Curatorial assistant jobs near me

We are currently looking for a Site Administrative Assistant for our client in the Jeffersonville, OH area. Job requirements / duties are listed below: Key Project Requirements: 5+ years of experience in an Administrative Assistant capacity, with a proven track record of providing high-level administrative support. Construction experience preferred. Strong organizational skills with the ability to manage multiple tasks and deadlines in a fast-paced environment. Excellent communication skills, with the ability to interact effectively with team members and stakeholders at all levels. Job Summary: Seeking a highly organized and detail-oriented Administrative Assistant to join our team at a construction site near Jeffersonville, OH. This contract position offers a dynamic and fast-paced environment, where the Administrative Assistant will provide essential support to the Project Manager and the on-site team. The ideal candidate will demonstrate exceptional organizational and communication skills, the ability to manage multiple priorities simultaneously, and a strong commitment to maintaining accuracy and confidentiality. The role requires a proactive, problem-solving mindset and the ability to thrive under pressure while contributing to the overall success of the project. Essential Duties and Responsibilities Provide high level administrative support, such as preparing reports and memorandums, and answering phone calls. Manage and maintain schedules, appointments and travel arrangements, when needed. Prepare expense reports when requested. Handle confidential information, requiring extreme discretion at all times. File and retrieve documents and reference materials. Conduct research, assemble and analyze data to prepare reports and documents. Monitor, respond to and distribute incoming communications. Arrange and coordinate meetings and events. Occasional errands involving the use of a vehicle may be requested from time to time. Job Requirements: Proficient computer skills and in-depth knowledge of relevant software such as MS Office and Outlook. Ability to type a minimum of 50 words per minute. Ability to learn and use new software programs as systems are upgraded. Exceptional communication skills required with all levels of personnel. Ability to prioritize multiple tasks, work effectively under stress, meet short deadlines, and take direction with minimum supervision. Ability to pivot, responding to quick changing situations. Occasional overtime may be necessary, often at short notice, when required. Excellent command of English language, to include grammar and correspondence composition. Physical Requirements: Ability to reach, climb, and stoop and lifting up to 10 pounds, if needed. Prolonged periods of walking and sitting. Education / Experience: High School diploma required. Associate degree or equivalent from a two-year college or technical school, or 4+ years related experience and/or training, or a combination of experience and/or education. 5+ years experience in an Administrative Assistant capacity required. All interested candidates should send an MSWord resume to rgaliczynski@blackrockres.com

Flyte is redefining the experience of private aviation. We combine sleek, high-touch service with modern tools to deliver seamless flights for high-net-worth clients across the country. As our Flight Operations Assistant, you'll be working for the Head of Operations of our day-to-day flight activity. You'll support our brokers, operators, and clients by managing the details that ensure each trip is booked cleanly, scheduled correctly, and executed flawlessly. This is a client-facing, high-responsibility support role built for someone who thrives in a fast-paced environment, has incredible attention to detail, and knows how to stay calm when things move fast. If you've worked in executive support, hospitality, client services, or private travel, and want to play a key part in building a top-tier charter brand… This is your role. What You'll Do: Send, manage, and follow up on contract and payment for bookings Schedule flights on Avinode and track flights in coordination with brokers and operators via SMS & E-mail Be the main point of contact for clients on the day of their flight Monitor day-of changes and ensure clients stay informed and supported Handle back-end coordination so our brokers can focus on selling Flag issues, delays, or changes and step in to resolve before they become problems Assist with post-flight follow-up and client experience insights Finishing touches of the in-flight experience (from coordinating any in-flight catering from our clients' favorite restaurants to sourcing their favorite champagne for the ride). What We Offer: Competitive salary: $75,000-$150,000 Fully remote role (NYC Metro preferred for occasional in-person meets) A front-row seat to the inner workings of a fast-growing private aviation startup Direct access to founders and brokers-you won't be siloed Clear lane for career growth as Flyte expands Flexibility and autonomy within a clear structure You MUST Have: 2+ years of experience in admin, operations, executive assistance, or client services 1+ years of Private Aviation industry experience A calm, confident communication style, especially with high-end clientele Precision and attention to detail in scheduling, tracking, and follow-through Tech-savvy with tools like DocuSign, Google Calendar, and Slack Comfort working in a remote, fast-paced startup environment Bonus: Exposure to the world of private aviation, hospitality, or luxury services NYC Metro preferred (but not required) Compensation: Contractor role: $75,000-$150,000 salary

The Administrative Assistant provides comprehensive administrative and organizational support to ensure the efficient operation of departmental activities within a global automotive organization located in Raymond, OH. The ideal candidate will be detail-oriented, proactive, and able to manage multiple priorities in a fast-paced, professional environment. Key Responsibilities: Perform a variety of administrative and clerical duties to support assigned department(s). Plan and coordinate meetings, conferences, and other departmental events, including preparation of documents and materials. Collect, compile, and maintain records, documentation, and files in an organized and easily retrievable manner. Gather data and prepare standard and custom reports to support business decision-making. Draft, edit, and proofread correspondence, presentations, and other communications. Provide support for department-specific tasks as required by specialty area. Coordinate basic procurement, expense tracking, or task management activities as needed. Communicate effectively across teams and departments while maintaining a high level of professionalism and confidentiality. Required Qualifications: 1 - 5 years of on-the-job administrative experience. Completion of a vocational training program may be substituted for 1 year of required experience and High School Diploma or GED required. Proven ability to manage multiple priorities and deadlines effectively. Strong problem-solving skills, organizational and documentation management skills. Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint). Demonstrated attention to detail and accuracy in all work. Preferred Qualifications: Intermediate skills in Microsoft Excel, SharePoint, and/or SAP (Ariba). Experience in a corporate or manufacturing environment, ideally within the automotive industry. Work Environment: This role requires an onsite presence in Raymond, OH, with a minimum of 80% onsite work and up to 20% remote flexibility. Schedule may adjust based on business needs or project requirements. Location: Raymond, OH Type: Contract Duration: 12+ months, with possibility of extension No 3rd party agencies or C2C

