How To Become A Crew Scheduler: What It Is and Career Path

What is a crew scheduler and how to become one

Updated January 8, 2025

3 min read

If you've never been on an airplane before, this position may get you close to being on one. As the crew scheduler, it is your duty to draw up the shift roster for the flight crew and keep track of their flying time. What's even more exciting is that it is your responsibility to develop the flight schedules and communicate this schedule with the flight crew.

Your daily duties include undertaking technical crew functions such as flight control, the stationing of flight staff, and ensuring that there is communication between all crew members. In the event of changes made to the flight schedule, it is your responsibility to inform the crewmembers of these changes. Your duty may also be extended to arranging accommodation for flight crew, if necessary.

Seeing as this is a highly demanding position, you will need to be able to cope under immense amounts of pressure and be adaptable to change. You will also be required to be highly attentive to detail and have exceptional organizational skills. To become a crew scheduler, you must have completed high school and have obtained your school-leaving diploma.

ScoreCrew SchedulerUS Average

Salary

3.6

Avg. Salary $45,450

Avg. Salary $59,228

Stability level

7.8

Growth rate -3%

Growth rate 0.3%

Diversity

6.3

Race

American Indian and Alaska Native 0.53%

Asian 6.99%

Black or African American 10.13%

Hispanic or Latino 16.73%

Unknown 4.93%

White 60.69%

Gender

female 51.66%

male 48.34%

Age - 45

Race

American Indian and Alaska Native 3.00%

Asian 7.00%

Black or African American 14.00%

Hispanic or Latino 19.00%

White 57.00%

Gender

female 47.00%

male 53.00%

Age - 45

Stress level

7.8

Stress level is high

7.1 - high

Complexity level

5.3

Complexity level is intermediate

7 - challenging

Work life balance

3.9

Work life balance is poor

6.4 - fair

Key steps to become a crew scheduler

Explore crew scheduler education requirements

Most common crew scheduler degrees

Bachelor's

55.1 %

Associate

22.9 %

High School Diploma

10.3 %

Start to develop specific crew scheduler skills

Skills	Percentages
Reservations	11.20%
CBA	10.47%
Schedule Changes	10.23%
SOC	9.51%
Sick Call	8.07%

Complete relevant crew scheduler training and internships

Accountants spend an average of 6-12 months on post-employment, on-the-job training. New crew schedulers learn the skills and techniques required for their job and employer during this time. The chart below shows how long it takes to gain competency as a crew scheduler based on U.S. Bureau of Labor Statistics data and data from real crew scheduler resumes.

Research crew scheduler duties and responsibilities

Use EMR software to manage patient records and files; reinforce and uphold patient confidentiality as required by HIPAA and clinic.
Provide high-level administrative support in scheduling and maintaining day-to-day in-flight crew schedules, including arranging crews' flight and hotel reservations.
Audit BOM's for accuracy.
Arrange billeting and messing for TDY aircrew.

Prepare your crew scheduler resume

When your background is strong enough, you can start writing your crew scheduler resume.

You can use Zippia's AI resume builder to make the resume writing process easier while also making sure that you include key information that hiring managers expect to see on a crew scheduler resume. You'll find resume tips and examples of skills, responsibilities, and summaries, all provided by Zippi, your career sidekick.

Choose from 10+ customizable crew scheduler resume templates

Build a professional crew scheduler resume in minutes. Browse through our resume examples to identify the best way to word your resume. Then choose from 10+ resume templates to create your crew scheduler resume.

Apply for crew scheduler jobs

Now it's time to start searching for a crew scheduler job. Consider the tips below for a successful job search:

Browse job boards for relevant postings
Consult your professional network
Reach out to companies you're interested in working for directly
Watch out for job scams

How do crew schedulers rate their job?

-/5

5 stars

4 stars

3 stars

2 stars

1 star

Crew scheduler reviews

A zippia user wrote a review on Apr 2019

Pros

I work with an amazing team. To an extent I feel as if I have creative freedom. There are stressful days. In the end, its worth it and I love the challenge.

Cons

The stressful days, and disappointment associated with it.