Executive Assistant jobs at Cypress HCM

A leading education-focused organization in Manhattan is seeking a polished and highly organized Executive Assistant to support a C-Suite executive. This is a great opportunity for a motivated candidate with strong internships or 1-2 years of work experience. Salary range: 60k - 65k base Onsite Monday-Friday Hours: 9:00am-5:00pm Responsibilities: Provide comprehensive administrative support, including heavy calendar management and scheduling across multiple time zones Coordinate internal and external meetings, prepare agendas, and ensure all relevant materials are organized in advance Serve as a primary point of contact and liaison between the executive, senior leadership, and external stakeholders Draft, review, and format correspondence, presentations, and reports Track priorities, deadlines, and follow-up actions to ensure nothing falls through the cracks Arrange domestic and international travel itineraries and process expense reports in a timely manner Handle sensitive and confidential information with discretion and professionalism Qualifications: Bachelor's degree preferred 1+ years of experience supporting senior-level executives or leaders in a fast-moving environment Outstanding organizational skills and attention to detail, with the ability to manage shifting priorities Strong written and verbal communication skills with a polished, professional presence Proficiency in Google Workspace or Microsoft Office; familiarity with workflow or collaboration systems a plus Proactive, adaptable, and resourceful, with strong problem-solving capabilities Must be fully vaccinated against COVID-19

A prestigious foundation is looking for an Executive Assistant to support their President. This is a wonderful opportunity for a sharp, hard-working, and organized candidate who can act as a true right hand for the executive and their team. Compensation commensurate with experience $120-150k range (including base/bonus) + fully paid benefits, unlimited PTO, 401k match The office is in Midtown West, NYC and the organization operates on a hybrid schedule, in office 4 days/week - one day work from home. Hours: 9a-6p - flexible as needed during busy times and 24/7 mentality Flexible to work onsite at events in the evenings a few times/year Key Responsibilities: Manage the President's calendar in addition to attention to the team's calendar, scheduling appointments and meetings, and coordinating travel arrangements. Liaise with the Board, grantees, partners and other stakeholders to ensure smooth communication and collaboration. Manage and track correspondence. Coordinate and manage logistics for Foundation events, including venue, catering, and guest list management. Support the team in project management, including tracking progress and ensuring timely completion of tasks. Manage expenses and liaise with the Finance team to ensure timely tracking of expenses. Liaise with IT support, when needed, to help troubleshoot. Provide general support to the Foundation team as needed. Personal assistant tasks including contract management, medical payments, insurance coordination, trip planning, and expense payment. Requirements: Bachelor's degree required. 3+ years of experience supporting a senior executive. Requires a high degree of foresight and attention to detail - able to juggle a constantly evolving schedule, flag conflicts before they arise, and ensure the executive's time is used effectively. Strong communication skills, both written and verbal. Ability to work independently and take initiative in addition to working well with a team. Ability to multitask and prioritize tasks effectively.Resourceful, able to find a way to make things happen. Tech savvy with an eye toward continuously improving processes and efficiency. Highly proficient in Office 365 and other relevant software. Familiarity with database management is a plus. Familiarity with event management and planning. Discretion and professionalism when handling confidential information. Experience managing domestic and international travel. Experience in family offices, non-profits, and foundations is a plus. Please submit your resume to apply! You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early

A boutique financial services firm in Downtown Manhattan is seeking a highly organized, proactive, and detail-oriented Executive Assistant to support a Director of IT. This is a newly created role designed to enhance efficiency, streamline operations, and serve as a key liaison across the firm's IT function. The ideal candidate thrives in a fast-paced environment, has excellent communication and follow-up skills, and enjoys building structure around complex workflows. This position offers broad exposure across IT operations, budgeting, vendor management, and project coordination. This position offers quality of life hours - 9am-6pm. Responsibilities: Executive & Departmental Support Manage and prioritize the IT Director's calendar, email inbox, meetings, and daily workflow Serve as the central point of contact for the IT department, ensuring timely follow-up on requests from partners and staff Maintain departmental logs and continuously monitor open items for resolution Budgeting, Purchasing & Vendor Administration Assist with IT budgeting, financial planning, and ongoing expense tracking Oversee IT purchasing, contracts, subscriptions, and renewals Maintain a calendar of renewal dates, expirations, deadlines, and deliverables Track orders, invoices, and coordinate closely with the firm's bookkeeping team Operations, Reporting & Asset Management Maintain accurate and up-to-date IT department records, reports, inventory lists, and asset management databases Support IT projects and initiatives, including administrative tasks, documentation, and budget coordination Assist with the preparation of presentations, meeting materials, and departmental reporting General Administrative Support Order supplies, support software/hardware coordination, and help manage incoming IT equipment Provide high-level administrative support as needed to ensure smooth day-to-day operations Assist with any additional IT or office-related tasks as required Qualifications: Bachelor's degree, preferred 5+ years of administrative experience, ideally in professional services or a fast-paced corporate setting Strong organizational skills with exceptional attention to detail Ability to manage multiple priorities and communicate effectively across teams Tech-savvy with a comfort level working alongside IT leadership Proactive, reliable, and able to follow through without heavy supervision Base Salary: $75k- $85k plus bonus and benefits The above salary range represents Advice's good faith and reasonable estimate of the possible base compensation range at the time of posting and is not reflective of the total compensation package, which may also include benefits, equity and other non-cash incentives. If this particular role isn't the ideal fit, please feel free to share this posting with anyone in your network who might be open to learning more. Referrals are always appreciated! Advice Personnel *Celebrating 40 years as New York's trusted boutique executive recruiting & staffing firm

