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What does a data processor do?

Updated January 8, 2025
5 min read
What does a data processor do

A data processor is responsible for encoding various information to the organization's database, originating from either manual or electronic communications. Data processors must be highly detail-oriented, especially on analyzing the completeness of data before uploading it to the system. In some cases, a data processor performs in-depth research to verify the authenticity of the information. A data processor should have excellent typing skills and knowledge with office software tools to create proper formatting and ensure accuracy for easy comprehension.

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Data processor responsibilities

Here are examples of responsibilities from real data processor resumes:

  • Manage and prepare pharmaceutical records for multiple FDA audits.
  • Research the CPT coding manual and edit reference codes from CMS.
  • Utilize knowledge of diagnosis codes and CPT codes to prevent denial of claim.
  • Process Medicare and Medicaid papers.
  • Enter data information about insurance claims for Medicaid.
  • Demonstrate understanding of HIPAA laws and ability to maintain confidentiality.
  • Maintain confidentiality and follow HIPAA policies while handling medical records.
  • Generate and maintain back-up files of organizational transactions and share holders payroll checks.
  • Complete administrative/clerical assignments including creating PowerPoint slides, charts, graphs, and spreadsheets for presentations.
  • Create and proof PowerPoint presentations, translating complicate findings into engaging graphs and easily understandable tables.
  • Update alumni records with current information including addresses, phone numbers, and any other pertinent information
  • Maintain student enrollment records, attendance and withdrawal records, FTE, and other clerical relate duties.
  • Utilize QuickBooks software for accounting tasks.
  • Handle all order processing, review all orders in Quickbooks, maintain files, answer phones, and perform customer service.
  • Complete QA applications for detail and specific information on policies.

Data processor skills and personality traits

We calculated that 18% of Data Processors are proficient in Computer Database, Data Processing, and Financial Data.

We break down the percentage of Data Processors that have these skills listed on their resume here:

  • Computer Database, 18%

    Check accuracy of paperwork and documents given by instructors and management to put into computer database.

  • Data Processing, 16%

    Compose electronic data processing forms using various types of computer software to produce documents/files in accordance with accepted company standard.

  • Financial Data, 5%

    Balance reconciliation for downloaded financial data and incoming work to Federal Reserve Cash Letter.

  • Data Entry, 5%

    Process and research subscriber documents in database Assist Supervisor in special projects for data entry Perform customer service Perform administrative duties

  • Computer System, 5%

    Worked with internal accounting/auditing staff to verify information being placed into the Medicaid computer system.

  • QC, 5%

    Filled a bin/tray/tray/box with completed packets then place it in the designated area to await QC.

Most data processors use their skills in "computer database," "data processing," and "financial data" to do their jobs. You can find more detail on essential data processor responsibilities here:

All data processor skills

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Compare different data processors

Data processor vs. Support clerk

A support clerk is primarily in charge of performing administrative support tasks in an office, making the daily workflow easier. Their responsibilities typically include preparing and processing documentation, answering and forwarding calls, handling correspondence, disseminating and organizing files, and running errands as needed. They may also update databases, maintaining records of all transactions. Furthermore, as a support clerk, it is essential to maintain an active communication line with staff, coordinating to ensure efficient and smooth workplace operations.

If we compare the average data processor annual salary with that of a support clerk, we find that support clerks typically earn a $2,083 higher salary than data processors make annually.While the two careers have a salary gap, they share some of the same responsibilities. Employees in both data processor and support clerk positions are skilled in data entry, computer system, and medical claims.

There are some key differences in the responsibilities of each position. For example, data processor responsibilities require skills like "computer database," "data processing," "financial data," and "qc." Meanwhile a typical support clerk has skills in areas such as "customer service," "patients," "clerical support," and "medical terminology." This difference in skills reveals the differences in what each career does.

Support clerks really shine in the government industry with an average salary of $35,567. Comparatively, data processors tend to make the most money in the technology industry with an average salary of $35,222.The education levels that support clerks earn slightly differ from data processors. In particular, support clerks are 1.1% less likely to graduate with a Master's Degree than a data processor. Additionally, they're 0.2% more likely to earn a Doctoral Degree.

