What does a Data Clerk do?
A data clerk is responsible for performing administrative support tasks, mainly focusing on data-entry. Their responsibilities typically include updating databases, maintaining records on spreadsheets and other documents, preparing and processing files, creating and organizing reports, coordinating with different departments to gather or disseminate data, and performing research and analysis. They may also handle calls and correspondence, monitor schedules and office supply inventory, and complete support tasks for staff as necessary. Furthermore, as a data clerk, it is essential to maintain an active communication line with teams and adhere to the company's data security policies and regulations.
Data clerk responsibilities
Here are examples of responsibilities from real data clerk resumes:
- Demonstrate strong math skills in managing inmate s accounts and calmly and effectively deescalating outbursts of belligerent inmates.
- Examine doors, windows, and gates to ensure security.Prepare routine and incident reports.
- Excel as entry level data clerk, inputting sensitive patient records while withholding HIPPA regulations.
- Load groceries quickly and carefully to make sure to pack bags to maximize space without overloading.
- Maintain a safe, secure, and healthy patient environment by following OSHA and HIPPA standards and guidelines.
- Stock shelves, help customers, bag groceries, retrieve carts, help keep store up to par.
- Use most deli, seafood and meat cutting machinery including, slicers, food weights, packaging and pricing.
- Compute dining hall/security workers hours for payroll.
- Handle weekly payroll and bank reconciliation with limit supervision.
- Maintain cleanliness of the company warehouse, operate warehouse machinery and organize the warehouse to ensure proper product placement.
- Read and record documents through fiche, microfiche, disk, city and county websites, telephone and email.
- Enter inpatient and outpatient claims for professional and member clients using appropriate medical terminology and CPT & ICD9 coding.
- Utilize ICD-9, ICD-10 diagnostic and CPT codes and review medical history and other information need to accurately complete each notification.
- Specialize in the duties of entering data for health insurance companies using knowledge of ICD-9 and CTP-4 coding.
- Perform accurate charge entry of CPT-4 and ICD-9 codes into IDX billing system including tracking of PQRI measures for participating physicians.
Data clerk skills and personality traits
We calculated that 13% of Data Clerks are proficient in Database Systems, Computer Entry, and Office Equipment. They’re also known for soft skills such as Customer-service skills, Detail oriented, and Organizational skills.
We break down the percentage of Data Clerks that have these skills listed on their resume here:
- Database Systems, 13%
Worked independently and alongside Veterans, assisted with claim process, and scanning confidential correspondence into specific database systems for archiving.
- Computer Entry, 12%
Compiled, verified accuracy and sorted information according to priorities to prepare source data for computer entry.
- Office Equipment, 10%
Operated office equipment and transmitted correspondence and medical records.
- HR, 8%
Provide employee record to HR for subpoena requirement.
- Computer System, 6%
Entered taxpayer information into computer system according to multiple coding rules.
- Data Entry, 5%
Performed data entry on a time-sensitive project with a group of colleagues that required multiple follow-up edit checks for completeness and accuracy
"database systems," "computer entry," and "office equipment" are among the most common skills that data clerks use at work. You can find even more data clerk responsibilities below, including:
Customer-service skills. One of the key soft skills for a data clerk to have is customer-service skills. You can see how this relates to what data clerks do because "general office clerks often provide general information to company staff, customers, or the public." Additionally, a data clerk resume shows how data clerks use customer-service skills: "process customer info by resolving inconsistencies and reviewing data for errors using standard data entry procedures. "
Detail oriented. Another essential skill to perform data clerk duties is detail oriented. Data clerks responsibilities require that "general office clerks perform many clerical tasks that require attention to detail, such as preparing bills." Data clerks also use detail oriented in their role according to a real resume snippet: "maintain detailed records in computer system, while paying strict attention to accuracy. "
Organizational skills. data clerks are also known for organizational skills, which are critical to their duties. You can see how this skill relates to data clerk responsibilities, because "general office clerks file and retrieve records." A data clerk resume example shows how organizational skills is used in the workplace: "perform administrative functions to include transcription and designing forms, demonstrating organizational excellence and strong time management skills. "
The three companies that hire the most data clerks are:
- Beacon Hill Staffing Group6 data clerks jobs
- Zachry Construction6 data clerks jobs
- RWJBarnabas Health3 data clerks jobs
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Compare different data clerks
Data clerk vs. Office services clerk
An office services clerk is an individual employee who performs a multitude of administrative tasks as well as office maintenance duties of an organization. Office services clerks are required to maintain an inventory of office supplies as well as purchase and distribute office supplies to all employees when needed. They must manage office services staff to ensure that their duties are met efficiently and effectively. Office services clerks must also provide customer service to a wide range of customers by answering phones and responding to emails.
