Crowell & Moring jobs in San Francisco, CA - 96 jobs
Research Services Lead
Latham & Watkins LLP 4.9
San Francisco, CA job
About Latham & Watkins
Latham & Watkins is a global law firm consistently ranked among the top firms in the world. The success of our firm is largely determined by our commitment to hire and develop the very best and brightest, creating a team that provides our clients with the highest quality of work and service. We are driven by our core values: respect, innovation, and collaboration.
About the Role
The Research Services Lead is an integral part of Latham's Technology & Information Services team. This role will be responsible for conducting and leading a wide range of legal and non‑legal research and analysis for attorneys and business services staff using a variety of research tools, as well as facilitating skills development and acting as a coach for more junior members of the Research Services team. This role will be located in our San Francisco office. Please note that this role may be eligible for a flexible working schedule that allows for a hybrid and in‑office presence.
Responsibilities & Qualifications
Other key responsibilities include:
Conducting complex legal and non‑legal research, managing large projects, and synthesizing and analyzing results for relevancy and responsiveness to the specific research request.
Monitoring business, industry, and legal news sources for developments regarding clients, industries, and practice areas; utilizing aggregator platforms to assemble relevant results for distribution to attorneys and business services staff.
Leading department training and awareness activities.
Sharing knowledge and experience with colleagues, facilitating research services staff professional growth, and leading monthly departmental calls.
Promoting effective work practices, working as a team member, and showing respect for co‑workers.
Protecting and maintaining any highly sensitive, confidential, privileged, financial, and/or proprietary information that Latham & Watkins retains.
We'd love to hear from you if you:
Possess expert legal and non‑legal research knowledge and skills, including experience with legal and transactional platforms such as Westlaw, Lexis, CapitalIQ, and Pitchbook.
Demonstrate the ability to lead effective department training for attorneys, departmental colleagues, and other business services staff.
Exhibit superior communication skills and the ability to work as a team player, manage time well, prioritize effectively, and handle multiple deadlines.
And have:
A bachelor's degree or equivalent, with a master's degree or J.D., preferably.
A minimum of five (5) years of relevant professional experience, preferably.
A minimum of seven (7) years of cumulative experience.
Benefits & Additional Information
Successful candidates will not only be provided with an outstanding career opportunity and welcoming environment, but will also be provided with a generous total compensation package with bonuses awarded in recognition of both individual and firm performance. Eligible employees can participate in Latham's comprehensive benefit program which includes:
Healthcare, life and disability insurance.
A generous 401k plan.
At least 11 paid holidays per year, and a PTO program that accrues 23 days during the first year of employment and grows with tenure.
Well‑being programs (e.g., mental health services, mindfulness and resiliency, medical resources, well‑being events, and more).
Professional development programs.
Employee discounts.
Affinity groups, networks, and coalitions for lawyers and staff.
Latham & Watkins is an equal opportunity employer. The Firm prohibits discrimination against any employee or applicant for employment on the basis of race (including, but not limited to, hair texture and protective hairstyles), color, religion, sex, age, national origin, sexual orientation, gender identity, veteran status (including veterans of the Vietnam era), gender expression, marital status, or any other characteristic or condition protected by applicable statute.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Pay Range
USD $125,000.00 - USD $140,000.00 /Yr.
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Goodwin seeks a highly qualified associate with four or more years of legal experience to join our Debt Finance practice. Specific experience to include representing borrowers and/or lenders in connection with asset-based loans, structured financing transactions, securitizations or warehouse loans. Responsibilities will include drafting and negotiation of collateral documents, disclosure schedules, loan amendments, and other loan transaction documents. Position requires strong project management and drafting skills.
Candidates applying for associate positions with Goodwin should have comparable law firm experience and excellent written and verbal communication skills. Relevant bar admission (or eligibility to obtain admission promptly) required.
#LI-DNI
Note: Lateral Hub does not accept applications submitted by search firms.
Note: Lateral Hub works directly with law firms and jobpostings published on Lateral Hub are always up to date.
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$143k-201k yearly est. 3d ago
Senior Manager, Marketing Communications - West Coast
White & Case LLP 5.0
Palo Alto, CA job
White & Case is an elite global law firm serving leading companies, financial institutions and governments worldwide. Our long history as an international firm means we are perfectly placed to help our clients resolve their most complex legal challenges wherever they may be.
With lawyers operating from more than 40 locations, working in virtually every country of the world, we have invested heavily in building a high-quality full-service practice competing at the top of the market. We are distinguished by our on-the-ground presence in the world's key financial markets and our strengths in handling complex cross‑border work.
It is not just about our global network of offices; it's the global interconnectedness of the Firm that our people, and our clients, value most. We work well together across geographic and practice boundaries. It is one of the reasons we attract and retain cross‑border work. Our people are globally minded, enterprising, collaborative and committed to excellence.
Position Summary
We are seeking an experienced, strategic, and collaborative Senior Manager, Regional Marketing & Communications to drive regional implementation of the Firm's Global Marketing & BD strategy. This role supports the business priorities of our practices, industry groups, and offices across the region through integrated marketing and communications initiatives, helping to enhance our reputation, deepen client engagement, and drive growth.
The role resides within the Global Marketing & Business Development function, an integrated team of more than 250 marketers based through the Firm's 45 offices around the world. Marketing & BD consists of several key departments: Business Development, Marketing Technology, Creative Services, Events, Integrated Marketing and Communications. Our collective objectives are to support the Firm's business goals, promote its global brand, and create a cohesive and compelling narrative that resonates with clients, prospects, and employees alike. Led by a new CMO, marketing at White & Case values team members who bring a broad range of experience and expertise, both from within and outside the legal industry.
Responsibilities
Regional Marketing Strategy & Planning: Lead the development and execution of integrated marketing and communications plans for the US West Coast and ensure that they align with Firm strategy and advance regional business priorities, ensuring campaigns are targeted, measurable, and impactful.
Brand Stewardship: Ensure consistent application of the White & Case brand across all regional initiatives, reinforcing the Firm's global positioning while adapting content and execution to local market nuances.
Localized Social Media & Event Execution: Drive region‑specific social media and event strategies, including content creation, channel management, and event delivery, to engage priority audiences and strengthen the Firm's presence within the region.
Market Expertise & Guidance: Serve as the regional subject matter expert for marketing and communications, advising on cultural nuances, local market dynamics, and regional best practices to ensure messaging resonates with target audiences.
Internal & External Communications: Partner with central Communications team (Media Relations and Internal Comms) and external agencies to deliver earned media opportunities, and internal communications initiatives.
Recruitment Marketing: Collaborate with global and local teams to support recruitment marketing initiatives, positioning White & Case as an employer of choice within the region.
Stakeholder Management: Build strong relationships with regional and practice leadership, business development, and the global marketing team to ensure alignment and drive regional priorities. Act as a trusted advisor to partners and senior leaders within the region.Budget Management: Manage the regional marketing budget, ensuring effective allocation of resources and coordination with vendors and agencies to support campaign execution.
Measurement & Reporting: Track, analyze and report on KPIs for regional campaigns, ensuring alignment with the Firm's global measurement strategy and using data to inform future initiatives.
Qualifications & Experience
7+ years of experience in marketing and communications, preferably in professional services
Strong understanding of integrated marketing channels and tactics (digital, brand, content, media, etc.)
In tune with local cultural and business practices; native language speaker or advanced proficiency strongly preferred
Proven success in leading cross‑functional initiatives and managing senior stakeholder relationships
Strategic thinker with strong project management and execution skills
Highly collaborative, resourceful and comfortable in a matrixed environment
Equal Opportunities
White & Case is an Equal Employment Opportunity (EEO) employer and is committed to creating a fair workplace. It is our Firm's policy to recruit, employ, train, compensate and promote without regard to race, color, religion, creed, national origin, age, gender, sexual orientation, marital status, military or veteran status, disability, genetic information, or any other category protected by applicable law. Applicants who are interested in applying for a position and require an accommodation during the process should contact ********************************.
Note to Recruitment Agencies
Our internal Recruitment team are responsible for all end‑to‑end lateral recruitment processes. All agencies must sign White & Case terms of business, which are office specific. Candidates submitted by an agency without terms of business agreed with the appropriate office, and/or outside of our online application tracking system, will not be considered a formal introduction. Any applications and CVs sent directly to White & Case Partners and employees will not be accepted as formal introductions. If you have any questions, please contact the Americas Lateral Recruitment team .
Benefits
White & Case LLP offers a comprehensive suite of benefit programs to all eligible employees, including medical, dental, and vision insurance, life and disability coverage, 401(k) retirement savings, vacation time, and leave programs (including parental leave). Exempt roles are also performance bonus eligible.
The firm may modify and amend this job description at any time in its sole discretion. Nothing herein creates a contract of employment or modifies the at‑will nature of employment
Other Locations
Expected Workplace : Onsite
Job Posting
Salary range for Los Angeles market: 157,600 - 236,400 US Dollar (USD) Yearly
Salary range for Silicon Valley market: 168,900 - 253,300 US Dollar (USD) Yearly
Salary range in other markets will vary
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$134k-169k yearly est. 3d ago
Litigation Services Senior Coordinator
Latham & Watkins LLP 4.9
San Francisco, CA job
About Latham & Watkins
Latham & Watkins is a global law firm consistently ranked among the top firms in the world. The success of our firm is largely determined by our commitment to hire and develop the very best and brightest, creating a team that provides our clients with the highest quality of work and service. We are driven by our core values: respect, innovation, and collaboration.
About the Role
The Litigation Services Senior Coordinator is an integral part of Latham's Litigation Services team. This role will be responsible for performing a wide array of general litigation research and support functions for Latham & Watkins attorneys, staff, and clients within the Litigation Services framework, as well as assisting in active litigation case management, including docketing all contested matters using a database such as CompuLaw, publishing the weekly firmwide litigation department calendar, monitoring case status through manual and electronic means, and ensuring the timely retrieval of decisions and orders in all Latham matters. This role will be located in either our San Francisco or our Silicon Valley office. Please note that this role may be eligible for a flexible working schedule that allows for a hybrid and in-office presence.
