertaining to the success of the company human resources department.
  • Proofed customer bids, contracts and pricing * Assisted Human Resources Department in processing payroll, maintain personnel files.

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23. Calendar Management

average Demand
Here's how Calendar Management is used in Corporate Administrative Assistant jobs:
  • Supported 4-5 high level executives with daily calendar management and travel arrangements.
  • Supported a team of Directors with calendar management, international travel arrangements, administered expense reports, preparation of PowerPoint presentations.
  • Performed multiple administrative functions including typing of correspondence, calendar management, meeting planning, travel arrangements, and expense reimbursements.
  • Supported the Director of the Transplant Research Program administratively with calendar management, travel itineraries, dictation and general support.
  • Performed a variety of administrative duties and office manager functions including all-encompassing calendar management, meeting preparations, conference registrations.
  • Provided administrative support to corporate attorneys and paralegals which included calendar management and coordination of required paperwork for board meetings.

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25. Credit Card Transactions

average Demand
Here's how Credit Card Transactions is used in Corporate Administrative Assistant jobs:
  • Processed and prepared monthly reports of clients' credit card transactions.
  • Managed all credit card transactions for the school.
  • Managed daily petty cash and credit card transactions.
  • Performed bank reconciliations, cash flow statements and produced weekly budget reports Responsible for all credit card transactions to guard expenses.

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26. Administrative Functions

average Demand
Here's how Administrative Functions is used in Corporate Administrative Assistant jobs:
  • Provided assistance to office manager via coordination, planning, and support of daily operational and administrative functions
  • Performed all administrative functions for three corporate finance line managers and their staff.
  • Performed administrative functions in support of the investment team and the Managing Partner.
  • Performed daily administrative functions; operated multi-line telephone console, typing of documents,filing of corporate documents.
  • Performed a wide array of administrative functions; composed business correspondence, recorded information in computer database, and maintained files.
  • Supervised wide variety of administrative functions for day-to-day operations and information-management processes, include scheduling, filing, faxing and e-mailing.

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27. Conference Room

average Demand
Here's how Conference Room is used in Corporate Administrative Assistant jobs:
  • Maintained conference room calendars, presentations, audio visual requirements and catering.
  • Coordinated and assisted with internal meetings to include conference room/space availability.
  • Scheduled appointments and reserved conference rooms.
  • Placed all service calls for copier, lighting, hot/cold, conference room set-up, etc.
  • Reserved conference rooms and equipment, organized catering, and composed meeting notices and correspondence.
  • Coordinated meeting and conference logistics, reserving conference rooms and overseeing set up of equipment.
  • Ordered needs for multiple kitchens and conference rooms throughout the corporate building.
  • Managed conference rooms (room reservation, scheduling, maintenance).
  • Coordinated conferences calls and scheduling of the conference rooms.
  • Scheduled all conference room meetings.
  • Prepared conference rooms for daily meetings, made travel arrangements for the Executives out of town meetings.
  • Ordered all office supplies using EON online services Maintained schedule of all conference rooms through Microsoft Outlook.

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28. Telephone Calls

average Demand
Here's how Telephone Calls is used in Corporate Administrative Assistant jobs:
  • Screened and directed telephone calls; met and greeted clients.
  • Maintained telephone calls for all VP's.
  • Prepared correspondence, managed extensive domestic/international travel arrangements, maintained complex business/social calendars and events, screened/answered main and telephone calls.
  • Reviewed, prioritized and took action upon all incoming legal communication including email, telephone calls and internal correspondence.
  • Provided administrative and technical support to the Government Affairs Director o Screened and processed telephone calls and written correspondence.
  • Performed standard administrative duties such as answering telephone calls, filing documents, creating correspondences and managing collections.

