Administrative Coordinator jobs at Dartmouth - 228 jobs

The Director of Non-Discrimination Initiatives oversees the College's compliance efforts with Title IX, Title VI, Title VIIand the Americans with Disabilities Act (ADA) section 504 , NCAA membership compliance, other College policies, andrelated state and federal laws. This includes leading and/or coordinating investigations; developing, implementing, andmonitoring programs and training that foster a culture of prevention and reporting around civil rights matters. Thisposition has a dual reporting line to the Vice President for Campus Life and Community Engagement and the Directorof Human Resources. Actual salaries will vary depending on multiple factors, including but not limited to degrees attained, experience, and other considerations permitted by law. Comprehensive compensation details, including any additional benefits, will be communicated upon finalization of the employment offer. Responsibilities * Coordinate and manage all reports of potential Title IX investigations and cases involving students, faculty and/or staff, ensuring the process is timely, accurate, thorough and impartial. * Conduct Title VI and Title VII investigations into allegations of discrimination, retaliation, and harassment involving students, faculty and/or staff. Co-chair the College's Bias Incident Report Team. * Manage a team of internal investigators including recruitment, training, ongoing education, and case oversight. * Oversee the contracts with external investigators. * Meet regularly with active investigators to ensure appropriate evidentiary collection and comprehensive investigative responses to claims of sexual violence, discrimination, and harassment. * Work with the Compliance Officer in the Athletics Department to ensure compliance with NCAA guidelines, policies, and regulations. * Develop, maintain, and sustain partnerships and MOUs with community agencies, including overseeing their presence on campus. * Serve as the ADA/Section 504 Coordinator; handle grievances relating to accommodations process or disability discrimination/harassment. Work with the Director of the Accessibility Services and Director of Human Resources to ensure compliance with the ADA/Section 504. * Design, lead and coordinate training for students, staff, and faculty on all issues of discrimination, harassment, and sexual misconduct. * Responsible for federal and state reports, including but not limited to the annual report to the Massachusetts Department of Higher Education. Work with the Chief of Police and Director of Community Standards on the annual Clery report and other related matters. * Develop and implement annual climate surveys; work with Institutional Research on report writing and its proper dissemination. Utilize findings to enhance the College's effectiveness and compliance. * Stay abreast of changes to federal and state guidelines and requirements and update policies and protocols as necessary; ensure webpages are up to date. * Maintain confidential record keeping including all intake documentation for access issues and reported sexual violence utilizing the Maxient system, climate survey results and data, and intake documentation in accordance with the law and College policies. * Recruit and train student workers and Graduate Associate (s). * Performs all other duties and responsibilities as assigned or directed by the supervisor. This may include attendance of and participation in required training for role or additional tasks Qualifications * Master's Degree Required * Doctoral/Advanced Degree preferred * Minimum of 4 years experience of significant Title IX, Title VI, Title VII, ADA/Section 504, dispute resolution, or related experience required. * Supervisory experience required. Knowledge, Skills & Abilities * Comprehensive knowledge of current state and federal law and regulations-as well as identified best practices and trends in the field of education-related to discrimination, harassment, disabilities, and sexual misconduct on college campuses. * Familiarity with conducting investigations related to Title IX, discrimination, harassment, sexual misconduct involving students and/or employees. * Understanding of the recent developments regarding sexual misconduct and Title IX laws impacting campuses across the country and in Massachusetts specifically. * Excellent presentation and communication skills; ability to collaborate with a wide range of constituents * Ability to maintain confidentiality and sensitivity to privacy

Salary: Commensurate with experience Benefits: Generous benefits include paid time off including holidays and vacation, retirement match, and tuition remission for employee and dependents. Details at ******************** Position Status: Full-time Hours: Varied Position Number: 002428/30-474 FLSA Status: Non-exempt POSITION SUMMARY: This is complex clerical work requiring the exercise of professional judgment, progressive computer skills, and the ability to communicate clearly with staff, students, and the public. Work of this class requires a high degree of independent judgment and maintaining confidentiality for the various projects and functions that are performed by Facilities Management staff. Job responsibilities are expanding with the new CMMS system, Team Dynamix, combined with existing front line department and campus support. DUTIES AND RESPONSIBILITIES: Provides coverage to the Facilities Management front office operations. Primary point of contact for Facilities phone, door and emails. Provide support with multiple aspects of utility processing, reporting, maintenance and analysis. Contributes to the use of the existing CMMS (Computerized Maintenance Management System) Team Dynamix by monitoring and dispatching work orders. Also assists with the creation and distribution of reports from the system. Provide clerical support to Facilities Management supervisors, administrators and other staff, both Union and non-Union employees, and student aides as assigned with strong attention to detail. Provide computer support for various department programs. These include: Team Dynamix, Sitemaster, Watchdog, Kronos, Microsoft 365, etc. Provide support and coverage to various committees and programs across campus. Examples include: University Safety, Labor-Management, Facilities Partners and Tech Partners. Performs related work as assigned and required. SUPERVISORY RESPONSIBILITIES: Supervises student employees only. REQUIREMENTS: Minimum qualifications: High School Diploma or equivalent. 3-5 years of work-related experience. Preferred qualifications: Associate's degree from an accredited institution. Strong organizational and analytical skills. Considerable experience in general clerical work, supplemented by courses in business education. Knowledge of mechanical, electrical, H.V.A.C., plumbing and building service systems. Supervision of student aides. Alternately, the successful candidate may possess any equivalent combination of experience and training, which provides the knowledge, skills and abilities required to perform the essential job functions. This includes, but is not limited to, the following: Considerable knowledge of Microsoft 365 (Office Suite) is essential. Visio, Omni-Form, Sitemaster, and Kronos are additional software required in completion of departmental responsibilities. Also have the ability to learn new software and assist department staff in the implementation and utilization of software packages. Excellent organizational, oral and written communication skills combined with the ability to maintain complex clerical records, prioritize and perform several tasks simultaneously, use independent judgment in making decisions and prepare reports with strong attention to detail. Ability to establish and maintain effective working relationships with students and their parents, administrative and support staff throughout the University, various outside contacts (vendors) and the general public by providing exceptional service and related follow-up to all customers. Willingness to work flexible schedules with demonstrated dependability and reliability. Completion of assigned professional development classes within the first 2 years of employment. Demonstrated commitment and ability to interact successfully with a variety of constituents within and outside the campus community. Remote work will follow University TAP 54, ****************************************************************************************** and is at the supervisor's discretion. Ability to establish and maintain effective working relationships with the University Community. Ability and willingness to contribute actively to the mission of the University and to respect the Spiritan Catholic identity of Duquesne University. The mission is implemented through a commitment to academic excellence, a spirit of service, moral and spiritual values, sensitivity to world concerns, and an ecumenical campus community. APPLICATION INSTRUCTIONS: Applicants are asked to submit a cover letter, resume, and contact information for three professional references. Duquesne University was founded in 1878 by its sponsoring religious community, the Congregation of the Holy Spirit. Duquesne University is Catholic in mission and ecumenical in spirit. Motivated by its Catholic identity, Duquesne values equality of opportunity both as an educational institution and as an employer.

