Corporate assistant job description

Creative Artists Agency (CAA) is the leading entertainment and sports agency, with global expertise in filmed and live entertainment, digital media, publishing, sponsorship sales and endorsements, media finance, consumer investing, fashion, trademark licensing, and philanthropy. Distinguished by its culture of collaboration and exceptional client service, CAA's diverse workforce identifies, innovates, and amplifies opportunities for the people and organizations that shape culture and inspire the world. The trailblazer of the agency business, CAA was the first to build a sports business, create an investment bank, launch a venture fund, found technology start-up companies, establish a philanthropic arm, build a business in China, and form a brand marketing services division, among other innovations. Named Most Valuable Sports Agency by Forbes for eight consecutive years, CAA represents more than 2,000 of the world's top athletes in football, baseball, basketball, hockey, soccer, in addition to coaches, on-air broadcasters, and sports personalities and works in the areas of broadcast rights, corporate marketing initiatives, social impact, and sports properties for sales and sponsorship opportunities. Founded in 1975, CAA is headquartered in Los Angeles, and has offices in New York, Nashville, Memphis, Chicago, Miami, London, Munich, Geneva, Stockholm, Shanghai, and Beijing, among other locations globally.
Job Description

The Role

Guiding Principle: When we take care of each other, good things happen.

The Corporate Culture and Employee Engagement team creates programs and initiatives that support CAA's culture of excellence, collaboration and inclusion. We are seeking an assistant for two executives on the team, supporting both their daily schedules and a variety of events and projects. The ideal candidate is self-driven, highly organized, and proactive, with the ability to communicate and prioritize a range of tasks.

Responsibilities

* Administrative duties including handling phones and email, managing calendars and travel arrangements, expenses, and office management for two executives
* Assisting with the planning and management of corporate events (externally and internally) for offices across the country
* Create and manage calendars for both long term event planning, and immediate project needs
* Produce and edit written materials, graphics, and general copywriting
* Proactively communicate status of projects
* Assist with special projects, research and compile information, as needed

Qualifications

* 10+ months of administrative assistant experience preferred
* Attention to detail, meticulous organization and problem solving skills are a must
* Strong interpersonal skills, while understanding the importance of maintaining confidentiality
* Superlative written and verbal communication
* Positive, forward-thinking, can-do attitude
* Team oriented and able to collaborate with employees at all levels
* Ability to work well under pressure; meet tight deadlines; manage multiple projects and expectations, and maintain a sharp focus while juggling competing priorities
* Proficiency with Microsoft Office Suite, especially Microsoft PowerPoint, Outlook, Excel and Teams
* Experience with in-person and virtual event planning and logistics is helpful, but not required
* BA/BS Degree preferred

Creative Artists Agency, LLC (the "Company") is committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of age, sex, sexual orientation, race, color, creed, religion, ethnicity, national origin, alienage or citizenship, disability, marital status, military status, pregnancy or any other legally - recognized protected basis under federal, state or local laws, regulations or ordinances.

The Company also complies with the Americans with Disabilities Act and applicable state and local laws with regard to providing reasonable accommodation for qualified individuals with disabilities.

CAA does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by CAA to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that CAA will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.

CAA maintains a fully-vaccinated environment, for the safety and health of employees and guests, to the extent allowed by local law. Where permitted, all CAA employees will be required to be fully vaccinated against COVID-19 (including any waiting periods) and provide approved documentation when: 1) working in or visiting any CAA office; 2) attending any CAA company events, whether in the office or not; or 3) meeting with clients at any location. CAA also expects that all employees will take responsibility for maintaining optimal vaccine levels; for instance, this may include receiving boosters for which they are eligible. If you are unable to get a vaccine due to a medical condition, disability, or a religious belief, CAA will consider your accommodation request. The Company's policies in this regard may be updated from time to time, as pandemic/endemic conditions and local laws evolve.

Have a passion for doing what’s right? So do we. Because we don’t just keep our prices low. We’re also using our innovations to lessen the impact of our practices. In the past couple of years, we’ve sponsored health and wellness programs, embraced solar power and so much more. On our Corporate Responsibility team, it’s as much about protecting our planet as it is our people – and your work will help do just that.

