How to hire a data process specialist

Data process specialist hiring summary. Here are some key points about hiring data process specialists in the United States:

In the United States, the median cost per hire a data process specialist is $1,633.
It takes between 36 and 42 days to fill the average role in the US.
Human Resources use 15% of their expenses on recruitment on average.
On average, it takes around 12 weeks for a new data process specialist to become settled and show total productivity levels at work.

How to hire a data process specialist, step by step

To hire a data process specialist, you should clearly understand the skills and experience you are looking for in a candidate, and allocate a budget for the position. You will also need to post and promote the job opening to reach potential candidates. Here's a step-by-step guide on how to hire a data process specialist:

Here's a step-by-step data process specialist hiring guide:

Step 1: Identify your hiring needs
Step 2: Create an ideal candidate profile
Step 3: Make a budget
Step 4: Write a data process specialist job description
Step 5: Post your job
Step 6: Interview candidates
Step 7: Send a job offer and onboard your new data process specialist
Step 8: Go through the hiring process checklist

What does a data process specialist do?

A data processing specialist is a data entry professional who specializes in collecting, interpreting, and organizing data according to company standards and policies. They usually work on spreadsheets, documents, databases, and presentations to arrange and convey data in an easy-to-understand format, all while adhering to deadlines. They may also conduct their own reviews and assessments to identify inconsistencies and errors, performing corrective measures right away. Moreover, a data processing specialist must maintain an open and transparent communication line with managers and co-workers for an efficient workflow.

Learn more about the specifics of what a data process specialist does

Post a data process specialist job for free, promote it for a fee

Identify your hiring needs

Before you post your data process specialist job, you should take the time to determine what type of worker your business needs. While certain jobs definitely require a full-time employee, it's sometimes better to find a data process specialist for hire on a part-time basis or as a contractor.

Determine employee vs contractor status

Is the person you're thinking of hiring a US citizen or green card holder?

A data process specialist's background is also an important factor in determining whether they'll be a good fit for the position. For example, data process specialists from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

This list presents data process specialist salaries for various positions.

Type of Data Process Specialist	Description	Hourly rate
Data Process Specialist	Computer support specialists provide help and advice to people and organizations using computer software or equipment. Some, called computer network support specialists, support information technology (IT) employees within their organization... Show more	$14-37
Data Processor	A data processor is responsible for encoding various information to the organization's database, originating from either manual or electronic communications. Data processors must be highly detail-oriented, especially on analyzing the completeness of data before uploading it to the system... Show more	$12-19

Create an ideal candidate profile
Common skills:
- Data Entry
- Data Management
- Data Accuracy
- SQL
- Assistance Program
- Computer System
- Collating
- Customer Data
- Clinical Data
- SAS
- Customer Accounts
- Data Analysis
- Windows
- FDA
Check all skills
Responsibilities:
- Collaborate with leads to ensure information they request publish on SharePoint is pertinent, up-to-date, and value.
- Process raw subscription and customer data using SQL on a strict schedule.
- Test new access create on Unix and mainframe.
- Research and perform QC on citation for outside departments.
- Contact and inform FDA contacts of the statues of the investigations
- Perform backups, print queue maintenance and run scheduled processes.
More data process specialist duties

Make a budget

Including a salary range in the data process specialist job description is a good way to get more applicants. A data process specialist salary can be affected by several factors, such as the location of the job, the level of experience, education, certifications, and the employer's prestige.

For example, the average salary for a data process specialist in Wyoming may be lower than in New York, and an entry-level engineer typically earns less than a senior-level data process specialist. Additionally, a data process specialist with lots of experience in the field may command a higher salary as a result.

