Executive Assistant jobs at Dartmouth - 141 jobs

Executive Assistant to the President
Dartmouth College 4.5
Executive assistant job at Dartmouth
Details Information Posting date 12/19/2025 Closing date Open Until Filled Yes Position Number 1129431 Position Title Executive Assistant to the President Hiring Range Minimum Please Inquire. Hiring Range Maximum Please Inquire. Union Type Not a Union Position SEIU Level Not an SEIU Position FLSA Status Exempt Employment Category Regular Full Time Scheduled Months per Year 12 Scheduled Hours per Week 40 Schedule Some evening and weekend work required. Location of Position Hanover, NH Remote Work Eligibility? Onsite only Is this a term position? No If yes, length of term in months. NA Is this a grant funded position? No Position Purpose Together with the President's support team, supports the management of the highly complex schedule of the President, prepares meeting materials and correspondence, staffs the President at meetings, and supports the day to day operations of the President's Office as needed. The EA serves as a representative of the President's office, engages with key stakeholders and maintains a professional and welcoming office presence. Description The Executive Assistant (EA) is a critical member of a high-performing, fast-paced President's Office, providing direct, high-level administrative and operational support to the President of Dartmouth College. This is not a traditional support role - it requires someone who understands the unique needs and preferences of the president, sees the calendar as a strategic tool and understands that managing time is managing priorities. The EA ensures that the President's schedule, meetings, and materials are aligned with institutional goals and executed with precision, discretion, and professionalism. The role calls for a collaborative operator who: * Pays close attention to detail * Thrives in complexity * Communicates clearly * Stays grounded under pressure * Appreciates the highly confidential nature of this work * Can prioritize, as well as adapt quickly when priorities shift * Knows when to solve a problem vs. when to escalate Required Qualifications - Education and Yrs Exp Bachelors plus 6 or more years' experience or combination of education and experience Required Qualifications - Skills, Knowledge and Abilities * Minimum 6+ years of experience supporting a senior executive. * Exceptional written and verbal communication skills. * Excellent organizational and time management skills. * Experience managing complex calendars with strategic intent and political sensitivity. * High technological fluency - proficient in Google Workspace, Microsoft Office, and collaborative tools. * Steady under pressure, with strong emotional regulation and interpersonal tact. * Comfortable handling sensitive and confidential information with discretion. * Excellent judgment, situational awareness, and responsiveness in a fast-paced, high-accountability setting. Preferred Qualifications * Experience in higher education, nonprofit, or public-sector environments. * Experience planning events. Department Contact for Recruitment Inquiries Tracy Truesdale Department Contact Phone Number *********************** Department Contact for Cover Letter and Title Zoya Chhabra, Chief of Staff Department Contact's Phone Number Equal Opportunity Employer Dartmouth College is an equal opportunity employer under federal law. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications are welcome from all. Background Check Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law. Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job? Preferred, but not required Special Instructions to Applicants To apply for this role, please use this link. If you are not automatically redirected to the application at Kennison & Associates you can copy and past this URL into the web browser ******************************************************************************** Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. ********************************************************* Additional Instructions Dartmouth College has retained Kennison & Associates to assist in the search for the Executive Assistant position. To apply for this role, please use this link. If you are not automatically redirected to the application at Kennison & Associates you can copy and past this URL into the web browser ******************************************************************************** A representative from Kennison & Associates may reach out to candidates directly. Quick Link *********************************************** Key Accountabilities Description Calendar Management, including personal support: * Manages the President's calendar as a living, strategic document. * Constantly adapts and optimizes the schedule to reflect shifting institutional priorities, while handling all changes with professionalism, tact, and attention to political nuance. * Coordinates complex travel arrangements, both professional and personal, ensuring seamless execution. * Anticipates conflicts and adjusts scheduling with tact and diplomacy. * Understands not only what is on the calendar but why it matters, and communicates those connections to the team. * Maintains and updates calendar tracking documents. * Manages personal travel and logistics in support of the President's role, including the coordination of childcare, pet care, doctor's appointments, etc. Percentage Of Time 70% Description Meeting & Event Coordination: * Coordinates logistics for meetings and events, including Board of Trustees meetings and Commencement and adjacent events. * Assists with preparation, materials, logistics, catering, and follow-through with excellence and attention to tone. * Provides staffing support for approximately 10-12 evening events and 8-10 weekend events per year, including major institutional gatherings and external stakeholder engagements. Percentage Of Time 10% Description Other duties as assigned: * Provides flexible support to the President and the Office as new priorities emerge. * Assists with special projects, initiatives, and institutional events that may fall outside regular responsibilities. * Steps in to cover or support colleagues in the office during periods of peak activity, staff transitions, or absences. * Adapts to the evolving needs of the President's office and the broader university, contributing wherever needed to ensure smooth and professional operations. Percentage Of Time 10% Description Writing, Briefings, & Communications: * In partnership with the President's Office team, drafts and edits briefing materials, emails, and other communications. * Ensures the President is well-prepared not just for the content of each meeting, but for the role she will play, its context, and its purpose within the institution's broader goals. * Drafts and responds to correspondence on behalf of the President, ensuring confidentiality, tone, and accuracy. Percentage Of Time 10% * -- Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others. -- Performs other duties as assigned. Supplemental Questions Required fields are indicated with an asterisk (*). * * How did you learn about this employment opportunity? * Current Dartmouth employee (Please specify full name below) * Word of mouth * Mentioned on social, digital, or print media (e.g. LinkedIn feed, VOX, Valley News, listserv) * ****************** email outreach (includes Job Alert notifications, marketing emails from Talent Acquisition) * Recruiter (Please specify full name or event below) * ability JOBS * Chronicle of Higher Education * Glassdoor * Handshake * HigherEdJobs * HigherEdMilitary * Indeed * Inside Higher Ed * LinkedIn's Job Board * RecruitMilitary * Dartmouth's Job Board (searchjobs.dartmouth.edu) * Other (Please specify below) * If you would like to add more information to your answer, please specify here: (Open Ended Question) Documents Needed to Apply Required Documents * Resume Optional Documents
$48k-61k yearly est. Easy Apply 17d ago

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Arts & Sciences Department Administrator
Dartmouth College 4.5
Executive assistant job at Dartmouth
Preferred Qualifications 6 years of administrative, financial or academic experience in a highly autonomous setting.
$47k-56k yearly est. 60d+ ago
ASSISTANT DIRECTOR, SPECIAL POPULATIONS, Enrollment & Student Administration, Financial Assistance
Boston University 4.6
Boston, MA jobs
About the Role The Assistant Director collaborates closely with internal teams such as Counseling, Communication, and Compliance, as well as external campus partners like the Newbury Center and the Dean of Students Office. This position is instrumental in implementing inclusive financial aid policies, improving communication strategies, and facilitating access to resources that address the specific financial barriers faced by special populations. The Assistant Director will coordinate the review of financial aid applications from special populations and award and process aid in accordance with federal, state and BU policies. The AD is responsible for determining student eligibility using both Federal Methodology and Institutional Methodology, reviewing appeals, maintaining accurate financial aid records and counseling students and parents on all aspects of the financial aid process. Key Responsibilities: Lead outreach and counseling efforts to support special student populations, including first-generation college students, international students eligible for BU need-based scholarships, QuestBridge match students, and students from partnership groups, providing tailored financial aid guidance to promote equitable access and success. Manage and assess financial aid programs aimed at reducing barriers for underrepresented groups, collaborating with campus and community partners to enhance support. Analyze financial aid data to identify trends and challenges, using insights to improve services and inform planning. Review and update financial aid policies and procedures to ensure inclusivity and regulatory compliance. Act as liaison with university departments to advocate for the specific financial needs of special populations and strengthen institutional partnerships. About the Organization Boston University Financial Assistance is part of the Enrollment & Student Administration unit (ENSA). BU Financial Assistance plays a critical role in ENSA's mission; enrolling and retaining students, securing external funding and generating tuition revenue through strategic discounting. BU Financial Assistance provides important services through timely and accurate review of financial aid applications, awarding of financial aid funds, processing of loans, and by providing counseling to students and parents on the financial aid process, programs and related issues. Across the 11 departments of ENSA, we are dedicated to ensuring that our policies, practices, and services meet the needs of an increasingly inclusive University community of students, families, faculty, staff, and alumni. We do so through a lens of respect, and a commitment to encouraging the personal success and productivity of all employees. Required Skills A cover letter is required for consideration. About the Candidate A Bachelor's degree is required for this position. We are seeking a candidate who: Has one to three years of experience in a service- and detail-oriented position; Displays strong analytical, problem-solving, and organizational skills; Is an effective communicator, and; Demonstrates the ability to work well in a fast-paced and team-oriented environment. Working knowledge of federal and state financial aid policies, procedures, and regulations is preferred. Benefits and other information * Remote work is dependent on performance and responsibility. This position is designated as remote-local. The successful candidate must reside within a 3-hour commuting distance of the University to attend occasional in-person events as required. * Generous benefits package including health, dental, life insurance, tuition remission, retirement plan, paid time off We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, natural or protective hairstyle, religion, sex, age, national origin, physical or mental disability, sexual orientation, gender identity, genetic information, military service, pregnancy or pregnancy-related condition, or because of marital, parental, or veteran status. We are a VEVRAA Federal Contractor.
