How To Become A Data Entry Assistant: What It Is and Career Path

What is a data entry assistant and how to become one

Updated January 8, 2025

4 min read

Data is as valuable to companies as oil is to energy industries. As such, data requires the proper protection and management, but before this step, it is entered into company storage and computer systems. That's where professional data entry assistants are needed.

Most of their job involves entering data from different sources into the system for proper management and processing. They prepare source data for system entry by arranging and compiling information. They're also responsible for maintaining company databases by updating and entering new accounts and customer information. Storing filed documents in designated places, scanning documents into data management systems, and checking all data for maximum accuracy is also a part of the job.

Data entry assistants can earn enough to fulfill their expenses at $13.75 per hour. A bachelor's degree is enough to get hired for this entry-level role. The position is a traditional 9-5 with normal working days. Private-sector companies and government-based organizations are often in search of expert data entry assistants.

ScoreData Entry AssistantUS Average

Salary

2.6

Avg. Salary $33,251

Avg. Salary $59,228

Stability level

5.5

Growth rate -8%

Growth rate 0.3%

Diversity

8.9

Race

American Indian and Alaska Native 0.61%

Asian 8.94%

Black or African American 9.53%

Hispanic or Latino 23.32%

Unknown 4.40%

White 53.20%

Gender

female 76.91%

male 23.09%

Age - 44

Race

American Indian and Alaska Native 3.00%

Asian 7.00%

Black or African American 14.00%

Hispanic or Latino 19.00%

White 57.00%

Gender

female 47.00%

male 53.00%

Age - 44

Stress level

5.5

Stress level is manageable

7.1 - high

Complexity level

10.0

Complexity level is advanced

7 - challenging

Work life balance

8.4

Work life balance is good

6.4 - fair

Key steps to become a data entry assistant

Explore data entry assistant education requirements

Most common data entry assistant degrees

Bachelor's

46.1 %

Associate

22.0 %

High School Diploma

18.6 %

Start to develop specific data entry assistant skills

Skills	Percentages
Company Database	19.77%
Re-Enter Data	10.61%
Computer System	5.94%
HR	4.85%
Payroll	4.71%

Complete relevant data entry assistant training and internships

Accountants spend an average of 1-3 months on post-employment, on-the-job training. New data entry assistants learn the skills and techniques required for their job and employer during this time. The chart below shows how long it takes to gain competency as a data entry assistant based on U.S. Bureau of Labor Statistics data and data from real data entry assistant resumes.

Research data entry assistant duties and responsibilities

Manage client s files and communicate confidential information to approve agencies and caregivers according to HIPAA regulations.
Design PowerPoint presentation for lobby and update as needed.
Prepare written materials for supervisor s use including spreadsheets, PowerPoint presentations, and reports.
Conduct customer and billing data entry for invoice and payment processing using QuickBooks financial management & account software.

Prepare your data entry assistant resume

When your background is strong enough, you can start writing your data entry assistant resume.

You can use Zippia's AI resume builder to make the resume writing process easier while also making sure that you include key information that hiring managers expect to see on a data entry assistant resume. You'll find resume tips and examples of skills, responsibilities, and summaries, all provided by Zippi, your career sidekick.

Choose from 10+ customizable data entry assistant resume templates

Build a professional data entry assistant resume in minutes. Browse through our resume examples to identify the best way to word your resume. Then choose from 10+ resume templates to create your data entry assistant resume.