Data entry specialist resume examples from 2025
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How to write a data entry specialist resume
Craft a resume summary statement
A resume summary is your opening statement that highlights your strongest skills and top accomplishments. It is your chance to quickly let recruiters know who you are professionally - and why they should hire you for the data entry specialist role.
Step 1: Start with your current job title, or the one you aspire to. Are you a passionate manager? A skilled analyst? It's a good starting point.
Step 2: Next put your years of experience in data entry specialist-related roles.
Step 3: Now is the time to put your biggest accomplishment or something you are professionally proud of.
Step 4: Read over what you have written. It should be 2-4 sentences. Your goal is to summarize your experience, not recite your resume.
Hiring managers spend under a minute reviewing resumes on average. This means your summary needs to demonstrate your value quickly and show why you are the perfect fit for the data entry specialist position.Please upload your resume so Zippia’s job hunt AI can draft a summary statement for you.
List the right project manager skills
Use your Skills section to show you have the knowledge and technical ability to do the job. Here is how to make the most of your skills section and make sure you have the right keywords:
- Start with the job listing. Frequently, the keywords looked for by recruiters will be listed. Be careful to include all skills in the job listing you have experience with.
- Consider all the software and tools you use on a daily basis. When in doubt, list them!
- Make sure you use accurate and up to date terms for all the skills listed.
Here are example skills to include in your “Area of Expertise” on a data entry specialist resume:
- Data Entry
- Customer Service
- Computer Database
- Computer System
- WPM
- Charge Entry
- Word Processing
- Account Data
- Office Equipment
- PowerPoint
- Administrative Tasks
- Source Data
- Windows
- Data Integrity
- HIPAA
- CPT
- Patient Demographics
- Outbound Calls
- Data Entry Errors
- Medicaid
- Detect Errors
- Computer Programs
- Inbound Calls
- Company Database
- Database Systems
- Computer Entry
- Sales Reports
- Hippa
- Medical Claims
- Disk
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How to structure your work experience
A work experience section is a vital part of your resume because it shows you have the experience to succeed in your next job.
- Put your most recent experience first. Prospective employers care about your most recent accomplishments the most.
- Put the job title, company name, city, and state on the left. Align dates in month and year format on the right-hand side.
- Include only recent, relevant jobs. This means if you're a fairly experienced worker, you might need to leave off that first internship or other positions in favor of highlighting more pertinent positions.
How to write data entry specialist experience bullet points
Your resume is your chance to show your biggest accomplishments. Don't just list your job responsibilities, instead take the opportunity to show why you're really good at what you do. Here is how you do that:
- Start with strong action verbs like managed, spearheaded, created, etc. Your goal is to show what you did and verbs will help demonstrate your contributions.
- Use numbers to quantify your achievements. Did you save time with a new report? Increase revenue? How large was the team you managed?
- Keep it concise. You're highlighting your achievements. Consider if all details you are sharing are relevant, or can be written more efficiently.
Here are great bullet points from data entry specialist resumes:
Work history example #1
Data Entry Specialist
Kelly Services
- Verified Import and Export Company name and location using the internet search engine Enter data in the Import Export dictionary listing database
- Updated exam results using CTB / McGraw Hill database system Created updated reports for approval Exported shipment reports from database
- Administered customer communication via follow-up calls and surveys.
- Managed quality communication, customer support.
- Processed 3,000+ claims weekly with over 80+ wpm and 13,000+ keystrokes per hour with 99% accuracy.
Work history example #2
Order Entry Specialist
Kelly Services
- Performed mail runs for department as needed.
- Maintained and logged help desk questions and troubleshooting requests.
- Performed various data entry tasks such as entering new software orders, training orders and various software replacement orders.
- Completed report is saved & emailed to Technical Trainer & 800 Production.
- Managed quality communication, customer support.
Work history example #3
Data Entry Specialist
Quest Diagnostics
- Keyed all patients information from the requisition into TOPLAB SYSTEM Made outbound calls to confirm correct CPT and diagnosis.
- Keyed daily requisitions accurately and efficiently in accordance to HIPAA protocol
- Received compliance awards numerous times for HIPAA seriousness.
- Assisted with billing Medicare, Blue Cross Blue Shield, and other health insurance carriers.
- Traveled extensively throughout the U.S. to numerous Smith Kline sites to implement the new standardized billing processes.
Work history example #4
Data Entry Associate
H&R Block
- Aided in the setup of seasonal offices at Sears stores, including furniture, computers, and communication systems.
- Conducted a Internet research using e-mail, word processing, and spreadsheets.
- Communicated with broadcast station account managers to retrieve invoicing through email, fax and post.
- Shipped items via UPS or FedEx.
- Prepped documents to be shredded Cash Handling Customer service Catering Data entry Receptionist Clerical
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Add an education section to your resume
The education section should display your highest degree first.
Place your education section appropriately on your resume. If you graduated over 5 years ago, this section should be at the bottom of your resume. If you just graduated and lack relevant work experience, the education section should go to the top.
If you have a bachelor's or master's degree, do not list your high school education. If your graduation year is more than 15-20 years ago, it's better not to include dates in this section.
Here are some examples of good education entries from data entry specialist resumes:
Some College Courses in business
Ohio State University, Columbus, OH
2013 - 2013
High School Diploma
2009 - 2009
Highlight your data entry specialist certifications on your resume
Certifications can be a crucial part of your resume. Many jobs have required certifications.
Start simple. Include the full name of the certification. It's also good to mention the organization that issued the certification. Next, specify when you obtained the certification.
Here are some of the best certifications to have on data entry specialist resumes:
- Certified Billing and Coding Specialist (CBCS)
- Word 2010 Certification
- Certified Medical Office Manager (CMOM)
- Certified Coding Specialist (CCS)
- Microsoft Office Specialist: Expert (Office 365 and Office 2019)
- International Accredited Business Accountant (IABA)
- Certified Data Management Professional - Data Management (CDP-DM)
- Certified Medical Interpreter - Spanish (CMI)
- Certified Information Technology Professional (CITP)
- Microsoft Office Specialist Master Certification (MOS)