Courtroom clerk job description
Updated March 14, 2024
6 min read
Find better candidates in less time
Post a job on Zippia and take the best from over 7 million monthly job seekers.
Example courtroom clerk requirements on a job description
Courtroom clerk requirements can be divided into technical requirements and required soft skills. The lists below show the most common requirements included in courtroom clerk job postings.
Sample courtroom clerk requirements
- Associate's degree in paralegal studies or related field
- Proficient in Microsoft Office Suite and legal software
- Experience in court procedures and legal terminology
- Ability to maintain confidentiality and handle sensitive information
- Excellent written and verbal communication skills
Sample required courtroom clerk soft skills
- Strong organizational and time-management skills
- Ability to multitask and prioritize tasks effectively
- Attention to detail and accuracy
- Ability to work independently and as part of a team
- Strong interpersonal skills and customer service orientation
Courtroom clerk job description example 1
Pasco Clerk & Comptroller courtroom clerk job description
General Description
Under general supervision, performs specialized clerical work related to activities within a courtroom setting; responsible for the security and maintenance of legal records/evidence. Prepare files scheduled for hearing; attend court proceeding and process after court documents.
This job advertisement will close by the posted due date or until a successful candidate has been found. Examples of Duties (Essential Functions)
Perform any combination of the following duties according to specific assigned area of responsibility. Progression-based promotion is available from Level I through Level III.
* Provide customer assistance to individuals requesting non-technical information.
* Prepare and print court calendars and order files scheduled for hearing. Prepare files for court and process subsequent court paperwork.
* Records case activity for entry into the case management system. Attend court proceedings to provide an accurate record of disposition; receive, label and maintain accountability of evidence, administer oath to jurors, witnesses and defendants; prepare verdict; complete paperwork required for disposition of case; obtain signatures from the judge for required paperwork.
* Complete paperwork on directives issued by the court and distribute copies to agencies and parties involved. Document court activity.
* Receive and process weekend advisory paperwork from Sheriff's Department. Attend weekend and holiday advisories. Prepare and process subsequent court paperwork.
* Respond to complex questions from the related agencies pertaining to court process. Answer inquiries in person, on the phone, through email and/or in written correspondence. Conduct research of records for data relating to inquiries.
* Assist attorneys and the public to ensure matters are handled in an efficient manner.
* Perform other duties as required.
Typical Qualifications and Minimum Qualifications
Verifiable, related work experience may be substituted in lieu of postsecondary educational requirements if a candidate is otherwise qualified for the position. Related work experience may not substitute for any required licensure, certification, or registration required for the position. Substitution of postsecondary educational requirements is authorized as follows:
* Graduation from high school or possession of an accredited equivalency diploma AND the ability to pass skills tests such as typing, spelling, grammar, and math, OR;
* Graduation from high school or possession of an accredited equivalency diploma AND one (1) year of clerical experience preferably with a government entity AND the ability to pass skills tests such as typing, spelling, grammar, and math within one (1 ) year
For newhire initial placement, this position is historically filledat aLevel I.In some cases, an applicant's knowledge, skills, abilities, and education may qualify him/her for a higher level.Active teammates in this position have the opportunity to progress to higher levels.
No supervisory responsibility, but position may be required to train teammates.
A valid driver's license is required.
Complete employment history for at least 10 years is required. Supplemental Information and Knowledge, Skills and Abilities
Live and advocate our commitment to the Organization's vision, mission, and values.
Working knowledge of the Florida Statutes and Rules of Procedure.
Working knowledge of office procedures; business English, spelling and arithmetic. Ability to learn legal office practices, procedures and documents.
Ability to learn laws, rules and regulations as they relate to area of assigned responsibility. Must be skilled in basic mathematical calculation. Ability to carry out oral and written instructions. Ability to learn legal terminology, definitions, and numerous codes for docketing.
Skilled in use of a calculator, keyboard, Personal Computer (PC), and related software. Computer entries must be accurate and up-to-date as information is reported to other agencies.