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Job Category: Academic Staff Employment Type: Regular Job Profile: Research Administrative Spec The Department of Medical Physics is seeking a Research Administrative Specialist to join our friendly, supportive and exceptional team and provide research administrative support. This position serves as the primary contact for post-award support to faculty, researchers and trainee investigators. This position will support a funding portfolio for the Department of Medical Physics. Responsibilities include working with principal investigators and research staff to budget, monitor expenditures, create projections and reconcile financial data for accounts. This will include processing and/or approving accounting transactions. * This position is full or part-time, 80%-100% * This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location. * The work schedule is flexible and will be determined at the time of hire. Business hours are Monday through Friday 8:00am - 4:30pm. Key Job Responsibilities: * Works collaboratively with researchers to prepare non-technical materials for proposals, drafting contracts or agreements for review, and/or advising award setup * Assures compliance with grant, contract or agreement requirements and determine whether objectives are being met * Serves as department effort coordinator * Serves as a liaison and expert resource for researchers regarding the interpretation of policy and procedure related to overall sponsored project management * May identify funding opportunities and disseminate to principal investigators * Leads researchers in the preparation and/or maintenance documentation, financial management, and/or reporting requirements related to sponsored grants, contracts, or agreements * Maintains and monitors grants and contract budgets Department: School of Medicine and Public Health, Department of Medical Physics Medical physics was established as a specialty focus within the University of Wisconsin School of Medicine and Public Health, creating the first and only basic science Department of Medical Physics of its kind in the country. Faculty within the department have a scholarly focus on discoveries and inventions in imaging and therapy systems, that lead to scientific translation into clinical trials or to industrial translation to create products through collaboration or via new venture entrepreneurship. Medical physics is led by 30 core faculty with 45 affiliate and 14 emeritus faculty members, with many having joint appointments in clinical departments such as Radiology and Human (Radiation) Oncology. Compensation: The starting salary for the position is $60,000 annually but is negotiable based on experience and qualifications. Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. For more information, refer to the campus benefits webpage. Preferred Qualifications: * Experience or coursework in accounting, business, mathematics, or finance * Experience interpreting and analyzing financial data and/or experience with research administration in an academic setting * Effective oral and written communication skills, independent problem solving and analytical skills. * Excellent attention to detail required. * Effective organizational skills as well as a service-oriented approach. Education: Bachelor's Degree Preferred How to Apply: For the best experience completing your application, we recommend using Chrome or Firefox as your web browser. To apply for this position, select either "I am a current employee" or "I am not a current employee" under Apply Now. You will then be prompted to upload your application materials. Important: The application has only one attachment field. Upload all required documents in that field, either as a single combined file or as multiple files in the same upload area. Upload required documents: * Cover letter * Resume Your cover letter should address how your training and experience align with the qualifications listed above. Application reviewers will rely on these written materials to determine which applicants move forward in the process. References will be requested from final candidates. All applicants will be notified once the search concludes and a candidate is selected University sponsorship is not available for this position, including transfers of sponsorship and TN visas. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. This position is an ongoing position that will require continuous work eligibility. If you are selected for this position you must provide proof of work authorization and eligibility to work. Contact Information: Gabby Fisk, ************** Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information. Institutional Statement on Diversity: Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals. The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world. The University of Wisconsin-Madison is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website. To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you. Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment. The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7). The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Job Category: Academic Staff Employment Type: Regular Job Profile: Administrative Specialist Under the supervision of the Office of Social Health Sciences and Programs (OSHSP) Executive Assistant and close collaboration with the Administrative Director, the Administrative Assistant provides comprehensive administrative support to the Wisconsin Partnership Program team. Key responsibilities include: Serving as WPP's primary point of contact: The Administrative Assistant works closely with colleagues across WPP and consults with the Administrative Director to establish priorities. Serving as WPP's primary point of contact, the Administrative Assistant responds to and directs inquiries from faculty, staff, community organizations and the public, and oversees WPP's shared email account to ensure timely and accurate responses. Supporting grants management processes: The Administrative Assistant collaborates with the Operations and Finance teams to implement WPP's grants management policies and procedures and contribute to process improvements. This position oversees an extensive grant application and award database, and following training, assists applicants, grantees, reviewers and staff in accessing and using the database. Key responsibilities include bundling application and reporting documents, entering review assignments, reporting requirement logs, and grant contacts; and processing amendments and related correspondence. Coordinating governance committee and other meetings and events: The Administrative Assistant supports WPP's two governance committees and is responsible for managing meeting schedules and coordinating logistics, including preparing materials, securing space, arranging web conferencing, and taking notes and drafting minutes. This position ensures compliance with Wisconsin's open meetings and public records laws by posting meeting agendas and minutes as required. Additionally, the Administrative Assistant provides scheduling support for colleagues and assists with meetings and event coordination. Maintaining administrative processes: The Administrative Assistant supports WPP's document sharing and filing systems, project and contact management systems, and coordinates in-person and virtual events throughout the year, including meetings, applicant information sessions and grantee orientations and learning collaboratives. This position also processes payments, reimbursements and similar financial transactions in a timely manner; coordinates staff travel; orders computer equipment and supplies; and enters and runs reports. Other responsibilities: The Administrative Assistant provides administrative support for other SMPH programs and initiatives as assigned by the OSHSP Executive Assistant. * This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location. Knowledge, Skills, and Abilities: * Highly proactive, service oriented, and efficient professional with a strong commitment to teamwork and the organizational goals and mission. * Demonstrated ability to manage multiple priorities and deadlines effectively. * Strong written, verbal and interpersonal communication skills. * Proven ability to work independently and adapt to changing priorities. * Proficiency in Microsoft Office 365, including Outlook, Word, Excel and PowerPoint. Key Job Responsibilities: * Implements and executes established policies and procedures for a designated work unit to adhere to unit objectives and to align with established strategies * Serves on committees and attends meetings, representing the interests of the unit or program * Assists, recommends, and advises staff on unit or program administrative issues, personnel matters, and budgetary problems * Analyzes data and trends, compiles progress reports, and provides appropriate recommendations or conclusions in support of the assigned operational work unit(s) * Schedules logistics and secures resources for a designated work unit to contribute to the day-to-day operational success Department: School of Medicine and Public Health, Wisconsin Partnership Program, Administration The Wisconsin Partnership Program (WPP) is a unique grantmaking program in the UW School of Medicine and Public Health (SMPH) Office of the Associate Dean for Social Health Sciences and Programs (OSHSP) committed to improving health and advancing health equity in Wisconsin through investments in community partnerships, education and research. Grants awarded since 2004 propel medical and public health research and discovery, prepare future physicians and public health leaders, and improve health and advance health equity across Wisconsin communities. WPP was established at the SMPH as the result of a generous endowment gift from Blue Cross Blue Shield United of Wisconsin (BCBS) and approved by the Wisconsin Insurance Commissioner's Order of March 2000 when BCBS converted from a nonprofit service corporation to a stock insurance corporation. The proceeds from the sale of the company were distributed equally between the SMPH and the Medical College of Wisconsin. WPP's approach to grantmaking has harnessed the power of academic research combined with community knowledge to address some of Wisconsin's most pressing and complex health challenges. Our principles and practices are integrated with the time-honored concept of the Wisconsin Idea, recognizing the tremendous opportunity to bridge the knowledge and resources of the university with communities to improve life within the state of Wisconsin and beyond. Our mission and work are strongly aligned with the SMPH mission to advance health through innovative research, outstanding education and remarkable service to communities. Compensation: * The starting salary for the position is $55,000 annually but is negotiable based on experience and qualifications. * Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. For more information, refer to the campus benefits webpage. SMPH Academic Staff Benefits Flyer Required Qualifications: * Minimum two years of experience in administration, operations or office support. * Demonstrated experience: * Managing multiple professional calendars. * Scheduling and coordinating meetings or events, including experience with virtual collaboration tools such as Zoom, MS Teams or similar. * Managing data in databases, such as those used for grants, project or customer relationship management, to include entering data and creating structures and workflows. * Processing payments, reimbursements or similar financial transactions in a timely manner. Preferred Qualifications: * Experience working in a community-based organization, governmental or tribal public health agency, university or academic institution, philanthropic foundation, or health care setting. * Experience with grants administration. * Knowledge of or experience with Wisconsin's open meetings and public records laws requirements. * Experience with University of Wisconsin System or UW Health administrative, financial or research systems, such as Workday and RAMP. Education: Bachelor's Degree preferred. How to Apply: To apply for this position, select either "I am a current employee" or "I am not a current employee" under Apply Now. You will then be prompted to upload your application materials. Important: There is only one attachment field. All required documents must be combined into a single file and uploaded in that field. Required documents: * Cover letter * Resume Your cover letter should address how your training and experience align with the required and preferred qualifications listed above. Application reviewers will rely on these written materials to determine which applicants move forward in the process. References will be requested from final candidates. All applicants will be notified once the search concludes and a candidate is selected. University sponsorship is not available for this position, including transfers of sponsorship and TN visas. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. This position is an ongoing position that will require continuous work eligibility. If you are selected for this position you must provide proof of work authorization and eligibility to work. Contact Information: Kim McFarlane, ******************** Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information. Institutional Statement on Diversity: Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals. The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world. The University of Wisconsin-Madison is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website. To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you. Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment. The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7). The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Job Description Institution: Hampshire College Department: Academic Affairs Job Title: Administrative Assistant Position Type: Full Time Schedule: 35 Hours a week Pay Range/ Status: $28.00 - 30.00 / Non-Exempt Location: Hampshire College Campus in Amherst, MA Reports to: Associate VP of Academic Affairs Anticipated Start Date: January 2026 Hampshire College, an independent, innovative liberal arts institution and member of the Five College consortium, is located on a beautiful rural campus in Amherst, Massachusetts. We provide residential undergraduate education to approximately 800 students. Each department at Hampshire College contributes to the collaborative culture of the organization and plays an important role in the success of the College. The dean of faculty office provides support to all faculty, students and academic affairs staff. As part of the dean of faculty team, you will be instrumental in the department achieving its mission and goals! DESCRIPTION OF RESPONSIBILITIES: Reporting to the Associate Vice President (AVP) of Academic Affairs, the Administrative Assistant provides comprehensive administrative and clerical support to the Dean of Faculty Office and the academic affairs team. Working with the academic deans, the administrative assistant is responsible for providing administrative support for the daily activities of the academic units, faculty reappointment and promotion process, faculty/staff hiring and building management. The administrative assistant liaises with other College administrative offices as well as with other offices in the Five Colleges. Additionally, this position manages the centralized student grant process and maintains the relevant college web pages. This position assists in coordinating daily operations, maintaining records, supporting faculty processes, and facilitating communication across departments. The Administrative Assistant works closely with the AVP, the Executive Assistant to the VPAA/DOF Office Manager, and Academic Deans to ensure efficient workflow and the smooth functioning of academic affairs. The ideal candidate is detail-oriented, highly organized, proactive, and committed to supporting an environment that values diversity, equity, inclusion, and anti-racism. KEY RESPONSIBILITIES: REQUIRED SKILLS Strong computer skills, including proficiency in Word, Excel, Google Workspace, and the ability to learn new systems quickly. Excellent interpersonal, organizational, written, and verbal communication skills. Ability to work effectively with diverse populations and contribute to an inclusive environment. Strong attention to detail and ability to manage multiple tasks in a fast-paced, complex setting. Ability to prioritize work, take initiative, and exercise sound judgment. Ability to maintain confidentiality and handle sensitive information appropriately. Strong problem-solving skills and the ability to remain composed in challenging situations. Project management and long-term planning. REQUIRED CERTIFICATION, EDUCATION, AND EXPERIENCE: Bachelor's degree required or equivalent job experience. Minimum three years of job-related experience. Alternatives to formal education and paid work experience may be considered as equivalent qualifications, including military service, activism, volunteering, and other non-traditional pathways. PREFERRED QUALIFICATIONS: Experience working in higher education or an academic administrative environment. Experience with budgets or data tracking. Experience maintaining websites. BENEFITS: Hampshire College offers a competitive benefits program including medical, dental, vision, life insurance, retirement contributions, and flexible leave plans. For information about Hampshire's culture and community, visit ****************** WHO SHOULD APPLY: Hampshire College is an equal opportunity employer deeply committed to a community of equity, diversity, and inclusion. We encourage applications from women, underrepresented minorities, persons with disabilities, sexual and gender minority groups, veterans, and others who will contribute to the diversification and enrichment of our campus. We especially welcome applicants whose leadership philosophy is grounded in justice, empathy, and collaboration. PLEASE SUBMIT: A 1-2 page cover letter Resume/CV. Names and contact information for three professional references. Review of applications will begin on immediately and will continue until the position is filled.

