Corporate Paralegal Job Description

Experienced Senior Corporate and SEC Paralegal - '33 and '34 Act Public Company Reporting Experience Required

A position has become available for an Experienced Corporate Paralegal with Cantor Fitzgerald, Newmark Group, Inc. and BGC Partners, Inc. This diverse position reports to our Corporate Secretary and Chief Counsel for Securities and Corporate Governance and will be responsible for working closely with legal and accounting staff to prepare, manage and file periodic reports (including 10-K; 10-Q; 8-K; proxy; Forms 3, 4, 5, 13D/G) with the SEC and coordinating audit committee, board and shareholder communications and meetings, as well as maintaining corporate books and records, board payments, stock, RSU and other equity issuances. Superior organizational skills and follow through are needed for this position, as well as willingness to take on special projects and work with various departments throughout our organization.

Candidate must be able to communicate with senior executives, directors, outside attorneys, auditors and other senior participants.

Candidate will be a primary liaison with the outside directors and committees and must take a proactive rule and significant responsibility in managing process and content.
Must be flexible and take ownership of a fast-paced, deadline driven job.

Specifically, the position will include: preparation of and assistance with public filings; coordinating information and responses from various departments within the company; drafting minutes and board materials and maintaining public company minute books and board records, director and officer incentive equity information and maintaining director payment records; communicating with officers and directors both verbally and in writing on a variety of matters; and managing certain aspects of compliance with Sarbanes-Oxley procedures. Position may also require issuance and maintenance of shares pursuant to registration statements, management of Code of Ethics and other ESG processes and similar tasks. Position will also include some general corporate paralegal responsibilities including non-disclosure agreements, assisting with forming new legal entities and drafting minutes and maintaining minute books and state and local filings for various entities; maintaining other corporate resolutions and records including corporate officers, organizational chart, corporate profile; etc. Position may also include work on various agreements, mergers and acquisitions transactions, data rooms and similar matters and some administrative matters. Position may also require drafting of letters and Rule 144 and other opinions to stock transfer agent and communicating with various state and local agencies.

Candidate will have a strong work ethic and professional demeanor and be comfortable communicating with outside directors by phone and in writing. Candidate should be flexible and a self-starter with the ability to develop the position and offer to assist without significant direction. Follow up and communication skills are critical, and the job is deadline driven. Candidate should be able to listen and act on detailed instructions and be organized and demonstrate good judgment and ability to maintain confidentiality. Position requires a good attitude and ability to remain focused and flexible as well as the ability to work well with the entire legal staff, outside directors and senior corporate executives. Sense of humor and grit are strongly encouraged.


Successful candidates should have the following:


Paralegal Certification and/or Bachelor's degree Strong communication skills and computer proficiency (MS Word, Excel and Powerpoint). Candidates will also be required to use board portal programs like Diligent to assemble and maintain board materials. Workiva experience with SEC filings is also very useful and will be used in the position. Excellent writing and grammar skills are required. Previous in-house corporate experience and/or financial industry experience is preferred and experience with SEC filings is required.


These success factors work at our firm:


Flexible, Problem Solver, Grit Helpful, Congenial, Personable, Positive Unpretentious, Approachable, Respectful, Teamwork Mentality Accountable, Takes Ownership, Corrects Mistakes Organized, Timely, Confidential, Responsive

Experienced Senior Corporate and SEC Paralegal - '33 and '34 Act Public Company Reporting Experience Required

A position has become available for an Experienced Corporate Paralegal with Cantor Fitzgerald, Newmark Group, Inc. and BGC Partners, Inc. This diverse position reports to our Corporate Secretary and Chief Counsel for Securities and Corporate Governance and will be responsible for working closely with legal and accounting staff to prepare, manage and file periodic reports (including 10-K; 10-Q; 8-K; proxy; Forms 3, 4, 5, 13D/G) with the SEC and coordinating audit committee, board and shareholder communications and meetings, as well as maintaining corporate books and records, board payments, stock, RSU and other equity issuances. Superior organizational skills and follow through are needed for this position, as well as willingness to take on special projects and work with various departments throughout our organization.

Candidate must be able to communicate with senior executives, directors, outside attorneys, auditors and other senior participants.

Candidate will be a primary liaison with the outside directors and committees and must take a proactive rule and significant responsibility in managing process and content.
Must be flexible and take ownership of a fast-paced, deadline driven job.