Job Title: Virtual Assistant to Travel About the Role We are seeking a Virtual Assistant to Travel to join our growing team. In this client -facing role, you'll design and book customized travel itineraries while delivering concierge -level service from start to finish. Key Responsibilities Consult with clients to create tailored travel plans Book flights, hotels, cruises, cars, tours, and events Provide ongoing client support and manage itinerary updates Use booking platforms and supplier systems to complete reservations Build long -term client relationships through exceptional service Qualifications Strong communication and organizational skills Customer service experience preferred Basic computer skills; ability to learn new systems Self -motivated and detail -oriented Must be authorized to work in the U.S. (or applicable region) Benefits Fully remote with flexible scheduling Access to exclusive travel discounts Opportunities for professional growth Supportive team environment Requirements

Job DescriptionBenefits: Flexible schedule Opportunity for advancement We are seeking an organized and proactive Remote Office/Personal Assistant to join our team! The ideal candidate will be detail oriented, tech savvy, and possess excellent interpesonal skills to handle a variety of tasks including calendar management, bill tracking, and client communication. Tou will be stepping into a role with many hats to keeps things running smoothly. This position is fully remote. Responsibilities Create and maintain a comprehensive calendar of due dates, renewals, deadlines, recurring transactions, and important events. Set reminders to follow up as needed for information, to maintain relationships, etc. Monitor tax filings and payments due, including quarterly sales tax, annual returns, etc. Monitor vehicle fleet for registration renewals, inspections, maintenance, oil changes, insurance, and parking tickets. Track bills using QuickBooks and monitor due dates. Review and pay bills by credit card and ACH from different accounts and save confirmations. Remind clients of upcoming unpaid bills, overdue payments, and send monthly statements. Track invoices that are overdue beyond 30, 60, 90, and 120 days, and follow up accordingly. Communicate with clients, vendors, and agencies via phone and email. Organize information in a spreadsheet and/or Monday board. Save and organize contacts. Open, scan, rename, and digitally organize files in Dropbox. Review incoming scanned mail and flag for urgency and action items. Interface with city and (NY and FL) state agencies such as the Department of Buildings (DOB), DMV, Department of Finance (DOF), and others as needed. Book appointments, make reservations and register for events as needed. Send professional emails, follow up on responses, and gather additional information as required. Prepare and complete paperwork, including filling out PDF forms accurately. Use cloud based software including Outlook, DropBox, QuickBooks Online, and Microsoft Office Suite. Qualifications Strong organizational skills, excellent communication skills, and a good attitude. Knowledge of Mac computers and comfortable using different platforms and tools. Ability to work well independently, handle multiple tasks and prioritize efficiently. Familiarity with basic accounting principles. Familiarity with the construction industry, or trades such as plumbing or HVAC preferred but not required. This is a remote position.

We are seeking a detail-oriented and organized Purchasing Administrative Assistant to join our team. In this role, you will provide critical support to the purchasing department by performing a variety of administrative tasks related to the procurement process. Your responsibilities will include preparing and processing purchase orders, managing invoices, and maintaining communication with vendors and suppliers to ensure smooth purchasing operations. Key Responsibilities: Issue, track, and confirm purchase orders to ensure timely delivery of materials. Supervise and monitor delivery schedules to confirm the accuracy of delivery quantities and timings. Maintain accurate records and databases of purchasing activities, inventory, and associated costs. Communicate with vendors and suppliers to resolve any issues related to orders, shipments, or payments. Assist with budgeting, forecasting, and auditing of purchasing activities. Process and maintain documentation for invoices and payments in a timely manner. Assist with the preparation of reports related to procurement, inventory, and purchasing trends. Qualifications: Strong organizational and time management skills. Excellent communication skills, both written and verbal. Ability to handle multiple tasks and work in a fast-paced environment. Proficiency in Microsoft Office Suite and purchasing software. Previous experience in administrative or purchasing roles is preferred. High attention to detail and ability to problem-solve effectively. Education and Experience: High school diploma or equivalent required; associates degree or relevant certifications in business, procurement, or a related field preferred. Prior experience in administrative or purchasing support roles is an asset. If you are a motivated individual with strong administrative and problem-solving skills, we invite you to apply for this exciting opportunity to contribute to our dynamic team!

What we're looking for: Pulley is looking for a Virtual Assistant to join a team based in New York City. This is a remote position. This is a great opportunity for someone who has some virtual assistant experience and is looking to learn and grow quickly in their career. What type of duties you'll be responsible for (but not limited to): Prepare customer spreadsheets and keep online records Electronic document filing and organization Email and calendar management Create presentations in Google Slides and Powerpoint Make travel arrangements and book accommodations Respond to emails and phone calls Organize calendars of teammates Perform market research Your background should look like: Qualifications: At least 1 year proven experience as a Virtual Assistant or relevant role Able to work USA working hours Excellent English communication skills both written and verbal Excellent organizational skills Excellent time management skills Experience with word-processing software and spreadsheets (e.g. MS Office) Knowledge of online calendars and scheduling (e.g. Google Calendar) Excellent phone, email and instant messaging communication skills Tech Savvy Proactive attitude Technical Requirements: Working Webcam Main and backup computer: at least 1.8 GHz processor with at least 4GB RAM Main Internet Service Speed: at least 25 mbps Backup Internet Service Please complete this form to be considered: ***********************************

