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Corporate meeting planner skills for your resume and career

Updated January 8, 2025

3 min read

Below we've compiled a list of the most critical corporate meeting planner skills. We ranked the top skills for corporate meeting planners based on the percentage of resumes they appeared on. For example, 12.9% of corporate meeting planner resumes contained ground transportation as a skill. Continue reading to find out what skills a corporate meeting planner needs to be successful in the workplace.

15 corporate meeting planner skills for your resume and career

1. Ground Transportation

Ground transportation is land transportation and not sea or air transportation. Ground transportation is associated with airports and passenger moving and describes the public and private movement of passengers and goods using ground vehicle.

Here's how corporate meeting planners use ground transportation:

Coordinated air travel, ground transportation, hotel accommodations for training classes and transient travel.
Coordinated and negotiated vendor services including security, catering, AV and ground transportation.

2. Site Selection

Here's how corporate meeting planners use site selection:

Managed logistics for four seasonal section meetings and committee programs including site selection, education content and budget development and monitoring.
Supervised proposal development, site selection, procurement and program management processes and teams.

3. Audio-Visual Equipment

Here's how corporate meeting planners use audio-visual equipment:

Developed detailed plans and agendas for conferences and workshops including arranging speakers, audio-visual equipment and making arrangements for awards ceremonies.
Planned, coordinated and monitored audio-visual equipment with faculty and supplier.

4. Site Inspections

Site inspection is a series of regular activities aimed at creating and maintaining safe conditions and discovering unsafe practices, including safety regulations, working conditions, and other critical areas of the construction site. The site inspection is carried out using traditional field visit methods with a paper and pen checklist.

Here's how corporate meeting planners use site inspections:

Conduct site inspections and assist in negotiations to determine most profitable destinations.
Facilitated and executed successful contract negotiation, budget tracking, site inspections, on-site management/execution and budget reconciliation.

5. Budget Development

Budget development is the process of estimating the revenue and expenses for a period of time. A budget is a financial plan that can be adopted by an individual, government, or business.

Here's how corporate meeting planners use budget development:

Created experiences that led to higher company revenue Skills Used Database and Registration Management Budget Development Client and Program Development and Management
Assisted departments in budget development.

6. Contract Negotiations

When a contract is negotiated, an agreement is reached on a series of legally binding terms before it is signed and made official. Two or more parties agree on the terms of their relationship. When negotiating a contract, the focus is usually on risk and return.

Here's how corporate meeting planners use contract negotiations:

Arranged hotel inspections and contract negotiations, scheduled airfare and car rentals.
Realized significant cost savings for clients through in-depth contract negotiations.

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7. Transportation Arrangements

Here's how corporate meeting planners use transportation arrangements:

Planned and executed corporate events/meetings/dinners, including site visits, food/beverage planning, entertainment booking, and transportation arrangements.

8. Budget Management

Here's how corporate meeting planners use budget management:

Collaborated with pharmaceutical representatives on venue selection, budget management, payment, and logistical issues.
Budget management and vendor contract negotiation.

9. Onsite

Here's how corporate meeting planners use onsite:

Delivered onsite execution and conducted post event surveys.
Managed multi-campus onsite meeting resources, including 200+ meeting rooms and event spaces.

10. Room Blocks

Here's how corporate meeting planners use room blocks:

Negotiate and review contracts to guarantee room blocks, function requirements, special concessions and terms are reflected accurately.
Arranged and negotiated hotel contract accommodations for 400 VIPs and managed city-wide hotel room blocks for 5,000 attendees.

11. Room Set-Up

Here's how corporate meeting planners use room set-up:

Facilitated daily operations of the Conference Center, including room set-up, audio visual equipment and catering deliveries/pick-ups.
Work closely with clientele and consultants regarding meeting needs, room set-ups, equipment and supplies.

12. Cost Analysis

Cost analysis, also known as cost-benefit analysis, refers to analyzing how a company's money is used, whether this is expenses of the company itself or the cost of the current production method. This method also takes the number of products sold into consideration to determine whether the manufacturing process is benefiting or harming the company's profits.

Here's how corporate meeting planners use cost analysis:

Developed and delivered presentations to prospective clients including cost analysis, negotiated airline discounts and meeting management needs.
Performed location sourcing, negotiated competitive contract terms and cost analysis savings for each assigned meeting.

13. Trade Shows

Here's how corporate meeting planners use trade shows:

Served as the face of the business at trade shows and community events.
Participate in industry related conferences and trade shows, distributed brochures and provided educational lectures.

14. Corporate Events

A corporate event is a social or hospitality activity organized or funded by a business entity. The focus audience for corporate events can include but not be limited to employees, board members, stakeholders, customers/clients, and potential clients. The motivation for businesses to organize events may be to reward, motivate, celebrate, educate, manage organizational change, mark milestones, or encourage collaboration.

Here's how corporate meeting planners use corporate events:

Manage large scale of corporate events -handle all logistics -work closely with vendors and equipment rental companies for events
Facilitated corporate events including annual meetings, strategic planning conferences, budget summits and board of director elections.

15. Meeting Management

Meeting management refers to the planning, booking, and arrangement of a meeting. The ability to organize and assemble a number of people according to their respective schedules and to bring them together for a discussion is known as meeting management. Meeting management is important in improving communication, interpersonal relationships, teamwork, employee morale and satisfaction, and ensuring everyone in the team is on the same page.

Here's how corporate meeting planners use meeting management:

Handled web registration through StarCite meeting management.

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List of corporate meeting planner skills to add to your resume

The most important skills for a corporate meeting planner resume and required skills for a corporate meeting planner to have include:

Ground Transportation
Site Selection
Audio-Visual Equipment
Site Inspections
Budget Development
Contract Negotiations
Transportation Arrangements
Budget Management
Onsite
Room Blocks

Room Set-Up
Cost Analysis
Trade Shows
Corporate Events
Meeting Management
Event Management
Internal Clients
Meeting Specifications
Cost Savings
International Travel Arrangements

Vendor Contracts
Meeting Materials
Menu Selections
Meeting Space
Travel Logistics
PowerPoint
RFP
VIP

Updated January 8, 2025

Zippia Team

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

Updated January 8, 2025

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