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Become A Data Assistant

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Working As A Data Assistant

  • Interacting With Computers
  • Getting Information
  • Performing Administrative Activities
  • Communicating with Supervisors, Peers, or Subordinates
  • Establishing and Maintaining Interpersonal Relationships
  • Mostly Sitting

  • Repetitive

  • $33,910

    Average Salary

What Does A Data Assistant Do At Northwestern University

* Strategic Planning
* Identifies and assesses customer data needs.
* Assists in identifying organizational area's data integration and related records solutions.
* Collaborates on a variety of data management projects including variable definitions, storage, etc.
* Obtain required training for all electronic data capture systems.
* Obtains applicable protocol specific training.
* Abstract all required patient data from medical record sources for entry into case report forms (paper and/or electronic).
* Follow timelines stated in SOP (CO
* SM-312) and individual sponsor contracts, for data entry and query resolution.
* Seek out data by contacting other hospitals and physician offices to obtain medical records as needed.
* Main contact for monitors/CRO’s for data query resolution.
* Responsible for the long term follow-up with patients who are no longer receiving active treatment which may involve direct contact with patients, their families and/or referring physicians.
* Responds to sponsor/CRO data concerns and escalates issues to management as appropriate.
* Administration
* Ensures that all data is obtained and verified for subsequent analysis.
* Provides updates and summaries regarding statistics.
* Provides administrative support to organizational area.
* Attend mandatory scheduled meetings
* Increase knowledge of all disease specific oncology studies to ensure efficient data abstraction and resolution of queries.
* Assesses protocol compliance and communicates directly with the study coordinator and PI when compliance issues are identified.
* Assist with all internal audit request.
* Gives input on CTO policies and procedures with regards to data entry/monitoring.
* Development
* Writes queries and reports and creates necessary analysis.
* Schedule and participate in all monitor visits for assigned studies.
* Facilitate EMR access for monitors.
* Resolve issues noted in follow up letter within 3 weeks.
* Assists with any sponsor audit requests
* Runs and distributes standard scheduled reports.
* Maintains and updates report inventory.
* Supervises
* Assists in mentoring/training entry level data assistants.
* Other duties as assigned

What Does A Data Assistant Do At Johns Hopkins University

* Documentation for Data Collection:
* Collection of questionnaires/assessment and direct entry into an ACCESS study database.
* follow-up data collection and telephone assessments
* Provide data entry regarding participant information
* Ensure security and confidentiality of data
* Participant Data Collection:
* Establish and maintain working relationship with all ProHealth Staff
* Conduct participant consent procedures
* Conduct participant interviews based on study protocols
* Administer data collection tools, including questionnaires and cognitive problem-solving tests
* Administer telephone assessments
* Make confirmation calls to participants
* Schedule data collection visits
* Implement follow-up protocol for hard to reach participants and no-shows
* Related Project Tasks
* Participate in staff meetings
* Assist project coordinator as necessary regarding typing, filing, faxing, mass mailings, chart review, and literature searches
* Will be cross-trained for other project tasks and support as necessary

