How to hire a database coordinator

How to hire a database coordinator, step by step

Here's a step-by-step database coordinator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a database coordinator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new database coordinator
• Step 8: Go through the hiring process checklist

What does a database coordinator do?

Post a database coordinator job for free, promote it for a fee

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1. Identify your hiring needs

   Before you post your database coordinator job, you should take the time to determine what type of worker your business needs. While certain jobs definitely require a full-time employee, it's sometimes better to find a database coordinator for hire on a part-time basis or as a contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A database coordinator's background is also an important factor in determining whether they'll be a good fit for the position. For example, database coordinators from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   Here's a comparison of database coordinator salaries for various roles:

   Type of Database Coordinator	Description	Hourly rate
   Database Coordinator	Database administrators (DBAs) use specialized software to store and organize data, such as financial information and customer shipping records. They make sure that data are available to users and are secure from unauthorized access.	$18-33
   Data Modeler	A data modeler is responsible for designing and creating network systems and applications for efficient and secured data storage solutions. Data modelers work closely with the data management team to identify business needs and execute data modeling techniques for comprehensive analysis... Show more	$35-66
   Development Administrator	A community development administrator is responsible for planning, coordinating, and overseeing a community's social, physical, and economic growth. Your duties typically include supervising the construction of public infrastructures such as roads and schools, providing assistance to both private and public developers, and managing public projects, including parks and hospitals... Show more	$31-60

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Data Entry
   • Database Systems
   • Data Management
   • Data Collection
   • Donor Database
   • Data Integrity
   • Financial Reports
   • Acknowledgement Letters
   • Gift Processing
   • Data Analysis
   • Email Campaigns
   • SQL Server
   • Data Quality
   • Access Database

   Check all skills

   Responsibilities:

   • Manage company credit card expenses by assigning accounts to each charge and making appropriate entries in QuickBooks.
   • Assist founder with maintaining and improving internet website manage ERP systems, payroll and self-service human resource system.
   • Contribute to database development and SSIS integration implementation.
   • Demonstrate knowledge in T-SQL by querying the databases and creating store procedures.
   • Experience in creating SSIS packages and migrating SSIS, package with migration wizard.
   • Train, and troubleshoot for, students, employers, and coworkers on career-relate technology.

   More database coordinator duties

3. Make a budget

   Including a salary range in the database coordinator job description is a good way to get more applicants. A database coordinator salary can be affected by several factors, such as the location of the job, the level of experience, education, certifications, and the employer's prestige.

   For example, the average salary for a database coordinator in Idaho may be lower than in New Jersey, and an entry-level engineer typically earns less than a senior-level database coordinator. Additionally, a database coordinator with lots of experience in the field may command a higher salary as a result.

   Average database coordinator salary

   $51,564yearly

   $24.79 hourly rate

   ---

   Entry-level database coordinator salary

   $38,000 yearly salary

   Updated January 19, 2026

   Average database coordinator salary by state

   Rank	State	Avg. salary	Hourly rate
   1	California	$67,536	$32
   2	New Jersey	$66,564	$32
   3	Washington	$65,009	$31
   4	New York	$64,460	$31
   5	District of Columbia	$63,422	$30
   6	Massachusetts	$61,926	$30
   7	Texas	$60,301	$29
   8	North Carolina	$59,385	$29
   9	Ohio	$57,357	$28
   10	Florida	$55,948	$27
   11	Arizona	$55,803	$27
   12	Michigan	$53,658	$26
   13	Utah	$53,390	$26
   14	Illinois	$53,341	$26
   15	Wisconsin	$52,372	$25
   16	Iowa	$51,845	$25
   17	Missouri	$51,462	$25
   18	Alabama	$50,852	$24
   19	Georgia	$48,943	$24
   20	Indiana	$47,982	$23

   Average database coordinator salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Centene	$85,835	$41.27	1
   2	Noblis	$83,564	$40.17
   3	Unitil	$82,046	$39.45
   4	Analog Devices	$76,252	$36.66	1
   5	Emanate Health	$73,652	$35.41
   6	University of Maryland Medical System	$70,835	$34.06
   7	Quest Diagnostics	$66,582	$32.01	4
   8	HonorHealth	$65,298	$31.39
   9	Cook Children's Medical Center	$64,550	$31.03
   10	CITRUS VALLEY PHYSICIANS GROUP	$63,019	$30.30
   11	Mercy Children's Hospital	$62,447	$30.02
   12	Dean Mcgee Eye Institute	$61,750	$29.69
   13	St. Louis Symphony Orchestra	$60,978	$29.32
   14	Moffitt Cancer Center	$60,346	$29.01
   15	Bon Secours Community Hospital	$59,922	$28.81	2
   16	Ican	$57,058	$27.43
   17	Lucile Packard Foundation for Children's Health	$55,096	$26.49
   18	Dartmouth-Hitchcock	$54,326	$26.12
   19	Americans for the Arts	$54,267	$26.09
   20	Southeastern Louisiana University	$54,144	$26.03

4. Writing a database coordinator job description

   A database coordinator job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. To help get you started, here's an example of a database coordinator job description:

   Database coordinator job description example

   Full-time Jr. DATABASE COORDINATOR
   Miami Valley Gaming of Lebanon, OH is looking to hire a full-time JR. DATABASE COORDINATOR to help our Marketing Team deliver the exceptional guest experience we're known for. Are you interested in growing a MARKETING career ? If you are a dynamic, dependable, and guest-focused individual, we would be lucky to have you join our MARKETING team in this position!
   