$46k-62k yearly est. 2d ago
Executive Assistant, Vice President, Principal, International and Foundation Advancement (VP-PIF)
Boston University 4.6
Boston, MA jobs
Boston University Advancement With a team of over 260 employees, Boston University's Advancement division plays a vital role in fostering connections between the University and its community of supporters, including alumni, donors, parents, and friends, to elevate the University's academic and research initiatives. We harness the power of philanthropy and engagement to make an excellent education accessible and welcoming to all, and to advance BU's global leadership in research, scholarship, the arts, and professional practice. To support our work, we have built and are continuing to build an outstanding team of dynamic, mission-driven advancement professionals who constantly strive to create an environment where everyone belongs. Boston University Advancement has prioritized staff development and growth, recognizing that a skilled and motivated team is essential to its success. Through ongoing professional development opportunities, tailored training, mentorship programs, and a collaborative work environment, we foster continuous learning and career progression for our staff. This commitment to nurturing talent not only enhances our effectiveness but also ensures sustainable, long-term relationships that benefit the entire Boston University community. Office of VP Principal Gifts, International and Foundation Relations works closely with the Senior Vice President and the President to develop and execute strategy for the University's top donors making gifts of 5M+. Made up of three teams comprising over 20 staff, the work builds upon the momentum of a new, dynamic University President who is focused on securing impactful gifts to advance Boston University's growing reputation on the global stage as a R1, internationally diverse university. The VP-PIF works in close collaboration and partnership with the office of the president, provost, deans and other senior fundraisers and university officers around prospect strategy and moves management. This department also oversees events, communications and day to day operations involving these top donors. A central priority of the new SVPs vision is for 60% of philanthropic contributions to Boston University come from individuals and foundations with principal gift ($5M+) capacity. Executive Assistant A key member of the Advancement team, the Executive Assistant, is responsible for supporting the Vice President Principal, International and Foundation Advancement (VP-PIF), with a secondary role in managing operations and coordinating strategic initiatives for the Senior Vice President, Advancement (SVP). This position acts as the first line representative and liaison to all internal and external constituencies on behalf of the VP-PIF and has frequent contact with the offices of the President, deans, other University administrators, trustees, alumni, parents and friends of the University. The Executive Assistant serves as an active member of the Advancement team by joining the VP-PIF and others to support the team to develop strategy for seven-figure principal gift prospects. BU Advancement offers a hybrid work schedule. For this role, the days in the office are 9:00 am 5:00 pm Tuesday, Wednesday and Thursday with Mondays and Fridays remote. This may be subject to change, depending on business needs and the schedules of the VP and SVP. There are also times the EA will stay beyond 5:00 pm, such as for events or deadline-oriented projects. Summary: Provide primary support to the VP-PIF with secondary support to the SVP, acting as a secondary point of contact and assisting with calendar management, communications, and operational tasks. Contributes to the effective functioning of the Advancement office, supporting both internal and external constituents. Essential Functions: Administrative support Serve as a primary point of contact for the VP-PIF, handling communications and inquiries from university administrators, trustees, donors, and staff as appropriate. Serve as a secondary point of contact for the SVPs office, handling communications and inquiries from university administrators, trustees, donors, and staff as appropriate. Maintain regular communication and coordinate logistics with the Presidents Office to support the VP-PIFs & SVPs engagements and initiatives. Provide primary support to the VP-PIF and secondary support to the SVP in administrative tasks and coordination efforts to promote continuity across the division. Meetings, Events and Calendar Management Coordinate meetings, manage calendars, and support scheduling logistics for the VP-PIF and direct reports and as needed for SVP. Assist with the preparation and distribution of reports, correspondence, presentations, and briefing materials. Maintain and update prospect and donor information and assist team members in accessing and interpreting data. Manage meetings and events, including invitations, agendas, catering and other logistics Operations and Database Support * Assist with travel planning, expense reports, and other administrative duties to ensure smooth day-to-day operations. * Coordinate with other administrative staff and provide training or guidance on data and operational tools as needed. Required Skills Qualifications: Candidates must have three to five years' experience, a bachelors' degree is preferred. Advanced written communications, analytical skills, collaboration, and project management skills are required. Strong computer, organizational and interpersonal skills are required, as well as the ability to manage mange tasks and prioritize the workload. Excellent organizational skills and proven ability to manage online calendars Ideal candidate will have proven skills with a CRM or other constituent database, such as Blackbaud eCRM system, the constituency relationship management software used in Advancement. The selected candidate must be able to handle confidential material responsibly and interact professionally with a wide spectrum of individuals. Must be dependable and willing to work past normal working hours when required, such as for events or prior to alumni meetings But that's not all were looking for; we want someone who embodies our values: Teamwork, transparency, and mutual respect, because we value every members contribution and know that leadership can come from anywhere. Diversity, equity, inclusion, and a commitment to ensuring that each of us knows we belong here. Integrity in how we work and how we treat one another. Strategic thinking and curiosity in the relentless pursuit of fresh approaches and measurable results. Continuous growth and improvement, both as individuals and as a team. Joy and shared appreciation for working hard toward goals that matter. If this resonates with you and you want to help us in our ambitious next campaign and maybe do some of your best work as an advancement professional we encourage you to apply. If you are hesitant to apply because you have not previously performed every responsibility listed in the description, but you do possess transferable skills, our values, and the defined qualifications, we still want to hear from you and welcome your application as well. To learn more about Advancement at Boston University, and other job opportunities, please stop by the Advancement Talent website: Opportunities for Advancement Professionals. We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, natural or protective hairstyle, religion, sex, age, national origin, physical or mental disability, sexual orientation, gender identity, genetic information, military service, pregnancy or pregnancy-related condition, or because of marital, parental, or veteran status. We are a VEVRAA Federal Contractor.