What Does A Data Assistant Do At University of IOWA

* May assist with clinical and data coordination for research activities.
* May screen, recruit, enroll and obtain informed consent for clinical trials
* Position Specific:Assists Pediatric Surgery faulty in the conduct of clinical trials by managing the clinical trials and pediatric surgery data within the parameters of study protocols for pediatric surgery patients.
* Ability to collaborate with other researchers and investigators emphasized.
* For prospective clinical studies: Recruit and enroll participants, ensuring all the prerequisites are complete and conform to required parameters.
* Explain study to participants/family and assist in obtaining consent to be enrolled in protocol.
* Responsible for scheduling participants for procedures or follow up as required by the study protocol or design, arrange for follow-ups with study participants and maintain records of their visits and interviews.
* Counsel the participants/ family regarding the intent of the study.
* Prepare and present educational materials for participants and other staff to carry out protocol as needed
* Protocol Development/Management & Study Responsibilities:Consult with researchers to assist in developing a data management plan; design forms to facilitate the collection and tracking of study participant data, study drugs, biological specimens and study procedures.
* Design and coordinate field tests for data collection forms and assisting in design of certification proceduresPosition Specific:Have a thorough knowledge of study protocols and design.
* Be well versed in IRB procedures and policies.
* Communicate protocol deviations and concerns immediately to PI.
* As skills develop, troubleshoot and analyze protocols; propose modifications to collaborative researchers or principal investigator.
* Maintain study data and records.
* Prepares monthly research progress reports updating progress and attends weekly divisional research meetings.
* Prior knowledge and experience with RedCap and EndNote helpful but not required
* Data Collection & Monitoring:Collect and enter clinical research data required by the sponsors in a timely manner.
* Assist with determining validity of data obtained
* Position Specific:Assist in the preparation, calibration, and maintenance of any necessary equipment.
* Assist with procurement and storage of supplies and materials.
* May initiate purchasing requests, monitor accounts/expenditures; reconcile statements
* Human Resources/Leadership:May provide functional and/or administrative supervision.
* Mentor new staff under direction
* Position Specific:Provides training as needed to the Pediatric Surgery faculty and associated staff regarding research related clinical activities and protocols
* Regulatory Guidelines and Documents:Conduct audit to assess quality assurance.
* Develop procedures for on-site data audits; participate in audits; design and generate reports for use in data audits; summarize results of audits and write reports
* Universal CompetenciesPositive Impact/Achieving ResultsAbility to utilize existing resources and learning to achieve or exceed desired outcomes of current and future organizational goals/needs.
* Able to demonstrate ethical behavior in diverse situations while producing results
* Service Excellence/Customer FocusAbility to meet or exceed customer service needs and expectations and provide excellent service in a direct or indirect manner.
* Ability to effectively transmit and

What Does A Data Assistant Do At American Institutes for Research

* Data Design
* Think strategically about uses of data and how data use interacts with data design
* Creatively visualize data in a variety of formats to provide relevant insights to families, schools and districts
* Work with senior psychometricians and clients to establish new measures and visual displays to communicate the measures
* Reporting
* Responsible for gathering reporting specifications across multiple clients
* Use detailed specifications documents to compose and produce accurate reports based on user requirements
* Develop, deploy, and maintain reports using AIR’s proprietary Online Reporting System
* Client Communications
* Travel to various States to lead and facilitate client meetings to gather reporting specifications for paper and online reports
* Train end users to access and understand online and paper reporting tools
* Data Analysis
* Use documented logic to query the data for anomalies or inconsistencies
* Conduct rigorous quality assurance checks on systems data integration for all online reports across multiple clients
* Project Management
* Work with program managers, designers, and software project managers to implement the next generation of paper and online reporting tools
* Develop and manage schedules and key milestones for multiple reporting projects
* Bachelor’s degree in a Statistics, Economics, Educational Measurement, or a related field required.
* Master’s degree in Business Management or Public Administration a plus.
* Experience with programming, data analysis or data reporting in any industry is desired.
* Experience working with online systems is desired.
* Must have the ability to work with a matrix team that includes graphic project managers, designers,
* developers and software testers.
* Must have strong knowledge of Excel

What Does A Data Assistant Do At University of Alaska

* Applicantion Review Date
* April 29, 2017

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How To Become A Data Assistant

High school graduates who have experience using computer software applications, such as word processing and spreadsheets, usually qualify for entry-level positions. Although most secretaries learn their job in several weeks, many legal and medical secretaries require additional training to learn industry-specific terminology. Executive secretaries usually need several years of related work experience.


High school graduates can take courses in word processing and office procedures at technical schools or community colleges. Some temporary placement agencies also provide training in word processing, spreadsheet, and database software.

