Data entry associate jobs in Erie, PA

Job Details ERIE, PA Part Time $12.58 Hourly FirstDescription Responsible for performing receptionist and clerical duties as receptionist for residents, employees, and the general public. Performs a variety of secretarial and general clerical duties in Reed House/Reed Terrace Office and works in cooperation with all departments relative to the smooth operation of the front office. Acts as first impression/image of Sarah Reed Senior Living including friendly, outgoing personality, and maintains a clean organized work area and lobby. Essential Duties & Responsibilities • Answers general questions for visitors, employees and residents and/or directs to the proper authority/area. • Answers switchboard, referring incoming calls to appropriate area; answers door and parking gate and requests all guests and visitors register. • Performs general office typing, filing, copying, faxing, laminating and mailings. • Coordinates schedules with all RH/RT receptionists and covers sick days, holidays, vacations, weekend shifts, and if necessary; lunch relief daily at Reed House reception. • Listens, observes and responds to RH “Code Alert” alarm. • Publishes and emails within the facility a daily communication log. • Maintains daily communication log for receptionists' communication. • Responsible for U.S. mail distribution and freight sorting from UPS, FedEx, etc. carriers. Calls or delivers packages to residents for large heavy parcels/packages and/or places work orders. • Responsible for preparing and mailing packages through UPS, UPS or Fed Ex. • Inputs work orders for Maintenance Department as requested by residents and staff. • Updates office copy of lists for residents daily: Updates mail distribution and telephone directory. • Maintains daily Erie Times News records, including additions & deletions. Prints daily newspaper labels for resident newspapers. Communicates with Circulation Manager when problems arise. • Responsible for accurately handling petty cash funds, making change, cashing resident checks, selling gift certificates, receiving resident payments, guest room payments, meal purchases and Dufford Terrace meal cards. • Updates and maintains Resident binders for permanent facility records of all residents for Sarah Reed; including Death & Discharge. • Responsible for daily emptying of shred bins and shredding according to rotating schedule. • Updates and publishes bimonthly resident phone directory. Periodically updates staff phone directory and code box for residential residents. • Prepares packets for Annual Training Meetings. • Responsible for organization, safety and cleanliness of reception office. • Updates and maintains Office Policy and Procedure Manual. • Prepares for quarterly Memorial Services for family members and prints memorial program. Prepares and mails invitation letters, posts signs and orders refreshments and set up. • Prepares Sunday bulletin for religious service. • Mails physician orders for Reed House. • Periodic recycling of Ink cartridges. • Print & update fitness program with corresponding program dates, log tabulation after each class, and faxing of documents to YMCA. • Receives calls and records scheduled doctor appointments for residents who use Sarah Reed van. • Prepares and prints new admit name plates for Reed House admissions. • Maintains Physician Orders-mailing and tracking for ZP medical charts. • Prepares admission packets for Personal Care residents, Reed House and ZP. • Prepares case folders on admission, deaths, discharges and transfers and distributes copies to appropriate departments. • Processing/Distribution of Packets/Charts for RH for discharge charts, new admission, and readmits and filing. • Purges inactive and outdated inquiries according to regulations for SNF Social Workers. • Maintains updated social service/nursing forms. • Assembles Nursing and Residents Handbooks. • Assists with Annual Room Rate letters. • Prepares schedules and maintains weekly care plans schedules and initiates weekly phone calls to responsible family members for Reed House Resident Care Plan meeting. • File annual health records for residential residents in case and med charts. • In preparation for emergencies or security issues, is aware of all security systems in the facility and alarms. • Maintains fire lists for ZP & RT. Responsible for actions during fire or emergency preparedness drill. Delivers sign-in/out sheets emergency list to RH1 Nurses Station. • Types and mails letters to inquirers for Social Services. • Assists with maintaining MSN and Interim staffing binders. Non-Essential Duties & Responsibilities • Receives and collects money for various fundraising events (Fall Fling, dessert of the month, pie sales) throughout the year • Records facility room reservations for conferences, meetings, guest room and resident social events, then posts accordingly. • Refers and processes inquiries regarding residence in the facility to the Social Service Staff/Marketing Director. • Assists applicants with applications for employment. Logs application in spreadsheet before distributing to appropriate department heads. • Maintains daily supply usage, supply cabinet and organization of supply room. • Distributes incoming faxes to proper recipients. • Maintains visitor/resident's sign in/out sheets and separate sign in/out sheets for Optum and volunteers. • Oversees the mailing procedure of the discharge/death resident satisfaction surveys sent to discharged resident or family member if deceased and tabulates. • Observe report and respond to safety issues. Responsible for keeping lobby neat and clean, reporting to housekeeping/maintenance anything requiring attention. • Copies and distributes menus as directed by the Food Service Director. Updates meal census sheets for residents and staff. • Updates Catholic list weekly. • Reviews MDS calendar for RNAC's twice weekly and reports discrepancies. • Reviews and maintains Pet Log records for updates and follows pet visitor policy. • Sends out dry cleaning/alterations for residential residents. • Other related duties and responsibilities that may become necessary as directed by Administration or Executive Secretary. • Updating, creating or recreating forms for various departments. • Updating, retyping, formatting policies for various departments. • Prepares census and inquiries and intake information for the Executive Secretary for monthly Board of Directors meeting report. • Inputting stats in access program for inquires. • Updates bath schedules weekly or sooner if needed and posts in ZP. • Coordinates with ZP Nursing assignment forms (services for residents). • Maintains visitor/resident's sign in/out sheets for RT reception and parking garage entrance. • Prepares semi-annual guest meal report/meal records for each resident/facility. • Orders PASSR, MA401 and MA 51 from DOH website. • Other related duties and responsibilities that may become necessary as directed by the Executive Secretary or Social Workers. Qualifications Qualifications • High School graduate with educational emphasis on business. • Previous experience in operation of business machines, phone systems, filing, computer, Microsoft word and excel. Knowledge, Skills, & Abilities • Possess typing and general office skills; ability to operate a computer and other office machinery, including postage machine, copiers, printers, fax, scanning, laminator, label maker, phone system and shredder. • Effective communication and organizational skills. • Detail oriented • Knowledge of medical terminology. • Knowledge of Microsoft office programs; Microsoft word, Excel, Publisher, Powerpoint and Access. Physical & Visual Requirements • Occasional lifting up to 50 lbs, standing, walking, pushing, and pulling. • Frequent lifting up to 25 lbs, sitting, reaching, grasping, and fine manipulation. • Keen vision required and ability to hear alarms and staff.