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Data Entry Specialist Careers

It's hard to fathom the thought of doing data entries without Microsoft Excel. If you speak to your parents or grandparents, they could tell you of a whole different world, involving an obsolete machine they used back in the heyday of data tabulations. That's right, it's the keypunch, a device originally invented by Herman Hollerith to help in the process of information summarization.

This machine allowed the punching of holes into a stiff paper in predefined locations to represent digital data, which then acted as input, output, and data storage when being fed into a data processing system. However, it was difficult to present graphs using code, let alone using a keypunch, which was why spreadsheets became the holy grail, allowing data visualizations to be done in a structured way. Spreadsheets have become a powerful tool used by accountants, engineers, scientists, sales in presenting, analyzing, storing, and calculating complex data.

A data entry specialist is responsible for searching through databases and updating information in computer applications. If you are detail oriented and enjoy compiling data, then this role will fit you. This job requires a proficient level of Microsoft Suites and a good IT literacy level. A data entry specialist works the usual 40 hours per week and gets paid $14 per hour on average.

There is more than meets the eye when it comes to being a data entry specialist. For example, did you know that they make an average of $13.48 an hour? That's $28,037 a year!

What Does a Data Entry Specialist Do

When it comes to the most important skills required to be a data entry specialist, we found that a lot of resumes listed 17.0% of data entry specialists included data entry, while 12.0% of resumes included customer service, and 7.6% of resumes included computer database. Hard skills like these are helpful to have when it comes to performing essential job responsibilities.

When it comes to searching for a job, many search for a key term or phrase. Instead, it might be more helpful to search by industry, as you might be missing jobs that you never thought about in industries that you didn't even think offered positions related to the data entry specialist job title. But what industry to start with? Most data entry specialists actually find jobs in the technology and health care industries.

How To Become a Data Entry Specialist

If you're interested in becoming a data entry specialist, one of the first things to consider is how much education you need. We've determined that 31.6% of data entry specialists have a bachelor's degree. In terms of higher education levels, we found that 5.1% of data entry specialists have master's degrees. Even though some data entry specialists have a college degree, it's possible to become one with only a high school degree or GED.

Choosing the right major is always an important step when researching how to become a data entry specialist. When we researched the most common majors for a data entry specialist, we found that they most commonly earn bachelor's degree degrees or high school diploma degrees. Other degrees that we often see on data entry specialist resumes include associate degree degrees or diploma degrees.

You may find that experience in other jobs will help you become a data entry specialist. In fact, many data entry specialist jobs require experience in a role such as customer service representative. Meanwhile, many data entry specialists also have previous career experience in roles such as administrative assistant or cashier.

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Average Salary
$28,037
Average Salary
Job Openings
47,526
Job Openings

Data Entry Specialist Career Paths

Top Careers Before Data Entry Specialist

Cashier
10.9 %

Top Careers After Data Entry Specialist

Cashier
8.5 %

What is the right job for my career path?

Tell us your goals and we'll match you with the rights job to get there.

Average Salary for a Data Entry Specialist

Data Entry Specialists in America make an average salary of $28,037 per year or $13 per hour. The top 10 percent makes over $36,000 per year, while the bottom 10 percent under $21,000 per year.
Average Salary
$28,037

Best Paying Cities

City
ascdesc
Average Salarydesc
San Francisco, CA
Salary Range28k - 39k$34k$33,616
Seattle, WA
Salary Range28k - 39k$33k$33,145
New York, NY
Salary Range25k - 38k$31k$31,103
Saint Paul, MN
Salary Range26k - 35k$31k$30,828
Chicago, IL
Salary Range24k - 35k$30k$29,789
Denver, CO
Salary Range25k - 34k$30k$29,555
$20k
$39k

Recently Added Salaries

Job TitleCompanyascdescCompanyascdescStart DateascdescSalaryascdesc
Data Entry Specialist
Data Entry Specialist
Aerotek
Aerotek
03/30/2021
03/30/2021
$30,92903/30/2021
$30,929
Data Entry Specialist
Data Entry Specialist
HB Staffing
HB Staffing
03/30/2021
03/30/2021
$32,14003/30/2021
$32,140
Data Entry Agent Remote/Work From Home)
Data Entry Agent Remote/Work From Home)
Bold Business
Bold Business
03/27/2021
03/27/2021
$29,21803/27/2021
$29,218
Data Entry Agent Remote/Work From Home)
Data Entry Agent Remote/Work From Home)
Bold Business
Bold Business
03/27/2021
03/27/2021
$29,21803/27/2021
$29,218
Data Entry Specialist
Data Entry Specialist
Randstad
Randstad
03/27/2021
03/27/2021
$26,08803/27/2021
$26,088
See More Recent Salaries

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Data Entry Specialist Resumes

Designing and figuring out what to include on your resume can be tough, not to mention time-consuming. That's why we put together a guide that is designed to help you craft the perfect resume for becoming a Data Entry Specialist. If you're needing extra inspiration, take a look through our selection of templates that are specific to your job.

