How to hire a data processor

How to hire a data processor, step by step

Here's a step-by-step data processor hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a data processor job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new data processor
• Step 8: Go through the hiring process checklist

What does a data processor do?

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1. Identify your hiring needs

   Before you post your data processor job, you should take the time to determine what type of worker your business needs. While certain jobs definitely require a full-time employee, it's sometimes better to find a data processor for hire on a part-time basis or as a contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   Hiring the perfect data processor also involves considering the ideal background you'd like them to have. Depending on what industry or field they have experience in, they'll bring different skills to the job. It's also important to consider what levels of seniority and education the job requires and what kind of salary such a candidate would likely demand.

   Here's a comparison of data processor salaries for various roles:

   Type of Data Processor	Description	Hourly rate
   Data Processor		$12-19
   Support Clerk	A support clerk is primarily in charge of performing administrative support tasks in an office, making the daily workflow easier. Their responsibilities typically include preparing and processing documentation, answering and forwarding calls, handling correspondence, disseminating and organizing files, and running errands as needed... Show more	$10-25
   Billing Administrator	A billing administrator is primarily in charge of managing the billing and collection procedures of a company. They mostly handle administrative tasks such as gathering and organizing patient information, preparing billing data and invoices, maintaining and updating databases, and keeping an eye for any errors and inconsistencies, taking corrective measures right away... Show more	$14-24

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Computer Database
   • Data Processing
   • Financial Data
   • Data Entry
   • Computer System
   • QC
   • Medical Claims
   • Payroll
   • Office Equipment
   • Outbound Calls
   • SQL
   • Input Data
   • Health Insurance
   • Computer Programs

   Check all skills

   Responsibilities:

   • Manage and prepare pharmaceutical records for multiple FDA audits.
   • Research the CPT coding manual and edit reference codes from CMS.
   • Utilize knowledge of diagnosis codes and CPT codes to prevent denial of claim.
   • Process Medicare and Medicaid papers.
   • Enter data information about insurance claims for Medicaid.
   • Demonstrate understanding of HIPAA laws and ability to maintain confidentiality.

   More data processor duties

3. Make a budget

   Including a salary range in your data processor job description is one of the best ways to attract top talent. A data processor can vary based on:

   • Location. For example, data processors' average salary in new mexico is 41% less than in alaska.
   • Seniority. Entry-level data processors 35% less than senior-level data processors.
   • Certifications. A data processor with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in a data processor's salary.

   Average data processor salary

   $15.90hourly

   $33,076 yearly

   ---

   Entry-level data processor salary

   $26,000 yearly salary

   Updated December 14, 2025

   Average data processor salary by state

   Rank	State	Avg. salary	Hourly rate
   1	California	$37,751	$18
   2	Illinois	$37,170	$18
   3	Oklahoma	$36,327	$17
   4	Michigan	$35,909	$17
   5	Texas	$34,641	$17
   6	Georgia	$33,658	$16
   7	Arizona	$32,899	$16
   8	Florida	$32,714	$16
   9	Colorado	$32,493	$16
   10	Maryland	$31,976	$15
   11	Virginia	$31,714	$15
   12	Minnesota	$31,698	$15
   13	Iowa	$31,348	$15
   14	Utah	$31,229	$15
   15	Tennessee	$30,965	$15
   16	District of Columbia	$30,620	$15
   17	North Carolina	$29,975	$14
   18	Indiana	$27,364	$13

   Average data processor salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	AECOM	$55,459	$26.66	8
   2	UMass Memorial Health	$50,071	$24.07
   3	TALENT Software Services	$46,742	$22.47	1
   4	Lockheed Martin	$45,612	$21.93	37
   5	UBS	$42,289	$20.33	4
   6	American Medical Association	$38,015	$18.28
   7	Hillsborough Schools	$36,963	$17.77
   8	Citi	$36,637	$17.61	8
   9	Maine Health/maine Mental Health Partners	$35,305	$16.97	5
   10	Quest Integrity	$35,162	$16.90
   11	Peak Dental Services	$34,715	$16.69
   12	Tyson Foods	$34,570	$16.62	2
   13	Dart Container	$34,460	$16.57
   14	Samaritan's Purse	$33,950	$16.32	1
   15	Interior Specialists	$33,820	$16.26
   16	Comcast	$33,677	$16.19	12
   17	Stewart Title	$33,538	$16.12	1
   18	SCREEN	$33,520	$16.12
   19	Resource One Credit Union	$33,503	$16.11
   20	Quest Diagnostics	$33,496	$16.10	8

4. Writing a data processor job description

   A job description for a data processor role includes a summary of the job's main responsibilities, required skills, and preferred background experience. Including a salary range can also go a long way in attracting more candidates to apply, and showing the first name of the hiring manager can also make applicants more comfortable. As an example, here's a data processor job description:

