How to hire a corporate trainer

How to hire a corporate trainer, step by step

Here's a step-by-step corporate trainer hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a corporate trainer job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new corporate trainer
• Step 8: Go through the hiring process checklist

What does a corporate trainer do?

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1. Identify your hiring needs

   Before you start hiring a corporate trainer, identify what type of worker you actually need. Certain positions might call for a full-time employee, while others can be done by a part-time worker or contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A corporate trainer's background is also an important factor in determining whether they'll be a good fit for the position. For example, corporate trainers from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   This list presents corporate trainer salaries for various positions.

   Type of Corporate Trainer	Description	Hourly rate
   Corporate Trainer	Training and development specialists plan, conduct, and administer programs that train employees and improve their skills and knowledge.	$19-39
   Facilitator	A facilitator is responsible for assisting a group event or program, ensuring that the participants coordinate well. Facilitators also monitor that the objectives of the event are smoothly delivered and organized... Show more	$13-33
   Training Consultant	A training consultant's job is to prepare, evaluate, and execute an organization's employee education programs. Their duties and responsibilities may include developing instructional materials, identifying knowledge and skills gaps, and organizing learning activities... Show more	$18-40

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Customer Service
   • Training Sessions
   • Training Materials
   • PowerPoint
   • HR
   • Corporate Training
   • Learning Management System
   • Training Programs
   • Account Executives
   • Subject Matter Experts
   • Training Classes
   • Product Knowledge
   • Professional Development
   • ELearning

   Check all skills

   Responsibilities:

   • Manage and train all new hires for the FOH operations servers, bartenders and hosts.
   • Manage all client and internal training needs, develop various email marketing training programs for LMS.
   • Coordinate, contract and manage the training budget for the site including ISO auditing schedules and compliance.
   • Coordinate and provide product support and presentation with clients and internal personnel.
   • Partner with executive management and sales managers to develop Salesforce reports and analyze data to improve processes and overall company productivity.
   • Certify instruction for CPR and drug screen training.

   More corporate trainer duties

3. Make a budget

   Including a salary range in your corporate trainer job description is a great way to entice the best and brightest candidates. A corporate trainer salary can vary based on several factors:

   • Location. For example, corporate trainers' average salary in arkansas is 57% less than in washington.
   • Seniority. Entry-level corporate trainers earn 51% less than senior-level corporate trainers.
   • Certifications. A corporate trainer with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in a corporate trainer's salary.

   Average corporate trainer salary

   $58,803yearly

   $28.27 hourly rate

   ---

   Entry-level corporate trainer salary

   $41,000 yearly salary

   Updated January 21, 2026

   Average corporate trainer salary by state

   Rank	State	Avg. salary	Hourly rate
   1	Washington	$87,839	$42
   2	New Jersey	$73,700	$35
   3	Connecticut	$73,508	$35
   4	California	$70,774	$34
   5	Minnesota	$68,972	$33
   6	Texas	$66,960	$32
   7	Rhode Island	$66,500	$32
   8	New York	$61,829	$30
   9	Delaware	$61,550	$30
   10	Illinois	$60,148	$29
   11	Colorado	$56,710	$27
   12	Ohio	$52,323	$25
   13	Missouri	$51,560	$25
   14	Arizona	$51,328	$25
   15	Tennessee	$50,408	$24
   16	Iowa	$49,677	$24
   17	North Carolina	$49,569	$24
   18	Georgia	$49,097	$24
   19	Alabama	$49,016	$24
   20	Utah	$48,649	$23

   Average corporate trainer salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	The Durst Organization	$86,413	$41.54
   2	StayinFront	$82,638	$39.73
   3	UBS	$81,544	$39.20	1
   4	Edward Jones	$74,624	$35.88	6
   5	FleetCor Technologies	$73,828	$35.49
   6	SHI International	$69,314	$33.32	6
   7	Wipro Limited	$69,107	$33.22
   8	M&T Bank	$68,058	$32.72	6
   9	D.R. Horton	$67,863	$32.63	2
   10	Quantum Health	$67,349	$32.38
   11	Alignment Healthcare	$66,530	$31.99
   12	Jm	$66,222	$31.84
   13	CSC Holdings LLC	$64,668	$31.09
   14	Carter Lumber	$64,466	$30.99
   15	Yardi	$64,004	$30.77
   16	MetroPlus	$62,877	$30.23
   17	Allied Solutions	$62,071	$29.84
   18	USA Vein Clinics	$61,886	$29.75
   19	Crowley Holdings Inc.	$60,931	$29.29
   20	Dotdash	$60,756	$29.21

4. Writing a corporate trainer job description

   A good corporate trainer job description should include a few things:

   • Summary of the role
   • List of responsibilities
   • Required skills and experience

   Including a salary range and the first name of the hiring manager is also appreciated by candidates. Here's an example of a corporate trainer job description:

   Corporate trainer job description example

   At HSA Bank, we're working toward a world where everyone is empowered to save for a healthy future. Our offerings in the healthcare savings space drive down healthcare costs, increase access, and assist with decision-making for consumers, health plans, partners, and advisors.
   Are you ready to join us?
   