Responsibilities & Qualifications
Other key responsibilities include:
Conducting fundamental legal research regarding court rules, procedures, and judicial preferences and tendencies using a variety of databases
Drafting and reviewing legal documents for conformity with court rules and procedures, including but not limited to Notices of Appearance, Pro Hac Vice Motions, Stipulations, Notices of Appeal, Notices of Motion, Substitutions of Counsel, Subpoenas, Judgments, Affidavits of Service, Certificates of Good Standing, and Foreign Service of Process Forms
Preparing procedural road maps to guide upcoming filings
Leveraging technology to streamline the monitoring and distribution of cases in state and federal court
Developing a repository of judicial experience where feasible, updating it with prior templates, docket sheets, and transcripts from oral arguments
Protecting and maintaining any highly sensitive, confidential, privileged, financial, and/or proprietary information that Latham & Watkins retains
We'd love to hear from you if you:
Possess excellent analytical and problem-solving skills with a focus on detail
Display the ability to understand legal terminology, court procedures, and litigation processes to accurately calendar related events
Demonstrate meticulous attention to detail to ensure all calendar entries are accurate and no deadlines are missed
And have:
A bachelor's degree or equivalent
A minimum of five (5) years of experience in a law firm/Docket/Calendar/Litigation Services Department
Benefits & Additional Information
Successful candidates will not only be provided with an outstanding career opportunity and welcoming environment, but will also be provided with a generous total compensation package with bonuses awarded in recognition of both individual and firm performance. Eligible employees can participate in Latham's comprehensive benefit program which includes:
Healthcare, life and disability insurance
A generous 401k plan
At least 11 paid holidays per year, and a PTO program that accrues 23 days during the first year of employment and grows with tenure
Well-being programs (e.g. mental health services, mindfulness and resiliency, medical resources, well-being events, and more)
Professional development programs
Employee discounts
Affinity groups, networks, and coalitions for lawyers and staff
Latham & Watkins is an equal opportunity employer. The Firm prohibits discrimination against any employee or applicant for employment on the basis of race (including, but not limited to, hair texture and protective hairstyles), color, religion, sex, age, national origin, sexual orientation, gender identity, veteran status (including veterans of the Vietnam era), gender expression, marital status, or any other characteristic or condition protected by applicable statute.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. Please click the link below to review the Ordinance.
Please click here to review your rights under U.S. employment laws. #EntryLevel #LI-MN1
Pay Range USD $90,000.00 - USD $105,000.00 /Yr.
$90k-105k yearly Auto-Apply 43d ago
Litigation & Practice Technology Project Manager
Kirkland & Ellis LLP 4.9
San Francisco, CA job
Updated: Apr 14, 2025 Apply Now Share: About Kirkland & Ellis At Kirkland & Ellis, we don't just meet the standard for legal excellence - we set it. Our culture is built on teamwork, ingenuity and an unwavering commitment to continuous growth. We tackle the most sophisticated legal challenges with bold ideas and innovative solutions, powered by the exceptional experience and ambition of our 7,000+ people, including 4,000+ attorneys, across 22 offices worldwide. Our dedicated professionals share our lawyers' commitment to excellence and show up each day to do meaningful work that helps drive global business, investment and innovation forward.
What You'll Do
The Litigation & Practice Technology ("LPT") Project Manager reports to the Associate Director and will work directly with case teams when requested by case teams and clients to: identify eDiscovery focused technical requirements and resources; assist with managing and selecting service providers; define and execute associated support tasks; provide project management for technical workstreams; and when requested provide eDiscovery and analytics consulting services.
Ideal candidates will have 6 years (preferred) experience in legal technology support at an AMLAW 100 law firm or service provider.
ESSENTIAL FUNCTIONS (This list is not exhaustive and may be supplemented and changed as necessary.)
As requested by case teams and clients, the Project Manager will perform the following functions.
Technical Responsibilities
* Provide hands-on support in Relativity, Brainspace and other litigation technology toolsets for a variety of requests, including: case creation; field and coding layout creation; strategic application of TAR and other analytics; advanced search design, implementation and validation; creation and support of document review and production workflows; privilege log design and management; complaint data and exhibit management.
* Advise on and coordinate development of key specifications (e.g., data processing and exception handling) with case teams and internal LPT Operations team. Assess and address any issues found in reporting related to data processing, exception handling or completeness of data collection.
* Coordinate (or perform if necessary) in-house data management activities such as data processing, loading into database applications, imaging and building production subsets.
* Perform final quality control and assurance on deliverables to case teams, clients and third parties.
* Consult with case team members on the use of customized litigation support apps and tools.
* Assist with analyzing and testing new versions of software.
* Trouble shoot escalated issues.
* Support the execution of special projects.
* Apply firm standards in both technology and practices as identified by Firm leadership and guided by an Associate Director.
Project Management & Consulting Responsibilities
* Support assessment and selection of eDiscovery and Managed Review providers.
* Assist with the management of external service providers and any required problem-solving or troubleshooting. Help identify opportunities for improved use of technology or process to gain efficiencies and meet best practices.
* Coordinate communications and document decisions related to technical work-streams including running project meetings, determining requirements, schedules, deliverables and quality standards.
* Coordinate and QC completion of work requests between case teams and Operations teams.
* Identify and implement process, reporting and documentation enhancements to improve service quality. Enhancements could include tracking systems, reporting templates, review workflows and development of use cases for the utilization of advanced analytics and AI.
* Consult on and document data identification, preservation and collection procedures.
* Consult on and implement the use of TAR, advance analytics and review/quality control workflow design.
* Assists case teams in the analysis and presentation of data trends and patterns using TAR and other advanced analytics.
* Contribute to departmental publications, presentations and documentation creation.
* Deliver training to case teams and department as required.
* Provide briefings to the Associate Director and Director of Litigation & Practice Technology as requested.
What You'll Bring
A successful Project Manager will have a strong combination of the following technical, project management and consulting experience, capabilities and knowledge.
Technical - Required:
* A minimum of 3 years of hands on experience with leading eDiscovery review platforms (Relativity, DISCO, Recommind) with an emphasis on database setup, complex search construction and results validation, design of optimized review workflows including document batching.
* A minimum of 1 year of hands on experience with the use of TAR and other analytics (BrainSpace, NexLP) with an emphasis on the use of CAL/CMML and other techniques for deduplication, email threading, review prioritization, sampling, production quality control, privilege identification and other predictive models.
* A minimum of 1 year of experience supporting early case assessment steps to defensibly cull document volumes and identify potential gaps in data collections or incoming productions.
* General knowledge of industry standard data processing specifications, exception handling and other data assessment techniques.
* Advanced knowledge of Excel and other data management tools.
Technical - Preferred:
* Relativity Certified Administrator (RCA); BrainSpace Analyst Certification
* Thorough understanding of the metrics and terminology used to support and explain TAR; basic knowledge of analytics related statistics measures.
Project Management & Consulting - Required:
* Thorough knowledge of the litigation lifecycle and eDiscovery processes.
* A minimum of 3 years of experience managing multiple projects and priorities in a timely fashion, simultaneously with a high degree of accuracy, professionalism and client-service orientation.
Project Management & Consulting - Preferred:
* Experience assessing and summarizing service providers RFP responses, including pricing models.
* Experience consulting case teams and clients on best practices related to data identification, preservation and collection.
* Experience training case teams on analytics use and best practices.
* PMP Certification
Other Qualifications & Requirements:
* Ability to express thoughts, ideas and information in a clear and compelling manner by highlighting critical points, adjusting messaging to suit the audience, addressing questions and points from others with appropriate responses.
* Ability to identify problems by detecting patterns or connections, researching and analyze problems, determining alternative solutions and creating action steps to solve the problem.
* Ability to think and act quickly, effectively, and appropriately in a variety of situations, solving problems while balancing time, quality, cost and risk.
* Ability to work independently and as part of a cross-office team, building relationships, delegating working and escalating risk appropriately.
* 'Can Do' attitude. Ability to proactively manage case team expectations, recognize needs and adapt plans accordingly.
* Willingness and ability to identify gaps, propose solutions and take ownership of projects.
* Bachelor's Degree preferred, though a combination of associate's degree and commensurate experience will be considered.
* Flexibility to accommodate overtime is required at times.
Compensation
The base salary range below represents the low and high end of the salary range for this position in each of the below locations. This range may differ based on your geographic location and cost of living considerations. At Kirkland & Ellis, we consider compensation more than just a base salary. We offer an exceptional range of flexible benefits including comprehensive healthcare, paid time off, and retirement. We also offer personal support and tailored learning and development opportunities all designed to help you realize your full potential both in life and at work.
Compensation Range:
* Chicago: $150,000 - $180,000
* Washington D.C.: $150,000 - $175,000
* Bay Area: $150,000 - $210,000
How to Apply
Thank you for your interest in Kirkland & Ellis LLP. To complete an application and submit your resume, please click "Apply Now."
Don't meet every job requirement? That's okay! If you're excited about this role but your experience doesn't perfectly fit every qualification, we encourage you to apply anyway. You may be just the right person for this role or others at Kirkland.
Equal Employment Opportunity
The Firm will consider for employment qualified applicants with arrest and conviction records and criminal histories consistent with local laws.
All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee's race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law. #LI-Hybrid #LI-JN1
$150k-210k yearly 55d ago
Legal Practice Assistant
Mayer Brown 4.9
San Francisco, CA job
Mayer Brown is an international law firm positioned to represent the world's major corporations, funds, and financial institutions in their most important and complex transactions and disputes. We are recognized by our clients as strategic partners with deep commercial instincts and a commitment to creatively anticipating their needs and delivering excellence in everything we do.
We are a collegial, collaborative firm where highly motivated individuals with an unwavering commitment to excellence receive the opportunity, support, and development they need to grow, thrive, and realize their greatest potential all while supporting the Firm's client service principles of excellence, strategic partnership, commercial instinct, integrated strengths, innovation, and collaboration across our international firm.
If you enjoy working with team members whose defining characteristics are exceptional client service, initiative, professionalism, responsiveness, and adaptability, you may be the person we are seeking to join our Secretarial department in our Palo Alto or San Francisco office, as a Legal Practice Assistant.