   Data processor job description example

   The ECS LDAR Database Administrator is responsible for accuracy and regulatory compliance of emission control and leak detection and repair (LDAR) database while following both the customer and TEAM policies. Data maintenance includes inventory, monitoring, repair information for leaking components, and record keeping and reporting.
   Essential Job Functions
   Maintains a safe, secure and healthy environment by adhering to Company/Customer safety standards and practices and to legal regulations, alerting others regarding potential hazards or concern.Performs all duties as assigned and adheres to TEAM's Core Values.Maintains computer database containing emission control activities, up-to-date list of units/components subject to LDAR regulations, and accurate regulation and rule assignments attached to LDAR components in the database.Fully implement and execute the TEAM Data Management System (TDMS) reports for ECS related activities, perform QA/QC on reports, and perform assessment protocol as provided and directed by the ECS Service Line Director.Ensures that database contains information that is compliant with applicable local, state and federal emissions regulations.Identifies non-compliant or suspect data delivered by technicians and immediately alerts ECS Management of potential data quality and integrity issues.Coordinates with client personnel and field personnel to create and schedule emissions monitoring and inspection within ECS database, and ensure all ECS related activities are executed in a timely manner.Coordinates with appropriate field personnel for repairs on leaking components, and generates awareness forms for leaks.Generate quarterly summary, inspection, additions/deletions, and leaking components reports.Generate Semi-annual or Periodic summary reports.QA/QC Reports before Delivery to Client.
   Job Qualifications
   High school diploma or equivalent required.Previous experience or education in database management required.Previous experience or training in LeakDAS preferred.Ability to operate standard office programs and equipment.Must have proven ability to perform a variety of tasks, changing assignments on short notice.Must have proven ability to prioritize and complete assignments by specific deadlines.Must have proven ability to communicate effectively with clients, supervisors and co-workers.Travel Requirements: 0% - 25%
   Work Conditions
   Position is based out of a branch or site location.Field duties require indoor and outdoor work in a plant atmosphere Interaction with other crew employees, as well as supervisors and client personnel Working in plant and/or shop areas around production machinery with extreme noise levels Must be able to wear safety equipment as required by the safety department for personal protection May be at more than one job site in a day and must be able to tolerate climate changes May be required to travel out of town on a periodic basis
   Physical and Mental Requirements
   Ability to lift and carry 25 pounds Must be able to walk and climb except when performing non-field duties Sufficient clarity of speech and hearing or other communication capabilities, with or without reasonable accommodation, which permits employee to communicate effectively Sufficient vision or other powers of observation, with or without reasonable accommodations, which permits employee to investigations Sufficient manual dexterity with or without reasonable accommodation, which permit the employee to perform routine office duties Sufficient personal mobility and physical reflexes, with or without reasonable accommodations to perform office duties and travel when necessary to off-site locations Sufficient personal mobility to maneuver within a refinery or plant environment to include the ability to gain access to elevated platforms via ladders and stairwells Ability to maintain focus and multitask effectively Excellent communication skills
   
   TEAM provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
   This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

   Copy this example

   

5. Post your job

   To find data processors for your business, try out a few different recruiting strategies:

   • Consider internal talent. One of the most important talent pools for any company is its current employees.
   • Ask for referrals. Reach out to friends, family members, and your current work to ask if they know any data processors they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit entry-level data processors with the right educational background.
   • Social media platforms. LinkedIn, Facebook, and Twitter have more than 3.5 billion users, and they're a great place for company branding and reaching potential job candidates.

   Post your job online:

   • Post your data processor job on Zippia to find and recruit data processor candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   During your first interview to recruit data processors, engage with candidates to learn about their interest in the role and experience in the field. During the following interview, you'll be able to go into more detail about the company, the position, and the responsibilities.

   You should also ask about candidates' unique skills and talents to see if they match the ideal candidate profile you developed earlier. Candidates good enough for the next step can complete the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new data processor

   Once you've decided on a perfect data processor candidate, it's time to write an offer letter. In addition to salary, it should include benefits and perks available to the employee. Qualified candidates may be considered for other positions, so make sure your offer is competitive. Candidates may wish to negotiate. Once you've settled on the details, formalize your agreement with a contract.

   You should also follow up with applicants who don't get the job with an email letting them know that you've filled the position.

   To prepare for the new employee's start date, you can create an onboarding schedule and complete any necessary paperwork, such as employee action forms and onboarding documents like I-9 forms, benefits enrollment, and federal and state tax forms. Human Resources should also ensure that a new employee file is created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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How much does it cost to hire a data processor?