$50k-63k yearly est. 2d ago
Executive Assistant/Office Manager
Beacon Hill 3.9
Norwood, MA jobs
Executive Assistant/Office Manager to $95K - Combine Critical Support with Operational Excellence! Our client, a global leader in manufacturing, is seeking an Office Manager to ensure smooth, professional office operations while providing high-level administrative support. This role blends executive assistance with office management responsibilities, requiring exceptional organizational skills and the ability to thrive in a fast-paced environment. The ideal candidate brings 5+ years of experience supporting senior executives and managing day-to-day office functions. Position Details: Location: Norwood, MA Work Model: In Office Degree: Preferred Responsibilities include managing complex calendars and scheduling across multiple time zones; coordinating executive meetings and preparing briefing materials; planning and booking domestic and international travel with detailed itineraries; processing expense reports and maintaining compliance; creating polished presentations and tracking reports; overseeing office operations including vendor management, supplies, and event coordination; partnering with internal teams on onboarding and workspace setup; and acting as a trusted point of contact for internal and external stakeholders. The ideal candidate possesses 5+ years of experience in executive support and office management; advanced proficiency in Microsoft PowerPoint, Excel, Outlook/Teams, and Concur; exceptional organizational and prioritization skills; strong written and verbal communication abilities; proven discretion in handling confidential information; and a proactive, detail-oriented mindset that thrives in dynamic environments. Join a respected organization offering competitive compensation, comprehensive benefits, and the opportunity to make a meaningful impact! Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)
$95k yearly 2d ago
Executive Coordinator
Springfield College 4.0
Springfield, MA jobs
The Senior Administrative Officer for the Office of the President and Trustees provides advanced administrative, operational, and coordination support to the President's Office, Chief of Staff, and Office of the Trustees. This role is responsible for managing complex logistics, coordinating executive and board-related workflows, preparing materials, and supporting the execution of presidential and trustee initiatives. The position requires sound judgment, discretion, and professionalism, as well as the ability to manage multiple priorities in a confidential, high-profile environment. Actual salaries will vary depending on multiple factors, including but not limited to degrees attained, experience, and other considerations permitted by law. Comprehensive compensation details, including any additional benefits, will be communicated upon finalization of the employment offer. Responsibilities Advanced Administrative Support to the President's Office * Manage complex calendars, scheduling, and travel logistics for the President's Office and Chief of Staff. * Compile, organize, and format briefing materials, agendas, and supporting documentation for meetings and engagements. * Serve as a primary administrative point of contact for the Office of the President, triaging inquiries and routing matters appropriately. Support for the Office of the Trustees * Collaborate with the Board Professional and Chief of Staff to support trustee communications, meeting logistics, and materials preparation. * Coordinate trustee travel, hospitality, and event logistics in accordance with established protocols. * Ensure timely and accurate distribution of board materials Event Coordination and Executive Logistics * Coordinate logistics for events hosted by the President and/or the Office of the Trustees, including leadership events, donor engagements, and VIP campus visits. * Serve as liaison with internal departments and external vendors to ensure smooth execution. Presidential House Operations Support * Coordinate scheduling, hospitality, and logistical support for events at the Presidential House. * Work with Facilities, Dining Services, and Campus Operations to ensure event readiness and appropriate access. Contract and Affiliation Agreement Coordination * Track contract and affiliation agreement status; facilitate administrative review, routing, and approvals. * Maintain organized records and support communication among academic units, legal counsel, and external parties. Special Projects, Budget, and Administrative Operations * Support special projects and cross-divisional initiatives as assigned by President's Office leadership. * Monitor departmental budgets, reconcile expenses, process expense reports, and manage procurement activities. Qualifications * Associate's or vocational/ technical school degree required * Bachelor's Degree preferred * A minimum of 8 years of relevant work experience * Demonstrated experience supporting senior leadership in a confidential environment Knowledge, Skills & Abilities Strong organizational, prioritization, and attention-to-detail skills. Ability to exercise independent judgment within established guidelines. High emotional intelligence and discretion in handling sensitive information. Strong written and verbal communication skills. Proficiency in Microsoft Office and comfort with digital platforms and document management systems. Ability to manage multiple priorities and deadlines in a fast-paced environment. Flexibility to work occasional evenings and weekends for presidential and trustee events
$65k-81k yearly est. 9d ago
Executive Assistant
Connexus Credit Union 3.8
Remote
Connexus Credit Union - Who We Are: Serving members across all 50 states, Connexus Credit Union is a member-focused cooperative that is proud to return profits to member-owners through high yields for checking accounts and deposit products, as well as competitive rates on our loans. We are a remote first employer with the majority of our employees residing in the upper Midwest. As an employer we foster collaboration and high performance to achieve excellence. We holistically care for and develop our employees to thrive personally and professionally. We are proud to share our success with our employees and those we serve. Connexus offers an Amazing Benefits package: 25 days of paid time off and 10 paid holidays 16 hours of paid Volunteer Time Off 401K Retirement with up to 6% employer match Excellent Health, Dental, Vision insurance, including multiple plan options Health Savings Account with generous employer contributions Employer paid Life insurance, Short-Term and Long-Term Disability Tuition Reimbursement from $4,000 - $7,000 per calendar year Robust Learning and Development program that includes an annual professional development stipend This position requires that candidates must reside within a one-hour radius of the Wausau, WI area and be available to work onsite at our Corporate Office at least once per month, with additional visits as required for business needs. Responsibilities: Provide high-level detailed executive support to the Executives and Executive Services team in a fast-paced, constantly evolving environment. Manage and control calendar; assist in scheduling and/or arranging appointments and meetings; research and secure proper travel arrangements as necessary. Screen, evaluate, and process applicable daily mail and email correspondence for each Executive; research and respond to questions, provide information as required and/or route accordingly. Interact daily with a wide variety of individuals in a broad range of situations that require tact, discretion, diplomacy, sensitivity, personal creativity, and accountability. Serve as liaison between each Executive and other departments within the organization. Prioritize and autonomously manage multiple projects simultaneously. Assist Executive with highly confidential information ensuring accuracy and thoroughness in all requests. Provide solutions and decisions around vendor contracts in regard to event contracts, catering contracts, etc. Process expense reports, corporate card reimbursements, travel expense reconciliation, and other financial activities, timely and efficiently. Provide back-up assistance as needed with planning, executing, taking minutes, and providing support at a variety of events as directed by Executive and Board of Directors to include Executive Leadership Retreats, Board of Director Planning Retreats, the Annual Meeting, and/or All-staff related meetings. Participate in regular Executive Assistant team meetings to discuss best practices, training and development, and office coverage. Exercise administrative judgment; assuming responsibility for decisions, consequences, and results impacting employees, costs, and/or quality of service within the assisted functional areas. Prepare meeting materials and presentations, coordinate logistics for, and take minutes at weekly team or project meetings as requested. Position Requirements: This position requires that candidates must be available to work onsite at our Corporate Office at least once per month, with additional visits as required for business needs, as well as have flexibility during evening hours, and weekends for requests from executives is Required. Associate's degree or commensurate experience is Required. 5+ years of experience as an Executive Assistant is Required. Prior experience supporting a CTO, CIO, or senior leaders within a technology-focused environment is Required. Experience in a highly regulated industry such as Credit Union, Banking, Insurance, or Healthcare is Required. Experience supporting committees and boards, including meeting preparation and minute-taking is Required. Proficiency in PC software applications, including Adobe Acrobat X Pro and Microsoft Office Suite (Outlook, OneNote, Word, Excel, and PowerPoint), with demonstrated ability to create, edit, and manage documents, spreadsheets, presentations, and email correspondence is Required. Connexus Credit Union's Employer Recognitions: 2024 Best in Class Employer, Gallagher 2025 Best Place to Work in IT, Computer World Equal Opportunity Employer/Disabled/Veterans/41 CFR 60-1.4, 41 CFR 60-1.35
$50k-68k yearly est. Auto-Apply 58d ago
Executive Assistant to the Superintendent of Schools
Falmouth Public Schools 4.0
Massachusetts jobs