Average data process specialist salary

$48,604yearly

$23.37 hourly rate

Entry-level data process specialist salary

$30,000 yearly salary

Updated January 20, 2026

Average data process specialist salary by state

Rank	State	Avg. salary	Hourly rate
1	Maryland	$64,205	$31
2	New Jersey	$63,118	$30
3	California	$62,563	$30
4	New Hampshire	$57,861	$28
5	Florida	$57,352	$28
6	Delaware	$56,716	$27
7	Illinois	$55,857	$27
8	Washington	$54,468	$26
9	Oregon	$54,375	$26
10	Texas	$54,255	$26
11	Virginia	$53,322	$26
12	Louisiana	$52,818	$25
13	District of Columbia	$52,281	$25
14	Ohio	$52,091	$25
15	Arizona	$50,348	$24
16	Vermont	$49,683	$24
17	Alabama	$49,471	$24
18	Wisconsin	$49,454	$24
19	Colorado	$49,132	$24
20	Kansas	$46,147	$22

Average data process specialist salary by company

Rank	Company	Average salary	Hourly rate	Job openings
1	CAMRIS International, Inc.	$75,492	$36.29
2	Cognizant	$68,187	$32.78	405
3	HDR	$68,043	$32.71	28
4	Fugro	$62,459	$30.03	2
5	Kratos Defense & Security Solutions	$58,019	$27.89	4
6	Notre Dame of Maryland University	$57,634	$27.71
7	ICF	$57,318	$27.56	5
8	Wausau Financial Systems	$54,260	$26.09
9	Sharp HealthCare	$50,227	$24.15	3
10	MAKE-A-WISH FOUNDATION OF OHKY & IN	$48,338	$23.24
11	Mittera	$48,329	$23.24
12	AdventHealth	$43,895	$21.10	36
13	John Deere	$43,562	$20.94	1
14	Florida Dept. of Health	$40,828	$19.63
15	Randstad North America, Inc.	$40,363	$19.41	27
16	State Of Florida	$40,104	$19.28	105
17	Finity Communications	$39,935	$19.20
18	Vanderbilt University Medical Center	$37,656	$18.10	9
19	Duke University Health System	$37,166	$17.87	7
20	Kelly Services	$36,769	$17.68	41

Writing a data process specialist job description
A good data process specialist job description should include a few things:
- Summary of the role
- List of responsibilities
- Required skills and experience
Including a salary range and the first name of the hiring manager is also appreciated by candidates. Here's an example of a data process specialist job description:
Data process specialist job description example
Direct Marketing Solutions is looking for a Data Processing Specialist to join our team. Wherever you may be in your career, DMS could be the place for you!!

Who We Are:

DMS is a multi-channel direct marketing company specializing in direct mail and digital marketing. We are always looking for committed, hardworking people up for a challenge. In return, we provide a supportive work environment aimed at helping you stay happy and healthy. We offer opportunities for you to learn and grow and we like to celebrate both individual and team successes. DMS is proud to be a diverse workplace embracing three core values: honesty, integrity and respect.

What You'll Do:

The Data Processing Specialist is responsible for ensuring accuracy of all job orders submitted to them by our clients. They will report to the Data Processing Manager, and will work closely with the Data Processing, Digital Development and Client Services teams. Additional responsibilities include, but are not limited to: following all established processes and procedures to ensure the integrity and security of the data at all times; communicating with Account Managers and the data processing team to ensure all provided instructions are accurate and fully understood; and identifying and reporting any inconsistencies found in the data upon discovery.

What You Need To Have:
- Minimum experience required: 6 months-1 year of relevant experience
- Bachelor's degree or equivalent experience preferred
- Experience with RedPoint platform preferred
- Experience with Software Analysis and Testing/Debugging a must
- Familiarity with Software Programming Fundamentals a must
- Familiarity with relational databases a must
- Experience with version control preferred
- Experience with programming languages, like FoxPro, VB6 and SQL, preferred
- Data Mining and manipulation preferred
- Experience with Microsoft Office (Excel) preferred
What We Offer:

Our focus every day is to support the health and happiness of our employees. We do this by offering vacation, sick and holiday pay, as well as a comprehensive benefits package including: Medical, Dental, Vision, Disability, Life Insurance, 401(k), and EAP.

