What does a customer service-call center manager do?

A customer service/call center manager is responsible for monitoring the operations of a call center department, ensuring that the team members provide excellent customer service to the clients by responding quickly to their inquiries and concerns and providing immediate resolutions for complaints. Customer service/call center managers keep track of the staff's performance, analyzing metrics, and developing strategies to maximize productivity. They also assist the representatives in handling difficult calls and escalated complaints, authorizing refunds, and replacing products as needed. To perform these tasks, a customer service/call center manager must have excellent leadership and communication skills.
Customer service-call center manager responsibilities
Here are examples of responsibilities from real customer service-call center manager resumes:
- Enroll approve recipients with a Medicaid manage care program.
- Interact extensively with customers to achieve timely issue resolution while maintaining high standards for dock organization and cleanliness.
- Create spreadsheets, word documents and PowerPoint presentations as needed.
- Provide technical support for mobile devices by using various tools to repair software/ troubleshoot devices to resolve common issues.
- Train staff to troubleshoot computer issues and Internet satellite communications.
- Make contact with potential consumers asking for information about Medicare supplements.
- Assist patients, caregivers and referrals with medical equipment while adhering to strict guidelines regarding HIPAA and Medicare regulations
- Operate a POS system to itemize and complete customer purchases; acquired/update accurate records of customer contact information and account activity.
- Communicate with center leadership and corporate customers any observe performance gaps; tracking and analyzing compliance to call center service standards.
- Perform various duties including filing, entering orders, faxing and preparing deposits for A/R.
- Provide back up to different departments, such as cash posting, a/r, service and dispatch.
- Assist in preparing and editing presentations using PowerPoint.
- Answer phones, schedule appointments, and maintain data within QuickBooks as well as maintain hard copy files for services render.
- Perform daily QA functions on registration staff to include verification that demographic and insurance information are entered correctly.
- Communicate with center leadership and corporate customers any observe performance gaps; tracking and analyzing compliance to call center service standards.
Customer service-call center manager skills and personality traits
We calculated that 16% of Customer Service-Call Center Managers are proficient in Inbound Calls, Data Entry, and Customer Care. They’re also known for soft skills such as Leadership skills, Management skills, and Time-management skills.
We break down the percentage of Customer Service-Call Center Managers that have these skills listed on their resume here:
- Inbound Calls, 16%
Handle inbound calls from customers regarding wireless handset insurance claims, electronics repair facilitation and/or roadside assistance requests from wireless customers.
- Data Entry, 13%
Used data entry skills to communicate critical information between customers and technicians.
- Customer Care, 9%
Report directly to the Vice President of Customer Care and Support while working toward exceeding/meeting organizational objectives.
- Customer Service, 9%
Provide high-quality customer service, in a call center setting developing rapport and building relationships while assisting customers with order placement.
- Computer System, 9%
Answer phones and input information in computer systems -Troubleshoot customer problems -Mediate communication between buyers and sellers
- Credit Card Payments, 4%
Take credit card payments over the phone for accounts, document phone calls and actions in the database.
"inbound calls," "data entry," and "customer care" are among the most common skills that customer service-call center managers use at work. You can find even more customer service-call center manager responsibilities below, including:
Leadership skills. To carry out their duties, the most important skill for a customer service-call center manager to have is leadership skills. Their role and responsibilities require that "top executives must be able to shape and direct an organization by coordinating policies, people, and resources." Customer service-call center managers often use leadership skills in their day-to-day job, as shown by this real resume: "transcribed information from customers for data entry, worked special projects as assigned by leadership. "
Time-management skills. Another skill that relates to the job responsibilities of customer service-call center managers is time-management skills. This skill is critical to many everyday customer service-call center manager duties, as "top executives do many tasks concurrently to ensure that their work gets done and that the organization meets its goals." This example from a resume shows how this skill is used: "conducted performance reviews for up to 40 customer information specialist to reduce resolution time and improve customer satisfaction rate. "
Communication skills. A big part of what customer service-call center managers do relies on "communication skills." You can see how essential it is to customer service-call center manager responsibilities because "top executives must be able to convey information clearly and persuasively." Here's an example of how this skill is used from a resume that represents typical customer service-call center manager tasks: "provide call center customer support and communications, enter and resolve issues with internal ticketing system"
Problem-solving skills. Another common skill required for customer service-call center manager responsibilities is "problem-solving skills." This skill comes up in the duties of customer service-call center managers all the time, as "top executives need to identify and resolve issues within an organization." An excerpt from a real customer service-call center manager resume shows how this skill is central to what a customer service-call center manager does: "addressed and resolved customer product complaints empathetically and professionally experience with microsoft word and excel scheduling and attendance. "
The three companies that hire the most customer service-call center managers are:
- ASEA14 customer service-call center managers jobs
- The Hartford10 customer service-call center managers jobs
- Randstad North America, Inc.5 customer service-call center managers jobs
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Customer service-call center manager vs. Line manager
As line managers, they oversee other employees and the business operations while reporting to a higher manager. They play a significant role in the operation of the business from supervising and managing workers daily and acting as a link to upper management and employees. It is part of their responsibility to recruit and hire talent to fill team positions, provide training and learning to new hires, and ensuring that the employees are doing their jobs effectively and efficiently.
