How to hire a corporate assistant

How to hire a corporate assistant, step by step

Here's a step-by-step corporate assistant hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a corporate assistant job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new corporate assistant
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   The corporate assistant hiring process starts by determining what type of worker you actually need. Certain roles might require a full-time employee, whereas part-time workers or contractors can do others.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   You should also consider the ideal background you'd like them a corporate assistant to have before you start to hire. For example, what industry or field would you like them to have experience in, what level of seniority or education does the job require, and how much it'll cost to hire a corporate assistant that fits the bill.

   This list shows salaries for various types of corporate assistants.

   Type of Corporate Assistant	Description	Hourly rate
   Corporate Assistant	Secretaries and administrative assistants perform clerical and administrative duties. They organize files, prepare documents, schedule appointments, and support other staff.	$12-27

2. Create an ideal candidate profile

   Common skills:

   • Data Entry
   • Payroll
   • Office Equipment
   • Travel Arrangements
   • Financial Reports
   • Real Estate
   • Corporate Sponsors
   • Proofread
   • Front Desk
   • Expense Reports
   • Administrative Tasks
   • Press Releases
   • PowerPoint
   • Corporate Banking

   Check all skills

   Responsibilities:

   • Assist in drafting and revision of reports & presentations that include formatting documents, managing data and preparing PowerPoint presentations.
   • Manage and develop the daily clinical schedule for the in-patient rehabilitation staff taking into consideration Medicare guidelines and staffing ratios.
   • Obtain boardroom and corporate presentation experience, creating and presenting PowerPoint sales pitches to connect strategic partnerships.
   • Prepare discharges, enter all updates into OASAS system and review patient information to verify patients eligibility to receive transportation reimbursement.
   • Perform other clerical duties as needed, such as filing, photocopying, and collating.
   • Assist with various, relate clerical duties such as photocopying, faxing, filing and collating.

3. Make a budget

   Including a salary range in your corporate assistant job description is a great way to entice the best and brightest candidates. A corporate assistant salary can vary based on several factors:

   • Location. For example, corporate assistants' average salary in oklahoma is 38% less than in hawaii.
   • Seniority. Entry-level corporate assistants earn 53% less than senior-level corporate assistants.
   • Certifications. A corporate assistant with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in a corporate assistant's salary.

   Average corporate assistant salary

   $39,658yearly

   $19.07 hourly rate

   ---

   Entry-level corporate assistant salary

   $27,000 yearly salary

   Updated December 17, 2025

4. Writing a corporate assistant job description

   A corporate assistant job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. Below, you can find an example of a corporate assistant job description:

   Corporate assistant job description example

   Creative Artists Agency (CAA) is the leading entertainment and sports agency, with global expertise in filmed and live entertainment, digital media, publishing, sponsorship sales and endorsements, media finance, consumer investing, fashion, trademark licensing, and philanthropy. Distinguished by its culture of collaboration and exceptional client service, CAA's diverse workforce identifies, innovates, and amplifies opportunities for the people and organizations that shape culture and inspire the world. The trailblazer of the agency business, CAA was the first to build a sports business, create an investment bank, launch a venture fund, found technology start-up companies, establish a philanthropic arm, build a business in China, and form a brand marketing services division, among other innovations. Named Most Valuable Sports Agency by Forbes for eight consecutive years, CAA represents more than 2,000 of the world's top athletes in football, baseball, basketball, hockey, soccer, in addition to coaches, on-air broadcasters, and sports personalities and works in the areas of broadcast rights, corporate marketing initiatives, social impact, and sports properties for sales and sponsorship opportunities. Founded in 1975, CAA is headquartered in Los Angeles, and has offices in New York, Nashville, Memphis, Chicago, Miami, London, Munich, Geneva, Stockholm, Shanghai, and Beijing, among other locations globally.
   Job Description
   
   The Role
   
   Guiding Principle: When we take care of each other, good things happen.
   