   Corporate Trainer
   
   JOB SUMMARY: Immediate opportunity for an experienced Corporate Trainer whom will also support departments as a Corporate Trainer. In this role, you will be primarily responsible for facilitating, creating, editing, formatting, and maintaining training for internal lines of business. This role works closely with Subject Matter Experts within Business Relations, Implementation, Quality Assurance and Leadership throughout the development process to ensure material is accurate and complete.
   
   RESPONSIBILITIES:
   
   * Uses adult learning training methodology, appropriate media, trainer materials and effective presentation skills and identify alternate solutions/learning when delivery challenges arise.
   * Lead, prepare, attend, and complete train-the-trainer/certifications as appropriate.
   * Manages the LMS to monitor and track registration, attendance and assessments as well as evaluating the effectiveness of training conducted.
   * Manage classroom environment to ensure it is safe and conducive to learning.
   * Creates and maintains procedures to ensure all procedures are in line with the corresponding current processes and compliance guidelines.
   * Assists the supervisor/manager with identifying trends with regard to areas of learning opportunities for team.
   * Assists in analyzing data gathered to make recommendations to supervisor on staffing, training opportunities and educational opportunities for customers.
   * Promotes teamwork and a positive working environment in order to achieve team goals.
   * Participates in team-training sessions consistent with the line of business service standards and guidelines.
   * Prioritizes and performs multiple tasks at the same time.
   * Models behavior consistent with company standards, policies and procedures.
   * Ability to work within multiple systems while addressing, researching and determining a solution to resolve the customer's concerns and questions.
   * Other duties as assigned by manager.
   
   REQUIREMENTS:
   
   EDUCATION:
   
   * High School Diploma/ GED required.
   * Bachelor's degree preferred.
   
   LICENSES / CERTIFICATIONS:
   
   * NA
   
   EXPERIENCE:
   
   * 2+ Years of Corporate Training experience
   * 4+ years CDH or benefits related experience preferred
   * 2+ Years of e-Learning experience
   
   JOB SKILLS / KNOWLEDGE:
   
   * Self-starter that demonstrates flexibility and adaptability. Handles day-to-day challenges confidently and willing to adjust to multiple demands, shifting priorities, ambiguity, and rapid change.
   * Hands-on positive management style. Leads for results and success, persists despite obstacles and opposition.
   * Fosters open communication. Provides timely, high quality information up and down the organization.
   * Ability to demonstrate knowledge of all areas of business operations.
   * Keen ability to interact with clients at all levels of the organization.
   * Energetic, results-oriented professional
   * Must have effective executive level communications skills.
   * Experience in comprehending software functionality with minimal instruction or demonstration.
   
   PHYSICAL DEMANDS & WORKING CONDITIONS:
   
   * Typical office environment/working conditions
   * Ability to work within standard business hours 8:00 AM-5:00 PM Monday-Friday
   * Ability to work additional hours, as needed
   * Must remain standing or at workstation for long periods of time
   * Repetitive keyboard/mouse usage required
   * Occasional travel to Sheboygan and Milwaukee locations
   
   #LI-BY1
   
   #LI-REMOTE
   
   #ZR
   
   Illinois

   Copy this example

   

5. Post your job

   There are a few common ways to find corporate trainers for your business:

   • Promoting internally or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to meet candidates with the right educational background.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to recruit passive job-seekers.

   Post your job online:

   • Post your corporate trainer job on Zippia to find and recruit corporate trainer candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Recruiting corporate trainers requires you to bring your A-game to the interview process. The first interview should introduce the company and the role to the candidate as much as they present their background experience and reasons for applying for the job. During later interviews, you can go into more detail about the technical details of the job and ask behavioral questions to gauge how they'd fit into your current company culture.

   It's also good to ask about candidates' unique skills and talents to see if they match your ideal candidate profile. If you think a candidate is good enough for the next step, you can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new corporate trainer

   Once you've found the corporate trainer candidate you'd like to hire, it's time to write an offer letter. This should include an explicit job offer that includes the salary and the details of any other perks. Qualified candidates might be looking at multiple positions, so your offer must be competitive if you like the candidate. Also, be prepared for a negotiation stage, as candidates may way want to tweak the details of your initial offer. Once you've settled on these details, you can draft a contract to formalize your agreement.

   It's also important to follow up with applicants who do not get the job with an email letting them know that the position is filled.

   Once that's done, you can draft an onboarding schedule for the new corporate trainer. Human Resources should complete Employee Action Forms and ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc. They should also ensure that new employee files are created for internal recordkeeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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