OBA (Ohio Basement Authority), A Groundworks Company, is seeking a talented Production Administrative Assistant to join their team in Obetz, OH! The Production Administrative Assistant must enjoy customer service and be able to project an energetic attitude, warm welcome and positive image of Groundworks. This position handles workflow for customer service calls, production and service technician interaction. Support administrative needs of a busy customer service-based industry. Job Responsibilities: Provide administrative support for timekeeping Create weekly job packs Create and close purchase orders Ensure office equipment is in working order to include scheduling maintenance Great customer experiences and service is how we built our reputation. You will be the right fit is you believe in serving people and solving problems. Setting and confirming install dates Mailing customer information packets Following up with customers on a variety of issues Updates customer records for accuracy What is required to join our team as a Production Administrative Assistant: High School Degree/GED 1-2 years Administrative Assistant experience preferred Previous call center or customer service preferred Must be positive and motivated with excellent communications skills Ability to adapt quickly to changes in work strategy Excellent computer skills Great oral and verbal communication What we provide for our employees: Competitive Hourly Pay Employee Ownership Superior training will ensure you start with immediate success Competitive and rewarding, family-oriented culture Advanced leadership training opportunities World-class training and support World-class training and support Benefits include Medical, Dental, Vision, Long/Short Term Disability, Life insurance, 401(k) with a company match, and 2 weeks paid time off including 6 holidays Groundworks is the leading provider of Foundation Repair, Crawl Space Encapsulation, Basement Waterproofing, and Concrete Lifting & Stabilization. With locations across the USA and Canada, Groundworks is the leading foundation solutions and water management company in North America! Recognized as a Top Workplaces USA™ company and offering employee ownership for everyone, we're building something that just can't be replicated. And we're on a mission to change an industry like never before! We're unique here at Groundworks. We are all connected through the same vision, mission, and values, and we are stronger together. We're proud to be the Groundworks Tribe! Our highly trained teams have decades of experience delivering innovative solutions, unmatched quality, and industry-leading warranties, helping homeowners everywhere protect and repair their most valuable asset - their home. When customers choose a local Groundworks company, they can feel confident they're hiring the trusted local experts who will ensure the job's done right. When you choose Groundworks, you'll join thousands of Tribemates who are making history.

We are looking for a highly motivated and organized individual to join our team as a Virtual Assistant. The ideal candidate will be proficient in a variety of tasks, including administrative support, project management, and customer service. Responsibilities: Providing administrative support to the team, including managing calendars, scheduling appointments, and taking notes Managing projects from start to finish, including setting goals, creating timelines, and tracking progress Providing customer service to clients, including answering questions, resolving issues, and providing support Using a variety of software programs to complete tasks, including Microsoft Office, Google Suite, and project management tools Communicating effectively with team members and clients, both verbally and in writing Qualifications: High school diploma or GED Strong organizational and time management skills Excellent written and verbal communication skills Proficiency in Microsoft Office, Google Suite, and project management tools Ability to work independently and as part of a team Flexibility and willingness to work a variety of hours

Bishop Montgomery High School is a Catholic, college-preparatory secondary school. We are seeking a reliable and organized Online Virtual Assistant to provide remote administrative support. This is a flexible and easy task-based role suitable for individuals who are self-motivated and have basic computer skills. You will assist with day-to-day tasks such as data entry, responding to emails, scheduling appointments, and managing simple online tasks. Key Responsibilities: Respond to emails and basic inquiries professionally Organize and schedule meetings or appointments Perform data entry and maintain digital files Assist with posting on social media or managing content Research basic topics online as needed Keep records and update spreadsheets or online systems Monitor and respond to messages (email, chat, or social platforms) Job Requirements: Basic computer skills (email, typing, internet browsing) Familiarity with Microsoft Office or Google Workspace (Docs, Sheets) Good communication skills (written and verbal) Strong attention to detail Ability to work independently with minimal supervision Reliable internet connection High school diploma or equivalent (preferred but not always required) Job Benefits: Fully remote / work from anywhere Flexible schedule