Specifically, the position will include: preparation of and assistance with public filings; coordinating information and responses from various departments within the company; drafting minutes and board materials and maintaining public company minute books and board records, director and officer incentive equity information and maintaining director payment records; communicating with officers and directors both verbally and in writing on a variety of matters; and managing certain aspects of compliance with Sarbanes-Oxley procedures. Position may also require issuance and maintenance of shares pursuant to registration statements, management of Code of Ethics and other ESG processes and similar tasks. Position will also include some general corporate paralegal responsibilities including non-disclosure agreements, assisting with forming new legal entities and drafting minutes and maintaining minute books and state and local filings for various entities; maintaining other corporate resolutions and records including corporate officers, organizational chart, corporate profile; etc. Position may also include work on various agreements, mergers and acquisitions transactions, data rooms and similar matters and some administrative matters. Position may also require drafting of letters and Rule 144 and other opinions to stock transfer agent and communicating with various state and local agencies.

Candidate will have a strong work ethic and professional demeanor and be comfortable communicating with outside directors by phone and in writing. Candidate should be flexible and a self-starter with the ability to develop the position and offer to assist without significant direction. Follow up and communication skills are critical, and the job is deadline driven. Candidate should be able to listen and act on detailed instructions and be organized and demonstrate good judgment and ability to maintain confidentiality. Position requires a good attitude and ability to remain focused and flexible as well as the ability to work well with the entire legal staff, outside directors and senior corporate executives. Sense of humor and grit are strongly encouraged.


Successful candidates should have the following:


Paralegal Certification and/or Bachelor's degree Strong communication skills and computer proficiency (MS Word, Excel and Powerpoint). Candidates will also be required to use board portal programs like Diligent to assemble and maintain board materials. Workiva experience with SEC filings is also very useful and will be used in the position. Excellent writing and grammar skills are required. Previous in-house corporate experience and/or financial industry experience is preferred and experience with SEC filings is required.


These success factors work at our firm:


Flexible, Problem Solver, Grit Helpful, Congenial, Personable, Positive Unpretentious, Approachable, Respectful, Teamwork Mentality Accountable, Takes Ownership, Corrects Mistakes Organized, Timely, Confidential, Responsive

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Signet Jewelers is the world's largest retailer of diamond jewelry, operating more than 2,800 stores worldwide under the iconic brands: Kay Jewelers, Zales, Jared, H.Samuel, Ernest Jones, Peoples, Piercing Pagoda, Rocksbox and JamesAllen.com. We are a people-first company and this core value is at the heart of everything we do, from empowering our valued team members, to collaborating with our customers, to fostering the communities in which we live and serve. People - and the love their actions inspire - are what drive us. We're not only proud of the love we inspire outside our walls, we're especially proud of the diversity, inclusion and equity we're inspiring inside. There are dynamic career paths awaiting you - rewarding opportunities to impact the lives of others and inspire love. Join us!

Reporting to Signet's VP, Associate General Counsel & Corporate Secretary, this position is responsible for assisting the legal group with entity management, corporate transactions, equity management and governance documentation.
Major Responsibilities/Essential Functions:

Assist with preparing Board and Committee schedules, materials, agendas, resolutions, minutes, and reports; assist with meeting administration and attendance tracking; and support the Corporate Secretary and the Board of Directors in response to director requests, including research projects, as they arise. Assist with maintaining global subsidiary books and records, including drafting resolutions, updating and/or creation of an internal filing/tracking/document management systems, and tracking/maintaining compliance with required governmental filings for US and foreign subsidiaries. Assist with public company compliance including NYSE filings and notices, and Section 16 reporting with the Securities and Exchange Commission. Perform research and respond to requests regarding KYC and due diligence matters, special projects (such as M&A, capital markets transactions, dividends, share repurchase transactions and compliance with the terms of the Company's preference shares), executive compensation matters, compliance regarding the Company's omnibus incentive plan, and other general corporate matters, as directed by attorneys, including assistance regarding the tracking of treasury shares and omnibus incentive plan share usage. Assist with annual update of corporate governance documents, including policies, guidelines and Board committee charters and monitor developments in corporate governance. Performs additional duties and projects as assigned. Consistent regular scheduled attendance is considered an essential function of this job.



Position Qualifications
:

Education: Bachelor's degree; Paralegal Certificate from an accredited program preferred.

Acceptable Job-Related Experience: Experience working as a corporate paralegal in a law firm or the legal department of a U.S. public company.

Years of Job-Related Experience: Minimum of 5 years