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Working As a Customer Service Specialist

  • Getting Information
  • Interacting With Computers
  • Communicating with Persons Outside Organization
  • Communicating with Supervisors, Peers, or Subordinates
  • Establishing and Maintaining Interpersonal Relationships
  • Deal with People

  • Mostly Sitting

  • Repetitive

  • $31,000

    Average Salary

What Does A Customer Service Specialist Do

Customer service representatives interact with customers to handle complaints, process orders, and provide information about an organization’s products and services.

Duties

Customer service representatives typically do the following:

  • Listen to customers’ questions and concerns, and provide answers or responses
  • Provide information about products and services
  • Take orders, calculate charges, and process billing or payments
  • Review or make changes to customer accounts
  • Handle returns or complaints
  • Record details of customer contacts and actions taken
  • Refer customers to supervisors or more experienced employees

Customer service representatives answer questions or requests from customers or the public. They typically provide services by phone, but some also interact with customers face to face, by email, or live chat.

The specific duties of customer service representatives vary by industry. For example, representatives who work in banks may answer customers’ questions about their accounts. Representatives who work for utility and communication companies may help customers with service problems, such as outages. Those who work in retail stores often handle returns, process refunds, and help customers locate items. Some representatives make changes to customers’ accounts, such as updating addresses or canceling orders. Although selling is not their main job, some representatives may help generate sales while providing information about a product or service.

Customer service representatives typically use a telephone, computer, and other office equipment. For example, representatives who work in call centers answer phone calls and use computers to review and select standard responses from a list of options. Those employed in retail stores use registers to process returns or orders.

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How To Become A Customer Service Specialist

Customer service representatives typically need a high school diploma and receive on-the-job training to learn the specific skills needed for the job. They should be good at communicating and interacting with people and have some experience using computers.

Education

Customer service representatives typically need a high school diploma.

Training

Customer service representatives usually receive short-term on-the-job training, lasting 2 to 3 weeks. Those who work in finance and insurance may need several months of training to learn more complicated financial regulations.

General customer-service training may focus on procedures for answering questions, information about a company’s products and services, and computer and telephone use. Trainees often work under the guidance of an experienced worker for the first few weeks of employment.

In certain industries, such as finance and insurance, customer service representatives must remain current with changing regulations.

Licenses, Certifications, and Registrations

Customer service representatives who provide information about finance and insurance may need a state license. Although licensing requirements vary by state, they usually include passing a written exam. Some employers and organizations may provide training for these exams.

Important Qualities

Communication skills. Customer service representatives must be able to provide information in writing, by phone, or in person so that customers can understand them.

Customer-service skills. Representatives help companies retain customers by answering their questions and complaints in a helpful and professional manner.

Interpersonal skills. Representatives should be able to create positive interactions with customers.

Listening skills. Representatives must listen carefully and understand a customer’s situation in order to assist them.

Patience. Representatives should be patient and polite, especially when interacting with dissatisfied customers.

Problem-solving skills. Representatives must determine solutions to a customer’s problem. By resolving issues effectively, representatives contribute to customer loyalty and retention.

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Customer Service Specialist Career Paths

Customer Service Specialist
Office Assistant Executive Assistant Office Manager
Account Manager
5 Yearsyrs
Office Assistant Executive Assistant Assistant Manager
Branch Manager
6 Yearsyrs
Office Assistant Executive Assistant Manager
Service Manager
6 Yearsyrs
Specialist Team Leader Assistant Manager
Assistant General Manager
5 Yearsyrs
Specialist Team Leader Store Manager
District Manager
7 Yearsyrs
Specialist Team Leader Project Manager
Product Manager
6 Yearsyrs
Teller Service Representative Account Executive
Territory Manager
7 Yearsyrs
Teller Loan Officer Account Executive
Regional Sales Manager
9 Yearsyrs
Teller Representative Account Executive
Sales Account Manager
6 Yearsyrs
Certified Nursing Assistant Lead Teacher Assistant Manager
Center Manager
6 Yearsyrs
Certified Nursing Assistant Lead Teacher Manager
District Sales Manager
7 Yearsyrs
Certified Nursing Assistant Lead Teacher Office Manager
Administrative Manager
6 Yearsyrs
Medical Assistant Patient Care Coordinator Office Manager
Business Office Manager
7 Yearsyrs
Technical Support Specialist Consultant Account Manager
Senior Account Manager
7 Yearsyrs
Technical Support Specialist Consultant Sales Manager
Sales And Marketing Manager
6 Yearsyrs
Technical Support Specialist Business Analyst Account Manager
Client Services Manager
7 Yearsyrs
Service Representative Consultant Account Manager
Relationship Manager
6 Yearsyrs
Accounts Payable Clerk Buyer Customer Service Manager
Call Center Manager
6 Yearsyrs
Service Representative Human Resources Coordinator Customer Service Supervisor
Customer Care Supervisor
5 Yearsyrs
Data Entry Clerk Claim Processor Claims Representative
Senior Representative
5 Yearsyrs
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Average Length of Employment
Customer Associate 1.9 years
Top Careers Before Customer Service Specialist
Cashier 14.6%
Internship 3.6%
Server 2.7%
Manager 2.5%
Teller 2.1%
Supervisor 2.0%
Volunteer 1.9%
Top Careers After Customer Service Specialist
Cashier 10.6%
Server 3.2%
Specialist 3.0%
Internship 2.8%
Manager 2.8%
Teller 2.2%
Supervisor 2.2%