Data processor vs. Billing administrator

A billing administrator is primarily in charge of managing the billing and collection procedures of a company. They mostly handle administrative tasks such as gathering and organizing patient information, preparing billing data and invoices, maintaining and updating databases, and keeping an eye for any errors and inconsistencies, taking corrective measures right away. In some industries, a billing administrator must coordinate and submit receipts to insurance companies, answer client inquiries, discuss products and services, and produce regular reports. Moreover, as a billing administrator, it is essential to maintain a clear line of communication with staff for an efficient workflow.

A career as a billing administrator brings a higher average salary when compared to the average annual salary of a data processor. In fact, billing administrators salary is $6,366 higher than the salary of data processors per year.While the salary may differ for these jobs, they share a few skills needed to perform their duties. Based on resume data, both data processors and billing administrators have skills such as "data entry," "computer system," and "medical claims. "

While some skills are similar in these professions, other skills aren't so similar. For example, resumes show us that data processor responsibilities requires skills like "computer database," "data processing," "financial data," and "qc." But a billing administrator might use other skills in their typical duties, such as, "patients," "billing issues," "financial reports," and "billing system."

Billing administrators may earn a higher salary than data processors, but billing administrators earn the most pay in the construction industry with an average salary of $41,089. On the other hand, data processors receive higher pay in the technology industry, where they earn an average salary of $35,222.In general, billing administrators achieve similar levels of education than data processors. They're 0.4% more likely to obtain a Master's Degree while being 0.2% less likely to earn a Doctoral Degree.

Data processor vs. Senior clerk

Senior clerks direct the fulfillment of administrative and clerical tasks for a company, which includes managing and organizing paperwork, records, mail, and other office resources. They may also perform auditing invoices, managing accounts for clients and merchants, compiling reports, and making certain the company complied with the policies. Additionally, they routinely manage sensitive data, like bank account data. Qualifications for this career include basic computer knowledge, mathematical skills, experience with customer service as well as able to design a detailed record system in an office environment.

An average senior clerk eans a lower salary compared to the average salary of data processors. The difference in salaries amounts to senior clerks earning a $2,412 lower average salary than data processors.By looking over several data processors and senior clerks resumes, we found that both roles require similar skills in their day-to-day duties, such as "data entry," "computer system," and "payroll." But beyond that, the careers look very different.

Some important key differences between the two careers include a few of the skills necessary to fulfill the responsibilities of each. Some examples from data processor resumes include skills like "computer database," "data processing," "financial data," and "qc," whereas a senior clerk is more likely to list skills in "customer service," "patients," "phone calls," and "cleanliness. "

Senior clerks earn the best pay in the health care industry, where they command an average salary of $31,412. Data processors earn the highest pay from the technology industry, with an average salary of $35,222.Most senior clerks achieve a similar degree level compared to data processors. For example, they're 0.2% more likely to graduate with a Master's Degree, and 0.3% more likely to earn a Doctoral Degree.

Data processor vs. Document clerk

Document clerks are employees who are responsible for tracking and controlling technical documents according to the business standards of an organization. These clerks are required to scan and photocopy business-related documents such as client files, correspondence, and company records. They must work with database systems to maintain digital files while removing and destroying outdated or obsolete files. Document clerks must also verify information in company documents to ensure that the information of clients is correct and resent in all documents.

Document clerks average a lower salary than the annual salary of data processors. The difference is about $2,479 per year.While their salaries may vary, data processors and document clerks both use similar skills to perform their duties. Resumes from both professions include skills like "computer system," "qc," and "office equipment. "

Even though a few skill sets overlap between data processors and document clerks, there are some differences that are important to note. For one, a data processor might have more use for skills like "computer database," "data processing," "financial data," and "data entry." Meanwhile, some responsibilities of document clerks require skills like "strong time management," "gmp," "data entry operations," and "paralegals. "

Document clerks enjoy the best pay in the manufacturing industry, with an average salary of $33,366. For comparison, data processors earn the highest salary in the technology industry.The average resume of document clerks showed that they earn similar levels of education compared to data processors. So much so that theyacirc;euro;trade;re 1.0% less likely to earn a Master's Degree and more likely to earn a Doctoral Degree by 1.0%.

Types of data processor

Updated January 8, 2025

Zippia Research Team
Zippia Team

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

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