   The Corporate Culture and Employee Engagement team creates programs and initiatives that support CAA's culture of excellence, collaboration and inclusion. We are seeking an assistant for two executives on the team, supporting both their daily schedules and a variety of events and projects. The ideal candidate is self-driven, highly organized, and proactive, with the ability to communicate and prioritize a range of tasks.
   
   Responsibilities
   
   * Administrative duties including handling phones and email, managing calendars and travel arrangements, expenses, and office management for two executives
   * Assisting with the planning and management of corporate events (externally and internally) for offices across the country
   * Create and manage calendars for both long term event planning, and immediate project needs
   * Produce and edit written materials, graphics, and general copywriting
   * Proactively communicate status of projects
   * Assist with special projects, research and compile information, as needed
   
   Qualifications
   
   * 10+ months of administrative assistant experience preferred
   * Attention to detail, meticulous organization and problem solving skills are a must
   * Strong interpersonal skills, while understanding the importance of maintaining confidentiality
   * Superlative written and verbal communication
   * Positive, forward-thinking, can-do attitude
   * Team oriented and able to collaborate with employees at all levels
   * Ability to work well under pressure; meet tight deadlines; manage multiple projects and expectations, and maintain a sharp focus while juggling competing priorities
   * Proficiency with Microsoft Office Suite, especially Microsoft PowerPoint, Outlook, Excel and Teams
   * Experience with in-person and virtual event planning and logistics is helpful, but not required
   * BA/BS Degree preferred
   
   Creative Artists Agency, LLC (the "Company") is committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of age, sex, sexual orientation, race, color, creed, religion, ethnicity, national origin, alienage or citizenship, disability, marital status, military status, pregnancy or any other legally - recognized protected basis under federal, state or local laws, regulations or ordinances.
   
   The Company also complies with the Americans with Disabilities Act and applicable state and local laws with regard to providing reasonable accommodation for qualified individuals with disabilities.
   
   CAA does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by CAA to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that CAA will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.
   
   CAA maintains a fully-vaccinated environment, for the safety and health of employees and guests, to the extent allowed by local law. Where permitted, all CAA employees will be required to be fully vaccinated against COVID-19 (including any waiting periods) and provide approved documentation when: 1) working in or visiting any CAA office; 2) attending any CAA company events, whether in the office or not; or 3) meeting with clients at any location. CAA also expects that all employees will take responsibility for maintaining optimal vaccine levels; for instance, this may include receiving boosters for which they are eligible. If you are unable to get a vaccine due to a medical condition, disability, or a religious belief, CAA will consider your accommodation request. The Company's policies in this regard may be updated from time to time, as pandemic/endemic conditions and local laws evolve.

   Copy this example

   

5. Post your job

   There are a few common ways to find corporate assistants for your business:

   • Promoting internally or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to meet candidates with the right educational background.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to recruit passive job-seekers.

   Post your job online:

   • Post your corporate assistant job on Zippia to find and recruit corporate assistant candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Recruiting corporate assistants requires you to bring your A-game to the interview process. The first interview should introduce the company and the role to the candidate as much as they present their background experience and reasons for applying for the job. During later interviews, you can go into more detail about the technical details of the job and ask behavioral questions to gauge how they'd fit into your current company culture.

   You should also ask about candidates' unique skills and talents to see if they match the ideal candidate profile you developed earlier. Candidates good enough for the next step can complete the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new corporate assistant

   Once you've decided on a perfect corporate assistant candidate, it's time to write an offer letter. In addition to salary, it should include benefits and perks available to the employee. Qualified candidates may be considered for other positions, so make sure your offer is competitive. Candidates may wish to negotiate. Once you've settled on the details, formalize your agreement with a contract.

   It's equally important to follow up with applicants who don't get the job with an email letting them know that the position has been filled.

   Once that's done, you can draft an onboarding schedule for the new corporate assistant. Human Resources should complete Employee Action Forms and ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc. They should also ensure that new employee files are created for internal recordkeeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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