Under the general direction of assigned attorneys and/or supervisor, performs complex and specialized secretarial support and legal document processing. Provides support to assigned attorneys regarding computer software and hardware functions and applications. Responsible for knowledge of Firm legal secretarial functions and for providing overflow coverage for other secretarial assignments as requested.
Responsibilities
Essential Functions:
Secretarial Responsibilities
Responsible for working knowledge of legal secretary functions, including but not necessarily limited to:
Telephone and voice mail procedures
Managing travel and calendaring
Operation of photocopy equipment
E-mail and electronic file management
MAFS/Messenger/UPS/FedEx and other courier service(s) forms and procedures
Accounting and Billing procedures, as applicable
Conflict Checks/New Client Matter Memos and Intake
Filing and other Records Center procedures
Other tasks as assigned by attorneys and/or Supervisor
Document Production
Performs input and/or revision of documents in accordance with author's instructions, utilizing Firm equipment and software and in compliance with Firm standards and procedures
Draft, edit, format legal documents for distribution when needed
Proofreads work products
Photocopies, assembles and distributes prepared material as requested
Redlines, e-mails, or otherwise processes documents in accordance with author's request
Collaborate with firm departments regarding local and federal legal filings as needed
Enters attorney time into Firm timekeeping system
Equipment and Software Responsibilities
Responsible for working knowledge of Firm and/or Department sponsored equipment and software, including but not necessarily limited to:
Desk and/or laptop personal computers
Text scanners and scanner software, as applicable
E-Fax software and procedures
Timekeeping, billing, expense, and conflict management software
Client database software
Microsoft 365 related software
Document management software
Video Conferencing software
Delta View procedures
Additional Duties
Leverage and collaborate with various firm departments as needed
Performs personal timekeeping and prepares timecard for timely submission
Answers telephone and monitor e-mail and/or voice for attorney assignment upon request
Advises Supervisor of equipment, software and maintenance problems, or training issues
Provides overtime and/or team coverage on occasion as needed
Performs other duties as assigned or required to meet Firm goals and objectives
Promotes professionalism at all times
Qualifications
Education/Training/Certifications:
High School diploma required; college degree preferred
Professional Experience:
2-6 years' experience as a legal secretary required
Law firm experience preferred.
Knowledge of local and federal court rules and civil procedures a plus
Technical Skills:
Must be computer proficient with knowledge of Microsoft Office 365
Technologically Savvy
Performance Traits:
Excellent grammar, punctuation and spelling skills required
Possesses excellent communication and organization skills with ability to multi-task
Works in a team environment and effectively supports assigned attorneys with minimal supervision
Strong written and verbal communication skills, able to communicate effectively and in a professional manner with all levels of the Firm and outside vendors
Ability to work in a diverse team environment and effectively support the demanding needs of the Firm
Ability to work under pressure, meet deadlines with shifting priorities
Must be a self-starter with a high level of initiative
Strong customer service skills, able to anticipate needs
Strong attention to detail, organizational skills and the ability to handle multiple projects
Maintains confidentiality and exercises discretion
Exercises solid strategic thinking and problem-solving skills
Physical Requirements:
Ability to lift up to 25 lbs.
Ability to lift and move files and boxes as needed
The typical pay scale for this position is between $95,000 and $135,000, although the actual wage or salary could be lower or higher if the candidate's education, experience, skills and internal pay alignment are different from those specified.
The above is a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties.
The Firm may modify and amend this job description at any time at its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment.
We offer competitive compensation and comprehensive benefits, including medical/dental/vision/life/and AD&D insurance, 401(k) savings plan, back-up childcare and eldercare, generous paid time off (PTO), as well as opportunities for professional development and growth.
Thank you for your interest in Mayer Brown. We are committed to providing equal opportunity and reasonable accommodations to applicants and employees with disabilities and disabled veterans. To request a reasonable accommodation related to the application process and/or job interview, please email **********************************. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
#LI-HYBRID #LI-LG1
$95k-135k yearly Auto-Apply 60d+ ago
Office Services, Facilities & Security Specialist
Skadden 4.9
Palo Alto, CA job
We invite you to review our current business services professionals openings to learn about the opportunities available across the firm.
About Us
Skadden, Arps, Slate, Meagher & Flom LLP has forged a reputation as one of the most prestigious law firms in the world. Relying on innovation, intellect, teamwork and tenacity, our lawyers deliver the highest quality advice and novel solutions to our clients' legal issues. We are known for handling the most complex transactions, litigation/controversy issues, and regulatory matters, as well as for the strong partnerships we build with clients and each other. Our attorneys, who reflect a broad range of experiences and perspectives, work together seamlessly across 50-plus practices and 21 offices in the world's major financial centers.
The Opportunity
We are seeking an Office Services, Facilities & Security Specialist (mid-level) to join our Firm. This position will be based in our Palo Alto office. This position acts as primary to Facilities workflow by managing the Firm facilities software FMS (Facilities Management Software), organizing office or furniture moves, assisting with vendor management, and acts as primary for ergonomic supplies and installation. This position will also act as primary to internal Security by patrolling and conducting inspection of all office space, assuring the safety and security of personnel and property.
Assists Office Services Manager with administrative project facilitation for Facilities.
Helps ensure all shipping and receiving procedures are followed by checking PsShip (Firm shipping software) history daily. Ensures each delivery step is followed and quickly alerts Office Services Coordinators if errors are caught.
Monitor shipping vendors daily to ensure items in transit are meeting expected delivery, as needed contacts vendor's customer services line to submit a ticket.
Uses Computer Aided Facilities Management (CAFM) and Building Management System (BMS), to support facilities related requests for the office.
Patrols and inspects office space; identifies and corrects security or fire hazards; locks unoccupied offices; opens and closes doors based on operating schedule and ensure security.
As needed acts a liaison to the building management team to input requests into their system known as Angus, and follows up when there is an unnecessarily long delay.
As needed notifies stakeholders such as the Office Services Manager, of emergency building situations.
Upon request assists with after-hours emergency requests relating to the pre-action, MDF (Main Distribution Frame), and IDF rooms, and grants emergency vendors access to the space as a part of the response.
Assist with escorting facilities vendors to support operations and maintenance.
Coordinates with Human Resources to participate in safety week, safety trainings, and life safety functions, including the annual CPR training.
Monitors and assists with maintaining AED equipment for the office.
Coordinates maintenance and housekeeping activities for the office. Participates in daily cleaning inspections and meets with cleaning provider Able to address deficiencies.
Conducts daily elevator door checks to ensure the shut fully and securely; adjusts door closures as needed and uses the Building Management System (BMS) to monitor and adjusts CFM (Cubic Feet Per Min of airflow) to ensure proper door function.
Escorts terminated employees from the premises upon request from Human Resources.
Documents and reports unusual situations (accidents, illnesses, criminal activity, equipment malfunction) to the Office Services Manager, Human Resources or Attorney Development Manager.
Reports all unusual occurrences or conditions and any incidence of visitor or employee actions, which could result in injury or loss to the Firm or employees to the Office Services Manager, Human Resources or Attorney Development.
Performs frequent physical exertion including: standing, walking, bending over, twisting, reaching above shoulder level, pushing, pulling, repetitive use of both hands, lifting or carrying up to 50 lbs. frequently and over 100 lbs. on occasion
Receives, records and facilitates timely delivery of packages by preparing assignments to relieve key stations of heavy workloads.
Produces monthly BMS and FMS department statistics reports.
Maintains awareness of postal regulations and procedures for other delivery services (e.g. FedEx, UPS, etc.).
Disseminates information appropriately to ensure departmental awareness.
Ensures all Firm office space is maintained at all times.
Disassembles, assembles and moves office furniture as required to meet needs of the Firm.
Demonstrates effective interpersonal, written and verbal communication skills to facilitate effective work relationships with others.
Manages Firm resources responsibly.
Complies with and understands Firm operation, policies and procedures.
Performs other related duties as assigned.
Qualifications
Knowledge of relevant firm computer software programs (e.g., Word, Outlook, Excel, PowerPoint, Computer Aided Facility Management (CAFM) system, PS Ship, PS Receiver), with the ability to learn new software and operating systems
Ability to obtain job related certification including defibrillator training and CPR
Ability to stand or sit at work station, and ability to walk, for extended periods of time
Ability to exert moderate to high physical energy to ensure quick response to medical or criminal emergencies
Knowledge of cleaning materials
Ability to handle constant exposure to adverse conditions
Ability to read, interpret, and follow instructions
Ability to read and interpret floor plans
Ability to work in a moderate to high risk environment
Ability to delegate work effectively
Ability to follow up consistently
Demonstrates effective interpersonal and communication skills, both verbally and in writing
Demonstrates close attention to detail.
Demonstrates consistent follow up skills.
Ability to handle multiple projects and shifting priorities
Ability to handle sensitive matters and maintain confidentiality
Ability to organize and prioritize work
Ability to work well in a demanding and fast-paced environment
Ability to work well independently as well as effectively within a team
Flexibility to adjust hours and work the hours necessary to meet operating and business needs
Education and Experience
High School Diploma or equivalent
Minimum of five years related experience
Culture & Life at Skadden
What makes Skadden special is our people and the culture, community and spirit of collaboration we have created. We believe in teamwork and inspiring each other to be our best in an atmosphere that promotes professionalism and excellence in all that we do. We know that inclusion and drawing on the strength of a wide spectrum of talent only make us better and is vital to the firm's success. Our goal is for everyone at the firm to enjoy a challenging career with opportunities for development and growth and to support the well-being of our attorneys and business services professionals.
Benefits
The overall well-being of our team is important to us. We offer generous benefits to help you achieve wellness in all areas of your life.
Competitive salaries and year-end discretionary bonuses.
Comprehensive health care (medical, dental, vision), savings plan/401(k) and voluntary benefits.
Generous paid time off.
Paid leave options, including parental.
In-classroom, remote, and on-demand learning and professional development opportunities.
Robust well-being classes and programs.
Opportunities to give back and make an impact in local communities.
For further details, please visit: *******************************************************
Skadden is an Equal Opportunity Employer (Disability/Vet/other protected categories). For more information, please visit
Skadden.com/careers.