In this role the Corporate Responsibility Assistant - Packaging will be responsible for supporting the How2Recycle labeling process and reporting, forestry packaging certification and reporting, and other packaging sustainability projects as assigned. The ideal candidate will have an educational background in sustainability, environmental science, or packaging. The objective of this role is to coordinate actions and compliance to the ALDI How2Recycle and packaging forestry programs while providing support to the Corporate Responsibility packaging team.

Full-Time
Starting Wage: $25.75 per hour
Work Location: Batavia, IL
This role is eligible to participate in ALDI’s Hybrid Work Program, which allows remote work up to 3 days per week (i.e., work remotely up to 3 days per week; work in-office at least 2 days per week).


Duties and Responsibilities:
Must be able to perform duties with or without reasonable accommodation.


• Coordinate How2Recycle label and artwork proof requests.
• Contact for general How2Recycle inquiries - both internal and external.
• How2Recycle and forestry packaging compliance reporting.
• Forestry packaging emails and enhanced support or supplier outreach as needed.
• Provides general administration, word processing, data entry and filing support as required.
• Supports the development and delivery of Corporate Responsibility reporting, including internal and external benchmarking, content definition, collection, and development of ALDI’s action plans.
• Acts as a liaison for the Buying department regarding Corporate Responsibility-related issues.
• Maintains and improves organization of research and media monitoring for Corporate Responsibility trends and competitor activity, sharing and discussing findings with the team.
• Develops knowledge and understanding of Corporate Responsibility topics and industry trends proactively.
• Researches and analyzes multiple information sources.
• Collaborates with team members and communicates relevant information to direct leader.
• Upholds the security and confidentiality of documents and data within area of responsibility.
• Other duties as assigned.


Job Qualifications:
ALDI Acts Competencies:
Perform within ALDI Acts competencies as outlined below.


• Collaborates and Cooperates with Team: Commits to and supports a collaborative and high-performing working environment with peers and management.
• Drives for Success: Seizes opportunities and proactively takes concrete actions to complete tasks. Goes the “extra mile” and persistently overcomes obstacles to improve outputs.
• Focuses on the Customer: Seeks to understand underlying customer needs to create value. Drives the team to maintain focus on customers.
• Manages and Supports Projects: Effectively plans, executes and supports project needs to support management and the larger ALDI business.
• Organizes and Executes with Accuracy: Leverages a systematic, efficient and organized approach while ensuring quality and accuracy of results.
• Thinks Critically and Resolves Problems: Responds to emerging problems in an accurate and timely manner. Where possible, leverages available resources to address situations before they occur.


Job-specific Competencies:
Knowledge/Skills/Abilities


• Gives attention to detail and follows instruction.
• Ability to stay organized and multi-task efficiently.
• Ability to work both independently and within a team environment.
• Establishes goals and works toward achievement.
• Effective time management; maximizes productivity.
• Excellent verbal and written communication skills.
• Prepares written materials to meet purpose and audience.
• Develops and maintains positive relationships with internal and external parties.
• Knowledge of accepted industry standards and practices.


Education and Experience:


• Associate's Degree in Business, Economics, Sustainability or a related field required.
• A minimum of 3 years of relevant experience required.
• Or, a combination of education and experience providing equivalent knowledge.


Physical Requirements:


• Work is performed in an office environment where a computer, telephone and other office equipment are used as needed to perform duties.
• Regularly required to sit, reach, grasp, stand and move from one area to another.
• Constantly and repeatedly use keyboard/mouse.
• Occasionally required to push, pull, bend, lift and move up to 25 lbs.