A rapidly scaling and highly reputable AI company in San Francisco is seeking an experienced Executive Personal Assistant to provide comprehensive support to a very busy and high-profile CEO. This role is best suited for someone who thrives in a dynamic, fast-paced environment, has a 24/7 service mindset, and takes pride in managing both high-level executive needs and hands-on personal tasks with equal enthusiasm. This is an exciting opportunity to be a part of an innovative company within a role that offers growth. ***Please note this is a fully onsite role in San Francisco (FiDi) with required overtime and occasional travel. Key Responsibilities: Manage all business, personal, family, and household calendars, including appointments, events, travel, and special occasions Coordinate complex domestic and international travel for both business needs and family travel, serving as point of contact throughout, managing itineraries and processing expenses. Arrange all meeting logistics both internal and for high profile external clients Oversee full-scale household operations: vendor management, maintenance scheduling, property logistics, and organization Run personal errands, gifting, shopping, reservations, and ad hoc requests with speed and discretion Plan and execute private family events, dinners, and celebrations Track and reconcile expenses and assist with household budgeting Serve as liaison between the executive, family, vendors, and household staff Respond quickly to urgent, after-hours needs while exercising sound judgment and confidentiality Maintain files, contacts, records, and office supplies Support special projects and cross-functional initiatives Travel 1-2 times per quarter as needed Qualifications: 5+ years of Executive Assistant and Personal Assistant support for high-profile or UHNW principals and/or senior executives Strong track record managing personal and household operations in demanding environments Highly proficient in Google Workspace, Slack, Notion, Signal, WhatsApp, and modern productivity tools Exceptionally polished, proactive, and resourceful - a step ahead at all times Able to interface with high-profile individuals with professionalism and discretion Comfortable working as part of a collaborative support team Fully accessible mindset - willing to work outside standard business hours Salary: $145,000 - $165,000 Competitive Base Salary + Benefits We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/. Career Group is a premier, Women-Owned recruiting agency and a widely recognized name in corporate and administrative staffing. We connect our candidates with job opportunities at leading companies nationwide. When you work with a Career Group recruiter, you gain a strategic career advisor for life. Submit your resume to get started today.

Our client, a rapidly scaling tech startup, is looking for a dynamic Executive Assistant to work closely with the CEO and amplify the effectiveness of the leadership team. This role is ideal for a highly organized, proactive professional who thrives in fast-moving, high-impact environments and enjoys ensuring smooth operations and clear communication at the executive level. *Onsite daily in San Francisco* Key Responsibilities Manage complex calendars, coordinate travel logistics, and handle expense reporting with precision. Serve as a primary liaison for internal teams and external partners, ensuring all communications are handled with professionalism and discretion. Prepare and organize materials, agendas, and follow-ups for executive-level meetings. Foster strong working relationships across the organization and with external stakeholders. What You'll Bring 5+ years of experience supporting senior executives, preferably in high-growth or fast-paced settings. Exceptional organizational and multitasking abilities, with the agility to adapt to shifting priorities. Proactive problem-solving skills and a solutions-focused approach. Strong verbal and written communication, able to engage effectively with technical and non-technical audiences alike. High level of discretion, integrity, and sound judgment in managing confidential information. Comfort working in ambiguous, rapidly evolving environments with resilience and adaptability. Salary Range: $160,000 - $180,000 You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early. We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

