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Customer Service Administrative Assistant skills for your resume and career

Updated January 8, 2025
5 min read
Quoted Experts
Dr. Mike Peterson Ph.D.,
Anne McConnell Ph.D.
Customer Service Administrative Assistant Example Skills
Below we've compiled a list of the most critical customer service administrative assistant skills. We ranked the top skills for customer service administrative assistants based on the percentage of resumes they appeared on. For example, 23.6% of customer service administrative assistant resumes contained data entry as a skill. Continue reading to find out what skills a customer service administrative assistant needs to be successful in the workplace.

15 customer service administrative assistant skills for your resume and career

1. Data Entry

Data entry means entering data into a company's system with the help of a keyboard. A person responsible for entering data may also be asked to verify the authenticity of the data being entered. A person doing data entry must pay great attention to tiny details.

Here's how customer service administrative assistants use data entry:
  • Drafted correspondence letters, ensured data entry accuracy, verified application information, generated invoices, and updated policies.
  • Completed assignments in administrative assistance, customer service and data entry at major DC- area corporations.

2. Purchase Orders

Here's how customer service administrative assistants use purchase orders:
  • Performed general office tasks that included taking phone messages and assisted customers with purchase order information.
  • Managed order desk, efficiently sorting and distributing purchase orders and/or correspondences.

3. Payroll

Payroll is the sum of all the compensation that an organization has to pay to employees at a specified time. Payroll is managed by the finance or HR department while small business owners may handle it themselves. Payroll isn't fixed as it varies every month due to sick leaves, overtime, etc.

Here's how customer service administrative assistants use payroll:
  • Hired/oriented new employees, entered payroll, conducted yearly reviews, tracked attendance, and assisted/advised with disciplinary/termination procedures as required.
  • Maintained accounts receivable/accounts payable, paid quarterly payroll taxes and executed various spontaneous projects for President and Sales Manager.

4. Scheduling Appointments

Scheduling appointments is the practice of finding a free slot with the person(s) you want to meet. The process of scheduling appointments involves finding mutually free time, negotiating follow-ups, sending reminders, and creating new appointments. Scheduling appointments is important to ensure that the timings of consecutive meetings do not clash with each other.

Here's how customer service administrative assistants use scheduling appointments:
  • Provide customer service and administrative duties including answering phones, scheduling appointments, routing stops, creating invoices, and maintaining records
  • Experienced customer service representative, Developed the ability to multitask by answering phones, scheduling appointments, and managing the employees.

5. Front Desk

Here's how customer service administrative assistants use front desk:
  • Managed front desk reception and provided administrative services to company president.
  • Performed administrative/reception duties for front desk, transferred all incoming calls.

6. Travel Arrangements

Here's how customer service administrative assistants use travel arrangements:
  • Managed scheduling for meetings and other appointments, and coordinated travel arrangements; tracked activities on detailed calendar.
  • Coordinated travel arrangements, maintained database and ensured the delivery of roofing and siding products to customers.

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7. Credit Card

A type of card issued by banks and other financial institutions, that enable users to manage and borrow their finances is called a credit card. The funds borrowed from a financial institution through a credit card are meant to be paid back along with certain amounts of interest imposed by the bank.

Here's how customer service administrative assistants use credit card:
  • Placed online orders for customers upon request and professionally - handled credit card information and policy cash accountability/ security expectations.
  • Formulated spreadsheets on excel, created cancellation letters, monitored monthly sales reports and handled sensitive customer credit card information.

8. Administrative Tasks

Here's how customer service administrative assistants use administrative tasks:
  • Provide the highest level of administrative duties and operational support by working independently and proactively on numerous complex administrative tasks.
  • Assisted office personnel and Regional Manager with daily administrative tasks.

9. Customer Inquiries

Here's how customer service administrative assistants use customer inquiries:
  • Applied excellent communication skills to answer telephones, prepare business correspondence and respond to internal and external customer inquiries.
  • Maintained customer satisfaction by ensuring speedy, substantive responses to customer inquiries and provided creative resolution of emergent problems.

10. Office Equipment

Here's how customer service administrative assistants use office equipment:
  • Handle cashiering duties and operate various office equipment and machinery for preparation and processing documents.
  • Preformed basic technical support on office equipment for administrative staff.

11. Inbound Calls

Here's how customer service administrative assistants use inbound calls:
  • Offered technical support and one-on-one troubleshooting for all inbound calls
  • Provided back-up telephone support answering inbound calls.

12. Customer Complaints

Here's how customer service administrative assistants use customer complaints:
  • Handled Inbound/Outbound calls daily resolving customer complaints/concerns Provided technical guidance, training and staff development for the Customer Service Representatives.
  • Monitor incoming emails and answer as required./ Researches, analyzes and resolves customer complaints to provide quality customer assistance.

13. Customer Orders

Here's how customer service administrative assistants use customer orders:
  • Managed allocation of product to all customer orders weekly and communicated availability to the customer.
  • Organized and generated customer orders; evaluated public inquires and initiated appropriate resolutions.

14. Outbound Calls

An outbound call is made by the call center representative to the customers on behalf of the company. Such calls help increase sales and generate revenue for the organization.

Here's how customer service administrative assistants use outbound calls:
  • Guaranteed exceptional customer service through inbound and outbound calls regarding requirements of customers such as fraud, e-services, and insurance.
  • Handled outbound calls, file papers, and specialize in creating databases and doing projects in Microsoft Word and Excel.

15. Telephone Calls

Telephone calls are a communication means through which a caller is connected to the called party. The call is done through a telecommunications device called a telephone. The caller can use a landline, mobile phone, or satellite phone to make the call.

