Data Entry Clerk skills for your resume and career

Data entry is the process of manually entering information into a computer system. Data entry clerks use data entry to input information into computer systems, verify the accuracy of the information, and maintain confidentiality of sensitive information. They also develop forms to increase efficiency of data entry and analyze systems to recommend improvements.

Customer service is the act of helping and supporting customers before, during, and after a purchase. Data entry clerks use customer service by answering phones, verifying information, and providing assistance to customers. They also use their customer service skills to handle multiple phone lines, dispatch calls, and handle internal and external customer requests. They provide a welcoming atmosphere and meet or exceed service level agreements to ensure excellent customer service.

A computer database is a collection of structured data stored in a way that allows for easy retrieval and manipulation. Data entry clerks use computer databases by verifying and validating information, comparing data with source documents, and entering data into the database according to established policies. They also update existing information, manage files, and input various types of data into the database. This allows them to maintain accurate records and retrieve information quickly and efficiently.

A computer system is a set of hardware and software that work together to process, store, and communicate information. Data entry clerks use computer systems to enter and manage information from various sources. They input data from papers and documents, scan and key data, and update existing information. They also use computer systems to verify information, such as checking eligibility for medical insurance.

Word processing is the act of creating, editing, and printing out documents using a computer. Data entry clerks use word processing to maintain computerized records, create reports, and manage information. They also use it to create and update operations documentation, transcribe audio files, and perform various typing tasks. They use different word processing programs to enter and store information, support secretaries, and complete typing assignments.

Office equipment includes computers, fax machines, copy machines, and scanners. Data entry clerks use these tools to complete their tasks efficiently and accurately. They operate these machines to process mail, prepare payroll, and update customer information. They also maintain and troubleshoot office equipment to ensure smooth operations.

Payroll is the process of calculating and distributing wages and benefits to employees. Data entry clerks use payroll to prepare and process payroll information, perform audits, and maintain payroll expenses. They also assist in correcting errors and ensuring proper signatures are obtained. For example, they might enter payroll information into a company program, review hours and pay rates, or mail out payroll documents.

Account data is information about a customer or user, often including personal details and transaction history. Data entry clerks use account data by inputting it into computer systems, verifying its accuracy, and maintaining its integrity. They may also use this data to resolve discrepancies, update existing accounts, and assist sales representatives.

Source data is the original information that is used to generate other data or information. Data entry clerks use source data by compiling and organizing it, resolving incomplete and unclear data, and verifying its accuracy before entering it into computer systems. They also use source data to prepare reports, maintain databases, and identify incorrect data.

Data base backups is the act of securing information by creating copies of important data. Data entry clerks use data base backups by creating copies of Microsoft Access and testing accounting system changes and upgrades. They also use it to secure customer and account source documents, vendor contracts, and inventory records.

Detect errors is the process of finding mistakes or inconsistencies in data. Data entry clerks use this skill by comparing data entered with source documents, re-entering data in verification format, and checking for duplicate information. This helps them identify and correct errors, ensuring the accuracy of the data.

Computer entry is the process of entering data into a computer system. Data entry clerks use computer entry to prepare and arrange data from various sources like forms, records, and invoices. They ensure accuracy by compiling and sorting information, reviewing data for deficiencies, and balancing payments against computer entry. They also perform tasks like mailing and receiving orders, answering phones, and taking inventory.

PowerPoint is a presentation software that allows users to create slide shows and demonstrations. Data entry clerks use PowerPoint to present information they've gathered and analyzed. They create presentations to update others on their findings, visualize data, and share information with their superiors. They may also use PowerPoint to train others in the organization. For example, one data entry clerk used PowerPoint to teach employees about the Copyright system.

Numerical data is information expressed in numbers. Data entry clerks use numerical data by keying it into computer databases, often in a deadline-oriented environment. They enter this data from various sources, such as incoming sales-order invoices, customer account correspondence, or generated reports. They also analyze and solve numerical data inconsistencies.