Some medical and legal secretaries learn industry-specific terminology and practices by attending courses offered at community colleges or technical schools. For executive secretary positions, employers increasingly prefer to hire those who have taken some college courses or have a bachelor’s degree.


Secretaries and administrative assistants typically learn their skills through short-term on-the-job training, usually lasting a few weeks. During this time they learn about administrative procedures, including how to prepare documents. Medical and legal secretaries’ training may last several months as they learn industry-specific terminology and practices.

Work Experience in a Related Occupation

Executive secretaries can gain experience by working in administrative positions that have less challenging responsibilities. Many secretaries and administrative assistants advance to higher level administrative positions.

Licenses, Certifications, and Registrations

Although not required, certification can demonstrate competency to employers.

The International Association of Administrative Professionals offers the Certified Administrative Professional (CAP) certification. Candidates must have a minimum of 2 to 4 years of administrative work experience, depending on their level of education, and pass an examination.

Legal secretaries have several certification options. For example, those with 1 year of general office experience, or who have completed an approved training course, can acquire the Accredited Legal Professional (ALP) certification through a testing process administered by NALS (previously known as National Association of Legal Secretaries). NALS also offers the Professional Legal Secretary (PLS) certification, considered to be an advanced certification for legal support professionals.

The Certified Legal Secretary Specialist (CLSS) certification is conferred by Legal Secretaries International in areas such as intellectual property, criminal law, civil litigation, probate, and business law. Candidates typically need to have 5 years of legal experience and pass an examination to become certified.


Secretaries and administrative assistants generally advance to other administrative positions with more responsibilities, such as office supervisor, office manager, or executive secretary.

With additional training, many legal secretaries become paralegals or legal assistants.

Important Qualities

Integrity. Many secretaries and administrative assistants are trusted to handle sensitive information. For example, medical secretaries collect patient data that is required, by law, to be kept confidential in order to protect patient privacy.

Interpersonal skills. Secretaries and administrative assistants interact with clients, customers, or staff. They should communicate effectively and be courteous when interacting with others to create a positive work environment and client experience.

Organizational skills. Secretaries and administrative assistants keep files, folders, and schedules in proper order so an office can run efficiently.

Writing skills. Secretaries and administrative assistants write memos and emails when communicating with managers, employees, and customers. Therefore, they must have good grammar, ensure accuracy, and maintain a professional tone.

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Data Assistant jobs

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Data Assistant Career Paths

Data Assistant Demographics


  • Female

  • Male

  • Unknown



  • White

  • Asian

  • Hispanic or Latino

  • Unknown

  • Black or African American

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Languages Spoken

  • Spanish

  • French

  • Chinese

  • Japanese

  • Italian

  • Russian

  • Mandarin

  • German

  • Turkish

  • Malayalam

  • Shona

  • Dutch

  • Urdu

  • Hindi

  • Arabic

  • Tamil

  • Korean

  • Lingala

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Data Assistant Education

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Real Data Assistant Salaries

Job Title Company Location Start Date Salary
Data Assistant National Union Fire Insurance Company of Pittsburgh, Pa. Atlanta, GA Aug 23, 2016 $60,000
Research Data Assistant Washington University In St. Louis Saint Louis, MO Feb 10, 2014 $41,740
Data Assistant Washington University In St. Louis Saint Louis, MO Jan 15, 2015 $36,272
Design Data Assistant La Garconne LLC New York, NY Apr 01, 2015 $35,000

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Top Skills for A Data Assistant


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Top Data Assistant Skills

  1. Access Database
  2. Procedures
  3. Specific Guidelines
You can check out examples of real life uses of top skills on resumes here:
  • Input STDAP vouchers into Access Database.
  • Responded to customer concerns, explained regulations and policy procedures.
  • Completed financial analysis related to vendor proposal for Value analysis as well as Savings tracking.
  • Assist with data management activities on clinical studies as assigned.
  • Received top marks for thoroughness, accuracy, timeliness, and compliance with procedures

Top Data Assistant Employers

Data Assistant Videos

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