Court clerk job description

Job Posted by ApplicantPro

• Assist in orderly and expeditious dispatch of court business.
• Assist judge in maintaining order and decorum in the courtroom.
• Coordinate with Court Administration regarding daily and future jury trials.
• Coordinate with law enforcement in keeping jurors, judge and defendant separate while entering and exiting courtroom facilities.
• Keep order and maintain court and jury facilities; assist in courtroom set up activities; set up special equipment needed for trial; assist courtroom in securing exhibits.
• Assist the court and counsel with impaneling the jury; escort jury to and from the courtroom; provide personal services (phone calls, meals, restroom breaks) to jurors; transmit instructions and exhibits from court to jurors.
• Keep jurors safe and secure during jury trial and remain available to them at all times.
• Remain in attendance during jury sequestration and ensure that the jury is not left unattended.
• Monitors the whereabouts of jury instructions during jury deliberations.
• Assumes full responsibility for the comfort and deportment of jurors assigned to the judicial department. This includes, but is not limited to issues of security, illness, emergency matters, meals and sequestration, and personal concerns that could affect the parties’ right to a fair trial.
• Maintains order, decorum, and appropriate behavior in the break/deliberation courtroom.
• Effectively handles hostile or volatile individuals or crisis situations.
• Perform routine clean-up of jury facilities.
• Assist judges and departmental staff in special assignments as directed.

Company DescriptionP.I.E. Management, L.L.C.
EXCEEDING CUSTOMER EXPECTATIONS

P.I.E. Management, L.L.C., is a business service provider which assists its customers with professional staffing solutions.

Established in 2002, P.I.E., has grown from a single person home based business to a multimillion dollar service provider. P.I.E.’s senior management has collectively over 25 years of customer service and staffing experience. Customers include both private companies and municipalities.

The City of Avondale is accepting applications for the position of Court Clerk III assigned to the City Court department. This is a full-time, FLSA non-exempt position, with benefits.
The schedule is Monday through Thursday, 7:00 a.m. to 6:00 p.m.

Performs specialized judicial and legal support, administrative, clerical, financial, cash handling, and customer service functions in one or more areas of the court. Processes class I through Class III misdemeanor Criminal cases and processing Civil Orders and record hearings according to the Arizona Revised Statutes and recommendations from Arizona Supreme Court. Screens court-ordered individuals to determine their ability to pay sanctions, fines, and fees; monitors compliance with court orders; and/or performs reconciliation methods.

Essential Functions

Performs pre-adjudicated case processing by entering citations, complaints, financial information, case details, and arrest records into the court processing system, processing motions, and distributing case detail events calendar to appropriate parties.

Performs post-adjudicated case processing by updating case information, verifying requirements and agreed on terms of the case, processing inmate letters, docketing cases, and verifying compliance.

Processes in-custody paperwork by accounting for bonds received, forwarding in-custody information to various agencies, and providing assistance to the Judge during daily arraignments.

Assists judges, attorneys, and defendants in the courtroom by preparing handwritten motions, orders, and sentencing documents for the court record.

Performs a variety of computer data entry functions by reviewing computer data and correcting errors and recording and dispersing information requested.

Audits and verifies court-specific software data against case files for discrepancies and takes corrective action.

Reviews and processes completed jail, diversion, and probation sentencing.

Reviews court case files for accuracy and completeness to determine the next appropriate action, and forwards files for proper handling.

Monitors cases for compliance with court orders including restitution, jail time, probation, counseling, community service, orders of protection, and injunctions against harassment.

Assists entry-level staff in problem resolution and facilitates training in court operations.

Investigates and respond to complex public complaints and requests for service in accordance with established policies and procedures. Assists the public in person and on the telephone.

Processes and accounts for all monetary transactions for the Court and balances case deposits of funds daily, and prepares periodic audit reports as requested.

Processes long-form complaints in the case management system to create a case file.

Issues Failure to Appear Warrants.

Job Requirements

An Associate's degree is required

Three (3) years of experience working in a court environment as a court clerk or an equivalent combination of knowledge of general court processes and related experience involving public contact, customer service, or payment processing and education may be considered.