Assistant Short-Term Missions Coordinator Christian Veterinary Mission (CVM) is a non-profit organization centered on Christ and comprised of veterinary professionals and students who glorify God by using their veterinary skills within their local communities and around the world. Animals serve as a bridge to building relationships. Whether in an urban clinic in America, a veterinary school in Bolivia, the countryside of Mongolia, or while serving the Navajo Nation, connections are formed through the care of animals. Trust is established, hearts are opened, and the gospel of Jesus Christ can be shared. To learn more about us, visit ************ The Assistant Short-Term Missions Coordinator will work collaboratively within CVM's Missions Department to support the financial records of individuals traveling across cultures both in the US and overseas on a short-term basis. This role involves assisting the CVM Short-Term Missions Program with accounting tasks, data entry, financial reporting, management of shortterm financial accounts to facilitate the work of Short-Term Missions participants, communicating with volunteers, and being an ambassador for short-term missions. Applicants should have a strong desire to engage in the Great Commission as described in the Bible in Matthew 28:18-20 by supporting, assisting, and praying for those who participate in CVM missions. A strong desire to organize volunteers and coordinate groups preparing for mission trips to make a kingdom difference should be paramount. The preferred location for this position is the CVM office located in Lynnwood, Washington (north of Seattle). An applicant currently residing in the continental United States (excluding California, New York, Alaska, and Hawaii) may also be considered as a remote worker. Occasional travel to CVM conferences, meetings, and mission locations is expected. This position reports to the Short-Term Missions Coordinator and liaises with the CVM Accounting department. CVM intends to use information from a third-party background check to make employment decisions. The candidate offered conditional employment must complete the background check. Wage and Benefits: The wage range for this position is $23-28/hour, depending on experience. This is a full-time (40 hours/week), non-exempt position. Additionally, CVM offers full benefits, including medical, dental, vision, paid holidays, paid time off, and participation in a 403b retirement plan. What we want you to do in this position: ______________________________________________________________________________ Collaborate with the Short-Term Missions team to provide financial and administrative support to mission volunteers: • Create and accurately manage all STM fundraising accounts • Promptly collect and record financial data • Communicate well with hosts and trip leaders about the required volunteer trip fees • Reimburse volunteers promptly a`er a trip concludes • Maintain financial accountability and organizaaon for nearly 1,000 volunteers on a total of more than 100 trips to 30 countries annually • Purchase emergency medical insurance for all volunteers • Manage trip paperwork and communicate well with volunteers regarding missing documents and funds Support the overall ministry of CVM: • Promote a Biblical understanding of Chrisaan missions and paracipate in the Great Commission through logisacal support. • Meet with CVM consatuents to represent CVM's mission program. • Paracipate in staff meeangs, planning, and devoaonal acaviaes. • Affirm and support CVM's Core Organizaaonal Documents throughout all areas of work. What we want you to bring to this position: ______________________________________________________________________________ Commitment to Organizational Values and Mission: A commitment to Christian missions and willingness to abide by CVM's Vision, Mission, Values, Statement of Faith, and Commitment of Christian Conduct. Details can be found at ********************** Education: Associate's degree or higher from an accredited college or university recognized by the US Department of Education. A degree in accounting, Christian ministry, missions, or international development is preferred. Related experience may be substituted on a year-byyear basis for equivalence. Experience: A minimum of 2 years of administrative experience, knowledge, and demonstrated success in basic accounting. Experience with accounting software and Excel database management is preferred. International missions experience and familiarity with aspects of international travel and various cultures. Technical Skills: High competency in Microsoft Excel, Word, Outlook, and other related software programs that would allow proficient database management, mail merging, electronic filing, and mass document management. Willingness to learn and use software systems such as our Customer Relationship Management donor database (Site Stacker), accounting (Sage Intacct), and others as necessary. Online communication systems such as Zoom and Microsoft Teams are used regularly. Other Skills and Abilities: • If not in the Lynnwood, WA office o Ability to successfully work remotely via consistent and reliable internet access and within a designated physical workspace free of distracaons and hindrances o Ability to maintain scheduling availability during Pacific Time Zone working hours. o Ability to modify schedule as needed to accommodate staff/volunteer meetings across the US and international time zones, which may include evenings and occasional weekends. o Ability to travel 1-2 times per year to Lynnwood, WA and other Locations • Excellent attention to detail and organization • Ability to work alone and be a self-starter • Excellent Communication skills, both written and verbal • Ability to have multiple phone conversations with volunteers each week and respectfully and quickly respond to a high volume of emails daily • Ability to prioritize and multitask • Ability to meet deadlines • Excellent customer service • Ability to participate in one short-term trip every other year • Strong desire to see Christ shared through both short- and long-term missions • Passion for organizing volunteers and coordinating groups preparing for mission trips that will make a kingdom impact

For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive. As a lifestyle company, we ensure that everybody working here has a fantastic time, which is why we've earned the Great Place to Work Certification every year since 2022! Job Description: We are seeking a highly organized and proactive Virtual Assistant to support our team by handling administrative tasks related to medical records and billing. This role is essential for freeing up our existing staff to focus on higher-level responsibilities. Montly Compensation: 1,220 to 1,320 USD Schedule: Monday to Friday 09:00 a.m. to 05:00 p.m. EST Responsibilities include, but are not limited to: Ensure all tasks are completed efficiently and accurately. Follow up on medical records and bills. Call medical providers to confirm details and request missing information. Check and verify bills for accuracy. Request and collect missing documents promptly. Requirements: At least 1 year of experience on a related role Detail-oriented and meticulous in handling sensitive information. Independent and capable of working with minimal supervision. Well-spoken and articulate in communication. Honest, organized, and able to multitask effectively. Task-oriented, proactive, and a self-starter who takes initiative. Committed to doing what is needed to achieve goals. Work Shift: Languages: English, Spanish Ready to dive in? Apply now and make sure to follow all the instructions! Our application process involves multiple stages, and submitting your application is just the first step. Every candidate must successfully pass each stage to move forward in the process. Please keep an eye on your email and WhatsApp for the next steps. A recruiter will be assigned to guide you through the application process. Be sure to check your spam folder as well.