Here's how customer service administrative assistants use telephone calls:
  • Placed/answered telephone calls and directed calls to appropriate Department Head.
  • Coordinated managers schedule, including appointments and telephone calls.
top-skills

What skills help Customer Service Administrative Assistants find jobs?

Tell us what job you are looking for, we’ll show you what skills employers want.

What skills stand out on Customer Service Administrative Assistant resumes?

Dr. Mike Peterson Ph.D.Dr. Mike Peterson Ph.D. LinkedIn Profile

Department Chair and Associate Professor of English, Dixie State University

Writing skills have always been valued by employers, but anything that shows an ability to write, produce, or communicate in digital spaces will stand out. While employers are becoming increasingly comfortable having employees work and collaborate digitally (from home or elsewhere), they may still be reluctant to train employees how to do that. They want to see evidence that applicants will know how to use technology and stay productive without extensive training and without a supervisor having to stand behind them. That isn't to say training won't take place, but employers want to use their valuable time and resources training employees on their own systems, policies, and procedures; they don't want to have to show new-hires how to use Zoom, how to format a memo, how to write an email, or how to co-edit a document using OneDrive.

What Customer Service Administrative Assistant skills would you recommend for someone trying to advance their career?

Anne McConnell Ph.D.

Professor, West Virginia State University

I would encourage someone taking a gap year to branch out, seeking work experiences and employment situations that expose them to new skills and allow them to interact with a diverse set of people. Sometimes we find ourselves in a bubble-communicating with the same people, who tend to share the same ideas-and a gap year provides the opportunity to extend beyond that. Employers value employees who have open, flexible minds, and seeking out experiences that demonstrate that openness can be helpful.

What type of skills will young Customer Service Administrative Assistants need?

Angela Robbins Ph.D.Angela Robbins Ph.D. LinkedIn Profile

Associate Professor of History, Meredith College

History majors are in high demand in government, business, and non-profits because of the knowledge and skills they gain in the classroom. History majors, in particular, are especially good at contextualizing-that is, explaining how an event or discussion fits within the big picture. This includes how things that are going on today-such as the Capitol riot on January 6-connects to the Constitution, the balance of powers, the way democracy works, and related issues such as the implications of propaganda and misinformation. This goes well beyond merely expressing an opinion or debating two sides of an issue. Students of history do their research and practice skills of analysis, collecting and scrutinizing evidence rather than taking something at face value or only relying on a single source. We take sources apart to evaluate the credentials of their creators and search for bias. We examine sources from various creators so we take into account multiple experiences and points of view. Then we synthesize-or bring the sources together-in order to communicate what it all means. These skills are desired by employers and translate well into many careers and work environments. Seeking good evidence to answer questions and solve problems, whether that's in the classroom today or working with clients later, is a skill that employers highly value.

Students are practicing other skills that are necessary to success in the workplace, whether that will be in person or online. Time management, seeing a project through from start to finish, hosting and contributing to meetings, working on a team-whether it's two people or ten-and creating appropriate types of presentations to communicate ideas are all things our students can tell their employers they will come in with so they can hit the ground running. In addition, our majors develop self-awareness, empathy, and an appreciation of diverse opinions and approaches to problems through investigation of the life experiences of historical figures and their classroom discussions with classmates. Certainly, every employer wants you to learn the specifics within their sector, but these skills are fairly universal and will benefit majors as they move from the classroom to career.

What technical skills for a Customer Service Administrative Assistant stand out to employers?

Christi Patton Luks

Professor (NTT) and Associate Chair for Academic Affairs, Missouri University of Science & Technology

I've always felt that the most important thing we teach our students is problem-solving skills. The students who can readily relate the theory to their practical experience to develop new solutions are the most valuable. Engineering students that are active on design teams or took advantage of internships and co-ops are in great position for this.

What soft skills should all Customer Service Administrative Assistants possess?

Brandy BaileyBrandy Bailey LinkedIn Profile

Career Coach, Ohio University - Lancaster Campus

Soft skills may vary depending on the employer, industry, and personal opinions. My biggest ones are communication skills, adaptability, self-awareness, teamwork, problem-solving, intercultural competency, creativity or innovation, and time management.

List of customer service administrative assistant skills to add to your resume

Customer Service Administrative Assistant Skills

The most important skills for a customer service administrative assistant resume and required skills for a customer service administrative assistant to have include:

  • Data Entry
  • Purchase Orders
  • Payroll
  • Scheduling Appointments
  • Front Desk
  • Travel Arrangements
  • Credit Card
  • Administrative Tasks
  • Customer Inquiries
  • Office Equipment
  • Inbound Calls
  • Customer Complaints
  • Customer Orders
  • Outbound Calls
  • Telephone Calls
  • Customer Accounts
  • Order Entry
  • PowerPoint
  • Computer System
  • QuickBooks
  • Expense Reports
  • Customer Issues
  • Bank Deposits
  • Sales Reps
  • Multi-Line Phone System
  • HR
  • Sales Orders
  • Accounts Receivables
  • Google Drive
  • Sales Reports
  • Clerical Support
  • Customer Support
  • Inventory Control
  • Administrative Assistance
  • Direct Calls
  • Trade Shows
  • Customer Interaction
  • Customer Relations
  • Conference Calls
  • Fax Machines
  • AS400
  • Financial Statements
  • Customer Database
  • Administrative Problems
  • FedEx
  • Process Orders
  • Customer Payments
  • GoToMeeting
  • Customer Calls
  • USPS

Updated January 8, 2025

Zippia Research Team
Zippia Team

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

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