Travel:


• No travel required.
ALDI offers competitive wages and benefits, including:
401(k) Plan Company 401(k) Matching Contributions Employee Assistance Program (EAP) PerkSpot National Employee Discount Program
In addition, eligible employees are offered:
Medical, Prescription, Dental & Vision Insurance Generous Vacation Time & 7 Paid Holidays Short and Long-Term Disability Insurance Life, Dependent Life and AD&D Insurance Voluntary Term Life Insurance
Click here to learn more about the benefits ALDI has to offer


ALDI is committed to equal opportunity for all employees and applicants. As a proud Equal Opportunity Employer (EOE), we do not discriminate based on race, color, national origin, ancestry, citizenship status, religion, sex, sexual stereotyping, sexual orientation, gender, gender identity, gender expression, age, marital status, mental or physical disability, medical condition, genetic information, military or veteran status, pregnancy (which includes pregnancy, childbirth, and medical conditions related to pregnancy, childbirth, or breastfeeding), or any other protected characteristic. Employment may be contingent upon ALDI's receipt of an acceptable and job-related drug test, motor vehicle report, and/or reference check, as applicable and permissible by law.

THE OPPORTUNITY/RESPONSIBILITIES

* Provide clerical and administrative support for the Manager, Corporate Social Responsibility

* Assist with the planning and execution of daily objectives, and various administrative tasks associated with Scholastic's philanthropic book donations through the Possible Fund

* Provide additional hands on support for corporate special projects, such as World Read Aloud Day 2023 and the Scholastic Art & Writing Awards

* Database management as it relates to data collection and entry, including Excel spreadsheets and development of PowerPoint presentations

* Vet unsolicited donation requests through the Possible Fund Mailbox and Request Form, help submit and track open donation orders, including tracking and troubleshooting shipping

* Help compile monthly donation report, and trouble shoot any discrepancies

* Maintain department files/records, including donation acknowledgements for tax records

* Respond to correspondences and donation requests, including both digital and physical mail

* Help fill book donation requests, which occasionally requires the ability to pack and lift up to 50lbs of books

* Assist with scheduling and preparing for meetings, including creating and formatting presentations for senior management, information sessions, and other projects; assist with travel arrangements when necessary

* Special projects as assigned by the SVP of Creative Development

WHO WE ARE

Scholastic Corporation (NASDAQ: SCHL) is the world's largest publisher and distributor of children's books, a leading provider of core literacy curriculum and professional services, and a producer of educational and entertaining children's media. The Company creates quality books and ebooks, print and technology-based learning programs for pre-K to grade 12, classroom magazines and other products and services that support children's learning both in school and at home. With operations in 14 international offices and exports to 165 countries, Scholastic makes quality, affordable books available to all children around the world through school-based book clubs and book fairs, classroom collections, school and public libraries, retail and online. True to its mission of 100+ years to encourage the personal and intellectual growth of all children beginning with literacy, the Company has earned a reputation as a trusted partner to educators and families. Learn more at www.scholastic.com.

Thank you for your consideration in choosing Scholastic.

Qualifications

HOW YOU CAN FIT (Qualifications)

* A high level of proficiency Microsoft Office programs - including the ability to utilize Excel to develop detailed reports and analysis

* Familiarity with Google Workplace, including Google Drive

* Excellent organizational, analytical skills with attention to detail; must be comfortable working with large, repetitive amounts of data, especially in databases; experience creating, managing, or programming databases ideal

* Ability to be flexible and adapt to change, including moving targets and shifting priorities

* Ability to work independently and prioritize workflow to meet critical deadlines

* Self-motivated, disciplined, commitment to quality and strong team player

* Excellent oral and written communication skills, experience proofreading a plus

* A background in non-profits, CSR, or communications is helpful, but not required

* Part-time: 24 hrs/week

* Hybrid role

Time Type:

Part time

Job Type:

Part Time

Job Family Group:

Administration

Location Region/State:

New York

EEO Statement:

Scholastic is an Equal Opportunity Employer. Our policy is clear: there shall be no discrimination on the basis of race, religion, color, sex, pregnancy, national origin, marital status, sexual orientation, gender identity or expression, age, non-disqualifying physical or mental disability, or status as a disabled veteran or Vietnam veteran. Those factors shall not influence the determination of qualifications for a job or other opportunity within the company. Further, all personnel actions (such as compensation, tuition aid, benefits, transfers, promotions, and dismissals, company-sponsored training, social and recreational programs) shall be administered without discrimination.

EEO is the Law Poster

EEO Scholastic Policy Statement

Pay Transparency Provision