DESCRIPTION OF RESPONSIBILITIES: Processing and Preparing Manuscript Submissions for Peer Review: Monitor EIDs manuscript submission portal for new and revised manuscript submissions; Check for application of journal submission guidelines based on author-selected article type; Add line counts and double line spacing to articles when needed; Ensure the journals Author Checklist is complete and submitted with each article; Re-order author files as necessary to comply with journal style; Establish that all author submitted files display fully and without error in articles PDF view,, including resaving problematic figures as needed to provide correct visual for reviewer use. ; Resave tables with excessive page breaks or length at a reduced size and alternative page orientation for readability. Supporting Copy Editors Assigned to Accepted Articles: Processing papers upon preliminary eXtyles software training; Authenticating references and formatting tables; Proofreading support include, but is not limited to, journal style adherence, grammar, spelling accuracy, confirmation of editorial changes made or needed, and flagging of inconsistencies in order, quality, appearance, counts, etc. of figures, tables, or videos supporting each article. Supporting EIDs Manuscript Submission Process: Assisting authors, associate editors, and peer reviewers with their accounts in EIDs ScholarOne/Manuscript Central submission portal by verifying email and account name information, documenting issues; and informing the editor-in-chief, deputy editor-in-chief, or managing editor of the issues via an email as necessary; Documenting inquiries from authors concerning status of their manuscripts; Receiving new or revised files directly from authors linked to papers in progress and adding them to submitted manuscripts or routing them to copy editor assigned; Forwarding emails to appropriate staff regarding journal submissions questions or corrections; Responding to phone calls and emails related to customer inquiries, mailing lists, or other aspects of EIDs operations by answering questions or offering guidance within one business day; Collecting information needed to fix issues; Informing the managing editor of problems or issues that require his or her intervention; Performing day-to-day peer review coordination by checking the new submissions received daily in ScholarOne to ensure EIDs requirements for formatting, word count, and graphics standards are met; Advancing for review those submissions that adhere to the critical guidelines for manuscripts; Notifying the editor-in-chief via email of the precise nature of any major problems with the submission so he or she can determine whether to reject, assign, or return the submission to the authors for correction. Supporting the Journal Administrator in the maintenance of multiple mailing lists for the annual EID Calendar distribution: Responding to requests for address changes and additions and then making these changes in the associated Excel documents and/or in ScholarOne accounts when applicable; Cleaning up the Excel reports from ScholarOne run annually to capture names, emails, and addresses of reviewers for the current year by removing duplicate entries, adding missing key address details and resolving address contradictions while making necessary updates to related ScholarOne accounts as needed. Managing bounce backs when calendars are not delivered by attempting to contact subscribers one time via email for correct address and remove from lists if no response is received. Other Areas Requiring Support for Journal Administrator: Responding to messages related to undeliverable emails generated by ScholarOne by contacting the account creator for correction and resending the previously undelivered email after making the address correction in ScholarOne; Forwarding the Editorial Assistants response to any author inquiry on a manuscript overdue by one day or more to the Journal Administrator to add to the weekly report to the deputy editor-in-chief; Providing date extensions to Copy Editor or Production Checklists as needed; Running select ScholarOne reports identified by the Journal Administrator; Assigning accepted manuscripts for publication to copy editors upon request; Monitoring the journals EIDeditor mailbox on a rotating schedule. Meeting attendance when Working Remote: Planning availability to attend weekly Team Staff Meetings on Thursday (with a monthly meeting option on the CDC campus if local); Attending monthly Production and Copy Editor Meetings. Clerical and Office Tasks: Supporting the editor-in-chief, deputy editor-in-chief, and managing editor by scheduling and preparing for meetings, organizing files, assisting with correspondence, and carrying out other similar tasks; Preparing handouts, agendas, and other materials for staff meetings, projects, and presentations; Securing meeting spaces for regular EID staff meetings and special meetings; Faxing, copying, and preparing materials upon request; Keeping notes when needed for high-level meetings; Responding to requests for sourcing needed office supplies. Handling special shipping needs (e.g., FedEx, UPS), by preparing shipping labels and arranging drop-off of shipments at the appropriate pick-up locations. Assisting with inventory maintenance record of past printed journals by volume/issue; Ensuring stock of journals is safely stored in archives for future inventory counts. Supporting EIDs Communications and Production Activities: Creating letters to an articles Corresponding Author for upcoming podcasts; Working with EID production staff to review and proofread images, tables, photographs, maps, and other graphics; Working with production staff by proofreading PDFs of journal contents; Proofreading correspondences, communications materials, presentation materials, and other content upon request; Maintaining spreadsheet directory of information for EIDs cover art. REQUIRED DEGREE/EDUCATION/CERTIFICATION: A degree in journalism, English, communications, or science is preferred. Those with experience in scientific publishing and/or project management could be considered. REQUIRED SKILLS AND EXPERIENCE: Active communication is essential for this remote position, requiring a self-directed candidate who is both process-driven and practices open communication with all journal staff, including asking questions and sharing insights. Ability to meet deadlines consistently, prioritize assignments, and handle both incoming inquiries about the processes of the EID journal. The ideal candidate is detail-oriented with excellent organizational skills. DESIRED SKILLS AND EXPERIENCE: Experience in scientific/technical/medical proofreading is a plus. Expert command of language, grammar, and syntax is desired. Experience using Microsoft Suite (Word, Excel, PowerPoint etc.) is desired. Excellent communication and interpersonal skills are desired. Flexibility and team-player mentality is desired.