The Administrative Assistant for the Nursing Education Unit provides comprehensive administrative and operational support to the Chief Nurse Administrator, Track Coordinators, and nursing faculty across all nursing programs. This role is essential to ensuring the unit's compliance with the Massachusetts Board of Registration in Nursing (MABORN), American Association of Colleges of Nursing (AACN), Accreditation Commission for Education in Nursing (ACEN), Commission on Collegiate Nursing Education (CCNE), and other applicable professional and accreditation standards. The Administrative Assistant supports the mission, goals, and expected outcomes of the Nursing Education Unit and Bay Path University by delivering high-quality, student-centered service in alignment with University policies, practices, and timelines. This position serves as a key point of contact for students, faculty, staff, and external partners and contributes to a welcoming and professional environment. ESSENTIAL JOB FUNCTIONS: Serve as the first point of contact for the Nursing Education Unit, providing front-line customer service to students, prospective students, faculty, staff, and visitors; respond to inquiries and provide tours as requested. Assist with nursing program admissions processes as outlined by the Chief Nurse Administrator, including responding to applicant inquiries and processing required documentation. Provide administrative support related to purchasing, accounts payable, department personnel, facilities, technology, and specialized program needs, as directed. Prepare, type, edit, and format correspondence, reports, promotional materials, newsletters, manuals, forms, and other department materials; incorporate appropriate design and graphic elements as needed. Create and maintain basic web content and assist with updates in collaboration with the University webmaster, ensuring accuracy and alignment with University standards. Order textbooks, instructional resources, and supplies for faculty and Track Coordinators as approved by the Chief Nurse Administrator; stock and maintain the nursing laboratory. Coordinate mailings and distribute materials for the Nursing Education Unit. Plan and schedule meetings, events, and appointments for the unit; maintain and update departmental calendars daily. Perform filing and maintain organized electronic and physical records in accordance with University guidelines. Use word processing and spreadsheet tools to support reports and presentations, including basic data compilation and statistical calculations as directed. Assist faculty in securing course materials and resources from vendors (e.g., textbooks and instructional supplies). Research, gather, compile, and maintain information and data to support departmental needs, web content, and library resources, as approved by the Chief Nurse Administrator. Support the upkeep of offices and the nursing laboratory, including light environmental or housekeeping assistance as needed to maintain a professional learning environment. Perform duties that support nursing programs and departmental operations in alignment with University policies and procedures. Attend trainings as required. Perform any other duties or tasks as assigned by the University. OTHER RESPONSIBILITIES: If you operate a University owned, leased or personal vehicle at any time while performing your duties you must follow all policies and procedures outlined in the Operations Manual. Additionally, you must report any driving offense, on or off company time, which causes a loss, suspension, or any other change in your license status. You must report this change within one business day of the offense. You can report this change to the Human Resource Department or your direct supervisor. Failure to do so can lead to disciplinary action, up to and including terminations. This list of essential job functions and other responsibilities is representative of those duties and responsibilities that are required of this position. However, the list is not to be considered as all-inclusive. A supervisor or director may assign other duties and/or other duties at alternate locations to meet mission requirements of the University and cooperation of all personnel is expected to carry out the mission. SUPERVISORY RESPONSIBILITIES: None HYBRID/REMOTE EMPLOYEES: As with all positions that involve working hybrid/remotely, the University has certain requirements of the employee. It is expected that you will be operating from your primary residence. The University is not responsible for supplying or reimbursing you for the purchase or maintenance of any equipment or supplies needed to complete your work. You will be responsible for all ongoing operating costs including but not limited to telephone service fees, Internet fees, utility costs, homeowner's or renter's insurance and furniture or equipment purchase or rental fees. You will be responsible for maintaining and repairing employee owned telecommuting equipment at personal expense and on personal time. The University will supply any necessary software licenses related to this position. Your technology equipment must support Google Applications and allow you to access email and other documents related to your duties and responsibilities as assigned by Bay Path University without interruption. As an employee working remotely, you are responsible for setting aside a space in your home for work and ensuring that it is ergonomically sound, clean, safe, and free of obstructions and hazardous materials. You must ensure that your home complies with all building codes, and health and safety requirements, and that it is free of hazardous materials. The University reserves the right to change your remote status upon a minimum of a 30-day written notice. OTHER RESPONSIBILITIES HYBRID/ REMOTE EMPLOYEES: The employee is responsible for maintaining and repairing employee owned telecommuting equipment at personal expense and on personal time. The employee is responsible for utility costs associated with the use of the computer or occupation of the home. Employees who work remotely/telecommuting are responsible for setting aside a space in their home for work and ensuring that it is ergonomically sound, clean, safe, and free of obstructions and hazardous materials. They must ensure that their homes comply with all building codes, and health and safety requirements, and that they are free of hazardous materials. The University may verify that the home office meets these requirements. The employee is required to notify the Human Resources Office of a change of residence in advance of the change. If an employee who is working remotely/telecommuter incurs a work-related injury while telecommuting, worker's compensation law and rules apply. Employees must notify their supervisors and Human Resources immediately and complete all required documents regarding the injury. Qualifications A Bachelor's degree is required Minimum of 3-4 years of experience in an office or administrative support role, preferably in higher education, healthcare, or a nursing/academic unit. Demonstrated experience with general office procedures, practices, and standard office equipment. Excellent written and verbal communication skills. Strong organizational skills; detail-oriented with the ability to manage multiple priorities and meet deadlines. Demonstrated proficiency with word processing, spreadsheet, and database software (e.g., Microsoft Word, Excel, PowerPoint, Google Workspace, and related tools). Experience supporting purchasing, budgets, vendors, and accounts payable processes preferred. Experience working with faculty, students, and/or adjunct faculty helpful. Working knowledge of recordkeeping and documentation to support accreditation or regulatory requirements (e.g., MABORN, ACEN, CCNE) preferred. Ability to establish and maintain effective working relationships with all members of the University community including students, faculty, staff, and administrators Ability to adhere to University policies and procedures. Ability to handle confidential information with discretion and within FERPA and HIPAA guidelines. All new employees must complete the FERPA, Anti-Harassment, and any other required online trainings within 15 days of employment. General knowledge of the University's mission, purpose and goals and the role this position plays in achieving those goals.