We are staffing a temporary Senior Executive Assistant and Program Coordinator position on behalf of our client, a leading insurance company. The role will be based in Boston or Plano, with a hybrid schedule of two days per week or as needed. The anticipated duration is approximately two years with the possibility of extension. The position is anticipated to begin in early January 2026. About the role: In this high-visibility and dynamic role, you will have the opportunity to support four senior executives spearheading a major multi-year Technology Enabled Business Transformation. This position blends executive-level administrative support with critical program coordination responsibilities, requiring a professional who thrives in a fast-paced environment. Responsibilities: Time/Calendar Management: Proactively manage complex, dynamic schedules for four senior executives, including scheduling and confirming meetings, resolving conflicts, and coordinating across multiple time zones. Travel Arrangements: Plan and organize comprehensive travel itineraries, including flights, ground transportation, and accommodations. Prepare detailed travel briefings and ensure alignment with executives' schedules. Production of Documents: Draft, edit, and proofread high-quality emails, presentations, and reports. Assist with PowerPoint presentations and coordinate town halls. Advanced Microsoft Office skills (Excel and PowerPoint) required. Meeting Facilitation: Organize and facilitate cross-functional project meetings, prepare and distribute meeting materials, record minutes, and track action items. Program Coordination: Maintain project trackers and dashboards, assist with risk and issue management, and support budget and resource monitoring. What you need to know: Bachelor's degree preferred 3+ years of experience as an Executive Assistant, Program Coordinator, or Junior Project Manager Strong MS Office skills and familiarity with project management tools Excellent communication skills and ability to interact with all levels of staff and management Experience in technology and business transformation initiatives is highly desirable Ability to handle confidential information with discretion and maintain professionalism

A dynamic manufacturing company in Milwaukee, WI, is on the lookout for an experienced Executive Assistant to support the CEO and CFO. This isn't just an ordinary assistant role-it's your chance to be at the heart of the action, offering comprehensive administrative support while skillfully managing a variety of business needs that demand confidentiality and a sharp eye for detail. In this role, you will anticipate the needs of the CEO and CFO, juggling complex schedules, coordinating critical meetings, and keeping everything on track. Your proactive approach will be key to adapting to the fast-paced demands of this role. More than just support, you'll become a valued partner to the executive team, gaining insights into the business that few others have. The organization offers a competitive salary ranging from $100,000 to $125,000 based on experience, ensuring you are well-compensated for your expertise. Responsibilities of the Executive Assistant to CEO: Keep the schedules of the top executives running like clockwork. Coordinate meetings, set appointments, and manage travel plans with precision and creativity Serve as the primary point of contact for the CEO and CFO, fielding calls, emails, and messages. Deliver timely responses and ensure nothing slips through the cracks Handle sensitive and confidential information with the utmost discretion. You're the person the executives trust with the company's most important secrets Draft, proofread, and format crucial documents, reports, presentations, and correspondence with an eye for detail. Your work will make the executive team shine Arrange complex domestic and international travel, taking care of every detail-from flights and accommodations to ground transportation-so the executives can focus on their work Prepare and submit expense reports, ensuring every detail is accurate and in line with company policies. Your precision will help keep the finances in order Assist in coordinating projects and presentations, ensuring smooth company updates and meetings. Organize off-site meetings and corporate events with flair, collaborating with multiple teams to create memorable experiences Demonstrate flexibility and resourcefulness to address unexpected issues and adapt to changing priorities. You're the glue that keeps the executive office running smoothly, no matter what challenges arise Requirements of the Executive Assistant to CEO: Bachelor's degree or equivalent experience 10+ years of experience in supporting C-level executives Strong experience with Google Workspace applications Previous support experience in a global organization, demonstrating an understanding of global business practices is preferred Previous experience interacting with a private equity company is preferred Proven ability to handle sensitive information with strict confidentiality, especially relating to high-level company data or information Excellent organizational skills with a focus on detail, combined with advanced written and verbal communication abilities, particularly when interacting with senior executives Ability to prioritize tasks, manage complex projects, and take independent action in a fast-paced environment with minimal guidance P- 18

Our client is located in Morris County, NJ. They are looking for an EA to support a C-Suite member of their firm. Responsibilities: coordinate meetings, and plan travel for C-Suite Executive Manage appointment calendars, coordinate meetings, review mail, as directed monitors budget and responds as appropriate Process and manage confidential material and information with a high level of discretion Oversee and assist in email and written communications Participate in creative brainstorming meetings for new projects Requirements: Bachelors degree is highly preferred 5+ years of experience as an executive or administrative assistant Strong familiarity with Microsoft Office Suite, including Outlook Based on experience, the salary range is $90-120k.