The starting base salary for this position is expected to be within the range listed under Salary Details. Actual salary will be determined based on skills, experience (to the extent relevant) and other-job related factors, consistent with applicable law. This position is eligible for overtime pay and may be eligible for a discretionary year-end bonus.
Salary Details
$70,000 - $75,000
EEO Statement
Skadden is an Equal Opportunity Employer. It does not discriminate against applicants or employees based on any legally impermissible factor including, but not limited to, race, color, religion, creed, sex, national origin, ancestry, age, alienage or citizenship status, marital or familial status, domestic partnership status, caregiver status, sexual orientation, gender, gender identity or expression, change of sex or transgender status, genetic information, medical condition, pregnancy, childbirth or related medical conditions, sexual and reproductive health decisions, disability, any protected military or veteran status, or status as a victim of domestic or dating violence, sexual assault or offense, or stalking.
Applicants who require an accommodation during the application process should contact Alex Taylor at **************.
Skadden Equal Employment Opportunity Policy
Skadden Equal Employment Opportunity Policy
Applicants Have Rights Under Federal Employment Law
Applicants Have Rights Under Federal Employment Law
In accordance with the Transparency in Coverage Rule,
click here to review machine-readable files made available by UnitedHealthcare:
Transparency in Coverage
Applicants Have Rights Under California Law
Applicants Have Rights Under California Law
Skadden will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.
$70k-75k yearly Auto-Apply 60d+ ago
Manager, Client Programs and Events
Skadden 4.9
Palo Alto, CA job
We invite you to review our current business services professionals openings to learn about the opportunities available across the firm.
About Us
Skadden, Arps, Slate, Meagher & Flom LLP has forged a reputation as one of the most prestigious law firms in the world. Relying on innovation, intellect, teamwork and tenacity, our lawyers deliver the highest quality advice and novel solutions to our clients' legal issues. We are known for handling the most complex transactions, litigation/controversy issues, and regulatory matters, as well as for the strong partnerships we build with clients and each other. Our attorneys, who reflect a broad range of experiences and perspectives, work together seamlessly across 50-plus practices and 21 offices in the world's major financial centers.
The Opportunity
We are seeking a Manager, Client Program and Events to join our Firm. This position will be based in our Palo Alto office (hybrid). The Manager, Client Programs and Events is responsible for the comprehensive management and execution of in-person and virtual client events supporting Skadden's West Coast offices, with a primary focus on California-based programs for Palo Alto and Los Angeles. This includes CLE seminars, webinars, dinners, receptions and other Business Development and Marketing initiatives that support the firm's practices and client engagement. Additional responsibilities include budget oversight, vendor management, event logistics, post-event analysis, and maintaining compliance with firm policies and industry standards. The Manager, Client Program and Events:
Oversees the planning and execution of client programs and events, including large-scale client events, CLE programming and special events, in the Palo Alto and Los Angeles offices.
Collaborates closely with the business development team, practice groups, and partners to ensure all events support the Firm's strategic business development objectives and client engagement goals.
Works as a collaborative member of the global client events team, supporting and contributing to events in other offices as needed to ensure a consistent and exceptional client experience across the Firm.
Manages all aspects of event logistics, including venue selection, vendor management, contract negotiations, and on-site execution.
Develops and proposes innovative event concepts and agendas that align with practice group priorities and firmwide business development strategies, ensuring each event supports broader firm objectives.
Develops and manages event estimates and budgets to ensure cost-effective delivery.
Provides strategic guidance to partners and stakeholders throughout the event planning process, ensuring alignment with business objectives and client expectations.
Expected to generate new ideas and proactively identify opportunities for improvement, while following established team guidelines and best practices.
Conduct comprehensive post-event analysis, including ROI measurement and stakeholder feedback, to inform continuous improvement and future event planning.
Oversees Palo Alto and Los Angeles event-related data tracking and management, ensuring accurate and timely reporting of program and event-related KPIs for client reviews, annual practice reviews, and other knowledge strategy needs. Contributes to global event tracking and reporting.
Ensures all CLE and educational programming complies with MCLE accreditation standards and advises attorneys and staff on compliance requirements.
Mentor and support the professional development of junior team members, fostering a collaborative and high-performing team environment.
Monitor industry trends, competitor activities, and emerging event technologies to ensure the firm's events remain innovative, competitive, and aligned with best practices.
Demonstrates exception interpersonal, written, and verbal communication skills.
Demonstrate effective crisis management and problem-solving skills, maintaining composure and ensuring successful outcomes when unexpected challenges arise during events.
Qualifications
Knowledge of Firm operations, policies and procedures
Knowledge of relevant Firm computer software programs (
e.g.
, Outlook, Excel, PowerPoint), with the ability to learn new software and operating systems
Demonstrates effective interpersonal and communication skills, both verbally and in writing
Demonstrates close attention to detail
Excellent analytical, troubleshooting, organizational, and planning skills
Ability to handle multiple projects and shifting priorities
Ability to handle sensitive matters and maintain confidentiality
Ability to organize and prioritize work
Ability to work well in a demanding and fast-paced environment
Ability to work well independently as well as effectively within a team
Ability to use discretion and exercise independent and sound judgment
Broad and thorough knowledge of events planning functions
Experience with database management (InterAction is a plus)
Familiarity with legal business issues and
Fortune 500
companies
Strong writing and editing skills
Personally handles more complex issues/duties requiring independent exercise of discretion and judgment
Flexibility to travel
Flexibility to adjust hours and work the hours necessary to meet operating and business needs
Education and Experience
Bachelor's Degree
Minimum of seven years related experience in a professional services environment
Culture & Life at Skadden
What makes Skadden special is our people and the culture, community and spirit of collaboration we have created. We believe in teamwork and inspiring each other to be our best in an atmosphere that promotes professionalism and excellence in all that we do. We know that inclusion and drawing on the strength of a wide spectrum of talent only make us better and is vital to the firm's success. Our goal is for everyone at the firm to enjoy a challenging career with opportunities for development and growth and to support the well-being of our attorneys and business services professionals.
Benefits
The overall well-being of our team is important to us. We offer generous benefits to help you
achieve wellness in all areas of your life.
Competitive salaries and year-end discretionary bonuses.
Comprehensive health care (medical, dental, vision), savings plan/401(k) and voluntary benefits.
Generous paid time off.
Paid leave options, including parental.
In-classroom, remote, and on-demand learning and professional development opportunities.
Robust well-being classes and programs.
Opportunities to give back and make an impact in local communities.
For further details, please visit: *******************************************************
Skadden is an Equal Opportunity Employer (Disability/Vet/other protected categories). For more information, please visit
Skadden.com/careers.
The starting base salary for this position is expected to be within the range listed under Salary Details. Actual salary will be determined based on skills, experience (to the extent relevant) and other-job related factors, consistent with applicable law. This position may be eligible for a discretionary year-end bonus.
Salary Details
$155,000 - $180,000
EEO Statement
Skadden is an Equal Opportunity Employer. It does not discriminate against applicants or employees based on any legally impermissible factor including, but not limited to, race, color, religion, creed, sex, national origin, ancestry, age, alienage or citizenship status, marital or familial status, domestic partnership status, caregiver status, sexual orientation, gender, gender identity or expression, change of sex or transgender status, genetic information, medical condition, pregnancy, childbirth or related medical conditions, sexual and reproductive health decisions, disability, any protected military or veteran status, or status as a victim of domestic or dating violence, sexual assault or offense, or stalking.
Applicants who require an accommodation during the application process should contact Alex Taylor at **************.
Skadden Equal Employment Opportunity Policy
Skadden Equal Employment Opportunity Policy
Applicants Have Rights Under Federal Employment Law
Applicants Have Rights Under Federal Employment Law
In accordance with the Transparency in Coverage Rule,
click here to review machine-readable files made available by UnitedHealthcare:
Transparency in Coverage
Applicants Have Rights Under California Law
Applicants Have Rights Under California Law
Skadden will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.
$155k-180k yearly Auto-Apply 43d ago
Marketing/Business Development Coordinator
Kirkland & Ellis LLP 4.9
San Francisco, CA job
Updated: Oct 28, 2025 Apply Now Share: About Kirkland & Ellis At Kirkland & Ellis, we don't just meet the standard for legal excellence - we set it. Our culture is built on teamwork, ingenuity and an unwavering commitment to continuous growth. We tackle the most sophisticated legal challenges with bold ideas and innovative solutions, powered by the exceptional experience and ambition of our 7,000+ people, including 4,000+ attorneys, across 22 offices worldwide. Our dedicated professionals share our lawyers' commitment to excellence and show up each day to do meaningful work that helps drive global business, investment and innovation forward.
What You'll Do
Are you a detail-oriented, resourceful professional with a passion for driving impactful business initiatives?
Join Kirkland & Ellis as a Marketing & Business Development (MBD) Coordinator supporting our Bay Area offices. In this role, you'll partner with attorneys and team members across the Firm to advance client development, marketing, and strategic growth efforts.
Reporting to the Bay Area Associate Director of Business Development and working closely with the Bay Area Business Development Manager, you'll manage a variety of projects-from drafting award and directory submissions to preparing pitches, conducting market research, and maintaining attorney biographies and marketing materials. This position offers the opportunity to engage directly with the Firm's global MBD network-an innovative team dedicated to delivering exceptional, responsive service across all practice areas.
This role requires strong writing, analytical, and project management skills, along with the ability to balance multiple priorities in a fast-paced, high-performance environment.
* Lead Key Submissions & Pitches - Draft and coordinate legal directory (e.g., Chambers & Partners) and award submissions, business pitches, and client presentations.
* Support Research & Intelligence Efforts - Partner with the Business Intelligence (BI) team to gather market, client, and industry insights for business development initiatives.
* Manage Attorney Biographies & Matter Tracking - Update and draft biographies, track transactional matters, and prepare deal lists and marketing materials.
* Oversee Photography & Brand Coordination - Schedule and supervise attorney photo shoots and ensure materials align with Firm brand standards.
* CRM & Data Management - Maintain and leverage Salesforce data to support marketing and client development initiatives.
* Assist with Events & Client Engagements - Support planning for client seminars, speaking engagements, and ticketing coordination for client events.