RESIDENCY PROGRAM ADMINISTRATIVE COORDINATOR Grand Canyon Conservancy (GCC) is the official nonprofit partner of Grand Canyon National Park. As the official philanthropic and collaborative partner of Grand Canyon National Park, Grand Canyon Conservancy's mission is to inspire generations of park champions to cherish and support the natural and cultural wonder of Grand Canyon. GCC raises private funds, operates retail shops within the park, and provides premier educational programs about the natural and cultural history of the region. GCC is currently seeking a Residency Program Administrative Coordinator to support the effective operation, organization, and promotion of the Residency Program. This role ensures smooth administrative processes, facilitates communication among internal and external stakeholders, and contributes to data management, research, and marketing efforts that strengthen the program's visibility and impact. The coordinator collaborates closely with staff, residents, alumni, and partners to uphold high standards of efficiency, professionalism, and engagement across all program functions. This predominantly remote, full-time (40 hours per week), nonexempt/hourly, benefit-eligible position reports to the Senior Residency Program Manager. Applicants must confirm that, if hired, they will reside and work within a five-hour drive of the South Rim of the Grand Canyon, as approximately 16 hours per month are spent on-site at Grand Canyon National Park or in the field. When working outside GCC's main office at GCNP, temporary housing will be provided at no cost. PRIMARY RESPONSIBILITIES In addition to participation in all-staff events and program team meetings, duties vary with the workload and could include, but are not limited to: Administrative and Operational Support • Manage daily administrative processes, including ordering program supplies and submitting payment and reimbursement requests. • Complete Facilities and Maintenance Requests as needed. • Organize departmental files and shared resources for easy access and efficiency. • Oversee shared calendars for residency scheduling, cleaning rotations, and vehicle reservations. • Ensure detailed, accurate, and timely completion of core departmental documents and records. • Draft and format presentations, manuals, and form templates as needed. Communication and Coordination • Coordinate meetings and events with partners, residents, alumni, and other stakeholders. • Respond to public inquiries about the program and provide excellent customer service to applicants and community members. Program and Data Support • Assist Residency Staff in organizing and analyzing evaluation and feedback data. • Support the proposal review process by answering applicant questions, reviewing submissions for completeness, and communicating feedback to applicants. Research and Information Management • Research and compile information on program partners, potential residents, local events, and relevant industry trends to inform program strategy and outreach. Program Promotion • Represent the Residency Program at local and industry-specific events to raise visibility and build relationships. • Manage digital and video assets, ensuring files are properly organized and maintained across websites, cloud storage, and media platforms. • Coordinate marketing deliverables by managing the annual marketing schedule and providing materials such as photos, videos, and program descriptions to internal and external stakeholders. TOTAL COMPENSATION This is a full-time, non-exempt, benefit-eligible position. The starting salary rate is $23.00 per hour (approximately $47,480 annually). Full-time employee benefits include employer-sponsored health insurance options with free or low-cost premiums and select HSA contributions; life, disability, and AD&D insurance policies at no charge; eligibility for participation upon hire in retirement plans with employer match and financial planning services; paid time off, leaves, and sick time; and discounted retail store and GCC-sponsored outdoor training classes. A complete list of GCC programs under the Total Compensation Program is available through the Human Resources department. WORKING CONDITIONS · Must have a quiet and comfortable environment conducive to working from home. · Ability to sit for several hours and complete repetitive, focused tasks at the computer. · Able to travel to Grand Canyon National Park regularly and attend regional events several times a year. · May occasionally work more than 40 hours per week or on weekends and holidays to meet critical deadlines and to attend special functions. · Valid Driver's License and ability to travel without assistance. GCC CORE VALUES GCC has identified four core values representing how we interact with our employees, partners, visitors, supporters, and followers. Our values include the following: Integrity: We are honest, respectful, inclusive, caring, and accountable for our actions. We operate at a high level of excellence, utilizing our resources to their best and fullest potential. Education: We are a dynamic learning organization uniquely positioned to cultivate the “awe” of the Grand Canyon. Service: We embrace our role as a valued partner of the National Park Service at Grand Canyon National Park and will provide the highest level of excellence in every interaction with employees, partners, visitors, supporters, and donors. Connection: We foster a sense of wonder and adventure for the Grand Canyon. Qualifications MINIMUM QUALIFICATIONS Prior professional experience supporting the administrative functions of a program and/or project, preferably within a non-profit organization that is mission-driven; skillset is generally obtained within a minimum of three years of experience, but academic achievement and/or related endeavors may be considered in part in lieu of expressed level of professional experience. Excellent professional and interpersonal communication skills, including verbal and written. Intermediate knowledge of MS Office (Outlook, Teams, Excel, SharePoint, PowerPoint, Forms, Planner). Technological fluency, including experience with online meeting platforms like Zoom and Teams. Detail-oriented, self-motivated, excels at time management, and loves working with others. Experience with digital asset management and proofreading. PREFERRED QUALIFICATIONS, SKILLS, AND CHARACTERISTICS Commitment to and knowledge of Grand Canyon National Park. Education and/or demonstrable experience in the arts or sciences. Passion for equitable practices in art and science administration. Friendly, curious, and communicative.

Details Job Title ADMINISTRATIVE ASSISTANT Position Number 8350256 Work Modality Fully Remote Work Job Category University Staff Job Type Part-Time FLSA Status Non-Exempt Campus Off-Campus/Remote Department Name INSTITUTE FOR PASTORAL STUDIES Location Code INSTITUTE OF PASTORAL STUDIES (03200A) Is this split and/or fully grant funded? Yes Duties and Responsibilities * Supports the grant PI, program director, and business manager overseeing and executing the grant budget, assisting with processing financial, and contractual commitments in cooperation with the Finance, Payables, HR (Human Resources), SPA (Sponsored Program Accounting), and ORS (Office of Research Services), under the supervision of the grant PI, Peter Jones. * Performs a variety of clerical duties including payment requisitions, schedule payments, wires, overseeing the BI report, filing documentation. * Performs data entry for grant reports/projects. Minimum Education and/or Work Experience High school diploma or equivalent and one to three years of relevant experience; some positions may require additional experience. Qualifications * Bachelor's degree or equivalent is preferred. * Previous office support staff experience is preferred. * Excellent verbal and written communication skills, organizational and customer service skills required. * Ability to learn new computer software and programs as necessary. * Ability to multitask effectively. * Ability to work well independently and as part of a team. * Ability to interact and collaborate professionally and courteously with other staff members and faculty. * Must have discretion and trustworthiness. Certificates/Credentials/Licenses Higher Education and grant administration experience Computer Skills Proficiency in MS Office applications and website maintenance and development. Supervisory Responsibilities No Required operation of university owned vehicles No Does this position require direct animal or patient contact? No Physical Demands None Working Conditions None Open Date 01/05/2026 Close Date Position Maximum Salary or Hourly Rate $19/hr Position Minimum Salary or Hourly Rate $17/hr Special Instructions to Applicants As a Jesuit, Catholic institution of higher education, we seek candidates who will contribute to our strategic plan to deliver a Transformative Education in the Jesuit tradition. To learn more about Loyola University Chicago's mission, candidates should consult our website at ********************* For information about the university's focus on transformative education, they should consult our website at ***************************** About Loyola University Chicago Founded in 1870, Loyola University Chicago is one of the nation's largest Jesuit, Catholic universities, recognized for its academic excellence, commitment to community engagement, and leadership in sustainability. A Carnegie R1 research institution, Loyola leverages its status as one of an elite group of universities with the highest level of research activity to advance knowledge that serves communities and creates global impact. With 15 schools, colleges, and institutes-including Business, Law, Medicine, Nursing, and Health Sciences-Loyola operates three primary campuses in the greater Chicago area and one in Rome, Italy, that provide students a transformative, globally connected learning experience. Consistently ranked among the nation's top universities by U.S. News & World Report, Loyola is a STARS Gold-rated institution that is ranked as one of the country's most sustainable campuses by The Princeton Review and has earned distinctions from AmeriCorps and the Carnegie Foundation for its longstanding record of service and community engagement. Guided by its Jesuit mission and commitment to caring for the whole person, Loyola educates ethical leaders who think critically, act with purpose, and strive to create a more just and sustainable world. Loyola University Chicago strives to be an employer of choice by offering its staff and faculty a wide array of affordable, comprehensive, and competitive benefits. To view our benefits in detail, click here. Loyola adheres to all applicable federal, state, and/or local civil rights laws and regulations prohibiting discrimination in private institutions of higher education. Please see the University's Nondiscrimination Policy.