Executive Assistant Join a high-performing as the Executive Assistant becoming the trusted right hand to the CEO and an anchor to office operations. This is a full-time, direct hire, hybrid role based in Houston, TX with a meaningful opportunity to support executive leadership and contribute to operational excellence. Company Profile Values-based consulting firm specializing in professional development, leadership strategy, and organizational excellence High-impact services to top-tier law, finance, and private equity firms across the nation. Executive Assistant Role As the Executive Assistant, you will directly support the CEO and act as a central administrative resource across the team. This highly visible role requires exceptional organizational skills, discretion, and proactive problem-solving to manage executive scheduling, meeting preparation, logistics, and internal operations. Manage complex executive calendars, appointments, and meeting logistics Prepare the CEO for meetings and events by compiling reports, documents, and key insights Track CEOs priorities and ensure timely execution of follow-up tasks Coordinate domestic travel for the CEO and support team travel needs as required Maintain and update CRM systems, contact databases, and document archives Take detailed notes, transcribe meeting summaries, and manage task assignments Support client-facing events and assist with presentation materials Manage general office operations including vendor liaison, supply orders, and equipment tracking Oversee team expense reports and facilitate standard operating procedures for efficiency Create and edit reports, internal documents, and PowerPoint presentations Assist with civic, leadership, and professional commitments on behalf of the CEO Take initiative on special projects and ad hoc tasks in a dynamic environment Executive Assistant Background Profile: Bachelor degree required Minimum of 5 years experience supporting C-suite executives in a fast-paced, high-expectation environment Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); will be tested Knowledge of LinkedIn, QuickBooks, and HubSpot is a plus Highly organized with strong attention to detail, time management, and multitasking abilities Strong written and verbal communication skills; must pass grammar and communication assessment Discreet and professional, with a high degree of integrity and confidentiality Tech-savvy with a willingness to learn new tools and systems Positive, team-oriented attitude with strong interpersonal and relationship-building skills Comfortable in a small office environment with hybrid flexibility Must be authorized to work in the U.S. and pass a background check Features and Benefits of Client Competitive salary with annual bonus potential 20 days of PTO annually (vacation and sick leave) Simple IRA retirement plan with 2% company match Monthly healthcare stipend Hybrid work schedule with in-office presence in central Houston Collaborative team environment that values transparency, growth, and trust High-touch role with direct access to executive leadership and the ability to make a real impact Equal Opportunity Employer. Candidates must be authorized to work in the United States without sponsorship. The client cannot sponsor any visas. Disclaimer: Sensitive and personal data will not be requested until a job offer is made and accepted. If you ever doubt the validity of

Hawthorne Lane is a recruiting firm in Washington, DC that partners with PR/communications firms, consulting firms, trade associations, corporations and nonprofits. Temporary positions can help you get your foot in the door with these types of organizations and more! Temporary roles can also be a short term fit for those in transitional periods, before going back to school, relocating, or waiting on a security clearance! No matter the reason, our recruiters are passionate about matching your needs with a role you will love, in the short term for temporary positions, or longer term for temporary to hire, or direct-hire positions. Currently, we are looking for dynamic candidates with prior administrative and problem-solving skills. Key Responsibilities: Executive Assistants: Manage Executive's schedules, correspondence and projects in accordance with shifting needs and priorities. Front Office Coordinator: Perform gatekeeper duties while managing communication between your staff and clients. Customer service focused and dependable. Administrative Assistant: Provide indispensable support to your team by managing calendars, preparing correspondence, and planning events. Research Assistant: Support research studies, gather and analyze data, and present your findings to a team of professionals. Project Assistant: Guide projects from start to finish by managing the budget, implementing a strategic plan, and meeting important project milestones. Why You'll Love Working Here: Companies offer endless learning opportunities. Fun and lively work culture. Competitive hourly rates and opportunities for direct hire employment. What We're Looking For: Skills. A minimum of one (1) year of administrative or office experience. Inquisitive. You want a job that will challenge you and teach you useful skills along the way. Service oriented. You'd take on any task that would help your team accomplish their goals. Professional and formal. You know how to compose business emails and letters. Computer savvy. You are an expert in MS Office. Team player. You are willing to take on new tasks to further the office initiative. Essential to Hawthorne Lane's success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.