POSTING of VACANCY Executive Assistant to the Superintendent of Schools School Administration Building Primary Function: Under general supervision of the Superintendent, provide executive support for the highest levels of the District; perform a wide variety of responsible administrative secretarial and clerical duties requiring a high level of organization and frequent contact with the public, employees, administration, and School Committee, and act as the Executive Secretary to the School Committee and perform other related work as required. Qualifications: Bachelor's or Associate's Degree preferred; a minimum of 3-5 years related experience in an administrative support role. Proficiency with Microsoft Office and Google Suite. Exceptional written, verbal, and interpersonal communication skills. Effectively communicate with students, families, and the public. Knowledge of current office practices and procedures, recordkeeping systems, and their application in various uses. Such alternatives to the above qualifications as the Superintendent may deem appropriate and acceptable. Ability to: Perform highly responsible administrative support duties as the primary and confidential secretary to the Superintendent: plans, organizes District Office activities and coordinates flow of communication and information, and assures smooth, efficient office operations. Effectively manage/coordinate simultaneous projects and successfully prioritize multiple tasks with good judgement in a highly organized, detail-oriented, and thorough manner. Meet deadlines and work under time constraints. Work with minimal supervision. Learn, interpret, and apply school department policies, guidelines, rules, and regulations. Implement emergency procedures based on established district policy. General Responsibilities: Support the Superintendent by managing and coordinating the Superintendent's calendar of appointments; prepare and disseminate meeting invitations and calendar events. Facilitate the Superintendent's accessibility and open lines of communication with staff and the public. Communication with personnel, various outside agencies, and the public to exchange information, coordinate activities, and resolve issues. Prepares and assures access to a variety of documents, files, and other paperwork for staff members and the public, and enhances public relations through constructive communication with a variety of agencies and members of the community. Composes information for publication and approval by the Superintendent. Composes correspondence independently on a variety of matters, including those of a confidential nature. Transmits decisions of the Superintendent to various district organizational units. Researches and compiles information pertinent to a variety of programmatic and operational areas and summarizes information in writing, tables, and graphs. Develop and maintain a contact list for the Superintendent's business engagements. Greet visitors, respond to a wide variety of calls, concerns, and/or complaints for the purpose of resolving problems, providing information, and/or referring to appropriate personnel. Perform special projects, including creating presentations. Read and route incoming mail; prepare and transmit email correspondence as needed. Compose and format documentation, including correspondence, reports, agendas, communications to staff, and meeting minutes. Organize and manage district-related events by coordinating meeting materials and logistics. Coordinate resources, obtain information for special projects.to include researching a variety of topics (ex: current practices, policies, education codes, board agenda items, parental complaints, legal updates, etc.). Schedule performance reviews. Be available in the event that extra work is required. Any other duties assigned by the Superintendent. School Committee Related Responsibilities: Performs a wide variety of clerical duties in support of the School Committee, including organizing Committee correspondence and travel arrangements. Drafts, prepares, posts, and distributes the final agenda with supporting materials for School Committee meetings. Assist the Superintendent and School Committee Chair/Committee Members as a point of contact for community and information sharing/gathering. Attend all public meetings of the School Committee and compose minutes, motions, their disposition, pertinent discussions, and maintain an official online archive of agendas, posts, and maintain School Committee subcommittee agendas. Follow up on School Committee-related issues following meetings. Prepare a yearly School Committee Meeting schedule. Terms of Employment: Twelve (12) month salaried non-union position Salary: $90,000- $100,000 commensurate with experience. Application: Please apply until filled to: Falmouth Public Schools: ********************** #Admin ExecAsst-27-1 Lori Duerr, Ed.D. Superintendent of Schools Internal Posting Date: 01/12/2026 External Posting Date: 01/12/2026 EOE: The School Committee affirms a policy which guarantees equal employment opportunity in the recruitment, application, selection, compensation, retention, transfer, promotion, benefits, work assignment and career progression process without discrimination for reasons of individual's race, color, religious creed, national origin, sex, gender identity, age, ancestry, citizenship, military status, sexual orientation, disability or genetic information. *race includes traits historically associated with race, including, but not limited to, hair texture, hair type, hair length, and protective hairstyles." Complete GBA - Affirmative Action Policy can be found here: Falmouth Public Schools Policy Manual
$90k-100k yearly 8d ago
Executive Assistant to the Superintendent of Schools
Falmouth Public Schools 4.0
East Falmouth, MA jobs
POSTING of VACANCY Executive Assistant to the Superintendent of Schools School Administration Building Primary Function: Under general supervision of the Superintendent, provide executive support for the highest levels of the District; perform a wide variety of responsible administrative secretarial and clerical duties requiring a high level of organization and frequent contact with the public, employees, administration, and School Committee, and act as the Executive Secretary to the School Committee and perform other related work as required. Qualifications: * Bachelor's or Associate's Degree preferred; a minimum of 3-5 years related experience in an administrative support role. * Proficiency with Microsoft Office and Google Suite. * Exceptional written, verbal, and interpersonal communication skills. * Effectively communicate with students, families, and the public. * Knowledge of current office practices and procedures, recordkeeping systems, and their application in various uses. * Such alternatives to the above qualifications as the Superintendent may deem appropriate and acceptable. Ability to: * Perform highly responsible administrative support duties as the primary and confidential secretary to the Superintendent: plans, organizes District Office activities and coordinates flow of communication and information, and assures smooth, efficient office operations. * Effectively manage/coordinate simultaneous projects and successfully prioritize multiple tasks with good judgement in a highly organized, detail-oriented, and thorough manner. * Meet deadlines and work under time constraints. * Work with minimal supervision. * Learn, interpret, and apply school department policies, guidelines, rules, and regulations. * Implement emergency procedures based on established district policy. General Responsibilities: * Support the Superintendent by managing and coordinating the Superintendent's calendar of appointments; prepare and disseminate meeting invitations and calendar events. * Facilitate the Superintendent's accessibility and open lines of communication with staff and the public. * Communication with personnel, various outside agencies, and the public to exchange information, coordinate activities, and resolve issues. * Prepares and assures access to a variety of documents, files, and other paperwork for staff members and the public, and enhances public relations through constructive communication with a variety of agencies and members of the community. * Composes information for publication and approval by the Superintendent. * Composes correspondence independently on a variety of matters, including those of a confidential nature. * Transmits decisions of the Superintendent to various district organizational units. * Researches and compiles information pertinent to a variety of programmatic and operational areas and summarizes information in writing, tables, and graphs. * Develop and maintain a contact list for the Superintendent's business engagements. * Greet visitors, respond to a wide variety of calls, concerns, and/or complaints for the purpose of resolving problems, providing information, and/or referring to appropriate personnel. * Perform special projects, including creating presentations. * Read and route incoming mail; prepare and transmit email correspondence as needed. * Compose and format documentation, including correspondence, reports, agendas, communications to staff, and meeting minutes. * Organize and manage district-related events by coordinating meeting materials and logistics. * Coordinate resources, obtain information for special projects.to include researching a variety of topics (ex: current practices, policies, education codes, board agenda items, parental complaints, legal updates, etc.). * Schedule performance reviews. * Be available in the event that extra work is required. * Any other duties assigned by the Superintendent. School Committee Related Responsibilities: * Performs a wide variety of clerical duties in support of the School Committee, including organizing Committee correspondence and travel arrangements. * Drafts, prepares, posts, and distributes the final agenda with supporting materials for School Committee meetings. * Assist the Superintendent and School Committee Chair/Committee Members as a point of contact for community and information sharing/gathering. * Attend all public meetings of the School Committee and compose minutes, motions, their disposition, pertinent discussions, and maintain an official online archive of agendas, posts, and maintain School Committee subcommittee agendas. * Follow up on School Committee-related issues following meetings. * Prepare a yearly School Committee Meeting schedule. Terms of Employment: Twelve (12) month salaried non-union position Salary: $90,000- $100,000 commensurate with experience. Application: Please apply until filled to: Falmouth Public Schools: ********************** #Admin ExecAsst-27-1 Lori Duerr, Ed.D. Superintendent of Schools Internal Posting Date: 01/12/2026 External Posting Date: 01/12/2026 EOE: The School Committee affirms a policy which guarantees equal employment opportunity in the recruitment, application, selection, compensation, retention, transfer, promotion, benefits, work assignment and career progression process without discrimination for reasons of individual's race, color, religious creed, national origin, sex, gender identity, age, ancestry, citizenship, military status, sexual orientation, disability or genetic information. * race includes traits historically associated with race, including, but not limited to, hair texture, hair type, hair length, and protective hairstyles." Complete GBA - Affirmative Action Policy can be found here: Falmouth Public Schools Policy Manual
$90k-100k yearly 9d ago
Pre School EA ll
Dover-Sherborn School District 4.0
Sherborn, MA jobs
Pine Hill Elementary School is seeking a preschool Special Education educational assistant. The Special Education Assistant will work in our Integrated Pre-K classroom to support students with special education needs. The role includes the following: provide accommodations, support academic and social learning activities, supervise transitions, facilitate participation across the day, collect data as needed, support self-help skills, and assist teachers with materials preparation. Responsibilities ● To supervise, nurture, and support students. ● Facilitate classroom activities in support of students' academic, social/emotional, and behavioral learning needs. ● Ensure inclusion services and accommodations are consistently provided to students per their disability-related needs. ● Implement and collect data for designated academic learning activities and positive behavior support plans. ● Communication with the classroom teacher regarding student progress ● Data collection as instructed ● Supervision of students ● Covering for educators as assigned by the administration. ● Other responsibilities as assigned by the administration.