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30. Front Office

low Demand
Here's how Front Office is used in Corporate Administrative Assistant jobs:
  • Provided superior operational support for the front office.
  • Supported parish business office * Maintained parishioner donor records * Executed direct mailing projects * Front office receptionist * Summer Facilities Manager
  • Handled front office customers in commercial real estate property management office on medical campus, including sensitive tenant transactions.
  • Managed front office administrative duties-deliveries, data entry, filing and answering and transferring calls to appropriate departments.
  • Supported daily operations for 16 project managers and Managed daily front office operations and administrative procedures.
  • Administered front office operations including guest reception, telephone and email correspondence, and mail management.

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31. Back-Up

low Demand
Here's how Back-Up is used in Corporate Administrative Assistant jobs:
  • Provided back-up assistance to other Administrative Assistants and their Managers.
  • Provided back-up to other administrative assistants and receptionist when necessary.
  • Provided support for Manager and 7 staff members of Corporate Tax Team and back-up support for International Tax Team.
  • Provided back-up support to the Executive Assistant, which also included supporting the CEO, COO and CFO.
  • Trained and served as Back-up Receptionist for 6 years, and for extended lengths of absence.
  • Trained as back-up Exchange teller, which included selling Traveler's Checks, Money.
  • Served as a back-up executive secretary to the Vice President & Corporate Controller.
  • Acted as a back-up instructor for Student and Faculty Orientation Blackboard sessions.
  • Provided back-up support to Vice President's assistant.
  • Provided assistance and back-up for eight team members.
  • Contributed back-up support for receptionist: answering multi-line telephones, sorting mail, resolved questions for customers and vendors.

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32. Clerical Support

low Demand
Here's how Clerical Support is used in Corporate Administrative Assistant jobs:
  • Provided clerical support for 15 auditors in Eastern Zone Auditing (3 years).
  • Provided clerical support to the different divisions in the company.
  • Assisted president's direct reports with clerical support as needed.
  • Provided clerical support to the Finance, Accounting, Analytical Lab and Corporate Service Departments.
  • Provided general and specialized administrative and clerical support which included mailings, scanning, faxing and copying of documents and correspondence.
  • Provided administrative and clerical support within the finance and information systems department to maintain work efficiency between staff members.

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33. Administrative Assistance

low Demand
Here's how Administrative Assistance is used in Corporate Administrative Assistant jobs:
  • Rendered professional Administrative assistance and handled heavy calendar maintenance for Corporate Development team.
  • Provided administrative assistance to CPI Officer, community relations director and staff.
  • Provided administrative assistance to VP of company and to the Director of Operations.
  • Provided administrative assistance to Senior Vice President of Finance and Accounting and Chief Financial Officer.
  • Provided administrative assistance to the company s structural engineering department, including the development of specifications and administration of construction contracts.
  • Provided any administrative assistance, opened and distributed mail, drafted memorandum, created a promotional materials and other correspondence.

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34. Special Events

low Demand
Here's how Special Events is used in Corporate Administrative Assistant jobs:
  • Arranged special events planning including awards presentations, employee service anniversaries and customer visits.
  • Coordinated and set up high-level conference calls and management meetings, special events and travel arrangements for top executives.
  • Planned monthly luncheons, conferences and special events with over 500 attendees, providing platform for professional networking.
  • Assumed lead role in planning and coordination of special events, seminars, workshops and conferences.
  • Planned and coordinated travel, hotel, transportation and meals for executive meetings and special events.
  • Assisted Marketing department with special events, seminars, golf tournaments, AHU tournaments.
  • Assisted in the logistics and coordination of numerous high-profile annual conferences and special events.
  • Assisted in outside corporate sales, co-coordinated special events, author presentations.
  • Assisted the Marketing VP by creating advertisements and orchestrating special events.
  • Coordinated meetings, special events, recruiting events.
  • Assisted groups in planning special events.
  • Coordinated weekly department meetings and help organize special events to recognize large funders.