Must have the ability to meet the public and to deal effectively with their problems. Ability to cope with customers in impromptu situations.
Ability to establish and maintain effective working relationship with co-workers, employees, and officials or other departments or offices. Assist attorneys and the public to ensure matters are handled in an efficient manner.
Ability to follow standardized procedures. Ability to work on assignments where common sense and good judgment are essential. Judgment is required to ensure information released to public is not legal advice.
Ability to work with and maintain confidential and/or sensitive records (i.e. protective injunctions, sexual violence, juvenile records, Adoptions, expungement, warrants, capiases and arrest orders) and comply with legal advice restrictions for the Clerk &Comptroller's office as well as state and federal guidelines.
Ability to sit or stand for extended periods of time, while concentrating on repetitious or complex tasks. Ability to work within time constraints and workload surges. Ability to work in a fast paced environment with frequent interruptions while maintaining speed and accuracy. Accuracy is required in the compilation of fees and codes for cash register transactions.
Ability to perform specialized clerical work within a courtroom setting.
Ability to lift boxes of files that may weigh up to fifty (50) pounds.
Ability to maintain a professional, positive demeanor under highly stressful conditions.
Position and duty location may vary between East and West side of the County based on workload.
Current employees may receive preference.
The statements contained herein reflect general details as necessary to describe the principal functions of this job, the level of knowledge and skill typically required and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas to cover absences or relief to equalize peak work periods or otherwise to balance the workload.
Performs other duties as required.
ADA Statement
A qualified employee or applicant with a disability may be afforded a reasonable accommodation to perform the essential job functions of a position in compliance with the Americans with Disabilities Act.
Veterans Preference
The Office of Nikki Alvarez-Sowles, Esq. values the service veterans and their family members have given to our country and the Office supports the hiring of returning service members and military spouses. Veterans' Preference and Priority will be given to eligible veterans and their spouses in accordance with Chapter 295.065 and Chapter 295.07 of the Florida Statutes and Florida Administrative Code Chapter 55-A7 with respect to Veterans' Preference in appointment, retention, and promotion. Effective July 1, 2021, certain servicemembers may be eligible to receive waivers for postsecondary educational requirements. Eligible veterans and their spouses are encouraged to apply.
Under general supervision, performs specialized clerical work related to activities within a courtroom setting; responsible for the security and maintenance of legal records/evidence. Prepare files scheduled for hearing; attend court proceeding and process after court documents.
This job advertisement will close by the posted due date or until a successful candidate has been found. Examples of Duties (Essential Functions)
Perform any combination of the following duties according to specific assigned area of responsibility. Progression-based promotion is available from Level I through Level III.
* Provide customer assistance to individuals requesting non-technical information.
* Prepare and print court calendars and order files scheduled for hearing. Prepare files for court and process subsequent court paperwork.
* Records case activity for entry into the case management system. Attend court proceedings to provide an accurate record of disposition; receive, label and maintain accountability of evidence, administer oath to jurors, witnesses and defendants; prepare verdict; complete paperwork required for disposition of case; obtain signatures from the judge for required paperwork.
* Complete paperwork on directives issued by the court and distribute copies to agencies and parties involved. Document court activity.
* Receive and process weekend advisory paperwork from Sheriff's Department. Attend weekend and holiday advisories. Prepare and process subsequent court paperwork.
* Respond to complex questions from the related agencies pertaining to court process. Answer inquiries in person, on the phone, through email and/or in written correspondence. Conduct research of records for data relating to inquiries.
* Assist attorneys and the public to ensure matters are handled in an efficient manner.
* Perform other duties as required.