Do you work as a Customer Service Specialist?

Average Yearly Salary
$31,000
Show Salaries
$23,000
Min 10%
$31,000
Median 50%
$31,000
Median 50%
$31,000
Median 50%
$31,000
Median 50%
$31,000
Median 50%
$31,000
Median 50%
$31,000
Median 50%
$43,000
Max 90%
Best Paying Company
Abbott
Highest Paying City
San Francisco, CA
Highest Paying State
Maine
Avg Experience Level
2.5 years
How much does a Customer Service Specialist make at top companies?
The national average salary for a Customer Service Specialist in the United States is $31,723 per year or $15 per hour. Those in the bottom 10 percent make under $23,000 a year, and the top 10 percent make over $43,000.

Real Customer Service Specialist Salaries

Job Title Company Location Start Date Salary
Customer Service Specialist Staff Juniper Networks (Us), Inc. Sunnyvale, CA Jan 09, 2016 $130,166 -
$140,000
Customer Service Specialist Hankyu Hanshin Express (USA) Inc. Taylor, MI Dec 01, 2010 $100,000
Customer Service Specialist Cisco Systems, Inc. Parkton, NC Aug 01, 2015 $89,045 -
$143,800
Customer Service Specialist Cisco Systems, Inc. Parkton, NC Jan 08, 2015 $89,045 -
$143,800
Customer Service Specialist Cisco Systems, Inc. Parkton, NC Aug 10, 2012 $80,800 -
$134,700
Customer Service Specialist Cisco Systems, Inc. San Jose, CA Aug 15, 2016 $77,584 -
$106,800
Customer Service Specialist Greatbatch, Ltd. Minneapolis, MN Nov 01, 2012 $70,500
Customer Service Specialist Home & Home Corp. Ridgefield, NJ Mar 02, 2015 $58,136
Customer Service Specialist Brown-Forman Corporation Louisville, KY Sep 01, 2014 $57,800
Intl Logistics and Customer Service Specialist Mahle Industries, Inc. Farmington Hills, MI Sep 03, 2015 $57,491
Customer Service Specialist Beautiful and Trendy 21, Inc. Anaheim, CA Nov 20, 2015 $46,030
Customer Service Specialist American Asia Express Corp New York, NY Apr 30, 2012 $44,766
Customer Service Specialist AAE Express (Queens) Corp. NY Sep 11, 2011 $43,931
Customer Service Specialist Parke West Cleaners, Inc. Glen Burnie, MD Jan 26, 2016 $43,181
International Bus Development, Customer Service Specialist S.J. Electro Systems Detroit Lakes, MN Aug 26, 2015 $40,830
Public Relations and Customer Service Specialist Sanrex Corporation Port Washington, NY Sep 28, 2010 $36,700
Customer Service Specialist Hankyu Hanshin Express (USA) Inc. Itasca, IL Oct 01, 2011 $36,293
Customer Service Specialist Yusen Logistics (Americas) Inc. Valley Stream, NY Sep 05, 2011 $36,254
Customer Service Specialist Yusen Logistics (Americas) Inc. Valley Stream, NY Sep 12, 2011 $36,254
Customer Service Specialist American Family Insurance Denver, CO Oct 01, 2013 $35,640
Customer Service Specialist/Hispanic Needs Kentucky Housing Corporation Frankfort, KY Oct 01, 2011 $34,000