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35. Board Members

low Demand
Here's how Board Members is used in Corporate Administrative Assistant jobs:
  • Handled all inquiries from Board members pertaining to Board meetings, mailing or other Association related business.
  • Attended by board members, senior staff and the public.
  • Prepared emails to new board members and clients introducing senior management team.
  • Coordinated and organized awards ceremonies with department president and board members for students receiving scholarships and grants.
  • Handled extremely confidential and privileged information and scheduled time with high-ranking government officials, judges, politicians and board members.
  • Arranged parking and accommodations for visiting board members by coordinating with building security and lodging personnel.

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36. Corporate Events

low Demand
Here's how Corporate Events is used in Corporate Administrative Assistant jobs:
  • Coordinated corporate events including meetings, luncheons, team building exercises, and holiday functions.
  • Planned corporate events and parties.

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37. Fedex

low Demand
Here's how Fedex is used in Corporate Administrative Assistant jobs:
  • Participated as a member of the FedEx Nationwide Diversity Council.
  • Distributed of all FedEx, UPS, et al.
  • Served as the Work Place Violence Coordinator at Fedex.
  • Managed customer relations and flower/gift basket orders for customers Managed all UPS and FedEx shipments and oversee mailroom as needed.
  • Handled other administrative tasks including FedEx shipments, arranging conference rooms, and production of PowerPoint presentation material.
  • Distributed incoming mail/shipments & processed outgoing mail/shipments using FedEx Online Shipping Manager.

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38. Business Cards

low Demand
Here's how Business Cards is used in Corporate Administrative Assistant jobs:
  • Created business cards in-house and through vendor website for all employees.

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39. Taking Messages

low Demand
Here's how Taking Messages is used in Corporate Administrative Assistant jobs:
  • Greeted and directed visitors; answered phones and taking messages when applicable; answered questions requiring knowledge of terminology and organization.
  • Organized reference materials taking messages using computers to enter access or retrieve data and use oral or written communication techniques.
  • Performed receptionist duties when needed by greeting/assisting and escorting visitors, directing incoming telephone calls and taking messages.
  • Provided confidential administrative support by answering telephone, taking messages, routing callers to appropriate department/network staff.
  • Required learning company software and procedures for taking messages and entering customer data.
  • Operated switchboard-forwarding calls, providing information, taking messages and scheduling appointments.

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40. Staff Meetings

low Demand
Here's how Staff Meetings is used in Corporate Administrative Assistant jobs:
  • Organized monthly and quarterly staff meetings including the creation of agendas, organizing speakers and organizing site locations.
  • Planned, organized and carried out staff meetings.
  • Maintained minutes for Executive and Managers staff meetings and typed into hardcopy document for distribution.
  • Performed routine tasks such as bi-weekly staff meetings communications/dial-ins/room set up/ distributing agenda and materials; reported monthly calendar meetings/ distribution.
  • Acted as support and liaison with other administrative associates within the department by facilitating administrative staff meetings and informal lunches.
  • Collected and prepared information for use in executive staff meetings working closely with key strategy personnel to facilitate productive meetings.

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41. Quickbooks

low Demand
Here's how Quickbooks is used in Corporate Administrative Assistant jobs:
  • Maintained set of books for a Wireless Toy Store for the President on QuickBooks.
  • Supported accounting (QuickBooks) and stock administration.
  • Coded and entered all data into cost collection system; reconciled vendor statements researched and corrected discrepancies using QuickBooks accounting software.
  • Verified invoice accuracy using proposals and purchase orders alongside accounting department and assisted in timely payment of vendor invoices using QuickBooks.
  • Processed all customer orders, entered records and invoices into QuickBooks, and efficiently accomplished all office responsibilities.
  • Linked QuickBooks system with donor database to streamline financial records, generated budget and monetary record keeping- general accounting processes.

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42. Office Staff

low Demand
Here's how Office Staff is used in Corporate Administrative Assistant jobs:
  • Improved internal customer service by coordinating schedules and working with office staff to meet project deadlines while managing the receptionist area.
  • Served as liaison for corporate, regional, and field office staff.
  • Supervised administration office staff, providing appropriate orientation, delegating duties and administering evaluations for timely and consistent performance reviews.
  • Developed accurate record keeping and simplistic administrative processes to standardize office staff operations, increase accountability and reduce corruption.
  • Received and relayed confidential telephone calls/messages for distribution to the Economic Development Commission Director and office staff.
  • Maintained updated credentialing documentation for 150 independent contractors and provided clerical support to in-office staff of 40.