Bookmark this Posting Print Preview | Apply for this Job Announcement Details Open Date 01/08/2026 Requisition Number PRN43981B Job Title Coordinator, Administrative Program Working Title Student Clinical Placement Coordinator Career Progression Track D Track Level FLSA Code Administrative Patient Sensitive Job Code? No Standard Hours per Week 40 Full Time or Part Time? Full Time Shift Day Work Schedule Summary The initial few months of training will be 100% in office. After training there will be opportunity for some work from home as approved by the supervisor. VP Area U of U Health - Academics Department 00984 - CON STUDENT SERVICES Location Campus City Salt Lake City, UT Type of Recruitment External Posting Pay Rate Range $50,000-$53,000 Close Date 03/07/2026 Priority Review Date (Note - Posting may close at any time) Job Summary Join our Student Affairs team at Utah's flagship College of Nursing at the University of Utah. As a Clinical Placement Coordinator, you will coordinate and schedule all clinical experiences for our Undergraduate Nursing Students as well as coordinate the required contracts. This position within the Student Affairs team is well-suited for a dynamic, self-motivated, and collaborative individual. We are seeking a candidate with strong communication and organizational skills to coordinate program activities and ensure objectives are met. This position requires great attention to detail and a creative mind. This position will be interfacing with a large group of individuals, both inside and outside of the College, and must conduct themselves in a pleasant, helpful, and professional manner. This position does not entail direct patient contact but does require comfortability with online databases (CRMs). The ideal candidate will work independently, prioritize tasks effectively, and contribute to the diversity of viewpoints within our programs. The University of Utah College of Nursing provides for the comprehensive academic needs of the professions of Nursing and Gerontology. Serving over 700 Nursing and Gerontology students - the College offers Bachelor, Masters, Doctor of Nursing Practice and PhD degrees. This position is eligible for university benefits including; medical-dental-wellness coverage, an additional 14.2% of salary employer contribution to retirement (401a), paid leave, paid holidays, tuition assistance for employees and family, free UTA transport pass and others. See details at: ********************************* Total Compensation Calculator Please apply at: ******************************************** Responsibilities 1. Coordinates and schedules clinical experiences for the students in the College of Nursing under the direction of the Director of Student Affairs & Academic Operations. 2. Coordinates and maintains strong relationships with clinical partners, preceptors, clinical course faculty, and specialty track directors. 3. Utilizes professional advising and guidance skills to assess diverse needs of students and provides appropriate advice related to planning and progression of clinical experiences leading to graduation. 4. Negotiates and implements contracts for academic-clinical partners and provides oversight for all student clinical placements 5. Contributes to and maintains databases of clinical rotation sites, student schedules, and preceptor information. 6. Troubleshoots related problems, and leads quality improvement activities and program redesign, as needed. 7. Other duties as assigned This job description is not a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job. Work Environment and Level of Frequency typically required Nearly Continuously: Office environment. Physical Requirements and Level of Frequency that may be required Nearly Continuously: Sitting, hearing, listening, talking. Often: Repetitive hand motion (such as typing), walking. Seldom: Bending, reaching overhead. Minimum Qualifications Bachelor's degree in a related field or equivalency (one year of education can be substituted for two years of related work experience), plus one year of directly related experience Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required. Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description. Preferences Experience with Exaat; or other online applications/database systems would be helpful, though not required. Type Benefited Staff Special Instructions Summary Additional Information The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at ************** for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at ************** or ************** or University Human Resource Management at ************** if you have questions regarding the post-retirement rules. This position may require the successful completion of a criminal background check and/or drug screen. The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients. All qualified individuals are strongly encouraged to apply. Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities. The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both. To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action (OEO/AA). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at: *************************************** Online reports may be submitted at oeo.utah.edu ************************************ This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South. Posting Specific Questions Required fields are indicated with an asterisk (*). * * Do you have a bachelor's degree or equivalency (one year of education can be substituted for two years of related work experience)? * Yes * No * * How many years of directly related work experience do you have? * Less than 1 year * 1 year or more, but less than 2 years * 2 years or more, but less than 5 years * 5 years or more, but less than 8 years * 8 years or more Applicant Documents Required Documents * Resume * Cover Letter Optional Documents

The Coordinator and Assistant to the Associate Dean will provide direct administrative support to the Associate Dean, support the daily operations of the School of Management and Technology, and provide support to program directors and faculty as directed by the Associate Dean. The ideal candidate will be adept at multitasking and possess strong organizational and communication skills to effectively balance the demands of the role. ESSENTIAL JOB FUNCTIONS: Coordinate and support all School of Management and Technology activities. Provide support to SMT Associate Dean, Assistant Deans and Program Directors as described below: Maintain the Associate Dean's calendar. Schedule all School meetings via a shared Google calendar (including Zoom as needed). Record all School meeting minutes as prescribed by the accrediting body, NECHE. Prepare, distribute, and maintain all adjunct contracts for courses in the School of Management and Technology for yearly undergraduate, graduate and doctoral sessions and for Fall/Summer/Spring semesters. Track all course enrollments and process any necessary adjunct contract adjustments. Monitor and update workload requirements for all full-time faculty. Coordinate logistics and record minutes for meetings of the Cybersecurity Education Advisory Council, which includes professional cybersecurity community members from across the country. Manage NSA Center of Academic Excellence applications, renewals, and post-designation process for cybersecurity programs. Assist with annual DBA Doctoral Colloquium Maintain School and program budgets and assist the Associate Dean in annual budget review. Collect undergraduate and graduate course syllabi as prescribed by accrediting body, NECHE. Maintain computerized databases for departments as needed to prepare required reports. Coordinate record-keeping and required accrediting body documentation and reporting. Prepare revisions of handbooks and self-studies or required reports for various accreditations or approvals. Process financial transactions for staff and faculty at SMT Prepare final copies of departmental correspondence and prepare standard forms. Process and send purchase orders, expense vouchers, supply requests, and organizational memberships; make arrangements for conferences, including registration/travel/hotel. Coordinate professional advisory committee meetings and other meetings with external constituencies: make room reservations, type and prepare letters, information packets, and oversee other details. Receive telephone calls, take and deliver messages, and return calls as requested; initiate/receive faxes as requested. Receive, transmit, and disseminate mail, including confidential information. Photocopy confidential documents and exams, as needed. Shred student exams and confidential documents. Draft letters and reports accurately and independently. Coordinate all office activities including equipment maintenance and office supplies. Coordinate and assist book list, ADA, PCO process and other tracking assigned for effective and efficient workflow. Thinking of improvement management or other ways to increase the effectiveness of workflow for the school, which could include serving on ad-hoc committees. Work closely and attend Academic Support Committee meetings for continual process improvement efforts and innovative thinking. Attend trainings as required. Perform any other duties or tasks as assigned by the University. Qualifications Associates degree in related field OR a combination of education and work experience required. Bachelors degree preferred. 3+ years of office support preferred Experience in general office procedures, practices and use of standard office equipment. Excellent communication skills. Bilingual in English and Spanish is a plus. Demonstrated experience working with department budgets, purchasing, contracts, and vendors. Experience working with adjunct faculty helpful. Working knowledge of record keeping and accrediting body documentation and reporting requirements preferred. Experience working with faculty and students helpful. Knowledge of FERPA regulations helpful. Excellent organizational skills, detail-oriented. Demonstrated proficiency with word processing, spreadsheet software and database maintenance using Microsoft Word, Excel, PowerPoint, Canva, and other software. Excellent customer service skills. Ability to effectively prioritize multiple responsibilities and adhere to deadlines. Ability to establish and maintain effective working relationships with all members of the University community including students, faculty, staff, and administrators Ability to adhere to University policies and procedures. Ability to handle confidential information with discretion and within FERPA and HIPAA guidelines. All new employees must complete the FERPA, Anti-Harassment, and any other required online trainings within 15 days of employment. General knowledge of the University's mission, purpose and goals and the role this position plays in achieving those goals.