Oliver Wyman is a global leader in management consulting. With offices in 70 cities across 30 countries, Oliver Wyman combines deep industry knowledge with specialized expertise in strategy, operations, risk management, and organization transformation. Over 7,000 professionals help clients optimize their business, improve their operations and risk profile, and accelerate their organizational performance to seize the most attractive opportunities. Oliver Wyman's thought leadership is evident in our agenda-setting books, white papers, research reports, and articles in the business press. Our clients are the CEOs and executive teams of the top Global 1,000 companies. Visit our website for more details about Oliver Wyman: ******************* Job Overview. Oliver Wyman is seeking an organized and enthusiastic Executive Assistant to support a mix of Partners and Principals.. This position will be based out of the Raleigh, North Carolina office and work remotely though periodically being required to go into the office for meetings, trainings and other community-building activities as needed. Key Responsibilities: Business Development Build relationships with clients and client EAs Understand the business goals and objectives of each supported Partner and help to push them forward proactively Maintain and update current list of contacts and business activities in CRM database Track and maintain sales activity/pipeline with each Partner Proactively spot clients that haven't been called upon and/or who need follow up Execute requested follow-up calls for client mailings Assist the Marketing Department with the co-ordination of customized mailings Prepare letters, proposals and other documents using Oliver Wyman formatting styles Calendaring Maintain diaries for Partners, scheduling internal and external meetings, communicating with clients and infrastructure staff as appropriate Proactively spot opportunities to add internal and external meetings; interviews, staff meetings, follow up Assist with scheduling for complex projects as requested by the Partner and/or project team Travel Arrangement Coordinate travel and accommodation, book cars, rail tickets, etc. Develop understanding of Partner scheduling and travel preferences Coordinate travel efficiently by grouping client meetings where possible ("you're in Paris to see XYZ Company, shall I try to set up a meeting with X Company because we haven't spoken to them for three months") Daily administration Work with HC to obtain work permits and visas Manage documents and project deliverables when requested Notify staffing and Practice EAs of extensions/re-negotiations Manage storage or disposal of confidential client information Act as central point of contact for all assigned Partner administrative needs, liaise with other support departments as necessary Timesheet and Expense Reporting Prepare weekly timesheets for each assigned Partner Prepare all expense reports and/or delegate to a team assistant when necessary Team Support Provide coverage for EAs who are out of the office to ensure seamless support to Partners Provide short-term coverage for Partners who may be in the midst of an EA assignment transition or who are new to the Firm Provide training and support to new EAs Participate in team meetings and projects with an eye to improving processes and the overall performance of the EA team Experience Required: Bachelor's degree preferred At least 3 years' experience at working in an administrative or customer service position. Experience in financial services, management consultancy and/or a professional services environment a plus English fluency a must Technical Skills: Excellent Word, PowerPoint and Excel skills Expert knowledge of Outlook Knowledge of Salesforce a plus, but not necessary Skills and Attributes: Problem solver - able to work with other teams and staff members effectively to reach a viable solution and goal Strong service focus - dedicated to meeting the expectations of all staff through securing effective relationships with clients and executing deliverables to the highest standards. Excellent communicator and negotiator - able to deal effectively with people at all levels across a multicultural environment Maturity, poise and judgment Ability to maintain and respect confidentiality Ability to think strategically and contribute to development of departmental model One who takes constructive feedback in stride and incorporates feedback quickly Ability to manage a heavy work volume and meet deadlines in an extremely fast paced environment Ability to undertake projects and produce quality and timely results Self-starter, strong initiative, confidence and ability to work with little guidance Collaborative team player Positive attitude, sense of fun: is collegial and friendly Ability to juggle several tasks at once, to prioritize and manage own time - Not a clock watcher or someone who is unwilling to step outside their job description Methodical, organized and excellent attention to detail Flexible attitude; embraces change, hard-working, cost conscious and results driven Oliver Wyman, a business of Marsh McLennan (NYSE: MMC), is a management consulting firm combining deep industry knowledge with specialized expertise to help clients optimize their business, improve operations and accelerate performance. Marsh McLennan is a global leader in risk, strategy and people, advising clients in 130 countries across four businesses: Marsh, Guy Carpenter, Mercer and Oliver Wyman. With annual revenue of $24 billion and more than 90,000 colleagues, Marsh McLennan helps build the confidence to thrive through the power of perspective. For more information, visit oliverwyman.com, or follow on LinkedIn and X. Marsh McLennan is committed to embracing a diverse, inclusive and flexible work environment. We aim to attract and retain the best people and embrace diversity of age background, disability, ethnic origin, family duties, gender orientation or expression, marital status, nationality, parental status, personal or social status, political affiliation, race, religion and beliefs, sex/gender, sexual orientation or expression, skin color, veteran status (including protected veterans), or any other characteristic protected by applicable law. If you have a need that requires accommodation, please let us know by contacting reasonableaccommodations@mmc.com. Marsh McLennan is committed to hybrid work, which includes the flexibility of working remotely and the collaboration, connections and professional development benefits of working together in the office. All Marsh McLennan colleagues are expected to be in their local office or working onsite with clients at least three days per week. Office-based teams will identify at least one “anchor day” per week on which their full team will be together in person.