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43. Hotel Reservations

low Demand
Here's how Hotel Reservations is used in Corporate Administrative Assistant jobs:
  • Scheduled travel for executives to include first class airline reservations/ domestic and international, limousine services, and luxury Hotel Reservations.
  • Coordinated domestic and international travel and hotel reservations; prepared itineraries.
  • Optimized costs through the research and coordination of travel plans, including international flights and hotel reservations.
  • Coordinated and scheduled all travel logistics including air, rail, ground and hotel reservations.
  • Obtained travel and hotel reservations for CNE and other personnel identified by the CNE.
  • Coordinated airline travel, hotel reservations, car service and meal reservations.

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44. Executive Management

low Demand
Here's how Executive Management is used in Corporate Administrative Assistant jobs:
  • Generated import trade data analysis reports and charts for executive management.
  • Provided administrative and business support to the CEO of TheraCare and support other members of the executive management team.
  • Maintained a high level of confidentiality and executive-level professionalism in supporting/interacting with senior/executive management.
  • Processed monthly statistical reports and submitted to executive management for regional areas and corporate office in providing financial operational decisions.
  • Supervised group home staff and worked closely with executive management to effectively create an environment conducive with resident needs and goals.
  • Researched payroll information; assist in interpretation of payroll policies and procedures and advised staff and executive management on payroll-related issues.

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45. Annual Reports

low Demand
Here's how Annual Reports is used in Corporate Administrative Assistant jobs:
  • Processed and distributed all weekly, monthly, quarterly, and annual reports.
  • Maintained a database (EMIS) of several hundred companies' annual reports/10Ks.
  • Assisted in compilation of monthly, quarterly and annual reports and filings.
  • Maintained and provided various weekly, bi-weekly, quarterly and annual reports to the Executive and mangerial staff.
  • Processed business licenses and distributed tax checks and prepared annual reports regarding tax information.
  • Prepared, edited and executed the electronic filing of quarterly and annual reports required by the Securities and Exchange Commission.

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46. Clean Reception Area

low Demand
Here's how Clean Reception Area is used in Corporate Administrative Assistant jobs:
  • Maintained a clean reception area, including lounge and associated areas.=Compiled company information and related material and distributed it to candidates.
  • Maintained a clean reception area, including lounge and associated areas.organized paperwork, data entry and filing
  • Maintained a clean reception area, including kitchen/conference room and other associated areas.
  • Processed all DMV paperwork Answered and managed incoming and outgoing calls while recording accurate messages Maintained a clean reception area
  • Maintained a clean reception area, ran errands, and kept inventory for enrollment counselor's travel material.
  • Managed office supplies, vendors, organization and upkeep, while maintaining a clean reception area and lounge.

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47. Multiple Departments

low Demand
Here's how Multiple Departments is used in Corporate Administrative Assistant jobs:
  • Created & updated monthly spreadsheet of budget expenses for multiple departments.

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48. Bank Deposits

low Demand
Here's how Bank Deposits is used in Corporate Administrative Assistant jobs:
  • Collected fees and made bank deposits.
  • Delivered inner office mail to the different dealerships with company Vehicle make bank deposits,pick up titles from DMV.
  • Entered all bank deposits into General Ledger on a daily basis which allowed visibility to daily banking activity.
  • Prepared bank deposits and monitored customer account details for non-payment, delayed payment or other irregularities.
  • Collected rents, secured bank deposits, processed apartment security deposits and managed accurate application files.
  • Performed daily, weekly bank deposits reconciliation in general office accounting general ledgers.