Manage key functions necessary for the operation of the Investment Office. Perform a full range of administrative assistant duties to support Chief Investment Officer (CIO) and investment team. Assist with travel arrangements and prepare expense reports. In addition, serve as the back-up for the Operations Specialist on critical operational functions. Communicate and interact effectively with a wide variety of constituencies, including investment managers and the custodian for the Long-Term Investment Pool (LTIP) assets, Investment Committee members and other trustees, students, staff, faculty and donors. Position is being hired as part-time, hourly for approximately 15-20 hours per week. Job is in person at the satellite offices in Waltham, MA. Remote work may be allowed occasionally at the discretion of the Chief Investment Officer. Essential Job Functions Coordinate CIO's calendar; screen meeting requests; determine viability of requested appointments; direct requests to other staff as appropriate. Keep CIO well informed of upcoming commitments and responsibilities and follow up appropriately. Research and compose correspondence, including confidential correspondence. Manage the travel calendar for the entire investment team, make travel arrangements in consultation with team member(s) and lead discussion at weekly staff meetings to build schedule for the year. Annotate and prepare purchasing card reconciliations and reimbursement requests for entire team with the accounting department. Coordinate with outside investment managers to arrange meetings for the team. Manage a variety of projects for the CIO. Complete critical aspects of deliverables with a hands-on approach, including tasks that facilitate the CIO's abilities to lead the organization effectively. Prioritize conflicting needs; handle matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures. Assist in preparing and managing presentations, proposals, and programs. Assist with mailings and printing of reports. Supervise creation of the quarterly Investment Committee book. Produce and organize electronic and paper bound copies of the reports for on-campus and off-site Investment Committee meetings. Serve as the primary contact for inbound communications to the investment office, both in person and through print and electronic means. Maintain endowment records, including saving investment manager account statements, cash flow movements, and legal documents to Investment Office electronic files. Maintain contact management system with all investment account information, web access/passwords, personnel changes, etc. Manage the administrative relationship with outside vendors and service providers for the office and the LTIP; process and reconcile bills; reconcile expenses and bills against budget. Work closely with Managing Director of Investment Operations and the Operations Specialist. Assist them with entry of capital calls and distributions into the custodial system and handle this function when the Operations Specialist is unavailable. Create new investment office login accounts on new manager's online document storage portals, as needed. Other functions Plan various events for the Investment Committee off-site annual June meeting. Communicate all arrangements with Board members and their assistants. Coordinate logistics of the two-day event. Communicate directly, and on behalf of the CIO, with Board members, donors, staff, and others. Assist in preparation of materials for Board of Trustees meetings and one-on-one Board member engagement. Coordinate the departmental process for recruiting interns and analysts. Keep office running efficiently; maintain office supplies. Perform other duties as assigned.

Job DescriptionSalary: 24.00-26.00 Administrative Assistant Clarendon Early Education Services, Inc. Responsibilities include: Reception, data entry, intake of clients, assisting parents with childcare referrals and transportation, assist transportation director to ensure safety and best practices. Daily attendance calls to educators. Management of attendance tracking including substitute care for educator closures. Daily communication with Resource and Referral Agencies, Providers, Parents, Staff. Maintain audit ready record keeping including daily communication with billing staff. Administrative duties to ensure smooth operation of the regional office. Assist the Regional Director, Billing Team and Child Care staff in all facets of childcare, subsidy administration, parent and educator support, professional development preparation and translation as needed. Evening Professional Development trainings as required. Qualifications: Knowledge working with vouchers, and Early Education and Care contracts/ regulations, a plus. Transferrable knowledge related to state/federal subsidy eligibility may be acceptable. Computer proficiency in Word, Excel, and Access Qualified Applicants will also possess the following skills: Ability to work individually as well as a team-player Strong interpersonal skills working with a diverse range of culturally linguistic backgrounds Exceptional organizational skills, with ability to prioritize and complete tasks in a timely fashion Experience in customer service and support Professional, Reliable and Adaptable, quick learner, takes initiative Attention to detail and able to resolve issues in a time sensitive manner Bi-lingual (English-Spanish) Occasional evening trainings Benefits include: 16 paid holidays 8 sick/personal days 2 weeks of Earned time-off Health and dental benefits 401K Retirement Plan Option

The Assistant to the Assistant Director supports the Assistant Director and the Lower School administrative team in executing the school's mission and achieving annual goals. This role plays a critical part in ensuring smooth day-to-day operations, providing responsive administrative support, and overseeing key school-wide processes and projects. Primary Duties & ResponsibilitiesLower School Administrative Support Oversee daily operations of the Main Office. Monitor staff and student interactions, reporting concerns to the appropriate Assistant Director or school administrator. Assist with disciplinary interventions as needed. Ensure students sent to the office for behavioral reasons remain quiet, productive, and engaged in assigned work. Provide alternative work for students who arrive without assignments or refuse to complete assigned tasks. Communicate outcomes of minor to moderate office visits to relevant teachers and parents. Determine whether an infraction is minor, moderate, or severe, and elevate cases to the Assistant Director when necessary. Collect uniform infraction forms and assign consequences for mild to moderate violations. Maintain strong working knowledge of all school policies and procedures and enforce them when appropriate. Screen phone calls, mail, and visitors, directing them to the appropriate resources. Facilitate communication between teachers and the Assistant Director. Project Management & Execution Manage the projector check-out process. Oversee building locker assignments and address issues as they arise. Complete administrative projects assigned by the Leadership Team, including but not limited to: Mailing attendance and suspension notices Preparing academic documentation Supporting academic concern meetings Preparing school reports Assisting with student incentive programs Monitor faculty/staff sign-in/out sheets and report concerns to the Assistant Director. Maintain and manage the Assistant Director's schedule and calendar. Coordinate and track summer projects. Create purchase orders in collaboration with the Assistant Director and oversee submission to the Business Office. Assign detentions and communicate attendance to the detention proctor. Submit IT and Facilities Help Desk tickets as necessary. Provide administrative support and coverage at before- or after-school events as needed. Sort, file, collect data, distribute materials, and organize documentation in coordination with the Assistant Director. Complete additional projects assigned by the Assistant Director or Lower School administrators. Manage the school's morning announcement process in collaboration with school leadership. Knowledge, Skills, & Competencies Ability to maintain strict confidentiality and demonstrate professionalism at all times. Excellent oral and written communication skills. Strong ability to uphold and adhere to school policies and procedures. Proven experience managing projects and ensuring follow-through from others. High proficiency in Microsoft Office (or equivalent), including advanced formatting and functional skills. Proficiency with the school's Student Information Management System. Exceptional organizational, planning, and time-management skills. Strong problem-solving and analytical abilities. High attention to detail and accuracy. Excellent judgment and decision-making skills. Flexible, adaptable, and able to respond effectively to shifting priorities. Collaborative and team-oriented approach. This is a 12-month position.

