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Data entry operator skills for your resume and career

Updated January 8, 2025
4 min read
Data entry operator example skills
Below we've compiled a list of the most critical data entry operator skills. We ranked the top skills for data entry operators based on the percentage of resumes they appeared on. For example, 20.0% of data entry operator resumes contained data entry equipment as a skill. Continue reading to find out what skills a data entry operator needs to be successful in the workplace.

15 data entry operator skills for your resume and career

1. Data Entry Equipment

Here's how data entry operators use data entry equipment:
  • Recorded data by operating data entry equipment; coding information; resolving processing problems.
  • Operated data entry equipment at a proficient level according to established standards.

2. Customer Service

Customer service is the process of offering assistance to all the current and potential customers -- answering questions, fixing problems, and providing excellent service. The main goal of customer service is to build a strong relationship with the customers so that they keep coming back for more business.

Here's how data entry operators use customer service:
  • Data-entered magazine subscription information in a temporary position; was promoted to an out-call/customer service capacity to trouble-shoot with vendors.
  • Processed student applications, prepared transcripts for credit transfers, provided customer service, assisted with filing Veterans documentation.

3. Computer Database

A database or a computer database is a cluster of structured information stored in an electronic archive. This electronic data is administered through a database management system (DBMS), both (data and DBMS) of which are collectively referred to as a database system. The data is normally portrayed in the form of rows and columns for easy organization, management, alteration, and access. The organization of data in computer database enables users to write and query data efficiently.

Here's how data entry operators use computer database:
  • Entered airway bills onto the computer database efficiently and accurately to ensure proper processing of shipping and package delivery.
  • Captured and typed information from scanned images and hard copy files proficiently and accurately entering it into computer databases.

4. Computer System

Here's how data entry operators use computer system:
  • Processed alphanumeric information using a dedicated computer system to develop a digital fingerprint identification system for use by the FBI.
  • Filed all documentation in alpha/numerical order upon completion of entering the data/information retrieved from them into the computer system.

5. Office Equipment

Here's how data entry operators use office equipment:
  • Sorted mail using a memorized scheme and used computerized office equipment.
  • Operated office equipment's and utilized various database and information systems.

6. WPM

WPM means words per minute, the average number of characters that a comment contains, which can also be referred to as keystrokes, against the time that person takes in keying them into the device. Mostly professional typists would type at a speed of 50 or 80 words per minute.

Here's how data entry operators use wpm:
  • Applied logical interpretation of keying guidelines; Position required minimum typing speed of 30 wpm with 97% accuracy.
  • Entered Data (Rabies Certification in different counties within the USA) with an average of 90 WPM.

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7. Word Processing

Here's how data entry operators use word processing:
  • Produced a variety of written documents utilizing varied and advanced word processing software functions.
  • Participate in generating company correspondence utilizing word processing and typing equipment.

8. Payroll

Payroll is the sum of all the compensation that an organization has to pay to employees at a specified time. Payroll is managed by the finance or HR department while small business owners may handle it themselves. Payroll isn't fixed as it varies every month due to sick leaves, overtime, etc.

Here's how data entry operators use payroll:
  • Calculated and entered company payroll and labor reconciliation, inventory and billing reports.
  • Assisted accounting operations with payroll, sales administration, and budgeted operating expenses.

9. PowerPoint

Here's how data entry operators use powerpoint:
  • Demonstrated progression of department via PowerPoint program during staff meetings and conferences.
  • Created PowerPoint presentations for product demonstrations and installation to clients.

10. Detect Errors

Here's how data entry operators use detect errors:
  • Delete incorrectly entered data, Re-enter data in verification format to detect errors.
  • Compared and entered data into verification format to detect errors.

11. Source Data

Here's how data entry operators use source data:
  • Prepare source data for computer entry by compiling and sorting for invoicing and billing for customer accounts.
  • Prepared source data by opening mail, verifying/logging receipt of data, and obtaining missing data.

12. Quality Standards

Quality standards are a specific level of standards of products that are set by the companies for the customers that have to be met and maintained throughout the process until the time of delivery. Quality standards are information that includes the customer's requirements, guidelines, and characteristics for the needed final product or service.

Here's how data entry operators use quality standards:
  • Keyed check and alpha, alphanumeric and numeric invoice information accurately as requested by the customer exceeding quality standards.
  • Entered confidential information into computer systems for Liberty Mutual Department, while meeting required production and quality standards.

13. Numeric Data

Here's how data entry operators use numeric data:
  • Performed numeric and alphanumeric data entry functions from multiple document sources in relation to provisioning user access and entitlements.
  • Performed Alpha-numeric Data Entry by entering provided medical claims information into designated database within required time frame.

14. Computer Programs

A computer program is a set of instructions that can be executed by a computer to perform an operation or task. Computer programs are devised by computer programmers in a programming language. Everything a computer does is through a computer program.

Here's how data entry operators use computer programs:
  • Maintained and operated firing ranges for military training; operated multiple computer programs, and coordinated training applications with military personnel.
  • Processed high volumes of time sensitive survey data into file formats efficiently and accurately utilizing various computer programs.

15. Data Entry Errors

Here's how data entry operators use data entry errors:
  • Corrected data entry errors by re-entering data in verification format.
  • Locate and correct data entry errors, request further information for documents that are deemed incomplete and/or report to supervisors.
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List of data entry operator skills to add to your resume

Data entry operator skills

The most important skills for a data entry operator resume and required skills for a data entry operator to have include:

  • Data Entry Equipment
  • Customer Service
  • Computer Database
  • Computer System
  • Office Equipment
  • WPM
  • Word Processing
  • Payroll
  • PowerPoint
  • Detect Errors
  • Source Data
  • Quality Standards
  • Numeric Data
  • Computer Programs
  • Data Entry Errors
  • Office Machines
  • Disk
  • Sales Reports
  • Account Numbers
  • Windows
  • Account Data
  • Clerical Tasks
  • Insurance Claims
  • Medicaid
  • Database Systems
  • Medical Claims
  • Patient Demographics
  • Verification Format
  • Customer Accounts
  • OCR
  • Tax Returns
  • Tax Forms
  • Medical Billing
  • Customer Orders
  • Telephone Calls
  • HIPAA
  • CPT
  • AS400
  • Computer Entry
  • CRT
  • ICD-9
  • Re-Enter Data
  • Company Database
  • Symbolic Data
  • Subsequent Entry
  • Data Entry Devices
  • Optical Scanner
  • IRS
  • Entry Priorities

Updated January 8, 2025

Zippia Research Team
Zippia Team

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

Updated January 8, 2025

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