   AS OUR Jr. DATABASE COORDINATOR we can offer great full-time benefits including medical, dental, optical, a flexible savings account (FSA), a health savings account (HSA), very generous paid time off (PTO), company-paid life insurance, accident coverage, critical illness insurance, cancer insurance, and tuition reimbursement But that's not all! Our associates also enjoy great perks like 30% discounts at select restaurants, a $500 employee referral program, discount programs, and a team member dining room stocked with free beverages, TVs, ping pong tables, a computer lab, and more! If this sounds like the right entry-level hospitality opportunity for you, apply for this Jr. DATABASE COORDINATOR position today!
   
   ABOUT MIAMI VALLEY GAMING
   
   As a "Racino" with live racing and video lottery terminals, we know luck! We create special experiences one guest at a time and were recently voted "Luckiest Racino" by Casino Player Magazine. As the premier gaming destination in the region, we are lucky to have the best team members in the industry to get the job done. In keeping with our hospitality, our team member experience is very important to us here at Miami Valley Gaming.
   
   We do our very best to make sure our team members know how valued they are and are proud to offer exceptional benefits . We also offer many career paths for our associates to move forward. The majority of our leadership team has been promoted from within the company. We have a dynamic work culture and incorporate FUN into each of our company events! Our associates also get to participate in various charitable activities to give back to our community.
   
   A DAY IN THE LIFE AS A Jr. DATABASE COORDINATOR
   
   As a full-time DATABASE COORDINATOR you are a valuable part of our MARKETING team. You help deliver the guest experience through helping to keep our guests safe and healthy. You are a can-do person who likes to keep busy and doesn't mind to jump in and help with other tasks whenever needed. You're happy that you're not stuck in a cubicle all day!
   
   You are conscientious about adhering to all service, health, safety, and personal hygiene standards. While you're self-motivated and able to work independently, you are a people person and also enjoy the camaraderie that's inherent in a tight-knit MARKETING team. You are happy to take advantage of our excellent training and are considering advancing in a hospitality career. But whatever the future holds, for now, you enjoy working in a fun and friendly environment where you are never bored and time goes by quickly.
   
   QUALIFICATIONS FOR A DATABASE COORDINATOR
   
   Ability to perform typical tasks required in an entertainment/guest service environment Ability to be on your feet for 8 hours at a time Ability to pass a background check or be eligible for a gaming license Customer service and hospitality skills
   Do you thrive in a fast-paced environment? Are you a dependable person who follows through on tasks? Do you have good communication skills? If so, then you might just be perfect for this position!
   
   READY TO JOIN OUR FUN MARKETING TEAM?
   
   If you feel that you would be right for this position, please fill out our initial 3-minute, mobile-friendly application . We look forward to meeting you!

   Copy this example

   

5. Post your job

   To find database coordinators for your business, try out a few different recruiting strategies:

   • Consider internal talent. One of the most important talent pools for any company is its current employees.
   • Ask for referrals. Reach out to friends, family members, and your current work to ask if they know any database coordinators they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit entry-level database coordinators with the right educational background.
   • Social media platforms. LinkedIn, Facebook, and Twitter have more than 3.5 billion users, and they're a great place for company branding and reaching potential job candidates.

   Post your job online:

   • Post your database coordinator job on Zippia to find and attract quality database coordinator candidates.
   • Use niche websites such as dice, engineering.com, stack overflow, it job pro.
   • Post a job on free websites.

6. Interview candidates

   Your first interview with database coordinator candidates should focus on their interest in the role and background experience. As the hiring process goes on, you can learn more about how they'd fit into the company culture in later rounds of interviews.

   It's also good to ask about candidates' unique skills and talents to see if they match your ideal candidate profile. If you think a candidate is good enough for the next step, you can move on to the technical interview.

   While interviews are great, you will only sometimes learn enough from a conversation with a database coordinator applicant. In those cases, having candidates complete a test project can go a long way in figuring out who's the most likely to succeed in the role. If you aren't a technical person and don't know how to design an appropriate test, you can ask someone else on the team to create it or take a look at these websites to get a few ideas:

   • TestDome
   • CodeSignal
   • Testlify
   • BarRaiser
   • Coderbyte

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new database coordinator

   Once you've selected the best database coordinator candidate for the job, it's time to write an offer letter. In addition to salary, this letter should include details about the benefits and perks you offer the candidate. Ensuring that your offer is competitive is essential, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and you should be open to discussion. After you reach an agreement, the final step is formalizing the agreement with a contract.

   It's also good etiquette to follow up with applicants who don't get the job by sending them an email letting them know that the position has been filled.

   Once that's done, you can draft an onboarding schedule for the new database coordinator. Human Resources should complete Employee Action Forms and ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc. They should also ensure that new employee files are created for internal recordkeeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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How much does it cost to hire a database coordinator?