About Us A fully owned subsidiary of Quanta Services, Inc. (NYSE: PWR), FiberTel, LLC. is locally grown in Utah's Art City and has rapidly expanded over the Northwest and Western regions. As an advocate for economic growth in the state of Utah, Idaho, Washington, Oregon, Nevada, and California we understand the business of conveying information. With all that is happening in our state and nationwide, we are seeing different ways of life, work, and school. The increase in work from home and online school has put a strain on internet providers and their bandwidth. Internet Providers are relying heavily on us to continue the construction and installation of fiber optics to ensure that internet service goes uninterrupted for the people of our communities. We are a utility construction company, with a specialization in the installation of fiber optics. We offer a full turnkey experience for our clients. For our employees, we offer rewarding benefits including medical, dental, and vision insurance, paid vacation, paid holidays, and 401k (with company match). We are an Equal Opportunity Employer and participate in E-Verify. About this Role FiberTel is hiring a Project Assistant for our Portland, OR office. The Project Assistant position is an entry-level position. This position will perform a variety of administrative tasks. She/he will assist the Project Manager with customer account management and maintenance. He/she will assist in tracking job progress on each assigned job and provide timely billing/invoicing per job. You will also help with other admin tasks as needed. Pay: $25-30/hr What You'll Do Responsibilities: Process account billing and invoicing in a timely manner Communicate with customers via phone or email as needed Update job information in the customer's tracking system Upload and monitor job information and progress Coordinating project timelines with internal departments. Monitoring project timelines and deadlines. Accommodating updates and changes to project schedules. Documenting project billing processes and maintaining records. Assist with other admin duties when necessary What You'll Bring Qualifications: Must be able to pass a pre-employment drug screen and background check. Ability to communicate effectively with customers, employees, etc. Associate's degree in a relevant field (preferred) Prior construction experience (preferred) Must be proficient with Microsoft Excel, Word, Outlook, Project, and applicable Engineering programs. Good Written and oral communication. Possess a valid driver's license or be eligible and willing to obtain the required license for the position. Working Conditions: This job operates in both office and field environments with occasional exposure to noise and other hazards. This job routinely uses standard office equipment. Occasionally spend time outside the office when meeting clients or need to check on vehicles. Physical Requirements: While performing the duties of this job, the employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel; and talk or hear; climb stairs and/or ladders. The employee is occasionally required to reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 75 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. What You'll Get Benefits Include: Health Insurance: Medical, Dental, and Vision Plans Flexible Spending Accounts/Health Savings Accounts Retirement Savings Plan (401K) with company matching Short & Long Term Disability Supplemental Life and AD&D Insurance Paid Holidays and Vacation Competitive Pay * Pay is based on the knowledge, skills, and abilities of the employee. Applicants are required to pass all company drug testing, submit to a background check and adhere to all OSHA, state, city/municipality safety requirements and training provided by the company as required Our Company is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind including, based on disability and protected veteran status. The Company's policy is not to discriminate against any applicant or employee based on race, color, sex, sexual orientation, gender identity, genetic information, religion, national origin, age, disability, veteran status, or any other basis protected by applicable federal, state, or local laws. The Company also prohibits harassment of applicants or employees based on any of these protected categories. It is also the Company's policy to comply with all applicable state and federal laws respecting consideration of unemployment status in making hiring decisions. Please visit the following URL to view the EEO is the Law poster and the Supplement. (*************************************************************** The Company also does not consider criminal convictions to be an absolute bar to employment and will consider qualified applicants with criminal histories. Applicants applying for positions in Illinois are not required to disclose arrests or sealed or expunged records of convictions. FiberTel, LLC Equal Opportunity Employer All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law. We are an Equal Opportunity Employer, including disability and protected veteran status. We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company's Human Resources department.

Compensation Type: HourlyCompensation: $12.00 The Accessibility Services department needs support for students with visual and/or physical limitations. The Accessibility Services Student Assistant serve as their "eyes" and/or "hands" for reasons related to safety and access. The Accessibility Services Student Assistant also provide administrative and customer service support to the The Accessibility Services department. This position is open to students with or without Federal Work Study eligibility. Duties and Responsibilities: To perform this job successfully, an individual must be able to satisfactorily perform each essential duty listed below. Reasonable accommodations will be made for persons with disabilities, covered by the Americans with Disabilities Act, in accordance with its requirements. Duties are numbered for convenience, and do not indicate order in terms of importance, frequency that the duty is performed, or the amount of time spent on the duty. Lab Assistant related duties: This position is to directly and physically assist a student with a disability in a lab setting based on their individual needs. It does not involve teaching, tutoring, or instruction of the material. The student with the disability will instruct the Lab Assistant on how to perform each task. Both the student and the Lab Assistant are responsible for upholding proper safety protocols and upholding academic integrity. For example: pouring chemicals, reading measurements, carrying lab equipment, and/or providing verbal descriptions of visual information. Office Assistant related duties: 1) Represents the department at the front desk area with a positive, friendly, and helpful attitude. 2) Provides front-line customer service face-to-face or on the phone to students, parents, faculty/staff, and members of the community. 3) Assists callers and visitors with contact information for offices/resources when appropriate. 4) Assists department staff with general offices duties and clerical/administrative work including but not limited to: filing, delivering messages, returning phone calls, sort mail and deliver mail, construct informational packets, make copies, etc. 5) Assembles materials, documents, etc. as related to the department and its processes and procedures. 6) Assists in the maintenance of various department documents using Microsoft Office suite. 7) Accurately file documents within established departmental filing system. Other: 1) Maintain privacy and confidentiality of student records and other sensitive information. 2) Fosters and maintains a safe environment of respect and inclusion for faculty, staff, students, and members of the community. 3) Work a consistent, reliable schedule and exhibits regular and punctual attendance. 4) Perform other duties as assigned. Knowledge, Skills and Abilities: Knowledge of: Lab equipment, tools, and supplies. Lab practices and procedures. Skill in: Operations of lab related equipment. Organization skills and attention to detail. Reliability. Verbal communication. Ability to: Follow directions and instructions. Develop and maintain effective working relationships with coworkers, supervisors, students, and other job contacts; maintain confidential and sensitive information. Minimum/General Qualifications: This position requires that any applicant be enrolled as a current student at Columbus State in three or more credit hours in a degree or certificate seeking program. Visit ****************************************************** for a full explanation of eligibility requirements for student employment at Columbus State. OR This position requires applicants to have Federal Work Study as part of their current Financial Aid package with Columbus State. You must also be enrolled in SIX or more credit hours in a degree or certificate program. Visit ****************************************************** for a full explanation of eligibility requirements or visit Nestor Hall 113 to request Federal Work Study if you were not awarded it already. Any applicants without Federal Work Study eligibility will not be considered for this position. Applicants must have received a high school diploma or a certificate of attendance from an accredited secondary school or a certificate of high school equivalence and be exempt from Ohio Revised Code Chapter 4109. Must have reliable transportation or other means to get to work regularly. Students enrolled as Transient, College Credit Plus, Undecided, or otherwise non-degree-seeking are not considered eligible for Student Employment. Schedule: Lab Assistant required for a student with a disability enrolled in the following courses: Physics 100: Thursday Lab only: 2:00-3:50 p.m. Additional work hours available between office hours of Monday - Friday 8 a.m. to 5 p.m. Maximum 20 hours per week. Work will be performed: On-site only. Pathways/Majors that may be interested in this position: Biological, Physical, and Mathematical Sciences Pathway Education, Human Services and Public Safety Pathway Position Specific Qualifications: Hired students cannot assist with any courses they are also enrolled in during the semester of instruction. Preferred Qualifications: Experience in an academic lab setting Experience collaborating or working with individuals with physical/sensory disabilities 2.5 GPA or higher Professional Development Students employed by Columbus State are exposed to professional work environments where they develop many of the important transferable skills necessary for future success in the workforce. We are dedicated to helping students set the stage for professional life through their participation in the following program(s): CSTATE GROW (Guided Reflections on Work) The program consists of brief, structured conversations between supervisor and student to reflect on and integrate what they are learning. All student employees and their functional supervisors participate in this program during Autumn and Spring semesters. Career and Leadership Development Program (CLDP) The program consists of paid competency-based career and leadership development activities designed by Career Services. All Tier/Level III positions are automatically enrolled in this program. Career competencies you can expect to learn through Student Employment: Career & Self Development Critical Thinking Leadership Teamwork Communication Professionalism Technology Full Time/Part Time: Part time Union (If Applicable): Scheduled Hours: 20 Additional Information In order to ensure your application is complete, you must complete the following: Please ensure you have all the necessary documents available when starting the application process. For all faculty positions (Instructor, Annually Contracted Faculty, and Adjunct), you will need to upload an unofficial copy of your transcript when completing your aplication. Prior to submitting your application, please review and update (if necessary) the information in your candidate profile as it will transfer to your application. If you are a current employee of Columbus State Community College, please log in to Workday to use the internal application process. Thank you for your interest in positions at Columbus State Community College. Once you have applied, the most updated information on the status of your application can be found by visiting your Candidate Home. Please view your submitted applications by logging in and reviewing your status.