A well-established, fast-growing company is seeking a Confidential Executive Assistant / Personal Assistant to provide high-level administrative, operational, and occasional personal support to the CEO. This position requires exceptional organizational skills, professionalism, and discretion. The right candidate will be highly reliable, resourceful, and comfortable managing a wide range of responsibilities - from executive scheduling and communications to local driving and logistical coordination. Responsibilities: Manage and prioritize the CEO's daily schedule, appointments, and travel logistics. Coordinate meetings, prepare agendas, take notes, and track follow-up actions. Draft, edit, and prepare correspondence, presentations, and reports. Serve as liaison between the CEO and internal/external stakeholders, maintaining confidentiality at all times. Manage special projects and assist in planning company meetings and off-site events. Provide occasional personal support, including driving the CEO to meetings, events, and airport drop-offs/pickups. Ensure vehicle cleanliness, readiness, and safe transport at all times. Handle confidential and sensitive matters with discretion and professionalism. Anticipate needs and proactively resolve issues to ensure smooth daily operations. Requirements: Bachelor's degree or equivalent professional experience. Minimum 7+ years of experience supporting senior or executive-level leadership. Exceptional organizational, time-management, and multitasking abilities. Excellent written and verbal communication skills. Professional demeanor with strong attention to detail and follow-through. Valid driver's license and clean driving record (MVR required). Ability to maintain confidentiality and use sound judgment in all matters. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Flexibility to assist with personal errands, occasional after-hours needs, or short trips as required. Must be reliable, discreet, and able to represent the CEO and organization with the utmost professionalism. What's Offered: Competitive base salary commensurate with experience. Comprehensive health, dental, and vision insurance. 401(k) with employer match. Generous paid time off and holidays. Flexible hybrid work arrangement when not driving or on-site. Opportunity for long-term growth within a respected organization. Professional and supportive environment working directly with executive leadership.

Top-tier Executive Personal Assistant / Chicago, IL Established security firm based in Chicago is seeking an Executive Assistant to support the Executive Office of the Founder and CEO. Responsibilities will include: managing complex schedules, directing communication and information flow to/from the principals, researching a wide array of topics, and providing comprehensive administrative support. This role will also include PA support; assisting with family scheduling, bill pay, and event coordination. Candidates should have exceptional communication skills, a commitment to achieving a high level of accuracy and attention to detail, and a no-task-too-small approach to the work. CEO is a wonderful man who is a hard worker himself. He needs a right hand who can anticipate needs and proactively support with little direction. This is a year-round, full-time opportunity with a pay range of $150,000 to $190,000 per year and a generous benefits package including medical benefits and PTO. Compensation will be commensurate with credentials and experience. Requirements: -Bachelor's or advanced degree, with evidence of academic or other intellectual distinction -Ability to communicate clearly and concisely, both verbally and in writing -Strong research and analytical skills -Willingness to enthusiastically complete both high-level and low-level tasks -Exemplary references You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Executive Assistant to the Chief Operating Officer Full-Time / Permanent Role - Midtown Manhattan, NYC HQ Our client, a fast-growing private equity and brand management firm based in Midtown Manhattan, is seeking a sharp, poised, and highly capable Executive Assistant to support their Chief Operating Officer. This full-time, on-site role offers the opportunity to work directly with a key member of the C-suite in a dynamic, fast-paced, and high-performance environment. This role is ideal for a detail-oriented, resourceful professional with a proven track record of supporting senior executives. You'll serve as a strategic partner to the COO, managing critical priorities, ensuring operational efficiency, and maintaining strong communication across the organization. Core Responsibilities Provide high-level administrative and operational support to the COO, including complex calendar management, scheduling, and prioritization Act as a liaison between the COO and internal/external stakeholders, handling all communications with professionalism and discretion Draft, edit, and manage executive-level correspondence, reports, and internal communications Track cross-functional projects, key deliverables, and action items to ensure seamless execution Coordinate domestic and international travel arrangements and detailed itineraries Process expense reports and handle time-sensitive administrative requests Qualifications Hands on experience supporting a C-suite executive in a fast-paced environment Exceptional communication skills (written and verbal) with executive presence and professionalism Strong organizational abilities with the capacity to manage multiple priorities High degree of discretion and sound judgment when handling confidential matters Tech-savvy and proficient in Microsoft Office and other business platforms Calm under pressure, proactive, and solutions-focused What's Offered: Annual bonus Equity participation 401K with employer match Comprehensive medical, dental, and vision insurance (starting Day 1) Generous PTO and paid holidays Exceptional team culture with long-term growth opportunit