* Collaborate Across Teams - Work closely with administrative departments and MBD colleagues across offices to deliver cohesive, high-quality support.
The schedule for this position is:
* Monday through Friday, 9:00 am - 5:30 pm PST (37.5 hours/week)
* Hybrid work arrangement.
What You'll Bring
* Education & Experience - Bachelor's degree required; minimum 2+ years of marketing or business development experience in professional services required, law firm experience preferred.
* Technical Skills - Proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel, SharePoint). Salesforce or other CRM experience highly preferred.
* Communication & Writing - Exceptional written and verbal communication skills with strong proofreading, editing, and presentation abilities.
* Organization & Project Management - Ability to manage multiple projects, meet deadlines, and maintain attention to detail under pressure.
* Client Service & Professionalism - Strong interpersonal skills, discretion, and an executive presence when engaging with attorneys, clients, and vendors.
* Initiative & Adaptability - Self-starter who anticipates needs, takes ownership of tasks, and thrives in a fast-paced, collaborative environment.
* Analytical & Research Skills - Ability to synthesize complex information and translate it into clear, persuasive marketing content.
If you're eager to contribute to meaningful client development initiatives and collaborate with a high-performing marketing and business development team, we'd love to hear from you!
Compensation
The base salary range below represents the low and high end of the salary range for this position in the Bay Area. This range may differ based on your geographic location and cost of living considerations. At Kirkland & Ellis, we consider compensation more than just a base salary. We offer an exceptional range of flexible benefits including comprehensive healthcare, paid time off, and retirement. We also offer personal support and tailored learning and development opportunities all designed to help you realize your full potential both in life and at work.
Compensation Range:
Bay Area: $72,000 - $98,000
How to Apply
Thank you for your interest in Kirkland & Ellis LLP. To complete an application and submit your resume, please click "Apply Now."
Don't meet every job requirement? That's okay! If you're excited about this role but your experience doesn't perfectly fit every qualification, we encourage you to apply anyway. You may be just the right person for this role or others at Kirkland.
Equal Employment Opportunity
The Firm will consider for employment qualified applicants with arrest and conviction records and criminal histories consistent with local laws.
All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee's race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law. #LI-SB1 #LI-Hybrid
Talemetry Abbreviated Job Desc
Are you a detail-oriented, resourceful professional with a passion for driving impactful business initiatives?
$72k-98k yearly 16d ago
Technology Investment Banking - Vice President, Software (Menlo Park, CA)
Morgan Stanley 4.6
Menlo Park, CA job
Morgan Stanley's Investment Banking Group provides industry, regional and product expertise to corporations, institutions and government clients in order to develop and execute innovative and customized solutions to the most challenging strategic and financing issues faced in the global marketplace. The Banking Group is comprised of a number of industry groups, which work closely with product team members in Mergers & Acquisitions, Global Capital Markets, Real Estate, and other industry groups throughout the Firm to provide relevant market insight, product creativity, and execution expertise to clients. These solutions include initial public offerings; public and private equity and equity-linked financings; mergers, acquisitions and restructurings; defense advisory assignments; strategic partnerships; public and private debt placements; share repurchases; and hedging, swaps and derivative transactions.
Our Menlo Park office is looking for a Vice President with prior experience in the Software industry to join the Technology Investment Banking Group. The successful candidate will have the opportunity to work with regional and international clients on a wide range of complex transactions including acquisitions, divestitures, mergers, joint ventures, corporate restructurings, shareholder relations, recapitalizations, leveraged buyouts and defenses against unsolicited takeover attempts, strategic advisory assignments and executions of public and private capital markets transactions, such as initial public offerings. The successful candidate will work closely with professionals throughout the firm to deliver high quality advice to our clients. You will play an important role on a team that includes senior professionals who will encourage you to go beyond the numbers and think creatively.
Qualifications:
6+ years of relevant experience within investment banking, or an MBA with 3+ years of experience, and with a proven track record working on complex executed deals across M&A and various industry sectors
Experience in the software industry is strongly preferred, but not required
Strong written and verbal communication, client and interpersonal skills
Commercial instinct and ability to perform under pressure and tight deadlines
Bachelor's degree is required; an MBA and/or CFA designation would be an asset
Series licensed or must obtain
WHAT YOU CAN EXPECT FROM MORGAN STANLEY:
We are committed to maintaining the first-class service and high standard of excellence that have defined Morgan Stanley for over 89 years. Our values - putting clients first, doing the right thing, leading with exceptional ideas, committing to diversity and inclusion, and giving back - aren't just beliefs, they guide the decisions we make every day to do what's best for our clients, communities and more than 80,000 employees in 1,200 offices across 42 countries. At Morgan Stanley, you'll find an opportunity to work alongside the best and the brightest, in an environment where you are supported and empowered. Our teams are relentless collaborators and creative thinkers, fueled by their diverse backgrounds and experiences. We are proud to support our employees and their families at every point along their work-life journey, offering some of the most attractive and comprehensive employee benefits and perks in the industry. There's also ample opportunity to move about the business for those who show passion and grit in their work.
To learn more about our offices across the globe, please copy and paste ***************************************************** into your browser.
Expected base pay rates for the role will be $275,000 per year at the commencement of employment. However, base pay if hired will be determined on an individualized basis and is only part of the total compensation package, which, depending on the position, may also include commission earnings, incentive compensation, discretionary bonuses, other short and long-term incentive packages, and other Morgan Stanley sponsored benefit programs.
Morgan Stanley's goal is to build and maintain a workforce that is diverse in experience and background but uniform in reflecting our standards of integrity and excellence. Consequently, our recruiting efforts reflect our desire to attract and retain the best and brightest from all talent pools. We want to be the first choice for prospective employees.
It is the policy of the Firm to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion, creed, age, sex, sex stereotype, gender, gender identity or expression, transgender, sexual orientation, national origin, citizenship, disability, marital and civil partnership/union status, pregnancy, veteran or military service status, genetic information, or any other characteristic protected by law.
Morgan Stanley is an equal opportunity employer committed to diversifying its workforce (M/F/Disability/Vet).
$275k yearly Auto-Apply 60d+ ago
Information Governance Senior Analyst
Latham & Watkins LLP 4.9
San Francisco, CA job
About Latham & Watkins
Latham & Watkins is a global law firm consistently ranked among the top firms in the world. The success of our firm is largely determined by our commitment to hire and develop the very best and brightest, creating a team that provides our clients with the highest quality of work and service. We are driven by our core values: respect, innovation, and collaboration.
About the Role
The Information Governance Senior Analyst is an integral part of Latham's Information Governance team and will be responsible for coordinating all primary functions of the Information Governance Operations team, including file management (both physical and electronic), file intake, file releases, destruction requests, data access requests, case room management, and records retention, while coordinating all major functions of the department with minimal supervision; developing plans, organizing files and workflow, and assuming responsibility for the completion of major projects. This role will be located in our San Francisco office. Please note that this role may be eligible for a flexible working schedule that allows for a hybrid and in-office presence.
Responsibilities & Qualifications
Other key responsibilities include:
Identifying opportunities to enhance the Information Governance program by utilizing a thorough understanding of information management, security, and privacy principles
Consulting firm personnel on the appropriate locations where data should be stored; acting as a resource regarding various information governance questions for staff, lawyers, and other users, and providing instruction and training as needed
Coordinating and performing all aspects of all Information Governance processes including file intakes, releases, destructions, and data access procedures for the office, ensuring compliance with firm policies, and ensuring completion of the relevant process
Coordinating the execution of and ensuring compliance with records retention procedures, ascertaining which files are subject to retention, and maintaining meticulous records regarding file disposition
Organizing boxes, following offsite storage procedures, and preparing files both physically and within the records management system and other databases
Protecting and maintaining any highly sensitive, confidential, privileged, financial, and/or proprietary information that Latham & Watkins retains
We'd love to hear from you if you:
Demonstrate extensive knowledge of information governance, data security, and privacy principles, best practices, and procedures
Display excellent communication skills, both written and verbal
Possess thorough knowledge of the physical and electronic resources of the department and firm and the ability to articulate the role of effective space management in the overall administration of the office
And have:
A bachelor's degree or an equivalent; a minimum of five (5) years of relevant Information Governance or Records experience may be considered in lieu of a degree
A minimum of five (5) years of relevant Information Governance or Records experience, preferably in a law firm's Information Governance or Records Department
Experience in other law firm positions having significant document organizational responsibilities may be considered in lieu of directly related Information Governance or Records experience
Benefits & Additional Information
Successful candidates will not only be provided with an outstanding career opportunity and welcoming environment, but will also be provided with a generous total compensation package with bonuses awarded in recognition of both individual and firm performance. Eligible employees can participate in Latham's comprehensive benefit program which includes:
Healthcare, life and disability insurance
A generous 401k plan
At least 11 paid holidays per year, and a PTO program that accrues 23 days during the first year of employment and grows with tenure
Well-being programs (e.g. mental health services, mindfulness and resiliency, medical resources, well-being events, and more)
Professional development programs
Employee discounts
Affinity groups, networks, and coalitions for lawyers and staff
Latham & Watkins is an equal opportunity employer. The Firm prohibits discrimination against any employee or applicant for employment on the basis of race (including, but not limited to, hair texture and protective hairstyles), color, religion, sex, age, national origin, sexual orientation, gender identity, veteran status (including veterans of the Vietnam era), gender expression, marital status, or any other characteristic or condition protected by applicable statute.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. Please click the link below to review the Ordinance.
Please click here to review your rights under U.S. employment laws.
#MidSenior
#LI-BW1
Pay Range USD $100,000.00 - USD $115,000.00 /Yr.
$100k-115k yearly Auto-Apply 14d ago
Senior Client Accounting Coordinator
Skadden 4.9
Palo Alto, CA job
We invite you to review our current business services professionals openings to learn about the opportunities available across the firm.
About Us
Skadden, Arps, Slate, Meagher & Flom LLP has forged a reputation as one of the most prestigious law firms in the world. Relying on innovation, intellect, teamwork and tenacity, our lawyers deliver the highest quality advice and novel solutions to our clients' legal issues. We are known for handling the most complex transactions, litigation/controversy issues, and regulatory matters, as well as for the strong partnerships we build with clients and each other. Our attorneys, who reflect a broad range of experiences and perspectives, work together seamlessly across 50-plus practices and 21 offices in the world's major financial centers.