Learn How To Write a Data Entry Specialist Resume

At Zippia, we went through countless Data Entry Specialist resumes and compiled some information about how best to optimize them. Here are some suggestions based on what we found, divided by the individual sections of the resume itself.

View Detailed Information

Data Entry Specialist Demographics

Gender

female

70.9 %

male

24.8 %

unknown

4.2 %

Ethnicity

White

61.3 %

Hispanic or Latino

18.2 %

Black or African American

10.3 %

Foreign Languages Spoken

Spanish

63.6 %

French

7.4 %

Russian

2.7 %
See More Demographics

Data Entry Specialist Education

Majors

Business
25.9 %

Degrees

Bachelors

29.9 %

Certificate

24.8 %

Associate

20.0 %
See More Education Info
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Full Time
Part Time
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Temporary

Top Skills For a Data Entry Specialist

Best States For a Data Entry Specialist

Some places are better than others when it comes to starting a career as a data entry specialist. The best states for people in this position are New Jersey, Connecticut, Massachusetts, and Washington. Data entry specialists make the most in New Jersey with an average salary of $33,036. Whereas in Connecticut and Massachusetts, they would average $32,909 and $32,637, respectively. While data entry specialists would only make an average of $32,331 in Washington, you would still make more there than in the rest of the country. We determined these as the best states based on job availability and pay. By finding the median salary, cost of living, and using the Bureau of Labor Statistics' Location Quotient, we narrowed down our list of states to these four.

1. Connecticut

Total Data Entry Specialist Jobs:
720
Highest 10% Earn:
$45,000
Location Quotient:
1.18
Location Quotient is a measure used by the Bureau of Labor Statistics (BLS) to determine how concentrated a certain industry is in a single state compared to the nation as a whole. You can read more about how BLS calculates location quotients here

2. New Jersey

Total Data Entry Specialist Jobs:
1,902
Highest 10% Earn:
$49,000
Location Quotient:
1.3
Location Quotient is a measure used by the Bureau of Labor Statistics (BLS) to determine how concentrated a certain industry is in a single state compared to the nation as a whole. You can read more about how BLS calculates location quotients here

3. Massachusetts

Total Data Entry Specialist Jobs:
1,934
Highest 10% Earn:
$41,000
Location Quotient:
1.14
Location Quotient is a measure used by the Bureau of Labor Statistics (BLS) to determine how concentrated a certain industry is in a single state compared to the nation as a whole. You can read more about how BLS calculates location quotients here
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How Do Data Entry Specialist Rate Their Jobs?

Zippia Official Logo

5.0

Love to do thisAugust 2019

5.0

Zippia Official LogoLove to do thisAugust 2019

What do you like the most about working as Data Entry Specialist?

Accuracy of information input, problem solvingchallenges, deadlines to meet, help and support to and for others. Show More

What do you NOT like?

Lack of education in the field, not many educational programs available vocational or online.. Show More

Zippia Official Logo

5.0

Senior Data Entry SpecialistAugust 2019

5.0

Zippia Official LogoSenior Data Entry SpecialistAugust 2019

What do you like the most about working as Data Entry Specialist?

New Cases everyday Show More

What do you NOT like?

It can get repetitive some days so need a break after a case or two Show More

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Top Data Entry Specialist Employers

1. Robert Half International
4.5
Avg. Salary: 
$27,852
Data Entry Specialists Hired: 
298+
2. Randstad USA
4.1
Avg. Salary: 
$30,051
Data Entry Specialists Hired: 
295+
3. Iron Mountain
4.3
Avg. Salary: 
$31,200
Data Entry Specialists Hired: 
261+
4. Kelly Services
4.5
Avg. Salary: 
$31,163
Data Entry Specialists Hired: 
258+
5. Adecco
4.3
Avg. Salary: 
$28,614
Data Entry Specialists Hired: 
206+
6. ManpowerGroup
4.4
Avg. Salary: 
$28,397
Data Entry Specialists Hired: 
178+

Data Entry Specialist Videos

Updated October 2, 2020