To learn more about DMS and what we offer, please visit our website at:

The Fine Print:

This position typically works Monday-Friday 8 am - 5 pm Pacific Time. This is a fully remote position.
Post your job
There are a few common ways to find data process specialists for your business:
- Promoting internally or recruiting from your existing workforce.
- Ask for referrals from friends, family members, and current employees.
- Attend job fairs at local colleges to meet candidates with the right educational background.
- Use social media platforms like LinkedIn, Facebook, and Twitter to recruit passive job-seekers.
To find data process specialist candidates, you can consider the following options:
- Post your job opening on Zippia or other job search websites.
- Use niche websites that focus on engineering and technology jobs, such as dice, engineering.com, stack overflow, it job pro.
- Post your job on free job posting websites.
Interview candidates
Recruiting data process specialists requires you to bring your A-game to the interview process. The first interview should introduce the company and the role to the candidate as much as they present their background experience and reasons for applying for the job. During later interviews, you can go into more detail about the technical details of the job and ask behavioral questions to gauge how they'd fit into your current company culture.
It's also good to ask about candidates' unique skills and talents to see if they match your ideal candidate profile. If you think a candidate is good enough for the next step, you can move on to the technical interview.
Sometimes, it's not enough to interview data process specialist candidates, so you can ask them to do a test project. If you are not a technical person and don't know what a test project should be, you can use these websites:
- TestDome
- CodeSignal
- Testlify
- BarRaiser
- Coderbyte
The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.
Send a job offer and onboard your new data process specialist
Once you've found the data process specialist candidate you'd like to hire, it's time to write an offer letter. This should include an explicit job offer that includes the salary and the details of any other perks. Qualified candidates might be looking at multiple positions, so your offer must be competitive if you like the candidate. Also, be prepared for a negotiation stage, as candidates may way want to tweak the details of your initial offer. Once you've settled on these details, you can draft a contract to formalize your agreement.
It's equally important to follow up with applicants who don't get the job with an email letting them know that the position has been filled.
To prepare for the new employee's start date, you can create an onboarding schedule and complete any necessary paperwork, such as employee action forms and onboarding documents like I-9 forms, benefits enrollment, and federal and state tax forms. Human Resources should also ensure that a new employee file is created.
Go through the hiring process checklist
- Determine employee type (full-time, part-time, contractor, etc.)
- Submit a job requisition form to the HR department
- Define job responsibilities and requirements
- Establish budget and timeline
- Determine hiring decision makers for the role
- Write job description
- Post job on job boards, company website, etc.
- Promote the job internally
- Process applications through applicant tracking system
- Review resumes and cover letters
- Shortlist candidates for screening
- Hold phone/virtual interview screening with first round of candidates
- Conduct in-person interviews with top candidates from first round
- Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
- Conduct background checks on top candidates
- Check references of top candidates
- Consult with HR and hiring decision makers on job offer specifics
- Extend offer to top candidate(s)
- Receive formal job offer acceptance and signed employment contract
- Inform other candidates that the position has been filled
- Set and communicate onboarding schedule to new hire(s)
- Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)
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How much does it cost to hire a data process specialist?

Recruiting data process specialists involves both the one-time costs of hiring and the ongoing costs of adding a new employee to your team. Your spending during the hiring process will mostly be on things like promoting the job on job boards, reviewing and interviewing candidates, and onboarding the new hire. Ongoing costs will obviously involve the employee's salary, but also may include things like benefits.

You can expect to pay around $48,604 per year for a data process specialist, as this is the median yearly salary nationally. This can vary depending on what state or city you're hiring in. If you're hiring for contract work or on a per-project basis, hourly rates for data process specialists in the US typically range between $14 and $37 an hour.

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Updated January 20, 2026

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How to hire a data process specialist