The Opportunity
We are seeking a Senior Client Accounting Coordinator to join our Firm. This position will be based in our Palo Alto office (hybrid). The Senior Client Accounting Coordinator provides client account analysis and billing support to partners. Coordinates client accounting activity for assigned partners and practice areas utilizing appropriate departmental resources.
Handles multiple complex billing and client analysis projects.
Reviews outstanding balance reports and is proactive about trouble spots.
Prepares bills and internal forms including appropriate back-up required to process requests.
Implements Client Accounting procedures, processes and goals by coordinating work effort including timely preparation of client bills and follow-up on outstanding balances with secretarial and other Firm business services professionals.
Understands and responds to inquiries and requests made by clients, attorneys, and business services professionals.
Provides relevant information, guidance and support to others in the Firm.
Ability to formulate strong work team relationships, both internally and externally.
Works with supervisor(s) to coordinate departmental workflow, provide solutions to problems and develop creative approaches to accomplishing departmental goals.
Communicates issues and escalates as needed.
Identifies and communicates to supervisor training and coaching needs of department business services professionals.
Trains, mentors and assists Client Accounting Assistants and Coordinators as needed.
Ability to assume a leadership role when supervisor/manager is absent.
Maintains complete and up-to-date files for each partner and/or client.
Actively seeks to enhance knowledge of all Client Accounting procedures and processes.
Demonstrates effective interpersonal, written and verbal communication skills to facilitate effective work relationships with others.
Manages Firm resources responsibly.
Complies with and understands Firm operation, policies and procedures.
Performs other related duties as assigned.
Qualifications
Knowledge of relevant Firm computer software programs (e.g., Aderant, Outlook, Excel, Word), with the ability to learn new software and operating systems
Demonstrates effective interpersonal and communication skills, both verbally and in writing
Demonstrates close attention to detail
Excellent analytical, troubleshooting, organizational, and planning skills
Ability to use discretion and exercise independent and sound judgment
Ability to handle multiple projects and shifting priorities
Ability to handle sensitive matters and maintain confidentiality
Ability to organize and prioritize work
Ability to work well in a demanding and fast-paced environment
Ability to work well independently as well as effectively within a team
Flexibility to adjust hours and work the hours necessary to meet operating and business needs
Education and Experience
Bachelor's degree
Minimum of five years of legal billing work experience including account analysis related functions
Aderant, Elite or 3E experience
Culture & Life at Skadden
What makes Skadden special is our people and the culture, community and spirit of collaboration we have created. We believe in teamwork and inspiring each other to be our best in an atmosphere that promotes professionalism and excellence in all that we do. We know that inclusion and drawing on the strength of a wide spectrum of talent only make us better and is vital to the firm's success. Our goal is for everyone at the firm to enjoy a challenging career with opportunities for development and growth and to support the well-being of our attorneys and business services professionals.
Benefits
The overall well-being of our team is important to us. We offer generous benefits to help you achieve wellness in all areas of your life.
Competitive salaries and year-end discretionary bonuses.
Comprehensive health care (medical, dental, vision), savings plan/401(k) and voluntary benefits.
Generous paid time off.
Paid leave options, including parental.
In-classroom, remote, and on-demand learning and professional development opportunities.
Robust well-being classes and programs.
Opportunities to give back and make an impact in local communities.
For further details, please visit: *******************************************************
Skadden is an Equal Opportunity Employer (Disability/Vet/other protected categories). For more information, please visit
Skadden.com/careers.
The starting base salary for this position is expected to be within the range listed under Salary Details. Actual salary will be determined based on skills, experience (to the extent relevant) and other-job related factors, consistent with applicable law. This position is eligible for overtime pay and may be eligible for a discretionary year-end bonus.
Salary Details
$95,000 - $110,000
EEO Statement
Skadden is an Equal Opportunity Employer. It does not discriminate against applicants or employees based on any legally impermissible factor including, but not limited to, race, color, religion, creed, sex, national origin, ancestry, age, alienage or citizenship status, marital or familial status, domestic partnership status, caregiver status, sexual orientation, gender, gender identity or expression, change of sex or transgender status, genetic information, medical condition, pregnancy, childbirth or related medical conditions, sexual and reproductive health decisions, disability, any protected military or veteran status, or status as a victim of domestic or dating violence, sexual assault or offense, or stalking.
Applicants who require an accommodation during the application process should contact Alex Taylor at **************.
Skadden Equal Employment Opportunity Policy
Skadden Equal Employment Opportunity Policy
Applicants Have Rights Under Federal Employment Law
Applicants Have Rights Under Federal Employment Law
In accordance with the Transparency in Coverage Rule,
click here to review machine-readable files made available by UnitedHealthcare:
Transparency in Coverage
Applicants Have Rights Under California Law
Applicants Have Rights Under California Law
Skadden will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.
$95k-110k yearly Auto-Apply 21d ago
Senior Staff Attorney-Litigation
Covington & Burling LLP 4.9
Palo Alto, CA job
For description, visit PDF: ************ cov. com/-/media/files/corporate/careers/senior-staff-attorney-litigation.
pdf
$167k-237k yearly est. 44d ago
Senior Risk Management Compliance Specialist
Kirkland & Ellis LLP 4.9
San Francisco, CA job
Updated: Jan 9, 2026 Apply Now Share: About Kirkland & Ellis At Kirkland & Ellis, we don't just meet the standard for legal excellence - we set it. Our culture is built on teamwork, ingenuity and an unwavering commitment to continuous growth. We tackle the most sophisticated legal challenges with bold ideas and innovative solutions, powered by the exceptional experience and ambition of our 7,000+ people, including 4,000+ attorneys, across 22 offices worldwide. Our dedicated professionals share our lawyers' commitment to excellence and show up each day to do meaningful work that helps drive global business, investment and innovation forward.
What You'll Do
Are you someone who thrives at the intersection of risk, judgment, and collaboration-bringing clarity and solutions to complex compliance questions? As a Senior Risk Management Compliance Specialist, you'll play a critical role on the firm's Risk Management Compliance team, supporting attorneys and leadership across the globe as the firm meets its evolving client and regulatory obligations. Working closely with colleagues in Risk Management and the Office of General Counsel (OGC), you'll help identify potential risks, guide thoughtful resolutions, and ensure the firm's engagement terms and outside counsel guidelines align with firm policies and client needs. This role is ideal for an intellectually curious professional who values precision, partnership, and delivering exceptional service in a fast-paced, cross-functional environment.
* Client Engagement Review & Processing - Partner with attorneys, the Office of General Counsel (OGC), and Risk Management colleagues worldwide to review, process, and index client engagement terms.
* Drafting & Negotiation - Draft and negotiate retention letters and client-specific waivers to support compliant and effective client relationships.
* Risk Analysis & Resolution - Apply independent, critical thinking when reviewing outside counsel guidelines to identify risks and propose practical mitigation strategies.
* Advisory Support - Advise attorneys and staff on compliance with outside counsel guidelines, recommending and justifying modifications when appropriate.
* Subject Matter Expertise - Maintain deep knowledge of outside counsel guideline provisions and related firm policies, serving as a trusted resource for the team.
* Stakeholder Communication - Respond promptly and professionally to inquiries from firm leadership, the Office of General Counsel, and attorneys with accurate guidance.
* Team Leadership Support - Act as a point of reference for junior team members when leadership is unavailable, fostering consistency and confidence.
* Service Excellence - Deliver high-level, client-focused service to attorneys across a variety of matters and priorities.
* Project Contribution - Support department leadership and contribute to ad hoc initiatives as business needs evolve.
What You'll Bring
* Education - Bachelor's degree required, or equivalent combination of education and relevant experience.
* Relevant Experience - Five or more years of experience in law firm risk management, including conflicts searching, business intake and acceptance, or related compliance functions.
* Technical Proficiency - Experience with Intapp software solutions, including Intapp Terms, Intake, and Conflicts, strongly preferred.
* Adaptability & Judgment - Ability to work flexibly, manage shifting priorities, and exercise sound judgment under pressure.
* Professional Presence - Strong interpersonal skills with the ability to work effectively at all levels while maintaining accuracy, confidentiality, and professionalism.
* Service-Oriented Mindset - Commitment to responsive, thoughtful, and solutions-driven customer service.
If you're motivated by complex problem-solving, collaborative partnerships, and helping a global firm manage risk with confidence and integrity, we'd love to hear from you.
Compensation
The base salary range below represents the low and high end of the salary range for this position in each of the below locations. This range may differ based on your geographic location and cost of living considerations. At Kirkland & Ellis, we consider compensation more than just a base salary. We offer an exceptional range of flexible benefits including comprehensive healthcare, paid time off, and retirement. We also offer personal support and tailored learning and development opportunities all designed to help you realize your full potential both in life and at work.
Compensation Range:
Chicago: $117,000 - $127,000
Bay Area: $117,000 - $167,000
Los Angeles: $117,000 - $132,000
How to Apply
Thank you for your interest in Kirkland & Ellis LLP. To complete an application and submit your resume, please click "Apply Now."
Don't meet every job requirement? That's okay! If you're excited about this role but your experience doesn't perfectly fit every qualification, we encourage you to apply anyway. You may be just the right person for this role or others at Kirkland.
Equal Employment Opportunity
All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee's race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law. #LI-Hybrid #LI-LC1
$117k-167k yearly 6d ago
Business Intake Specialist (Acceptance)
Kirkland & Ellis LLP 4.9
San Francisco, CA job
Updated: Jan 5, 2026 Apply Now Share: About Kirkland & Ellis At Kirkland & Ellis, we don't just meet the standard for legal excellence - we set it. Our culture is built on teamwork, ingenuity and an unwavering commitment to continuous growth. We tackle the most sophisticated legal challenges with bold ideas and innovative solutions, powered by the exceptional experience and ambition of our 7,000+ people, including 4,000+ attorneys, across 22 offices worldwide. Our dedicated professionals share our lawyers' commitment to excellence and show up each day to do meaningful work that helps drive global business, investment and innovation forward.