$45k-58k yearly est. 5d ago
Executive Administrator, Institutional Advancement
Brandeis University 4.3
Waltham, MA jobs
Join Our Dynamic Team as an Executive Administrator! The Institutional Advancement (IA) Division at Brandeis University is delighted to announce a career opportunity for an Executive Administrator. In this role, you will provide essential administrative support to the Vice President of Development and the Assistant Vice President of Operations and Fundraising Support, contributing directly to the University's fundraising success. About the Position: As the Executive Administrator, you will handle complex administrative tasks with the utmost professionalism, confidentiality, and client service excellence. Your role will impact the efficiency of our office workflow, ensuring that meetings run smoothly and commitments are met promptly. The hiring range for this position is $65,600 - $82,000. Key Responsibilities: Administrative Support: Manage the office of the VP and AVPs, organizing files, tracking action items, and handling reference materials. Calendar Management: Skillfully manage complex calendars, proactively arranging meetings and logistics to ensure timely and efficient coordination. Meeting Facilitation: Assist in planning, facilitating, and executing meetings with various stakeholders, including alumni, donors, academic partners, and senior leadership. Document Preparation: Prepare meeting documents and follow up as needed. Expense Reconciliation: Handle monthly expense and procurement/purchasing card reconciliations. Supply Management: Order supplies and manage purchases for the VP, AVPs, and team members. Skills & Qualifications: Bachelor's degree/equivalent (Bachelor's degree preferred or AS/equivalent with formal administrative training plus 5 years of related work experience); relevant certifications or advanced degrees highly desired. Minimum 3-5 years of total work experience with a bachelor's degree OR 5-7 years with an Associate's degree and formal administrative training; at least 7 years is strongly preferred. at least 3 years of experience supporting C-suite executives or senior leaders in a nonprofit or academic setting. Strong communication skills Discretion and confidentiality Ability to multitask and prioritize effectively Nimble problem-solving and adaptability 1-3 years supervisory experience preferred. May hire, train and/or supervise student workers. Exhibits excellent written and oral communications skills that promote academic and business professionalism and conveys information clearly and concisely. Strong writing proof-reading and editing skills are required; writing examples will be requested. Proficiency in Microsoft Office suite of programs, Gmail and Google docs, online calendars/email, portable devices, shared drives and the ability to learn and adapt to new software and systems quickly are required. Demonstrated advanced proficiency and ability in Word, Excel, PowerPoint preferred. Must have comfort with and experience in data analysis and manipulation, specifically working with financial information and descriptive statistics. Superior interpersonal skills with proven ability to successfully interact with varied constituencies, including those of considerable academic, community, social and business status. At all times represents Brandeis University in an exemplary and professional manner. Exhibits poise, tact, and diplomacy. Presents a collegial, collaborative and customer-service demeanor that positively reflects the core values and standards of the institution and demonstrates tact and diplomacy. Must be a detail-oriented, self-starter with an ability to work independently. Ability to work under pressure, triage and set priorities, manage multiple projects, adapt well to change, and meet deadlines in a fast-paced environment. Must be able and willing to work occasional evenings and weekends with an attitude of doing what it takes to get the job done. Demonstrated ability to apply good judgment, discretion, and a scrupulous commitment to confidentiality, professional ethics and data security when dealing with highly sensitive personnel, budget, alumni, parent, student, family, donor, and prospect information. Ability to adhere to University and departmental business policies and procedures. Why Join Us? Gain valuable experience in higher education advancement. Contribute to a mission-driven university where philanthropy directly supports students, faculty, and research. Work in a collaborative, values-driven culture with opportunities to learn new skills. Interested candidates are encouraged to submit their cover letter and resume/CV promptly to join a dedicated team and make an impact during this assignment. Pay Range Disclosure The University's pay ranges represent a good faith estimate of what Brandeis reasonably expects to pay for a position at the time of posting. The pay offered to a selected candidate during hiring will be based on factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience and education/training, internal peer equity, and applicable legal requirements. Equal Opportunity Statement Brandeis University is an equal opportunity employer which does not discriminate against any applicant or employee on the basis of race, color, ancestry, religious creed, gender identity and expression, national or ethnic origin, sex, sexual orientation, pregnancy, age, genetic information, disability, caste, military or veteran status or any other category protected by law (also known as membership in a "protected class").
$65.6k-82k yearly Auto-Apply 60d+ ago
Sr. Administrative Assistant
University System of New Hampshire Portal 4.3
Keene, NH jobs
Keene State College invites applications for a Sr. Administrative Assistant to provide direct support for the Acting Dean, the Associate Deans and administrative support for the departmental faculty and staff within Academic Affairs. This is a full-time, year-round position. The successful candidate will serve as a conduit between the Associate Deans, faculty, staff, and various campus-wide offices and support the work of the academic administrative support staff members supporting academic programs. Other Minimum Qualifications High school graduation or equivalent and four years of office support experience of increasing responsibility or any combination of higher education and experience equal to four years. Highly competent skills including organization, communication, project and task management, judgment, timeliness, flexibility, and dependability; ability to maintain confidentiality of sensitive information; and demonstrated proficiency with computer applications including Word, Excel, Outlook, and relational databases. Additional Preferred Qualifications Bachelor's degree; work experience in college or university environment; knowledge of college systems including technological skills and use of standard office level programs using KSC platforms such as banner, datatel, colleague, canvas, etc. Additionally, the College has identified desirable qualifications that support our commitment to creating and maintaining a diverse campus community including the ability tospeak a second language or to bring a multicultural perspective to the campus. Additional Job Information Applicants should be prepared to upload the following documents when applying online: Letter of application Resume Contact information for references Application Deadline: Applications received by October 3 will be given priority review.
$29k-35k yearly est. 60d+ ago
Sr. Administrative Assistant
University System of New Hampshire Portal 4.3
Keene, NH jobs
Keene State College invites applications for a Sr. Administrative Assistant to provide high level administrative, operational, and budget management support to the Athletic department . This is a full-time, year-round, 40/hr. week position. Other Minimum Qualifications High school graduation/equivalent and four years of office support experience of increasing responsibility or any combination of education and experience equal to four years. Experience with tasks involving responsibility and requiring discretion and independent judgment; Proven experience as a successful team member including interest and ability to establish and maintain effective working relationships with faculty, staff, students and the general public. Organizational, analytical, and problem-solving skills, attention to detail. Proficiency with computer applications, including MS Word, Excel, Outlook, Access and relational databases; Demonstrated experience processing financials including accounts payable/receivable; Effective written and oral communication skills; The ability to maintain appropriate confidentiality of sensitive information The position requires work outside traditional office hours as needed to support department and campus events. Additional Preferred Qualifications Additionally, the College has identified desirable qualifications that support our commitment to creating and maintaining a diverse campus community including the ability to speak a second language or to bring a multicultural perspective to the campus. Additional Job Information Applicants should be prepared to upload the following documents when applying online: Letter of application Resume Contact information for references Application Deadline: Review of applications to begin immediately and will continue until the position is filled or otherwise closed at the College's discretion.
$29k-35k yearly est. 60d+ ago
Executive Assistant to the Dean
Northeastern University 4.5
Boston, MA jobs
About the Opportunity The School of Law seeks an experienced Executive Assistant (EA) to provide high-level administrative support to the Dean and to manage the daily operations of the Office of the Dean. The EA serves as the primary point of contact for the Office of the Dean and is responsible for coordinating the Dean's calendar and commitments, overseeing office operations and staff support, and assisting with projects and events sponsored by the Office of the Dean. The role ensures the office functions efficiently and provides a professional and welcoming environment for faculty, staff, students, alumni, and visitors. This position requires professionalism, discretion, sound judgment, and the ability to manage multiple priorities in a dynamic, complex environment. The EA demonstrates strong attention to detail, effective time management, and the ability to prioritize tasks in support of multiple ongoing responsibilities. The EA anticipates needs, adapts effectively to change, and communicates clearly and respectfully in support of the Dean and the broader goals of the School of Law. Qualifications * Bachelor's degree with a minimum of 5 years of related work experience, preferably in a higher education setting and supporting upper management. * Exceptional organizational skills and attention to detail, with the ability to multitask and work effectively and efficiently with multiple deadline pressures while maintaining a high level of professionalism. * Strong communication and interpersonal skills with the ability to maintain confidentiality, understand complex material and communicate effectively with a wide range of audiences. Individual must also demonstrate excellent verbal and written communication skills. * Demonstrated ability to take initiative and provide consistent follow-through on tasks independently. * Experience managing complex calendars, preferably in a national and/or global setting. * Demonstrated computer literacy, including advanced proficiency with Microsoft Office Suite (Word, Outlook et al.) Expertise with program management tools preferred. * Management experience with demonstrated ability in delegating tasks or responsibilities Strong critical thinking and problem-solving skills, exhibiting good judgement and discretion at all times. Responsibilities & Accountabilities Executive Support (40%) * Assess and prioritize incoming requests, using sound judgment to determine the appropriate response, referral, or action aligned with the Dean's style and University policies. * Design and produce complex documents, reports, presentations; collect and prepare information for meetings with internal and external stakeholders; compose and prepare executive-level correspondence. * Manage and coordinate the Dean's calendar, using independent judgment to prioritize requests and resolve conflicts. * Coordinate and manage the Dean's executive's domestic and international travel arrangements, including itineraries, accommodations, and transportation, and process related expenses and expense reports Office & Operations Management (40%) * Oversee daily operations and front-desk reception for the Office of the Dean, including mail distribution, access management, and supplies management; support administrative workflows; and submit and track facilities work orders to ensure timely resolution. * Ensure the Office of the Dean and its conference room remain clean, organized, and presentable for visitors, meetings, and events, and manage conference room reservations, set-up, and logistics. * Supervise, train, and schedule student workers and front-desk staff, fostering an inclusive and respectful work environment and ensuring adequate coverage and accountability for assigned tasks. * Evaluate and assist in developing office policies and procedures for improved workflow and anticipate future needs as organization evolves Projects & Events (10%) * Execute meetings, receptions, retreats, and other events sponsored or supported by the Office of the Dean, including research and data gathering as needed. * Ensure projects and initiatives are executed accurately, on time, and with appropriate follow-through. Communication & Relationship Management (10%) * Serve as the primary point of contact for the Office of the Dean, responding to and directing inquiries, managing sensitive communications, and ensuring correspondence is handled promptly and accurately. * Build and maintain positive working relationships with faculty, staff, students, alumni, donors, University leadership, and external constituents, reflecting the professionalism and values of the School of Law in all interactions. * Coordinate the flow of information between the Dean and key stakeholders, ensuring messages are communicated clearly, issues are addressed or elevated appropriately, and follow-up actions are completed in a timely manner. Documents to Submit: Please submit a resume, cover letter, and a list of 3 references in a single PDF file. Northeastern University will not provide H-1B, TN, O-1, E-3, or any other type of employment visa sponsorship for the successful applicant to this position, now or in the future. Furthermore, the successful applicant must be able to maintain valid work authorization in the United States throughout the entire appointment without Northeastern University's sponsorship for a visa. Position Type General Administration Additional Information Northeastern University considers factors such as candidate work experience, education and skills when extending an offer. Northeastern has a comprehensive benefits package for benefit eligible employees. This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement- as well as commuting & transportation. Visit ************************************* for more information. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law. Compensation Grade/Pay Type: 108S Expected Hiring Range: $59,425.00 - $83,935.00 With the pay range(s) shown above, the starting salary will depend on several factors, which may include your education, experience, location, knowledge and expertise, and skills as well as a pay comparison to similarly-situated employees already in the role. Salary ranges are reviewed regularly and are subject to change.