Job DescriptionPosition Description The Assistant to the Assistant Director supports the Assistant Director and the Lower School administrative team in executing the school's mission and achieving annual goals. This role plays a critical part in ensuring smooth day-to-day operations, providing responsive administrative support, and overseeing key school-wide processes and projects. Primary Duties & ResponsibilitiesLower School Administrative Support Oversee daily operations of the Main Office. Monitor staff and student interactions, reporting concerns to the appropriate Assistant Director or school administrator. Assist with disciplinary interventions as needed. Ensure students sent to the office for behavioral reasons remain quiet, productive, and engaged in assigned work. Provide alternative work for students who arrive without assignments or refuse to complete assigned tasks. Communicate outcomes of minor to moderate office visits to relevant teachers and parents. Determine whether an infraction is minor, moderate, or severe, and elevate cases to the Assistant Director when necessary. Collect uniform infraction forms and assign consequences for mild to moderate violations. Maintain strong working knowledge of all school policies and procedures and enforce them when appropriate. Screen phone calls, mail, and visitors, directing them to the appropriate resources. Facilitate communication between teachers and the Assistant Director. Project Management & Execution Manage the projector check-out process. Oversee building locker assignments and address issues as they arise. Complete administrative projects assigned by the Leadership Team, including but not limited to: Mailing attendance and suspension notices Preparing academic documentation Supporting academic concern meetings Preparing school reports Assisting with student incentive programs Monitor faculty/staff sign-in/out sheets and report concerns to the Assistant Director. Maintain and manage the Assistant Director's schedule and calendar. Coordinate and track summer projects. Create purchase orders in collaboration with the Assistant Director and oversee submission to the Business Office. Assign detentions and communicate attendance to the detention proctor. Submit IT and Facilities Help Desk tickets as necessary. Provide administrative support and coverage at before- or after-school events as needed. Sort, file, collect data, distribute materials, and organize documentation in coordination with the Assistant Director. Complete additional projects assigned by the Assistant Director or Lower School administrators. Manage the school's morning announcement process in collaboration with school leadership. Knowledge, Skills, & Competencies Ability to maintain strict confidentiality and demonstrate professionalism at all times. Excellent oral and written communication skills. Strong ability to uphold and adhere to school policies and procedures. Proven experience managing projects and ensuring follow-through from others. High proficiency in Microsoft Office (or equivalent), including advanced formatting and functional skills. Proficiency with the school's Student Information Management System. Exceptional organizational, planning, and time-management skills. Strong problem-solving and analytical abilities. High attention to detail and accuracy. Excellent judgment and decision-making skills. Flexible, adaptable, and able to respond effectively to shifting priorities. Collaborative and team-oriented approach. This is a 12-month position. Powered by JazzHR mKWoLZI8ru

Amherst has taken a leadership role among highly selective liberal arts colleges and universities in successfully diversifying the racial, socio-economic, and geographic profile of its student body. The College is similarly committed to enriching its educational experience and its culture through the diversity of its faculty, administration and staff. Job Description: Amherst College invites applications for the Administrative Coordinator for Identity and Cultural Resources position. The Administrative Coordinator for Identity and Cultural Resources is a full-time, year-round position. The expected salary range for this job opportunity is: $22.70 to $25 per hour. The salary offered will vary based on a number of factors, including but not limited to relevant education, training, and experience, tenure status, and other nondiscriminatory business considerations. Amherst College is pleased to provide a comprehensive, highly competitive benefits package that meets the needs of staff and faculty and their families. Click here for Benefits Information. The Administrative Coordinator provides essential support to the Associate Dean of Students for Equity and Engagement, the Senior Director of Identity and Cultural Engagement, and the six centers within the Office of Identity & Cultural Resources (OICR), which includes the Queer Resource Center, Multicultural Resource Center, Women's & Gender Center, Center for International Student Engagement, Class and Access Resource Center, and the Center for Religious and Spiritual Life. This role is integral to advancing OICR's vision and mission of equity, inclusion, and student support services. The Coordinator plays a crucial role in supporting OICR's goals by facilitating the intellectual, social, and cultural activities of our diverse student body. Responsibilities include planning, scheduling, coordinating, and executing the day-to-day activities across multiple departments. The Coordinator interacts with all levels of our community, including faculty, staff, administrators, alumni, and students. They also contribute to fostering a diverse workforce and participate in the College's efforts to maintain a respectful, inclusive, and welcoming work environment. The Identity and Cultural Resource Administrative Coordinator is required to work in person, occasionally late nights, and weekends as needed. Summary of Responsibilities: Office Management * Serve as the OICR liaison to faculty, staff, students, alumni, parents, and external constituents, effectively communicating and interacting with a diverse community * Purchase and manage inventory for general office supplies across the six centers (MRC, QRC, WGC, CISE, CARC, RSL) * Receive and distribute mail and packages to each center * Maintain files, including electronic and paper files * Recommends and implements process improvements to enhance OICR's operational and administrative efficiency, and create documents and procedures to support these improvements * Manage center budgets, including processing accounts payable/receivable, invoices, purchase orders, charges/credits, and reconciliations; handle student and staff reimbursements, special payments, honoraria, and provide financial reports to the OICR Senior Leadership Team * Coordinates all travel and lodging arrangements for professional staff and processes all reimbursements and invoices for travel/expense charges * Recruit, hire, train, and supervise two student staff members to support the overall work of the OICR Administrative Support * Maintains the schedules and calendars for the Senior Director of Identity and Cultural Engagement * Manages all search processes for the OICR professional staff * Oversee the OICR email accounts and collective calendars * Assist professional staff within OICR with administrative tasks related to hiring student staff. * Manage all hiring/change of employment paperwork for professional staff * Schedule weekly departmental meetings and one-on-ones, and prepare meeting minutes. * Compile and format OICR annual reports for the Associate Dean of Students for Equity and Engagement and Senior Director of Identity and Cultural Engagement * Organize and set up the OICR leadership working retreats and training sessions * Assist with the maintenance of the OICR website on the Student Affairs webpage and OICR social media platforms * Serve on campus-wide and Student Affairs committees and working groups as needed * Serve as a resource to connect students to crisis management and support services * Provide additional administrative support as assigned by the Associate Dean of Students for Equity and Engagement Events * Organize and execute OICR events for faculty, staff, and students, including the OICR Senior Brunch, End of Year Student Staff Celebration, OICR Orientation Events, Homecoming and Reunion events, and the OICR Student Staff Cross-Center Training * Assist with event logistics for OICR programs, including venue arrangements, media setup, food orders, and other related tasks. * Provide staffing support for OICR programs and special events, as well as for events within Student Affairs Qualifications: Required * Associate's Degree * 3 to 5 years of related experience * In lieu of minimum education and related experience equivalent combination of education/experience; High School Diploma or equivalent, and 5 years of related experience * 3 years of related experience * Demonstrated effectiveness in using administrative, planning, organizational, customer service, and interpersonal skills * Knowledge of office management systems and procedures * Excellent planning and time management skills, including the ability to multitask and prioritize work * Attention to detail * Strong problem-solving skills * Strong written and verbal communication skills, including electronic communication * Commitment to supporting a diverse student community * Ability to take initiative and work independently and collaboratively with the campus community * Able to work in a dynamic, very active and fast-paced, and student-driven environment * Successful completion of required reference and background checks Preferred * 5 years of related experience * Experience working on a college or university campus * An understanding of the diverse communities and salient identities that the Office of Identity and Cultural Resource Centers * Experience with Workday * Valid driver's license and successful credentialing in order to operate college vehicles, specifically 7 and 12-passenger vans, to transport students and staff to and from events, conferences, and trainings Interested candidates are asked to submit a resume and cover letter online at *************************************************** Please be sure to upload all requested documents prior to clicking Submit. Applications cannot be revised once submitted. (Current employees and students should apply by clicking on the Jobs Hub icon from their Workday home screen) Review of applications will begin immediately and will continue until the position is filled. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Administrative Assistant - Advancement Operations The Panther Group is seeking an Administrative Assistant for a university in the Boston, MA area. This is a contract opportunity that is fully onsite. The Administrative Assistant, Advancement Operations is a critical member of the Office of University Advancement, providing front-line customer service and serving as the first point of contact for internal and external constituents. This position is responsible for providing excellent customer service, including greeting visitors, handling inquiries, and answering and directing telephone calls. Key Responsibilities & Accountabilities • Provide budgetary support to the Operations team, including monthly budget reconciliations for approximately 27 operating accounts. • Process payments for invoices and manage various vendor accounts that service University Advancement. • Partner with Advancement teams to track event budgets and ensure timely payments. • Manage the contract submission process for the division, including tracking contracts and submitting them to division gatekeepers and the Office of General Counsel. • Provide administrative support such as calendar management and scheduling. • Work closely with the University Advancement Budget & Operations Team, event leads, finance directors, and other campus partners. • Operate with minimal supervision and proactively identify and implement projects for the office. • Demonstrate exceptional time management skills and strong attention to detail. Minimum Qualifications • Associate's Degree required; Bachelor's Degree preferred. • One to three (1-3) years of experience in an office environment or customer service role. • Ability to work in a fast-paced environment where proactive assistance is valued. • Strong organizational, written and verbal communication, and interpersonal skills. • Extremely detail-oriented with a high level of self-confidence and enthusiasm. • Positive, customer-service-oriented mindset. • Innovative self-starter with the ability to work productively with minimal supervision. • Ability to confidently and diplomatically interact with donors, faculty/staff, vendors, and visitors. Pay Rate $22.00 - $25.00 per hour, depending on experience (DOE) #INDSUCC