Typical Qualifications and Minimum Qualifications
Verifiable, related work experience may be substituted in lieu of postsecondary educational requirements if a candidate is otherwise qualified for the position. Related work experience may not substitute for any required licensure, certification, or registration required for the position. Substitution of postsecondary educational requirements is authorized as follows:
* Graduation from high school or possession of an accredited equivalency diploma AND the ability to pass skills tests such as typing, spelling, grammar, and math, OR;
* Graduation from high school or possession of an accredited equivalency diploma AND one (1) year of clerical experience preferably with a government entity AND the ability to pass skills tests such as typing, spelling, grammar, and math within one (1 ) year
For newhire initial placement, this position is historically filledat aLevel I.In some cases, an applicant's knowledge, skills, abilities, and education may qualify him/her for a higher level.Active teammates in this position have the opportunity to progress to higher levels.
No supervisory responsibility, but position may be required to train teammates.
A valid driver's license is required.
Complete employment history for at least 10 years is required. Supplemental Information and Knowledge, Skills and Abilities
Live and advocate our commitment to the Organization's vision, mission, and values.
Working knowledge of the Florida Statutes and Rules of Procedure.
Working knowledge of office procedures; business English, spelling and arithmetic. Ability to learn legal office practices, procedures and documents.
Ability to learn laws, rules and regulations as they relate to area of assigned responsibility. Must be skilled in basic mathematical calculation. Ability to carry out oral and written instructions. Ability to learn legal terminology, definitions, and numerous codes for docketing.
Skilled in use of a calculator, keyboard, Personal Computer (PC), and related software. Computer entries must be accurate and up-to-date as information is reported to other agencies.
Must have the ability to meet the public and to deal effectively with their problems. Ability to cope with customers in impromptu situations.
Ability to establish and maintain effective working relationship with co-workers, employees, and officials or other departments or offices. Assist attorneys and the public to ensure matters are handled in an efficient manner.
Ability to follow standardized procedures. Ability to work on assignments where common sense and good judgment are essential. Judgment is required to ensure information released to public is not legal advice.
Ability to work with and maintain confidential and/or sensitive records (i.e. protective injunctions, sexual violence, juvenile records, Adoptions, expungement, warrants, capiases and arrest orders) and comply with legal advice restrictions for the Clerk &Comptroller's office as well as state and federal guidelines.
Ability to sit or stand for extended periods of time, while concentrating on repetitious or complex tasks. Ability to work within time constraints and workload surges. Ability to work in a fast paced environment with frequent interruptions while maintaining speed and accuracy. Accuracy is required in the compilation of fees and codes for cash register transactions.
Ability to perform specialized clerical work within a courtroom setting.
Ability to lift boxes of files that may weigh up to fifty (50) pounds.
Ability to maintain a professional, positive demeanor under highly stressful conditions.
Position and duty location may vary between East and West side of the County based on workload.
Current employees may receive preference.
The statements contained herein reflect general details as necessary to describe the principal functions of this job, the level of knowledge and skill typically required and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas to cover absences or relief to equalize peak work periods or otherwise to balance the workload.
Performs other duties as required.
ADA Statement
A qualified employee or applicant with a disability may be afforded a reasonable accommodation to perform the essential job functions of a position in compliance with the Americans with Disabilities Act.
Veterans Preference
The Office of Nikki Alvarez-Sowles, Esq. values the service veterans and their family members have given to our country and the Office supports the hiring of returning service members and military spouses. Veterans' Preference and Priority will be given to eligible veterans and their spouses in accordance with Chapter 295.065 and Chapter 295.07 of the Florida Statutes and Florida Administrative Code Chapter 55-A7 with respect to Veterans' Preference in appointment, retention, and promotion. Effective July 1, 2021, certain servicemembers may be eligible to receive waivers for postsecondary educational requirements. Eligible veterans and their spouses are encouraged to apply.
Post a job for free, promote it for a fee
Resources for employers posting courtroom clerk jobs
Average cost of hiring
Recruitment statistics
How to write a job description
Examples of work conditions
Courtroom clerk job description FAQs
Ready to start hiring?
Updated March 14, 2024
Updated March 14, 2024