Data clerk job description

Core Competencies/Responsibilities:

• Prepares source data/documents for computer entry by compiling and sorting
• information; establishing entry priorities
• Enters customer and company data by inputting alphabetic and numeric information on keyboard, or 10-key, according to screen and data program format.
• Verifies entered customer and company data by reviewing, correcting, deleting; re-enters data in verification formats to detect errors; purges obsolete electronic files to eliminate duplication of data.
• Tests customer and company system changes and upgrades by inputting new data; reviewing output.
• and upgrades by inputting new data; reviewing output.
• Secures information by organizing physical and electronic files, including back-up, as required by company procedures.
• Maintains customer confidence and protects operations by keeping information confidential.
• Contributes to team effort by accomplishing related results.
• Additional duties, as assigned.

Knowledge and Experience:

• Strong computer skills, proficient in MS Office, Excel, and typing skills at least 40 wpm
• 10 Key by touch
• Strong oral and written communication skills are a must
• Initiative and problem solving skills
• Other duties as assigned

Additional Statements



Drug and alcohol screening:
Employment contingent upon passing pre-employment drug and alcohol screen. Also contingent upon receiving a favorable background check. If applying for a safety sensitive position, it may require a physical examination.


Safety commitment:
Safety is a way of life at Keolis. By placing safety first, we ensure the well-being of our employees, customers and communities. Together we can become the most successful transportation company in the world.


Environmental commitment:
Keolis is committed to protecting the environment by minimizing the impact of operations to our people and the communities in which we operate.


EEO statement:
Our policy is to afford Equal Employment Opportunity to qualified individuals regardless of their race, color, sex, religion, age, creed, marital status, national origin, ancestry, physical or mental disability, sexual orientation or gender identification. We maintain a drug-free workplace and perform pre-employment substance abuse testing.


Disclaimer and closing statement:
The above statements are intended to describe the general nature and level of work performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of employees assigned to this job. Keolis is committed to offering our employees competitive compensation and benefits, opportunities for development and growth throughout an exciting and rewarding career and the safest work environment possible.

ESSENTIAL JOB FUNCTIONS
The Seasonal Data Clerk will serve as the point of communication between the Receiving Departments in all Retail Stores and the Finance and Merchandising Departments. This employee will be responsible for maintaining the product data in the BRData Host System through Red Stamping Procedures and Purchasing Order Auditing Procedures.

• Provide superior customer service as defined within the scope of Company Policy.
• Assist in the development and documentation of the Data Clerk Position
• Print and sort daily invoices for all retail stores
• Forward Green Stamps, Mispacks, and Credits to Finance
• Log data inconsistencies recorded on Red Stamped Invoices according to the documented Red Stamping Procedures and upload approved changes daily to BRData Host
• Update Produce costs weekly
• Forward cost and GM information to STLs according to predetermined guidelines
• Log data inconsistencies forwarded according to Purchasing Order Auditing Procedures and upload approved changes daily to BRData Host
• Additional Duties as assigned

MINIMUM REQUIREMENTS

• Associate degree and 1 to 2 years of experience in an administrative role or equivalent combination of education and experience
• Strong work ethic, attention to detail and responsiveness to internal and external clients
• Payroll systems knowledge preferred (ADP, KRONOS, DAYFORCE)
• Self-starter with excellent organizational and anticipatory skills with good follow-up
• Strong competencies in time management and organizational skills so that multiple tasks can be completed
• Ability to work independently
• Proficiency in Microsoft Office Suite
• Ability to work additional hours as business requires
• Excellent writing and verbal communication skills and interpersonal skills
• Ability to work varied hours/days as dictated by business
• Ability to travel to various business units as required
• Time management, organizational skills, attention to detail, ability to prioritize & follow up skills so that multiple tasks can be completed with a high degree of accuracy
• Strong work ethic, anticipatory nature, and responsiveness to internal and external clients
• Excellent interpersonal skills

• Register members' information, ensure that parent(s) complete forms and submit supporting documents in a timely manner.
• Meets deadlines and ensures compliance with all data.
• Encourage parents to sign the report card, photo, emergency health treatment and mentoring requests form.
• Must keep MyClubHub (MCH), Cayen, and other membership databases up to date (programs and attendance).
• Maintain a daily attendance record in Excel as back-up
• Ensure clubs maintain complete membership files at site and electronically.
• Manage, audit and organize records and files.
• Provide assistance and support as needed via phone, email and in person.
• Assist with Grant record keeping and preparation of reports.
• Maintain an organized and professional work environment.
• Uses professionalism In all aspects of the job.

EDUCATIONAL QUALIFICATIONS AND SKILLSEducation:

• High School Diploma or GED.

Experience:

• 1 year of data entry experience.
• Experience with a minimum 3-line telephone system.

Skills:

• Advanced computer skills and knowledge of Microsoft Office.
• Attention to detail.
• Ability to think analytically.
• Typing/keyboarding skills of at least 35-50 wpm.
• Excellent written and verbal communication skills.
• Ability to work independently and take initiative.
• Good organization and diligence skills.
• Must maintain strict confidentiality.
• Able to multi-task and prioritize.

ENVIRONMENT & WORKING CONDITIONS

Physical requirements include physical exertion such as lifting, stretching, and bending as well as sitting for prolonged periods of time. The work environment is a hybrid mix of inside the club and working remotely and includes interaction with children ages 6-18 which can be noisy at times.

DISCLAIMER

The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, nor to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications and objectives required of employees assigned to this job.