These skill sets are where the common ground ends though. The responsibilities of a customer service-call center manager are more likely to require skills like "inbound calls," "data entry," "customer care," and "customer service." On the other hand, a job as a line manager requires skills like "client facing," "continuous improvement," "service line," and "process improvement." As you can see, what employees do in each career varies considerably.
On average, line managers reach similar levels of education than customer service-call center managers. Line managers are 4.6% more likely to earn a Master's Degree and 0.5% more likely to graduate with a Doctoral Degree.Customer service-call center manager vs. Day manager
A day manager oversees the daily operations of an organization, ensuring everything runs smoothly and efficiently according to company standards and regulations. As a day manager, it is their duty to set priorities and goals, establish timelines and guidelines, manage budgets, delegate responsibilities among teams, and supervise staff performances, solving issues or concerns when any arise. They are also responsible for coordinating with night workers or managers, developing reports as necessary. Moreover, they lead staff to reach goals and implement company regulations and policies.
In addition to the difference in salary, there are some other key differences worth noting. For example, customer service-call center manager responsibilities are more likely to require skills like "inbound calls," "data entry," "customer care," and "computer system." Meanwhile, a day manager has duties that require skills in areas such as "pet," "cpr," "safety standards," and "payroll." These differences highlight just how different the day-to-day in each role looks.
In general, day managers achieve similar levels of education than customer service-call center managers. They're 1.6% more likely to obtain a Master's Degree while being 0.5% more likely to earn a Doctoral Degree.Customer service-call center manager vs. Zone manager
The duties of a zone manager depend on their line of work or industry of employment. In general, they are in charge of overseeing the service and product distribution operations of a company. They typically coordinate with regional managers, establish guidelines and product roadmaps, gather and analyze data from their area of assignment, perform research and analysis, conduct sales assessments, and implement solutions to optimize operations. Moreover, a zone manager must lead and encourage staff to reach goals, all while enforcing the company's policies and regulations.
There are many key differences between these two careers, including some of the skills required to perform responsibilities within each role. For example, a customer service-call center manager is likely to be skilled in "inbound calls," "data entry," "customer care," and "computer system," while a typical zone manager is skilled in "work ethic," "excellent organizational," "loss prevention," and "inventory control."
Zone managers earn the best pay in the automotive industry, where they command an average salary of $70,119. Customer service-call center managers earn the highest pay from the telecommunication industry, with an average salary of $34,481.Most zone managers achieve a similar degree level compared to customer service-call center managers. For example, they're 3.0% more likely to graduate with a Master's Degree, and 0.3% more likely to earn a Doctoral Degree.Customer service-call center manager vs. Area manager
An Area Manager's responsibility is to oversee the business operations of all company branches within a particular area. Among the tasks involve creating strategies to achieve the sales target, monitoring and evaluating the performance and progress of stores including their workforce, adhering to the budget and regulations of the company, and focus on attaining the image and financial goals. Moreover, an Area Manager must communicate and coordinate with fellow managers and hire employees that would be a vital member of the company.
Types of customer service-call center manager
Updated January 8, 2025