Executive Assistant to the CEO Midtown Manhattan, NYC Full Time, Permanent Position Our client is a premier NYC based brand management firm focused on acquiring, building, and growing globally recognized consumer brands across fashion, home, sports, lifestyle, and entertainment. The company partners with leading retailers, operators, and e-commerce platforms to elevate brand performance through strategic collaboration, creative marketing, and digital innovation. This is a full-time, permanent Executive Assistant role offering competitive base salary, annual bonus, equity participation, and excellent benefits. The firm is known for its fast-paced, collaborative culture and its commitment to innovation, entrepreneurial thinking, and long-term career growth. This is an outstanding opportunity to join one of the most exciting and forward-thinking brand management firms in the industry during a major period of expansion. Core Responsibilities: Act as the right hand to the CEO, managing an extremely active calendar, coordinating complex scheduling across global time zones, and prioritizing competing demands Serve as primary point of contact and liaison for internal and external stakeholders, exercising sound judgment and diplomacy Coordinate board meetings, investor relations events, and key internal leadership gatherings, including preparation of agendas, briefing materials, and follow-up documentation Manage highly confidential and sensitive information related to business strategy, brand acquisitions, and key partnerships Handle travel arrangements, both domestic and international, providing on-call support as needed Proactively monitor deadlines, commitments, and deliverables to ensure the executive is prepared and supported at all times Draft high-level correspondence, memos, and reports with a sharp eye for tone, accuracy, and clarity Support ad hoc projects involving strategic initiatives, special events, and brand-related campaigns, often liaising with top-tier partners and executives Qualifications: Strong, hands-on experience supporting a CEO, COO, Chairman, Founder, or other C-suite executive in a demanding, fast-paced corporate environment Background in private equity, brand management, retail, fashion, or consumer goods is a significant plus, but not required Strong discretion and professionalism in handling sensitive and high-stakes information Highly polished communication skills, written and verbal, with the ability to interface confidently with investors, board members, and brand partners Masterful calendar, time, and task management skills, with a “no task too small” mentality and proven ability to stay calm under pressure Proficiency with Microsoft Office, Google Suite, and executive-level travel platforms; experience with CRM tools and document management systems is a plus What's Offered: Annual bonus Equity participation 401K with employer match Comprehensive medical, dental, and vision insurance (starting Day 1 of employment) Generous PTO and paid holidays Exceptional team culture with long-term growth opportunity

Our client, a high-profile CEO in the entertainment industry, is seeking an experienced and exceptionally organized Executive Assistant to provide seamless support across both professional and personal matters. This fast-paced, high-touch role requires impeccable judgment, discretion, and a proactive approach. In this role, you will have the opportunity to support one of the industry's top performers. The ideal candidate will thrive in a dynamic environment and maintain a 24/7 mindset. The executive has a global presence, and this role requires flexibility to work across multiple time zones. Onsite presence in Hollywood is required Monday-Friday. Prior C-suite support experience is essential for success in this position. What you'll do: Manage a complex and dynamic calendar including meetings, appointments, and personal commitments Coordinate extensive domestic and international travel, creating detailed itineraries and managing last-minute changes Roll calls, track correspondence, and ensure follow-through on priorities Handle personal tasks and errands Liaise with internal staff, vendors, and external contacts Maintain systems and records What you'll bring: Minimum 5+ years of Executive or Personal Assistant experience, preferably supporting a high-level executive Strong experience with complex travel coordination and international itineraries High level of professional maturity, common sense, and discretion Proficient in Microsoft Outlook and FileMaker Excellent communication, problem-solving, and time management skills Entertainment industry experience is a plus