While similarities exist, there are also some differences between data clerks and office services clerk. For instance, data clerk responsibilities require skills such as "computer entry," "hr," "purchase orders," and "student data." Whereas a office services clerk is skilled in "customer service," "office services," "word processing," and "proofreading." This is part of what separates the two careers.
Office services clerks tend to make the most money working in the utilities industry, where they earn an average salary of $37,812. In contrast, data clerks make the biggest average salary, $35,533, in the manufacturing industry.The education levels that office services clerks earn slightly differ from data clerks. In particular, office services clerks are 0.4% less likely to graduate with a Master's Degree than a data clerk. Additionally, they're 0.2% less likely to earn a Doctoral Degree.Data clerk vs. Clerk typist
A clerk typist is responsible for data entry procedures and document transcriptions, alongside other clerical and administrative duties as required by the employer. Clerk typists create reports and presentation materials, transcribe audio meetings, write business drafts, and send documents to appropriate office personnel or clients. A clerk-typist must show excellent organizational and time-management skills, especially with handling various typing tasks under strict deadlines and minimal supervision. They also respond and take calls from clients and customers, assisting with their inquiries and concerns.
In addition to the difference in salary, there are some other key differences worth noting. For example, data clerk responsibilities are more likely to require skills like "database systems," "computer entry," "student data," and "data integrity." Meanwhile, a clerk typist has duties that require skills in areas such as "customer service," "input data," "scheduling appointments," and "office procedures." These differences highlight just how different the day-to-day in each role looks.
On average, clerks typist earn a higher salary than data clerks. Some industries support higher salaries in each profession. Interestingly enough, clerks typist earn the most pay in the education industry with an average salary of $32,312. Whereas data clerks have higher pay in the manufacturing industry, with an average salary of $35,533.In general, clerks typist achieve similar levels of education than data clerks. They're 0.4% less likely to obtain a Master's Degree while being 0.2% less likely to earn a Doctoral Degree.Data clerk vs. General office clerk
A general office clerk is responsible for performing various clerical duties to support business functions and ensure smooth daily operations. General office clerks respond to clients' inquiries and concerns, welcoming guests, and assisting in disseminating information across the organization. They maintain the adequacy of inventories, organize business and financial transaction reports, and perform basic bookkeeping tasks and banking transactions. A general office clerk must be highly organizational and analytical, especially in encoding account statements on the database and processing business reports required by the management.
There are many key differences between these two careers, including some of the skills required to perform responsibilities within each role. For example, a data clerk is likely to be skilled in "computer entry," "student data," "data integrity," and "source data," while a typical general office clerk is skilled in "customer service," "word processing," "photocopiers," and "customer complaints."
General office clerks earn the best pay in the health care industry, where they command an average salary of $30,604. Data clerks earn the highest pay from the manufacturing industry, with an average salary of $35,533.Most general office clerks achieve a similar degree level compared to data clerks. For example, they're 1.4% less likely to graduate with a Master's Degree, and 0.1% less likely to earn a Doctoral Degree.Data clerk vs. Office support clerk
Office support clerks are professionals who provide clerical and administrative duties that support the daily activities of an organization's office setting. These clerks are required to answer incoming calls from clients while maintaining all office and cleaning supplies for the organization. They must communicate with clients and direct them to the appropriate department to ensure quality customer service. Office support clerks must also utilize the automated word processing equipment so that they can produce reports, statistical information, and other departmental information.
Types of data clerk
Updated January 8, 2025