Administrative Assistant/Scheduling Coordinator (ABA Practice) 🚀About Us At Finni Health, we empower autism care providers to launch and scale their own independent practices with confidence. Our mission is to transform autism care by giving clinicians the tools, support, and infrastructure they need to succeed as business owners. We offer comprehensive operational, administrative, and billing support, enabling providers to focus on delivering exceptional care. We are a supportive, collaborative, and mission-driven team! 💜 Position Summary We are seeking a highly professional and organized Admin Assistant to support our ABA practice operations, with a specific focus on maximizing scheduling efficiency and optimizing clinical utilization. This role is vital to our team's success and requires someone who is detail-oriented, proactive, and familiar with the nuances of ABA therapy. The ideal candidate will also be cross-trained as a Registered Behavior Technician (RBT) and comfortable working in a clinical setting. This is a full-time, hourly role. Key Responsibilities Serve as the primary utilization driver by managing all end-to-end therapist scheduling (including initial sessions, cancellations, school accommodations, and makeups) to maximize billable hours and ensure therapists maintain full, accurate schedules each week. Proactively manage the clinical calendar and triage appointment availability, efficiently addressing all schedule changes, cancellations, and utilization dips. Analyze and report on key utilization metrics (e.g., scheduled vs. billed hours, no-show rates), implementing scheduling strategies to increase density and operational efficiency. Coordinate with clinical staff (BCBAs, RBTs) to align client treatment hours with staff capacity, minimizing service delivery gaps. Act as the first point of contact for all client administrative inquiries and support essential daily office operations (phones, documentation, file management). Collaborate closely with BCBAs, recognizing and escalating urgent clinical or behavioral issues appropriately. Maintain strict compliance with clinic protocols, privacy standards (HIPAA), and safety procedures. Assist with essential practice management tasks, including onboarding logistics, tracking mandatory staff certifications, and supporting interviews. Required Qualifications Previous administrative or office management experience (ABA or healthcare preferred). Demonstrated experience in complex scheduling and calendar management. Strong analytical skills for utilization tracking and reporting. Strong professionalism, communication, and interpersonal skills. Ability to multitask, prioritize, and remain calm in a busy environment. Willingness to become CPR and crisis certified through our organization. Must be willing to pursue or already hold an RBT certification. High school diploma or equivalent (Associate's or Bachelor's degree a plus). Work in Mountain Time Zone Benefits Competitive pay 💰 $18-$22/hr Health, Dental, and Vision insurance Training and professional development opportunities 🎓 Supportive team environment 🤝 Opportunities to grow within the company 🌱 You will be successful in this role, if you are Proactive and resourceful, especially in problem-solving and scheduling conflicts. Adaptable and flexible. Collaborative and team-oriented. Demonstrates professionalism and a strong work ethic. Committed to providing exceptional support. To protect our clients and their families, this position requires a background check. Successful candidates will receive a conditional offer of employment, with a final confirmation to start pending the satisfactory results of the screening. #FinniHealth2025

Posting Number 0801673 Classification Title Library Associate 1 - Periodicals (2nd Shift) Working Title Department Library Department Contact Email ************************** Job Summary/Basic Function Under general supervision, the Library Associate (Periodicals) performs duties primarily associated with the area, including: * Supervising the operations of the periodicals areas * Processing receipt of the newspapers, periodicals, etc. * Supervising student assistants * Assisting library patrons in the use of library systems, library materials, and the internet * Claiming periodicals * Opening and closing library * Processing materials to and from the bindery * Maintaining supplies associated with the operations of the area * Administering gifts/exchange activities * Maintaining Periodicals database * Gathering statistics * Performing periodicals stack maintenance * Barcoding bound periodicals as required * Training student assistants and other staff assigned to the area * Developing procedures and recommends policies * Participating in formulating goals and objectives * Assisting with library reports * Performing routine library activities: maintains files, creates documents using computer and other technology, participates in special projects, and other duties and responsibilities as assigned. Minimum Qualifications Skills and Knowledge: * Ability to understand and follow both verbal and written instructions * Good organizational skills * Ability to interact with library personnel, faculty and students in a productive and harmonious manner in a multicultural environment * Ability to organize and carry out duties independently * Sound judgement in a wide variety of circumstances * Ability to supervise others * Willingness to learn and follow library rules, procedures and regulations * Ability and willingness to adjust to varying employment requirements (hours, etc.) * Knowledge of library online system functions Preferred Qualifications Knowledge of OhioLINK system staff functions Posting Date 08/12/2025 Closing Date Open Until Filled Yes Special Instructions to Applicants Position Category Staff - Monthly (Exempt) , Staff - Bi-Weekly (Non Exempt) Budgeted Annual Salary $35,464.00