As Executive Assistant to the CEO of this nonprofit, you'll provide top-notch executive support managing a complex calendar, coordinating international travel, and acting as a strategic gatekeeper. We're looking for someone highly organized, detail-oriented, and energized by a mission-driven, global environment. Ready to make an impact behind the scenes and keep big-picture priorities on track? Send your resume today! Key Responsibilities: Act as the CEO's right hand, managing a dynamic calendar, coordinating travel, and ensuring seamless transitions between high-impact meetings and events. Prepare briefing materials and agendas for key meetings, keeping the CEO informed and aligned on priorities. Serve as a professional liaison for incoming requests, communicating with impeccable business etiquette and actively participating in initiatives to troubleshoot and resolve issues. Track action items, follow-ups, and key deliverables across internal and external stakeholders. Collaborate closely with the administrative team and broader staff to maintain aligned schedules, shared resources, and consistent organizational support. Why You'll Love Working Here: Join a fast-paced team passionate about equity, innovation, and driving measurable social impact on a global scale. Work alongside an inspiring leadership team that fosters a positive, collaborative environment. Enjoy a hybrid work model and excellent employee benefits. What We're Looking For: Seasoned. You have worked for CEO-level Executives for at least five years or more. Master of prioritization. You excel at prioritizing and managing your time strategically, adapting to shifting demands with ease. Exceptional communicator. You can convey ideas clearly in writing and verbally, build strong relationships, and represent the CEO with professionalism. Tech-savvy. You are comfortable with office software, virtual collaboration tools, and learning new systems quickly. Mission-driven. You are energized by working in a global nonprofit environment and aligning your work to support organizational goals. Essential to Hawthorne Lane's success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.

As the Executive Assistant to Senior Principals at this mission-driven nonprofit, you will serve as a critical partner to leadership, coordinating both administrative and special strategic functions across departments. This team is seeking an experienced Executive Assistant with a proven ability to deliver high-quality work while seamlessly managing the day-to-day needs of senior executives. If you bring exceptional time management skills, strong attention to detail, sound judgment, and thrive in a fast-paced, evolving environment, this role may be an excellent fit. Key Responsibilities: Manage complex meeting calendars and multi-stop domestic and international travel itineraries for the Principals. Build strong relationships with staff and serve as a trusted liaison and representative of the executive office. Deliver exceptional service to all internal and external clients. Assist in planning meetings and conferences. Represent and manage communication efforts on behalf of the executives. Create, edit, and review PowerPoint presentations, Excel spreadsheets, expense reports, and agendas. Why You'll Love Working Here: Generous salary and benefit offerings, including commuter benefits, medical, dental and vision insurance, unlimited PTO and bonus potential. Opportunity to volunteer and assist in community-based projects. Close and cooperative working relationship between the company's team members. Casual work attire with hybrid in office/remote schedule. What We're Looking for: Experience. You have 5+ years dedicated in the Executive Assistant field supporting C-suite or high-profile Executives. Candidates with previous experience working on Capitol Hill are encouraged to apply! Trustworthy. You understand the importance of confidentiality and discretion. MS Office savvy. You are familiar with MS Suite and can use Outlook calendar and to make appointments for contacts across multiple time zones. Multi-tasker. You have a proven track record of supporting multiple, high-level Executives without compromising the quality of your work. Detail-oriented. You consistently meet deadlines and stay organized in a fast-paced environment. Prioritization expert. You can effectively balance competing priorities and ensure each task receives the attention it deserves. Flexible. You are adaptable and available to support leadership travel and evolving business needs. Essential to Hawthorne Lane's success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.

**Please note this is a temporary assignment while an FTE is identified. Should the temporary resource fit the requirements and meets expecations, there is a possibility to be considered for the FTE position, please make sure candidate is eligible to permanently work in the U.S. and also holds a minimum of a high school diploma or GED equivilent** We are seeking a dynamic and highly organized Receptionist / Executive Assistant to serve as the first point of contact for our organization while providing high-level administrative support to senior executives. This dual-role position requires exceptional communication skills, discretion, and the ability to manage multiple priorities, which include: Greet and assist visitors with professionalism and warmth. Generate, maintain and distribute routine reports as directed. Assist in the preparation, proofreading and editing of documents, meeting binders, presentations, and other correspondences for department and executive management. Maintain phone messages, facilitate conference calls, disseminate general information, and provide assistance with applicable questions to callers. Coordinate meetings and prepare conference room for use. Maintain the department filing system, both electronic and paper. Prepare expense reports. Coordinate travel arrangements as needed. Maintain office supply inventory and place orders as needed. Special projects as assigned. NOTE: the highlighted requirements above are the primary tasks they'll be expected to perform Qualifications The successful candidate will meet the following qualifications: High school degree or equivalent is required; associate degree preferred. 3 or more years of experience in an administrative support role is preferred. Proficient with Microsoft Office software skills. Professional attitude and demeanor. Must have excellent written and verbal communication. Maintain confidentiality and discretion. Ability to work independently with minimal supervision. Able to prioritize for self and others, as well as managing internal and external customers. Able to handle diverse workload using strong organization skills to meet deadlines. Flexible and available to assist anyone in the department with needs.