What You'll Do
Do you thrive at the intersection of precision, problem-solving, and collaboration in a fast-paced professional environment? As a Business Intake Specialist, you will play a critical role in supporting the Firm's risk management and business intake processes, ensuring the accuracy, completeness, and integrity of client and matter information across the organization.
Working in rotation with other members of the Business Intake team and under the guidance of the Business Intake Manager and Risk Management leadership, this role is responsible for end-to-end business intake processing. This includes new clients, new matters, revisions to existing records, and compliance-related reviews involving conflicts of interest, information security, and regulatory requirements. You will partner closely with attorneys, internal departments, and Firm leadership to facilitate seamless intake workflows while maintaining the highest quality standards.
* Business Intake Processing: Monitor and process all incoming intake requests through the Kirkland & Ellis New Business Intake system (KENI), email, and phone, ensuring timely and accurate handling of new clients, new matters, and revisions.
* Client and Matter Research: Conduct preliminary and in-depth research on clients and related parties to determine correct client status and support conflicts analysis.
* Data Integrity and Quality Control: Maintain accurate, complete, and consistent client-matter records-both current and historical-across Firm systems, including OPEN/Intapp.
* Conflicts and Risk Review: Review conflicts reports for accuracy and content, assist with resolving potential conflicts of interest, and support submissions to the New Matter Screening Committee (NMSC) and New Business Executive Committee (NBEC).
* Regulatory and Compliance Support: Prepare and manage submissions for Anti-Money Laundering and Know Your Client (AML/KYC) reviews with the Money Laundering Reporting Officer (MLRO).
* Approval and Documentation Management: Prepare, assign, and monitor intake requests requiring additional approvals (e.g., pro bono, intellectual property, accommodations) and oversee the collection and attachment of engagement letters and waivers.
* Information Barriers: Create, update, and audit electronic information barriers and ethical walls using Wall Builder.
* Cross-Functional Collaboration: Serve as a technical liaison with Risk Management Integration and User Support teams and collaborate with Finance, Accounting, Marketing, Records, Pro Bono, and Information Technology.
* Training and Knowledge Sharing: Participate in training and orientation sessions, teach departmental processes and systems to new team members, and support ongoing process improvement.
* Client Service Excellence: Provide high-level, responsive support to attorneys, including assistance with risk management systems and compliance reminders.
* Flexibility and Responsiveness: Support urgent and confidential matters as needed, including availability during evenings and weekends, and contribute to special projects as assigned.
What You'll Bring
* Education: Bachelor's degree required; master's degree preferred or equivalent combination of education and experience.
* Experience: Five years of related experience, including demonstrated experience with conflicts searching.
* Research Skills: Strong familiarity with online database research tools and internet-based research.
* Analytical Strength: Ability to analyze complex and sometimes conflicting information with sound judgment and discretion.
* Attention to Detail: Exceptional accuracy and thoroughness when working with sensitive and high-volume data.
* Communication Skills: Clear, professional written and verbal communication skills with a strong service-oriented mindset.
* Problem-Solving Ability: Proven ability to identify issues, evaluate options, and implement effective solutions in a collaborative environment.
* Technical Comfort: Experience working with relational databases and business intake or risk management systems is strongly preferred.
If you're motivated by accuracy, collaboration, and the opportunity to support complex legal work through thoughtful risk management and intake processes, we'd love to hear from you.
Compensation
The base salary range below represents the low and high end of the salary range for this position in each of the below locations. This range may differ based on your geographic location and cost of living considerations. At Kirkland & Ellis, we consider compensation more than just a base salary. We offer an exceptional range of flexible benefits including comprehensive healthcare, paid time off, and retirement. We also offer personal support and tailored learning and development opportunities all designed to help you realize your full potential both in life and at work.
Compensation Range:
Bay Area: $107,000 - $117,000
Los Angeles: $94,000 - $104,000
How to Apply
Thank you for your interest in Kirkland & Ellis LLP. To complete an application and submit your resume, please click "Apply Now."
Don't meet every job requirement? That's okay! If you're excited about this role but your experience doesn't perfectly fit every qualification, we encourage you to apply anyway. You may be just the right person for this role or others at Kirkland.
Equal Employment Opportunity
The Firm will consider for employment qualified applicants with arrest and conviction records and criminal histories consistent with local laws.
All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee's race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law. #LI-LC1 #LI-Hybrid
$107k-117k yearly 10d ago
IED - Prime Brokerage Client Service - Account Manager - Analyst/Associate
Morgan Stanley 4.6
San Francisco, CA job
Morgan Stanley Prime Brokerage Client Service Account Manager
Morgan Stanley is a leading global financial services firm providing a wide range of investment banking, securities, investment management and wealth management services. The Firm's employees serve clients worldwide including corporations, governments and individuals from more than 1,200 offices in 43 countries.
As a market leader, the talent and passion of our people is critical to our success. Together, we share a common set of values rooted in integrity, excellence and strong team dynamic. Morgan Stanley can provide a superior foundation for building a professional career - a place for people to learn, to achieve and grow. A philosophy that balances personal lifestyles, perspectives and needs is an important part of our culture.
Department Profile:
For more than 30 years, Morgan Stanley has led the industry and set the standard for excellence in Prime Brokerage. Our broad and deep client relationships, market‐leading platform and intellectual insights enable us to be a world‐class service provider to our clients for their financing, market access and portfolio management needs.
As part of the Institutional Equity Division, Prime Brokerage is a strategic partner to hedge funds and institutional clients across the globe. Prime Brokerage provides clients with clearing and custody services, securities lending and financing, risk analytics, consulting, introductions to potential investors, and access to world-class proprietary technology.
Prime Brokerage acts as a portal into the firm and assists clients with navigating Morgan Stanley's vast resources such as Equity Sales and Trading, Derivatives, Securities Lending, Technology and Operations.
Account Manager Job Description:
The Account Manager is responsible for servicing a variety of institutional clients. This position requires strong relationship management skills to help build a true partnership between our clients and Morgan Stanley. The Account Manager is considered the central point of contact for our clients and acts as a conduit between the client and the rest of the firm, providing escalation support, navigation, and helping to deliver tangible solutions.
On a daily basis, the Account Manager oversees the client's accounts and is involved in all aspects of the client's business including, but not limited to: financing, margin, trade clearing and settlement, corporate events, and reporting. The Account Manager communicates issues and ensures problems are resolved in a timely and accurate manner, thus building a level of trust between the client and Morgan Stanley.
Additionally, the Account Manager is responsible for adding value to our clients with the goal of tighter integration of the two firms to help drive additional business. Account Managers add value to our clients by developing a deep understanding of the client's business and helping to identify, sell and implement best practice solutions with regard to technology, market access and operations. Knowledge of the Firm's products and services and understanding how to use that knowledge to draw the client closer to Morgan Stanley is essential.
Responsibilities:
Build relationships with key decision makers at the client
Daily client communication and interaction
Conduit between Prime Brokerage (PB) operations and the client
Manage the efficiency, timeliness and daily risk of PB/Client workflow
Introducing PB technology and services to the client
Cross selling the firm's products and technology
Delivering all of Morgan Stanley services / capabilities to the client
Reviewing balance trends and client market share
Assessing PB revenue with service offering to ensure proper balance
Qualifications:
Bachelor's degree with a business focus
Must have minimum of 3-5 years of Prime Brokerage Client Service or Prime Brokerage Operations support experience
Demonstrate an understanding of capital markets
Understanding of operational flows
Demonstration of excellent communication skills
Exceptional problem solving proficiency
Ability to handle pressure, prioritize and multi-task during the course of a business day
Proficiency: Microsoft Office (Outlook, Excel, Word, PowerPoint) and general knowledge of software programming/development a plus
Strong interpersonal and communication skills
WHAT YOU CAN EXPECT FROM MORGAN STANLEY:
We are committed to maintaining the first-class service and high standard of excellence that have defined Morgan Stanley for over 89 years. Our values - putting clients first, doing the right thing, leading with exceptional ideas, committing to diversity and inclusion, and giving back - aren't just beliefs, they guide the decisions we make every day to do what's best for our clients, communities and more than 80,000 employees in 1,200 offices across 42 countries. At Morgan Stanley, you'll find an opportunity to work alongside the best and the brightest, in an environment where you are supported and empowered. Our teams are relentless collaborators and creative thinkers, fueled by their diverse backgrounds and experiences. We are proud to support our employees and their families at every point along their work-life journey, offering some of the most attractive and comprehensive employee benefits and perks in the industry. There's also ample opportunity to move about the business for those who show passion and grit in their work.
To learn more about our offices across the globe, please copy and paste ***************************************************** into your browser.
Expected base pay rates for the role will be between $100,000 and $140,000 per year at the commencement of employment. However, base pay if hired will be determined on an individualized basis and is only part of the total compensation package, which, depending on the position, may also include commission earnings, incentive compensation, discretionary bonuses, other short and long-term incentive packages, and other Morgan Stanley sponsored benefit programs.
Morgan Stanley's goal is to build and maintain a workforce that is diverse in experience and background but uniform in reflecting our standards of integrity and excellence. Consequently, our recruiting efforts reflect our desire to attract and retain the best and brightest from all talent pools. We want to be the first choice for prospective employees.
It is the policy of the Firm to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion, creed, age, sex, sex stereotype, gender, gender identity or expression, transgender, sexual orientation, national origin, citizenship, disability, marital and civil partnership/union status, pregnancy, veteran or military service status, genetic information, or any other characteristic protected by law.
Morgan Stanley is an equal opportunity employer committed to diversifying its workforce (M/F/Disability/Vet).
$100k-140k yearly Auto-Apply 36d ago
Billing Coordinator
Ropes & Gray LLP 4.9
San Francisco, CA job
About Ropes & Gray
Ropes & Gray is a preeminent global law firm. The firm has been ranked in the top three on
The American Lawyer's
prestigious A-List for eight consecutive years and #1 on
Law.com's
UK A-List twice in the past three years - rankings that honor the "best of the best" law firms.