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49. Company Events

low Demand
Here's how Company Events is used in Corporate Administrative Assistant jobs:
  • Scheduled and coordinated meetings, worked with other team members in organizing company events and provided administrative support.
  • Planned charity and company events.
  • Assisted in the organization and execution of monthly company events.
  • Scheduled and coordinate meetings and company events.

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20 Most Common Skill For A Corporate Administrative Assistant

Expense Reports9.9%
Powerpoint8.1%
Office Supplies7.5%
Phone Calls5.2%
Special Projects5%
Conference Calls4.8%
Data Entry4.3%
Scheduling Meetings4%

Typical Skill-Sets Required For A Corporate Administrative Assistant

RankSkillPercentage of ResumesPercentage
1
1
Expense Reports
Expense Reports
9.9%
9.9%
2
2
Powerpoint
Powerpoint
8.1%
8.1%
3
3
Office Supplies
Office Supplies
7.5%
7.5%
4
4
Phone Calls
Phone Calls
5.2%
5.2%
5
5
Special Projects
Special Projects
5%
5%
6
6
Conference Calls
Conference Calls
4.8%
4.8%
7
7
Data Entry
Data Entry
4.3%
4.3%
8
8
Scheduling Meetings
Scheduling Meetings
4%
4%
9
9
Confidential Information
Confidential Information
3.6%
3.6%
10
10
Corporate Office
Corporate Office
3.5%
3.5%
11
11
High Volume
High Volume
3.2%
3.2%
12
12
Payroll
Payroll
3.2%
3.2%
13
13
Financial Statements
Financial Statements
2.5%
2.5%
14
14
Purchase Orders
Purchase Orders
2.2%
2.2%
15
15
Sharepoint
Sharepoint
2%
2%
16
16
Procedures
Procedures
1.8%
1.8%
17
17
Administrative Tasks
Administrative Tasks
1.8%
1.8%
18
18
Word Processing
Word Processing
1.7%
1.7%
19
19
Counsel
Counsel
1.5%
1.5%
20
20
Real Estate
Real Estate
1.4%
1.4%
21
21
Travel Arrangements
Travel Arrangements
1.4%
1.4%
22
22
Human Resources
Human Resources
1.4%
1.4%
23
23
Calendar Management
Calendar Management
1.3%
1.3%
24
24
Legal Department
Legal Department
1.2%
1.2%
25
25
Credit Card Transactions
Credit Card Transactions
1.2%
1.2%
26
26
Administrative Functions
Administrative Functions
1.1%
1.1%
27
27
Conference Room
Conference Room
1.1%
1.1%
28
28
Telephone Calls
Telephone Calls
1%
1%
29
29
Legal Documents
Legal Documents
1%
1%
30
30
Front Office
Front Office
1%
1%
31
31
Back-Up
Back-Up
0.9%
0.9%
32
32
Clerical Support
Clerical Support
0.9%
0.9%
33
33
Administrative Assistance
Administrative Assistance
0.9%
0.9%
34
34
Special Events
Special Events
0.8%
0.8%
35
35
Board Members
Board Members
0.8%
0.8%
36
36
Corporate Events
Corporate Events
0.8%
0.8%
37
37
Fedex
Fedex
0.7%
0.7%
38
38
Business Cards
Business Cards
0.6%
0.6%
39
39
Taking Messages
Taking Messages
0.6%
0.6%
40
40
Staff Meetings
Staff Meetings
0.6%
0.6%
41
41
Quickbooks
Quickbooks
0.5%
0.5%
42
42
Office Staff
Office Staff
0.5%
0.5%
43
43
Hotel Reservations
Hotel Reservations
0.4%
0.4%
44
44
Executive Management
Executive Management
0.3%
0.3%
45
45
Annual Reports
Annual Reports
0.3%
0.3%
46
46
Clean Reception Area
Clean Reception Area
0.3%
0.3%
47
47
Multiple Departments
Multiple Departments
0.3%
0.3%
48
48
Bank Deposits
Bank Deposits
0.3%
0.3%
49
49
Company Events
Company Events
0.3%
0.3%

22,497 Corporate Administrative Assistant Jobs

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