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The differences between data entry assistants and data entry specialists can be seen in a few details. Each job has different responsibilities and duties. It typically takes 1-2 years to become both a data entry assistant and a data entry specialist. Additionally, a data entry assistant has an average salary of $33,251, which is higher than the $32,392 average annual salary of a data entry specialist.
The top three skills for a data entry assistant include company database, re-enter data and computer system. The most important skills for a data entry specialist are data entry, customer service, and computer database.
| Data Entry Assistant | Data Entry Specialist | |
| Yearly salary | $33,251 | $32,392 |
| Hourly rate | $15.99 | $15.57 |
| Growth rate | -8% | - |
| Number of jobs | 86,989 | 89,081 |
| Job satisfaction | - | 5 |
| Most common degree | Bachelor's Degree, 46% | Bachelor's Degree, 38% |
| Average age | 44 | 44 |
| Years of experience | 2 | 2 |
A data entry assistant is responsible for performing data entry procedures, updating customer information, as well as logging business transactions on the company's database accurately and efficiently. Data entry assistants compile and sort documents, escalating incomplete information for verification, and following the business' procedures on disposing and eliminating unnecessary data. They also provide administrative and clerical support on office operations, including assisting visitors on their needs or directing them to the appropriate personnel for their concerns. A data entry assistant maintains a safe and secured database and immediately call for support in case of unauthorized access and system inconsistencies.
A data entry specialist is responsible for filling data in a database or platform with precision and speed. There are instances when a data entry specialist must convert files and input information using particular devices or scanners. There are also situations where one has printed materials as a source, such as billing information, data logs, and other forms of documentation. Furthermore, a data entry specialist can also be in charge of regular correspondence, spreadsheet maintenance, and other data-related administrative tasks.
Data entry assistants and data entry specialists have different pay scales, as shown below.
| Data Entry Assistant | Data Entry Specialist | |
| Average salary | $33,251 | $32,392 |
| Salary range | Between $27,000 And $40,000 | Between $24,000 And $42,000 |
| Highest paying City | Beaverton, OR | Washington, DC |
| Highest paying state | Alaska | Alaska |
| Best paying company | ALDI USA | DeWitt LLP Law Firm |
| Best paying industry | Manufacturing | Finance |
There are a few differences between a data entry assistant and a data entry specialist in terms of educational background:
| Data Entry Assistant | Data Entry Specialist | |
| Most common degree | Bachelor's Degree, 46% | Bachelor's Degree, 38% |
| Most common major | Business | Business |
| Most common college | - | - |
Here are the differences between data entry assistants' and data entry specialists' demographics:
| Data Entry Assistant | Data Entry Specialist | |
| Average age | 44 | 44 |
| Gender ratio | Male, 23.1% Female, 76.9% | Male, 24.8% Female, 75.2% |
| Race ratio | Black or African American, 9.5% Unknown, 4.4% Hispanic or Latino, 23.3% Asian, 8.9% White, 53.2% American Indian and Alaska Native, 0.6% | Black or African American, 10.4% Unknown, 4.2% Hispanic or Latino, 20.6% Asian, 7.9% White, 56.3% American Indian and Alaska Native, 0.6% |
| LGBT Percentage | 5% | 5% |