Overview:Are you an experienced Administrative Assistant with commercial real estate experience who is looking to join a team that appreciates your expertise? Do you have a deep understanding of real estate closings and everything thats involved? If so, the Boca Raton office of Nelson Mullins wants to meet you!A Day in the Life:Youll live and breathe the entire process of commercial real estate transactions. From the initial intake, to title and closing, your involvement is crucial to assist the real estate group! Youll review title work and prepare insurance commitments and policies as needed. This position also includes but is not limited to managing both paper and electronic client files, assisting with purchase contracts and loan documents, researching corporate and UCC filings, preparing closing checklists, monitoring transaction progress, handling post-closing documents, and billing client invoices.We Know You:You understand that working in the commercial real estate field is an entirely different world. You speak the language and know the process by heart. You are looking to utilize your 5+ years of legal commercial real estate experience to help this successful team reach new levels of customer satisfaction. You understand that this position requires your keen eye for detail and ability to juggle and reprioritize as needed. Working under strict deadlines is a breeze as youre an organizational master with excellent administrative and legal skills. You take direction well and are able to work independently. Strong word processing skills required. Proficiency using SoftPro, strongly preferred. Experience with document management systems & billing and time entry programs, preferred. Who We Are:With more than 930 attorneys, policy advisors, e-discovery professionals and other business professionals, Nelson Mullins has strong roots in the business community and an appreciation for new directions in the business world. As a Firm, Nelson Mullins has a strong foundation of community service and good citizenship. Our professional staff teams likewise promote these values, with opportunities to participate and play roles in various pro bono and community service initiatives. We collaborate with each other and with our clients, working side-by-side towards shared goals.

At Sequoia Connect, we provide IT Services & technical recruiting services to global companies and we are looking for a full-scale Administrative Assistant to help continue with this growth. The Management Operations Team is looking for a Bilingual Administrative Assistant to help support the growth of our company and teams. The ideal candidate will partner with our Managers and People Team to build out creative strategies to improve efficiency. You should be comfortable working alongside operation managers, hiring managers, headhunters, and candidates, ensuring that expectations are exceeded and striving for the best management experience. Responsibilities: Generate customer invoices and credit memos and issue timely statements Accurately post client payments Accurately record journal entries and manage customer deposit register Build and maintain the relationship with clients' finance teams Monitor client accounts and maintain collection log Address ongoing customer complaints concerning billing or service rendered Make daily collection calls and emails Work closely with Accounting Managers to ensure accuracy in billing and collections procedures Prepare and present a weekly reporting package to management on the status of AR Lead meetings with the Sales Team to verify the status of delinquent accounts to solicit payments on overdue invoices Inform management of all accounts that need to be written off to bad debt Management and control of incidences of personal and IMSS, payment of payroll. Maintain flexibility to work on special projects and other duties as needed Performs general office work; copying, faxing, filing, scanning, and handling correspondence. Responsible for identifying and reporting any issues with facility, staff, or clients Responsible for accounts receivable and accounts payable for multiple entities Preparation of bank reconciliations in support of financial statements Assist with accounts payable transactions, including expense reimbursement reconciliation and entry, invoice processing, and vendor check runs for multiple entities Data entry of vendor invoices into accounting software Perform physical and electronic filing duties according to established procedures Assist with recording credit card transactions for multiple entities To support office staff as assigned. Other duties as assigned by management Requirements: Bachelor's degree in Accounting or related degrees Minimum of 6 months of experience in related activities Must be an organized multi-tasker with the ability to prioritize and meet deadlines Excellent interpersonal skills and the ability to adjust and interact with all levels of personnel Demonstrated ability to work independently in a fast-paced environment Strong sense of responsibility High personal integrity Remarkable organizational skills and relentless drive to improve efficiency Detail-oriented Strong knowledge of Excel, G-Suite suite including Docs, Sheets, and Gmail Strong organizational clerical, problem-solving, and communication skills. Ability to effectively interface with all department staff Strong teamwork and ability to welcome differences when working alongside others Friendly and approachable Strong written and verbal communication skills (English and Spanish) Availability: We're looking for Home Office candidates with only one day at the office per week. Willing to have a base salary and bonuses. Language Advanced English. Native Spanish. Note: Work-from-home flexibility. If you meet these qualifications and are pursuing new challenges, Start your application to join an award-winning employer. Explore all our job openings | Sequoia Career's Page: ********************************* Requirements: Bachelor's degree in Accounting or related degrees Minimum of 6 months of experience in related activities Must be an organized multi-tasker with the ability to prioritize and meet deadlines Excellent interpersonal skills and the ability to adjust and interact with all levels of personnel Demonstrated ability to work independently in a fast-paced environment Strong sense of responsibility High personal integrity Remarkable organizational skills and relentless drive to improve efficiency Detail-oriented Strong knowledge of Excel, G-Suite suite including Docs, Sheets, and Gmail Strong organizational clerical, problem-solving, and communication skills. Ability to effectively interface with all department staff Strong teamwork and ability to welcome differences when working alongside others Friendly and approachable Strong written and verbal communication skills (English and Spanish)