$59.4k-83.9k yearly Auto-Apply 58d ago
Executive Assistant to the Dean
Northeastern University 4.5
Boston, MA jobs
About the Opportunity The School of Law seeks an experienced Executive Assistant (EA) to provide high-level administrative support to the Dean and to manage the daily operations of the Office of the Dean. The EA serves as the primary point of contact for the Office of the Dean and is responsible for coordinating the Dean's calendar and commitments, overseeing office operations and staff support, and assisting with projects and events sponsored by the Office of the Dean. The role ensures the office functions efficiently and provides a professional and welcoming environment for faculty, staff, students, alumni, and visitors. This position requires professionalism, discretion, sound judgment, and the ability to manage multiple priorities in a dynamic, complex environment. The EA demonstrates strong attention to detail, effective time management, and the ability to prioritize tasks in support of multiple ongoing responsibilities. The EA anticipates needs, adapts effectively to change, and communicates clearly and respectfully in support of the Dean and the broader goals of the School of Law. Qualifications Bachelor's degree with a minimum of 5 years of related work experience, preferably in a higher education setting and supporting upper management. Exceptional organizational skills and attention to detail, with the ability to multitask and work effectively and efficiently with multiple deadline pressures while maintaining a high level of professionalism. Strong communication and interpersonal skills with the ability to maintain confidentiality, understand complex material and communicate effectively with a wide range of audiences. Individual must also demonstrate excellent verbal and written communication skills. Demonstrated ability to take initiative and provide consistent follow-through on tasks independently. Experience managing complex calendars, preferably in a national and/or global setting. Demonstrated computer literacy, including advanced proficiency with Microsoft Office Suite (Word, Outlook et al.) Expertise with program management tools preferred. Management experience with demonstrated ability in delegating tasks or responsibilities Strong critical thinking and problem-solving skills, exhibiting good judgement and discretion at all times. Responsibilities & Accountabilities Executive Support (40%) Assess and prioritize incoming requests, using sound judgment to determine the appropriate response, referral, or action aligned with the Dean's style and University policies. Design and produce complex documents, reports, presentations; collect and prepare information for meetings with internal and external stakeholders; compose and prepare executive-level correspondence. Manage and coordinate the Dean's calendar, using independent judgment to prioritize requests and resolve conflicts. Coordinate and manage the Dean's executive's domestic and international travel arrangements, including itineraries, accommodations, and transportation, and process related expenses and expense reports Office & Operations Management (40%) Oversee daily operations and front-desk reception for the Office of the Dean, including mail distribution, access management, and supplies management; support administrative workflows; and submit and track facilities work orders to ensure timely resolution. Ensure the Office of the Dean and its conference room remain clean, organized, and presentable for visitors, meetings, and events, and manage conference room reservations, set-up, and logistics. Supervise, train, and schedule student workers and front-desk staff, fostering an inclusive and respectful work environment and ensuring adequate coverage and accountability for assigned tasks. Evaluate and assist in developing office policies and procedures for improved workflow and anticipate future needs as organization evolves Projects & Events (10%) Execute meetings, receptions, retreats, and other events sponsored or supported by the Office of the Dean, including research and data gathering as needed. Ensure projects and initiatives are executed accurately, on time, and with appropriate follow-through. Communication & Relationship Management (10%) Serve as the primary point of contact for the Office of the Dean, responding to and directing inquiries, managing sensitive communications, and ensuring correspondence is handled promptly and accurately. Build and maintain positive working relationships with faculty, staff, students, alumni, donors, University leadership, and external constituents, reflecting the professionalism and values of the School of Law in all interactions. Coordinate the flow of information between the Dean and key stakeholders, ensuring messages are communicated clearly, issues are addressed or elevated appropriately, and follow-up actions are completed in a timely manner. Documents to Submit: Please submit a resume, cover letter, and a list of 3 references in a single PDF file. Northeastern University will not provide H-1B, TN, O-1, E-3, or any other type of employment visa sponsorship for the successful applicant to this position, now or in the future. Furthermore, the successful applicant must be able to maintain valid work authorization in the United States throughout the entire appointment without Northeastern University's sponsorship for a visa. Position Type General Administration Additional Information Northeastern University considers factors such as candidate work experience, education and skills when extending an offer. Northeastern has a comprehensive benefits package for benefit eligible employees. This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement- as well as commuting & transportation. Visit ************************************* for more information. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law. Compensation Grade/Pay Type: 108S Expected Hiring Range: $59,425.00 - $83,935.00 With the pay range(s) shown above, the starting salary will depend on several factors, which may include your education, experience, location, knowledge and expertise, and skills as well as a pay comparison to similarly-situated employees already in the role. Salary ranges are reviewed regularly and are subject to change.
$59.4k-83.9k yearly Auto-Apply 59d ago
Executive Assistant
Northeastern University 4.5
Boston, MA jobs
About the Opportunity The Institute for the Wireless Internet of Things (WIoT) seeks an Executive Assistant. The Executive Assistant provides a broad variety of activities that facilitate the Institute Leadership Team's ability to effectively lead the organization. This role serves as the primary point of contact for internal and external constituencies on all matters pertaining to the executives, including those of a highly confidential or critical nature. The Executive Assistant will prioritize and determine appropriate course of action, referral, or response, exercising judgment to reflect the executives' style and University policy. MINIMUM QUALIFICATIONS Bachelor's degree required; Master's degree preferred At least 2-4 years of relevant experience Prior experience managing an office and supporting high-level executives is preferred Ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality High level of discretion, organizational skills, attention to detail, diplomacy, and customer service Ability to handle complex calendars and overlapping schedules Ability to understand the workings of the organization, its mission, and people Proficiency with MS Office products, including Microsoft Word, Excel, PowerPoint, and Outlook Ability and willingness to take initiative and get work done through others KEY RESPONSIBILITIES & ACCOUNTABILITIES 1) Executive Support & Communication (40%) Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the executives, including those of a highly confidential or critical nature Prioritize and determine appropriate course of action, referral, or response, exercising judgment to reflect the executives' style and University policy Manage executives' calendars, screen calls, schedule meetings, and organize business travel both domestically and internationally Manage the large demands for executives' time by anticipating and resolving potential conflicts Read, research, and route incoming correspondence Proofread, edit, and draft outgoing communications Make executives more productive by efficiently managing their time and communications 2) Project Management & Documentation (25%) Complete a broad variety of tasks that facilitate the executives' ability to effectively lead the organization Assist with a variety of special projects Design and produce complex documents, reports, and presentations Collect and prepare information for meetings with staff and outside parties Compose and prepare correspondence Prepare agendas and meeting notes in a timely manner to ensure executives are well-prepared for all meetings, events, and speaking engagements Act as the administrative point of contact between the executives and internal and external clients 3) Office Management (20%) Maintain office filing and retrieval systems Record meeting discussions Maintain office supplies and place orders as required Ensure office equipment is in proper working order Evaluate and assist in developing office policies and procedures for improved workflow Anticipate future needs as the organization evolves Process Concur reports and manage travel expenses 4) Onboarding & Organizational Support (15%) Act as onboarding resource for new leaders Help new leaders read and understand the organizational culture Guide new leaders through the organization's different personalities Serve as a sounding board and confidant The Executive Assistant performs other duties and assists in special projects as needed and assigned. Position Type General Administration Additional Information Northeastern University considers factors such as candidate work experience, education and skills when extending an offer. Northeastern has a comprehensive benefits package for benefit eligible employees. This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement- as well as commuting & transportation. Visit ************************************* for more information. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law. Compensation Grade/Pay Type: 108S Expected Hiring Range: $59,425.00 - $83,935.00 With the pay range(s) shown above, the starting salary will depend on several factors, which may include your education, experience, location, knowledge and expertise, and skills as well as a pay comparison to similarly-situated employees already in the role. Salary ranges are reviewed regularly and are subject to change.