Located in thirteen schools, Manchester's 21st Century Program supports student learning and growth by providing academic support and enrichment/recreational activities in after school and summer programming. The program operates Monday through Friday, 2:50-5:00 in elementary schools and 2:20 to 5:20 in middle schools, from early September to the end of the school year. Program staff include teachers, paraeducators, part-time hourly and a full-time site coordinator. Staff work with and support the students in their activities and provide a safe and welcoming environment. QUALIFICATIONS: A minimum of High school degree required; college degree preferred. Experience with after school programs, working with children and in a team environment. Experience in management and supervision. Strong organizational, communication and interpersonal skills. Proficiency with technology. SPECIFIC CORE FUNCTION: To provide management and supervisory support to the site coordinator at a 21st Century Community Learning Center. RESPONSIBILITIES: Site Support Assistants may be asked to assume any of the following responsibilities: Assists the site coordinator in supervising students moving to assigned classes/clubs. Assists the site coordinator in the safe and orderly dismissal of students. Assists in recording program student attendance data. Assists in the coordination, distribution, and clean-up of daily snack. Assists in administrative tasks including organization and inventory. Assist the site coordinator in providing a safe and secure environment for after-school program participants. Manages program in the site coordinators absence. Monitors student behavior and notifies site coordinator of any problems. Reports all incidents regarding students, staff and/or any unauthorized visitors to site coordinator. Serve as a substitute for enrichment instructors as required. Meets with the site coordinator for regular staff meetings as required. Attends trainings and orientations as required. Performs other duties as required by the site coordinator. Hourly Rate: $18.00 Application Procedure: The Manchester School District uses this Applicant Tracking on-line application platform, please visit our site: ******************************* The Manchester School District's website is *************

About the Opportunity Under the guidance of the Chair, the Administrative Officer provides administrative support for the operation of the English Department. This includes supporting the Chair in managing multiple budgets, in addition to helping manage the budget of faculty members with external grants; scheduling courses; managing the office; maintaining all personnel files; and coordinating materials for merit, tenure and other faculty reviews. They coordinate all departmental reporting requirements; identify, gather, and analyze data for departmental initiatives, and produce reports and budget requests. The Administrative Officer serves as the first contact for new departmental hires and coordinates faculty searches, visitors, and hiring of part time employees. The Administrative Officer also supports the Writing Program. This includes supporting the program director in managing the budget; scheduling courses; and identifying, gathering and analyzing data for program initiatives, reports and budget requests. QUALIFICATIONS Bachelor's degree in related field required, Master's preferred, with five or more years of progressively responsible administrative support experience in a fast-paced and service-oriented environment or relative combination of education and experience required. Ability to work in a flexible and innovative environment with an expanding role and shifting responsibilities. Strong interpersonal and written communication skills (including very strong writing and proofreading skills) required. High degree of diplomacy, customer service and organizational skills required. Ability to handle multiple tasks, set priorities, respond to last minute requests, solve problems, act with discretion, adapt to change, and maintain professional demeanor at all times. Willingness to be proactive, take initiative and ownership. Ability to work independently and as part of a team. Sound judgment and ability to deal effectively with matters of highly visible and confidential nature is essential. RESPONSABILITIES Administrative Management and Support Provide administrative management for the department and related programs Serve as first point of contact for faculty, staff, students, and visitors Prepare, process, and maintain departmental records, including personnel files, curriculum materials, student evaluations, tenure materials (including preparing tenure and promotion dossiers when needed), sabbatical proposals, merit evaluations, and other needed documentation. Disseminate information to and from all faculty members Assist the Department Chair and directors with projects as needed Financial Management and Personnel Transactions Participate in appropriate university training sessions for financial and human resources activities and other tasks. Process all personnel transactions including hiring of part-time faculty, work study students, and extra compensation. Process departmental financial transactions including invoices, reimbursements and corporate card reconciliations and journal vouchers. Serve as the department contact with the Dean's Office, Human Resources, and Accounts' Payable for financial and personnel transactions. Office Management Hire, schedule and train work-study and co-op students. Supervise Administrative Coordinator and ensuring their success with responsibilities. Order supplies, equipment, textbooks, and other supplies as needed. Respond to inquiries and answer correspondence in a professional and timely manner. Track office assignments and assist with office relocation logistics as needed. Events and Marketing Support events and programming and coordinate with Dean's Office contacts as needed to ensure effective execution from start to finish Take initiative to provide a high-quality experience for event attendees and provide excellent customer service to attendees, speakers, and vendors. Maintain the Department's websites and manage marketing and communications tasks including e-mail, newsletters, social media, publications, and marketing materials. Position Type General Administration Additional Information Northeastern University considers factors such as candidate work experience, education and skills when extending an offer. Northeastern has a comprehensive benefits package for benefit eligible employees. This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement- as well as commuting & transportation. Visit ************************************* for more information. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law. Compensation Grade/Pay Type: 107S Expected Hiring Range: $52,820.00 - $74,607.50 With the pay range(s) shown above, the starting salary will depend on several factors, which may include your education, experience, location, knowledge and expertise, and skills as well as a pay comparison to similarly-situated employees already in the role. Salary ranges are reviewed regularly and are subject to change.

Details Information Position Title Concessions Assistant Position Number 0000000 Hiring Range Minimum $13.00/hr Hiring Range Maximum $20.00/hr Location of Position Various Dartmouth Athletic locations on campus Assists with food and beverage sales at Dartmouth Athletic Events Required Qualifications * Ability to follow written and verbal instructions. * Good interpersonal and communication skills and ability to follow customer relations policies and procedures. * Basic understanding of cleanliness procedures and general sanitation regulations. * Must be able to stand for long periods of time and to lift and carry objects weighing up to 50 pounds. * Must be willing to work varied shifts and required overtime. * Must be willing to work outside. Preferred Qualifications * High school graduate. * Food service experience; but willing to train the right candidate. FLSA Non-Exempt Employment Category Temporary Part time Schedule Schedule varies according to number of events and Concessions Assistants' availability Department Contact for Recruitment Inquiries Department Contact Phone Number Department Contact for Cover Letter Matt P Trombly Contact's Phone Number Equal Opportunity Employer Dartmouth College is an equal opportunity employer under federal law. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications are welcome from all. Background Check Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law. Special Instructions to Applicants Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. ********************************************************* Additional Instructions #campusservices Quick Link *********************************************** Key Accountabilities Key Accountabilities * General duties involved with assisting with Concessions sales. * Handles food in line with cleanliness protocol and sanitation regulations. * Runs a cash register and processes payments. * Interacts with the public in a courteous and respectful manner. * Carries out light cleaning duties associated with the Concessions position. * Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others. * - Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others. -- Performs other duties as assigned. Applicant Documents Required Documents Optional Documents Supplemental Questions Required fields are indicated with an asterisk (*). * * How did you learn about this employment opportunity? * Current Dartmouth employee (Please specify full name below) * Word of mouth * Mentioned on social, digital, or print media (e.g. LinkedIn feed, VOX, Valley News, listserv) * ****************** email outreach (includes Job Alert notifications, marketing emails from Talent Acquisition) * Recruiter (Please specify full name or event below) * ability JOBS * Chronicle of Higher Education * Glassdoor * Handshake * HigherEdJobs * HigherEdMilitary * Indeed * Inside Higher Ed * LinkedIn's Job Board * RecruitMilitary * Dartmouth's Job Board (searchjobs.dartmouth.edu) * Other (Please specify below) * If you would like to add more information to your answer, please specify here: (Open Ended Question)