The firm has approximately 2,500 lawyers and professionals serving clients in major centers of business, finance, technology, and government in Boston, Chicago, Dublin, Hong Kong, London, Los Angeles, Milan, New York, Paris, San Francisco, Seoul, Shanghai, Silicon Valley, Singapore, Tokyo and Washington, D.C.
The firm has consistently been recognized for its leading practices in many areas, including asset management, private equity, M&A, finance, real estate, tax, antitrust, life sciences, health care, intellectual property, litigation & enforcement, privacy & cybersecurity, and business restructuring.
Ropes & Gray is an equal opportunity employer.
Overview
The Billing Coordinator is responsible for all aspects of billing for an assigned group of lawyers and clients. The Billing Coordinator is expected to be able to serve as a resource for Billing Responsible Attorneys and their secretaries on all aspects of inventory management.
Responsibilities
Maintain a thorough knowledge of client terms, discount arrangements, lawyer and client preferences while ensuring:
Invoices are issued timely and accurately, inclusive of client terms and discounts
Best practices are used to create, present and distribute pro formas and client invoices
Compliance with firm and outside counsel guidelines is maintained
E-invoices are submitted on a timely basis with all necessary supporting documentation
Revisions to invoices are addressed and resolved on a timely basis.
Manage the unbilled inventory for an assigned group of lawyers:
Ensure consistent and regular communication with lawyers regarding aged balances
Leverage secretaries and firm management to escalate problem accounts
Make recommendations for write-offs of aged or disputed balances where appropriate
Respond to information requests from lawyers, clients and administrative staff related to inventory levels, time and cost entries, billing reconciliations, outstanding receivables and unapplied cash
Communicate firm policies and guidelines to lawyers and clients as appropriate
Support client and partner requests for accrual information
Produce and distribute standard unbilled proformas which recap client/matter time and disbursements
Analyze short paid invoices and determine the correct course of action to resolve
Utilize firm standard reporting tools to respond to requests for information, particularly Excel and BRL dashboards
Assist with the application of unidentified cash receipts, ensuring prompt resolution;
Assist timekeepers and secretaries with diary entry issues and transfers between matters.
Ensure that requests for alternative fee arrangements are communicated to the Pricing Committee for review and ultimate disposition;
Maintain documentation of procedures, deadlines, and other client and lawyer preferences related to billing and collection;
Provide audit letter assistance to lawyers and secretaries by quickly responding to requests for period-ending balances.
Qualifications
Bachelor's degree preferred
Strong analytical and critical thinking skills
A minimum of two years experience in a professional services environment using time and billing software such as 3E, Elite or Aderant
Must be a team player with strong interpersonal skills
Possess a high degree of confidence and professional maturity and demonstrate excellent oral and written communication skills
Superior customer service and a demonstrated ability to work in challenging and dynamic environment
Self-directed with a strong work ethic; capable of working independently with limited supervision
Ability to occasionally work outside of established business hours and adjust personal schedule to meet deadlines is required
Compensation and Total Rewards Package
Ropes & Gray is proud to offer a comprehensive Total Rewards package to our business support team members. The firm also offers comprehensive health and well-being benefits, personal and professional development, career growth opportunities and a collegial and supportive culture. The anticipated pay range for this role is listed below and represents our good faith and reasonable estimate of the starting salary range at the time of posting. In addition, this role is eligible for a discretionary bonus based on performance. The actual offered rate for this position will be determined based on job-related, non-discriminatory factors, including qualifications and experience, geographic location, education, external market data and consideration of internal equity.
Boston: $69,500 - $100,800
Chicago: $69,500 - $100,800
Los Angeles: $69,500 - $100,800
New York: $75,800 - $109,950
San Francisco: $79,100 - $114,700
Washington, DC: $69,500 - $100,800
Working Conditions
This position requires hybrid on-site presence as an essential function of the role. Consistent and predictable on-site presence is required for ongoing business continuity, professional development and effective collaboration with colleagues and management.
$79.1k-114.7k yearly Auto-Apply 28d ago
Litigation Paralegal
Covington & Burling LLP 4.9
Palo Alto, CA job
For description, visit PDF: ************ cov. com/-/media/files/corporate/careers/litigation-paralegal-ca.
pdf
$91k-119k yearly est. 36d ago
2027 Global Capital Markets Summer Analyst Program (Menlo Park)
Morgan Stanley Campus 4.6
Menlo Park, CA job
Morgan Stanley is a worldwide leader in Global Capital Markets and one of the top firms in underwriting across equity and debt transactions, as well as in bespoke derivative and structured solutions for institutional and corporate clients. Morgan Stanley's Global Capital Markets division offers a 10-week program that takes place at Morgan Stanley's Menlo Park, CA office. This program provides an opportunity to be placed in our Technology Equity Capital Markets Group. Summer Analysts will have the opportunity to learn from industry leaders across products and work on innovative transactions for clients.
Over the course of the program, Summer Analysts will receive immersive training and orientation to develop a strong foundation in capital markets knowledge and financial analysis. Summer Analysts will have the opportunity to interact with other businesses across the firm, while also receiving formal mentorship and engagement from senior leadership. Summer Analysts will have the opportunity to be in a market driven environment while sitting on an open trading floor - closely integrated with their teams to receive on the job training and exposure to experienced professionals throughout the course of the internship.
Program Overview
Responsibilities may include but are not limited to:
Work with our clients on complex, innovative financing and risk management solutions.
Learn how to read complex financial models and understand how companies in the Technology sector are valued.
Learn how equity deals are priced and play an active role in the origination and execution of transactions, while working closely with your Corporate Finance counterparts in Investment Banking.
Help prepare materials to provide clients with valuable updates on market news and product trends, including how these affect their access to the equity capital markets.
Work with our trading and syndicate desks on pricing views and deal execution.
Analyze and create, for both corporate and financial sponsors, various equity financing alternatives.
Qualifications & Skills
Pursuing a Bachelor's degree and will graduate between December 2027 and Spring 2028.
Minimum 3.4 GPA.
Basic knowledge of and a keen interest in finance.
Outstanding analytical, quantitative and technological skills.
A great multi-tasker, possess a strong work ethic, and have a positive attitude.
Excellent verbal and written communication skills.
A quick learner, both a leader and team player, and a self-starter with the ability to work independently.
Detail oriented with strong organizational skills and ability to manage time efficiently and effectively.
Application Details
We review Global Capital Markets applications on a rolling basis and encourage you to apply as soon as you are ready because interviews can occur prior to the application period closing, which is Sunday, February 15.
Expected base pay rates for the role will be $52.89 per hour at the commencement of employment. However, base pay if hired will be determined on an individualized basis and is only part of the total compensation package, which, depending on the position, may also include commission earnings, incentive compensation, discretionary bonuses, other short and long-term incentive packages, and other Morgan Stanley sponsored benefit programs.
Morgan Stanley's goal is to build and maintain a workforce that is diverse in experience and background but uniform in reflecting our standards of integrity and excellence. Consequently, our recruiting efforts reflect our desire to attract and retain the best and brightest from all talent pools. We want to be the first choice for prospective employees.
It is the policy of the Firm to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion, creed, age, sex, sex stereotype, gender, gender identity or expression, transgender, sexual orientation, national origin, citizenship, disability, marital and civil partnership/union status, pregnancy, veteran or military service status, genetic information, or any other characteristic protected by law.
Morgan Stanley is an equal opportunity employer committed to diversifying its workforce (M/F/Disability/Vet).
$52.9 hourly 14d ago
Legal Secretary
Latham & Watkins LLP 4.9
Menlo Park, CA job
About Latham & Watkins
Latham & Watkins is a global law firm consistently ranked among the top firms in the world. The success of our firm is largely determined by our commitment to hire and develop the very best and brightest, creating a team that provides our clients with the highest quality of work and service. We are driven by our core values: respect, innovation, and collaboration.
About the Role
The Legal Secretary (Attorney Support Specialist) is an integral part of Latham's Attorney Support team. This role will be responsible for directly assisting an assigned group of local attorneys in addition to providing global team support with a variety of administrative responsibilities, while working in a global team environment with a real-time work ticketing system (ServiceNow). This role will be located in our Silicon Valley office. Please note that this role may be eligible for a flexible working schedule that allows for a hybrid and in-office presence.
Responsibilities & Qualifications
Other key responsibilities include:
Daily time entry, expense reimbursement, calendaring and scheduling, managing/editing documents, and travel arrangements
Proactively learning internal systems and processes to find innovative solutions to problems and requests
Preserving the confidentiality of ours and our clients' protected information
Generating, editing, and posting client invoices
Protecting and maintaining any highly sensitive, confidential, privileged, financial, and/or proprietary information that Latham & Watkins retains
We'd love to hear from you if you:
Display professional communication skills with the ability to interact effectively with attorneys, clients, vendors, and staff throughout the firm
Possess the initiative to work both independently and in a team environment with a customer service focus
Display the ability to multi-task and adapt to continuously evolving technology platforms
And have:
A Bachelor's degree; a minimum of three (3) years of prior professional experience in a legal or professional services environment may be considered in lieu of a degree
Benefits & Additional Information
Successful candidates will not only be provided with an outstanding career opportunity and welcoming environment, but will also be provided with a generous total compensation package with bonuses awarded in recognition of both individual and firm performance. Eligible employees can participate in Latham's comprehensive benefit program which includes:
Healthcare, life and disability insurance
A generous 401k plan
At least 11 paid holidays per year, and a PTO program that accrues 23 days during the first year of employment and grows with tenure
Well-being programs (e.g. mental health services, mindfulness and resiliency, medical resources, well-being events, and more)
Professional development programs
Employee discounts
Affinity groups, networks, and coalitions for lawyers and staff
Latham & Watkins is an equal opportunity employer. The Firm prohibits discrimination against any employee or applicant for employment on the basis of race (including, but not limited to, hair texture and protective hairstyles), color, religion, sex, age, national origin, sexual orientation, gender identity, veteran status (including veterans of the Vietnam era), gender expression, marital status, or any other characteristic or condition protected by applicable statute.
Please click here to review your rights under U.S. employment laws. #EntryLevel #wayup #LI-KC2
Pay Range USD $85,000.00 - USD $100,000.00 /Yr.