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Top Skills for A Customer Service Specialist

  1. Customer Service
  2. Phone Calls
  3. Data Entry
You can check out examples of real life uses of top skills on resumes here:
  • Maintained high standard in customer service and complied with regulatory guidelines Directed cross-functional teams with focus on customer interaction improvement.
  • Participated in leadership activities such as manager duty during regularly scheduled meetings, and taking escalated management phone calls.
  • Supervised quality control systems of data entry into word processing system and sustain high level of confidentiality of highly sensitive documents.
  • Provided technical support for a variety of IoT electronics, with specialty in app-connected or otherwise remotely controlled devices.
  • Received and processed new customer accounts Maintained customer retention Answered customers questions and resolved grievances Retained information about new products and services

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Average Salary:

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Top 10 Best States for Customer Service Specialists

  1. Maine
  2. West Virginia
  3. Wyoming
  4. Kentucky
  5. Rhode Island
  6. New Hampshire
  7. Nevada
  8. Vermont
  9. Wisconsin
  10. California
  • (561 jobs)
  • (633 jobs)
  • (332 jobs)
  • (1,464 jobs)
  • (391 jobs)
  • (797 jobs)
  • (911 jobs)
  • (254 jobs)
  • (2,222 jobs)
  • (10,143 jobs)

Customer Service Specialist Resume Examples And Tips

The average resume reviewer spends between 5 to 7 seconds looking at a single resume, which leaves the average job applier with roughly six seconds to make a killer first impression. Thanks to this, a single typo or error on your resume can disqualify you right out of the gate. At Zippia, we went through over 77,240 Customer Service Specialist resumes and compiled some information about how best to optimize them. Here are some suggestions based on what we found, divided by the individual sections of the resume itself.

Learn How To Create A Top Notch Customer Service Specialist Resume

View Resume Examples

Customer Service Specialist Demographics

Gender

Female

62.0%

Male

28.2%

Unknown

9.8%
Ethnicity

White

61.7%

Hispanic or Latino

16.6%

Black or African American

11.8%

Asian

6.5%

Unknown

3.5%
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Foreign Languages Spoken

Spanish

67.6%

French

7.9%

Portuguese

3.1%

German

2.8%

Arabic

2.0%

Mandarin

2.0%

Italian

1.8%

Chinese

1.8%

Russian

1.7%

Japanese

1.5%

Hindi

1.4%

Korean

1.1%

Cantonese

0.9%

Urdu

0.8%

Vietnamese

0.8%

Tagalog

0.8%

Polish

0.6%

Filipino

0.5%

Carrier

0.4%

Persian

0.3%
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Customer Service Specialist Education

Schools

University of Phoenix

30.6%

Strayer University

7.9%

Ashford University

6.0%

Kaplan University

5.6%

Liberty University

4.0%

Miami Dade College

3.8%

University of Central Florida

3.6%

University of North Carolina at Greensboro

3.4%

American InterContinental University

3.4%

Georgia State University

3.4%

Arizona State University

3.2%

Southern New Hampshire University

3.2%

Houston Community College

3.2%

Florida State College at Jacksonville

3.0%

The Academy

2.9%

Florida State University

2.8%

Central Piedmont Community College

2.6%

Columbus State Community College

2.6%

Ohio State University

2.5%

Pennsylvania State University

2.5%
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Majors

Business

31.5%

Psychology

6.7%

Criminal Justice

6.3%

Health Care Administration

5.9%

Accounting

5.3%

Communication

4.7%

General Studies

4.4%

Medical Assisting Services

4.2%

Nursing

3.8%

Management

3.5%

Marketing

3.2%

Liberal Arts

2.9%

Human Resources Management

2.6%

Computer Science

2.6%

English

2.4%

Education

2.3%

Finance

2.1%

Biology

1.9%

Graphic Design

1.9%

Computer Information Systems

1.9%
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Degrees

Bachelors

36.6%

Other

31.2%

Associate

16.8%

Masters

7.0%

Certificate

5.2%

Diploma

2.3%

License

0.6%

Doctorate

0.4%
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What Is It Like To Work As A Customer Service Specialist

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Outstanding Service

December 30, 2019 on Zippia

What was your job title?

Customer Service Specialist.. Show More

What do you like the most about working as Customer Service Specialist?

The people and helping them solve their problems, also being first to help the customers... Show More

What do you NOT like?

not being able to communicate with a customer.. Show More

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