$59.4k-83.9k yearly Auto-Apply 36d ago
Assistant to the Vice President for Equity and Inclusion
Amherst College 4.3
Amherst, MA jobs
Amherst has taken a leadership role among highly selective liberal arts colleges and universities in successfully diversifying the racial, socio-economic, and geographic profile of its student body. The College is similarly committed to enriching its educational experience and its culture through the diversity of its faculty, administration and staff. Job Description: Amherst College invites applications for the Assistant to the Vice President for Equity and Inclusion position. The Assistant to the Vice President for Equity and Inclusion is a full-time, year-round position. The expected salary range for this job opportunity is: $26.00-29.00 per hour. The salary offered will vary based on a number of factors, including but not limited to relevant education, training, and experience, tenure status, and other nondiscriminatory business considerations. Amherst College is pleased to provide a comprehensive, highly competitive benefits package that meets the needs of staff and faculty and their families. Click here for Benefits Information. The Assistant to the Vice President for Equity and Inclusion provides direct administrative support to the VP for Equity and Inclusion and the division of Diversity, Equity, and Inclusion (ODEI). Responsibilities include but are not limited to: office management for the ODEI division, administrative and logistical support, event coordination, communication and media support, and division budget management, including drafting various documents, researching topics for the VP for Equity and Inclusion, coordination of meetings, researching for and preparing presentations, assistance with special projects, and preparation of materials/reports for board of trustee meetings, annual reports, divisional meetings, etc. The Assistant effectively communicates across a diverse community, taking care to create an inviting and intentionally inclusive culture for visitors to the office, and also works with ODEI in achieving its vision and mission of equity and inclusion. Summary of Responsibilities: Administrative and Logistical Support * Maintain VP's calendar, including coordinating meetings, travel, and events * Ensure materials for meetings are prepared in advance * Provide research and information in support of appointments and events * Review correspondence to ensure meetings, events, and deadlines are arranged in a timely manner; track and assist with follow-up * Arrange travel as needed for off-campus conferences and events * Liaison between the VP, ODEI Senior Leadership Team, and inside/outside constituents, effectively communicating with a diverse set of stakeholders * Prepare correspondence, reports, and presentations * Assist the VP with the preparation of Trustee binder materials for quarterly reports to the Board of Trustees * Gather research, synthesize, and write up findings * Evaluate new technologies and applications to improve and optimize administrative support. For example, learn new techniques and features of existing software products or services, such as Microsoft Office or Google Apps, and seek new applications as needed to complete assigned tasks * Arrange candidate interviews for various positions within ODEI * Supervising student interns * Maintain records, as necessary, in the college's systems * Record and distribute meeting minutes (SLT, division meetings, etc.) * Attend monthly finance and operations forum meeting and events coordination meeting * Create advertisements and publicize events Office Management * Office liaison to our diverse faculty, staff, students, alumni, parents, and outside constituents * Answer telephones and relay messages * Troubleshoot and maintain equipment (computers, copiers, printers, etc.) * Purchase and maintain office supplies for Converse 106 and 79 South Pleasant * Maintain files including electronic and paper * Process reimbursements and invoices for payment using the college's Workday system * Reconcile corporate credit card statements * Monitor and assist with budgets across the division * Create and maintain office website, social media, etc. * Serve as the first point of contact for a diverse set of visitors to ODEI Events and Meeting Coordination * Coordinate appointments and travel for the VP, and meetings of directors, managers, and other attendees * Negotiate contracts and fees, and if needed, arrange travel/accommodations for speakers and consultants * Coordinate department meetings (division meetings) * Coordinate meetings with VP and FEIOs, Directors, and others within and outside the division; * Coordinate event venues and logistics for division and SLT members as assigned * Prepare briefings, attendee lists, name tags, publicity, invitations, etc. Qualifications: Required * Bachelor's Degree, in lieu of a degree, a High School Diploma or equivalent, and 5 years of related experience * 3 years of related experience * Research skills * Commitment to working with a diverse and inclusive community * Accounting, bookkeeping, or budgeting skills * Strong written and verbal communication and ability to create, proofread, and edit documents, including presentations * Excellent interpersonal, time management, organizational, and customer service skills * Highly proficient in all Microsoft Office applications and/or Google Apps. Ability to adapt to new software and learn and adopt new computing devices to enhance work assigned * Ability to take initiative, work independently and collaboratively, and to handle multiple priorities while remaining attentive to detail * Successful completion of required reference and background checks Preferred * More than 5 years of administrative experience * Experience with Workday or equivalent systems for procurement, budget management, invoicing, and related tasks Interested candidates are asked to submit a resume and cover letter online at *************************************************** Please be sure to upload all requested documents prior to clicking Submit. Applications cannot be revised once submitted. (Current employees and students should apply by clicking on the Jobs Hub icon from their Workday home screen) Review of applications will begin immediately and will continue until the position is filled. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
$26-29 hourly Auto-Apply 60d+ ago
Executive Assistant - NanoSi
Northeastern University 4.5
Boston, MA jobs
About the Opportunity The NanoSystems Innovation Institute at Northeastern University is seeking a highly organized and proactive Executive Assistant to provide comprehensive support to the Institute Director. This role involves managing administrative tasks, facilitating communication, and contributing to the overall efficiency of the institute's operations. Minimum Qualifications: Bachelor's degree or equivalent experience. Proven experience as an executive assistant or in a similar administrative role. Strong organizational and multitasking skills with meticulous attention to detail. Excellent written and verbal communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams, and SharePoint). Proven ability to learn new technological resources as needed. Ability to handle confidential information with discretion. Demonstrated ability to work effectively in a fast-paced and dynamic environment. Strong writing, editing, proofreading skills, attention to detail, and follow-through skills are essential, as well as flexibility, a positive attitude, and the ability to work efficiently in a busy environment. Familiarity with university systems and procedures is advantageous. Job Duties: Administrative Support (60%): Manage the Director's calendar, schedule appointments, and coordinate meetings, ensuring optimal use of time and resources. Handle correspondence, emails, and phone calls on behalf of the Director, providing timely and professional responses. Prepare documents, reports, and presentations, ensuring accuracy and consistency. Communication and Coordination (20%): Act as a liaison between the Director and internal and external stakeholders, maintaining positive and professional relationships. Assist in drafting and proofreading communications, including emails, memos, and reports. Coordinate communication and information flow within the institute, ensuring timely dissemination of key updates. Documentation and Reporting (10%): Maintain accurate records of meetings, communications, and administrative activities. Prepare reports and presentations as requested by the Director, summarizing key information and data. Meeting and Event Coordination (5%): Coordinate logistics for meetings, workshops, and events attended or hosted by the Director. Prepare meeting agendas, take minutes, and follow up on action items as needed. Assist in coordinating travel arrangements for the Director and visitors. Financial and Resource Management (5%): Assist in managing budgetary and financial matters, including tracking expenses and processing financial documents. Collaborate with relevant departments to ensure the availability of resources for the institute's activities. Position Type Temporary Additional Information Northeastern University considers factors such as candidate work experience, education and skills when extending an offer. Northeastern has a comprehensive benefits package for benefit eligible employees. This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement- as well as commuting & transportation. Visit ************************************* for more information. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law. Pay Rate: 29.00
$58k-74k yearly est. Auto-Apply 60d+ ago
Executive Administrator, Student Affairs
Emerson College 4.1
Boston, MA jobs
Join our community and experience Emerson College! The Executive Administrator reports to the Vice President for the assigned department and provides high-level support to the Vice President and several department AVPs. As the primary contact for internal and external constituencies regarding the VP's office, this role involves performing general office management duties. This critical position is a vital resource for staff, students, and the various constituents served by the College. It demands attention to detail, excellent interpersonal and writing skills, and the ability to work under pressure in a fast-paced environment. ESSENTIAL JOB DUTIES Provide primary administrative support to the department Vice President. Provide day-to-day administrative support for the departmental staff. Coordinate the VP's calendar, organize meetings and appointments, book space as needed, and work closely with the other Executive Administrators across the college. Manage agendas, take notes, assign and disperse action items, and facilitate information sharing at departmental and interdepartmental meetings as assigned. Help manage and maintain the divisional budget. Prepare and submit requisitions for goods; process cross-departmental invoices. Interface with Finance, Procurement, and Accounts Payable offices to ensure prompt and accurate payments. Manage various special projects assigned by the VP and divisional leadership, communicating goals, deadlines, deliverables, and status to relevant stakeholders and soliciting feedback from suitable parties. Complete expense reports and other tasks in Workday on behalf of the VP. Draft, edit, and prepare correspondence, talking points, Board of Trustee reports, and slide decks. Make travel plans and itineraries utilizing Concur. Liaise regularly with the VP to inform them of upcoming commitments, responsibilities, and divisional needs. Assist managers with coordinating logistics for recruitment and interview processes Assist managers with onboarding new hires to ensure they have the necessary office, equipment, and access. Manage and maintain documents and files. Develop and coordinate the communication of internal and external policies and procedures, making recommendations for process improvement and efficiencies. Collaborate with the administrative associate and student workers in the Student Affairs office suite. Serve as an organizational resource on general office inquiries and needs, including but not limited to purchase orders and requisition, work order requests, office supply orders, etc. Provide guidance and training to other staff members as required. Submit and track progress on routine IT, Facilities, and Archival requests. Provide cover for and assistance to colleagues as required. Perform other miscellaneous duties as assigned. QUALIFICATIONS - Qualifications are deemed required or preferred and represent what is needed to perform the job effectively. Bachelor's Degree in Business, Finance or related field or equivalent experience is required. Minimum 5 years of administrative experience in a complex organization, including direct support to senior-level administrators required. Experience using Concur and Workday for finance and HR is preferred. KNOWLEDGE, SKILLS, AND ABILITIES-These may represent but are not all-inclusive, the knowledge, skills, and abilities commonly associated with the job. Writing/editing skills, project management skills, professionalism, and discretion required. Exceptional accuracy and attention to detail required. Google Workspace experience preferred. General knowledge of budgeting and accounting procedures. Proficiency in using computer software and learning new software easily. Strong organizational skills and the ability to follow through on tasks and requests. Ability to maintain multiple projects simultaneously and to prioritize tasks. Self-starter with excellent interpersonal communication and problem-solving skills. Strong written communication and editing skills. Ability to maintain a high level of confidentiality. PHYSICAL ABILITIES - Activities commonly associated with the performance of the functions of this job. The physical demands described below represent those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. This position is generally sedentary in nature; movement throughout the area is required occasionally. Intellectual/mental concentration, need to concentrate, intellectually, for periods of time Continuous oral and written communication with students, co-workers, and supervisors is essential. Repetitive movements, occasional lifting of up to 10 pounds, reaching, lifting, stooping, and the ability to read a computer screen, detect color-coding, and read fine print will be expected. All Student Affairs staff are expected to actively participate in and support major divisional and institutional programs and events, including but not limited to student and staff trainings, move-in, move-out, Commencement, the Student Organization Fair, and other key community-building initiatives. This may include evening and weekend commitments. WORK ENVIRONMENT - Environmental or atmospheric conditions commonly associated with the performance of the functions of this job. General office conditions. Requires the ability to stand and/or sit for long periods of time Required to move/lift objects that are light Required to move/lift objects - Occasionally Disclaimer: This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees may be required to follow other job-related instructions and to perform other job-related duties as requested, subject to all applicable state and federal laws. Certain job duties described herein may be subject to possible modification in accordance with applicable state and federal laws. All Student Affairs staff are expected to actively participate in and support major divisional and institutional programs and events, including, but not limited to, student and staff training, Move-in and Move-out, Orientation, Family & Friends Weekend, Picture Yourself at Emerson, Commencement, the Student Organization Fair, and other key community-building initiatives. Compensation: $66,270.00 - $81,200.00 annually, commensurate with experience.Grade of Position: 23-08EScheduled Weekly Hours: 36.25Division: Division of Student Affairs In addition to a competitive salary, Emerson College is committed to the health and well-being of our employees and family members. We offer a generous benefits package to regular staff scheduled to work 20+ hours per week. Benefits include outstanding health plans with limited out-of-pocket expenses, dental plans, generous time-off programs, and a 403(b) retirement benefit with a 9% employer contribution once eligible. Additional benefits such as life and disability coverage as well as commuter offerings are available. Please refer to our benefits website for a full list of benefits and eligibility requirements.
$66.3k-81.2k yearly Auto-Apply 43d ago
KRI Special Assistant & Operations Manager
Northeastern University 4.5
Burlington, MA jobs
About the Opportunity The KRI Special Assistant and Operations Manager will provide comprehensive support to the KRI Leadership Team (Director of the Kostas Research Institute / CEO of KRI at Northeastern University, LLC, and the KRI CTO) at the ICBM campus. The AOC reports to the Director of the Kostas Research Institute and will be responsible for identifying operational and administrative support needs, recommending and implementing appropriate approaches, and designing systems for ongoing management and day-to-day operations of the KRI office. The Special Assistant and Operations Manager will be responsible for managing the complex calendars of the KRI Leadership Team, including synching between the separate NU and KRI server systems, and using independent judgement to prioritize time demands and deconflict as needed. The Special Assistant and Operations Manager will be responsible for diversified administrative and operational duties to insure smooth functioning of KRI administrative areas including, but not limited to, inventorying, ordering, and maintaining office and kitchen supplies, managing the bookings of conference rooms in the Kostas building, setting up meetings in Burlington and on other campuses as needed and ensuring smooth logistics, creating a system for tracking computer and small office electronics equipment, ensuring timely onboarding of new staff and ongoing productivity of technical staff in research execution, creating protocols and SOPs as the Kostas enterprise grows in size and geographic footholds, and, addressing other needs of a growing and busy research institute with the added layering of security regulations and requirements. The Special Assistant and Operations Manager will also be the point person for creating or collecting content for and maintaining the KRI Website, coordinating with the ICBM Website point of contact for consistency and branding. The Special Assistant and Operations Manager will also be responsible for handling and directing inquiries coming in through the website or main office phone line. This position requires strong organizational skills to manage and prioritize multiple projects, and excellent interpersonal communication skills to interact successfully with high-level visitors both internal and external to the university. This individual must be self-motivated, able to work independently and as part of a team, be proficient in Microsoft Office, and have the ability to learn new software as needed. This role requires the ability to work with confidential information always using good judgment and discretion. Responsibilities: Identify operational and administrative support needs, recommend and implement appropriate approaches, and design systems for ongoing management and improvement Manage complex KRI Leadership calendars and coordinate high-level meetings Provide project management as requested by Leadership team Mange the bookings of conference rooms in the Kostas building Prepare agendas and meeting notes in a timely manner to ensure Leadership is well-prepared for all meetings, events, and speaking engagements Assist with travel planning as requested and complete expense reporting in accordance with university protocols Create and maintain tracking systems for equipment, lab purchases and serve as key contact for vendors and Director of Finance for follow-up as needed Oversee creation and collection of content and maintaining of the KRI Website Track, monitor and follow projects and correspondence Support event planning Work with KRI Leadership and Program Management Office on planning, scheduling, and successful execution of meetings, workshops, and technical seminars on the ICBM campus, working with security office as required to solicit and provide necessary information to comply with appropriate protocols Qualifications: Eligible for and willing to obtain/maintain a DoD security clearance Bachelor's degree 3-5 years of successful high-level support and program/project management support Strong organizational skills with excellent time management and the ability to problem solve effectively Sound judgement for prioritization of multiple tasks A professional attitude and an ability to interact effectively with customers, research sponsors, partner organizations, senior leaders, both external and at the University, and all levels of KRI personnel Excellent verbal and written communication skills with a customer (internal and external) service focus Strong computer and IT skills, especially in MS Office suite products, and ability to learn new programs/systems Preferred Qualifications: Familiarity with research environment and research funding Familiarity with DoD structures and protocols Position Type General Administration Additional Information Northeastern University considers factors such as candidate work experience, education and skills when extending an offer. Northeastern has a comprehensive benefits package for benefit eligible employees. This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement- as well as commuting & transportation. Visit ************************************* for more information. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law. Compensation Grade/Pay Type: 108S Expected Hiring Range: $59,425.00 - $83,935.00 With the pay range(s) shown above, the starting salary will depend on several factors, which may include your education, experience, location, knowledge and expertise, and skills as well as a pay comparison to similarly-situated employees already in the role. Salary ranges are reviewed regularly and are subject to change.
$59.4k-83.9k yearly Auto-Apply 60d ago