Senior Staff Assistant jobs at Databricks

Immediate need for a talented Administrative Assistant IV. This is a 06 months contract opportunity with long-term potential and is located in Owings Mills ,MD(Hybrid). Please review the job description below and contact me ASAP if you are interested. Job ID:25-94478 Pay Range: $30 - $32/hour. Employee benefits include, but are not limited to, health insurance (medical, dental, vision), 401(k) plan, and paid sick leave (depending on work location). Key Responsibilities: Provide support to assigned executives during peak periods, absences, or transitional phases, supporting complex calendar and meeting management, document preparation, communications, and planning. Support shared mailbox and intake workflows by triaging requests, gathering key details, and ensuring completion timely. Review and analyze mail and incoming memos, drafting, editing, and formatting documents, letters, emails, presentations, and reports to determine their significance and plan distribution. Book travel, manage itineraries, process expense reimbursements, and understand corporate policies related to T&E. Provides support on ad hoc assignments and specialized administrative projects. Key Requirements and Technology Experience: Key Skills; Calendar Management Traveling management Expense Concur MS Office Excel Excellent verbal, written, and interpersonal communication skills, exceptional customer service, organizational, and time management skills. Strong ability in anticipating needs, taking initiative while building trust with executives, team members, and business partners, while upholding service standards for operational excellence. Strong analytical, critical thinking, problem-solving skills, high attention to detail, and quality control with ability to identify errors, inconsistencies, and gaps in complex or messy data. High proficiency with Microsoft 365 (Outlook, Word, Excel, PowerPoint, SharePoint), MS Apps (Planner, Forms, Power Automate, & Power BI), and Team, Zoom, & Adobe. High school diploma or GED required. 5 years of experience supporting C-Suite executives required. Experience managing projects, developing workflows, reporting, or digital administrative tools, highly desired. Our client is a leading Investment Industry, and we are currently interviewing to fill this and other similar contract positions. If you are interested in this position, please apply online for immediate consideration. Pyramid Consulting, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, colour, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. By applying to our jobs you agree to receive calls, AI-generated calls, text messages, or emails from Pyramid Consulting, Inc. and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here.

Duration of Assignment: 2 months with a chance to extend based on LOA return Work hours: 9:00 am - 5:30 pm / 40 hours per week Dress code: Business Casual Parking: Metered Parking on Norwalk or can purchase monthly pass, approximately 118.00 per month - to be paid at contingent's expense The incumbent will: Serve as internal resource for our faculty, administrators and technical laboratory personnel to support daily clinical operations. Perform administrative duties associated with receiving, accessioning and triaging patient specimens, blocks and slides. Prepare and maintain departmental documents and ensure proper distribution of related patient materials, including scanning documents into the EMR. Type and proof correspondence, memoranda, reports, proposals, technical papers, manuscripts and other documents for supervisor or department staff as requested. Respond to inquiries and requests for information requiring knowledge of departmental and client policies and procedures. Coordinate with key vendors for services and assist in the maintenance and use of office equipment. Oversee office operations and assist in purchases to maintain supplies and inventory. Research and gather data for departmental reports. Note to Suppliers: Candidates that have worked in a clinic in a non-clinical/administrative role supporting Pathology or Dermatology is a plus! Must have good typing skills - 40 wpm+ This office supports heavy phone volume. Candidate must present professionalism and have excellent customer service skills including clear communication skills. This Department needs a candidate that can be trained quickly and jump in to support the volume. There is some transcription involved in this role but it is not listening to dictation, it requires transferring data from one form to another.

We are seeking a highly organized and proactive Administrative Assistant to support our dynamic technology team. The ideal candidate will be tech-savvy, detail-oriented, and capable of managing multiple priorities in a fast-paced environment. This role is essential to ensuring smooth daily operations and providing exceptional administrative support to our leadership and team members. Administrative Support Manage and maintain executive calendars, scheduling meetings, appointments, and conference calls across multiple time zones Coordinate travel arrangements including flights, accommodations, ground transportation, and detailed itineraries Prepare, edit, and format documents, presentations, reports, and correspondence Handle incoming calls, emails, and correspondence with professionalism and discretion Manage office supplies inventory and coordinate with vendors for equipment and services Meeting and Event Coordination Organize and coordinate internal and external meetings, including logistics, catering, and technology setup Prepare meeting agendas, materials, and take detailed minutes when required Coordinate company events, team-building activities, and occasional client meetings Manage virtual meeting platforms (Zoom, Microsoft Teams, Google Meet) and troubleshoot technical issues Project and Database Management Assist with special projects and research as needed Maintain and update databases, contact lists, and filing systems (both digital and physical) Track project deadlines and follow up on action items Support onboarding processes for new employees Financial and Administrative Tasks Process expense reports and assist with budget tracking Coordinate with accounting for invoice processing and vendor payments Maintain confidential personnel and company information with discretion Required Qualifications Education and Experience Associate's or Bachelor's degree preferred, or equivalent work experience 2-4 years of administrative assistant experience, preferably in a technology or corporate environment Experience supporting C-level executives is a plus Technical Skills Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace Experience with project management tools (Asana, Monday.com, Trello, or similar) Comfortable learning new software and technology platforms quickly Familiarity with video conferencing platforms and basic troubleshooting Experience with CRM systems (Salesforce, HubSpot) is a plus Core Competencies Exceptional organizational skills with ability to prioritize and multitask effectively Strong written and verbal communication skills High attention to detail and accuracy Ability to maintain confidentiality and exercise discretion Proactive problem-solving approach with minimal supervision Professional demeanor and positive attitude Flexibility to adapt to changing priorities and deadlines Preferred Qualifications Experience in the technology industry or startup environment Knowledge of basic HTML, collaboration tools (Slack, Microsoft Teams), or ticketing systems Event planning or coordination experience Familiarity with vendor management and procurement processes Work Environment Fast-paced technology company environment Hybrid work arrangement available (specific days in office) Occasional overtime or flexibility required for urgent projects or executive travel Collaborative team culture with cross-functional interaction What We Offer Competitive salary commensurate with experience Comprehensive benefits package including health, dental, and vision insurance 401(k) retirement plan with company match Professional development opportunities Flexible work arrangements Modern office environment with latest technology Collaborative and innovative company culture

Description & Requirements Electronic Arts creates next-level entertainment experiences that inspire players and fans around the world. Here, everyone is part of the story. Part of a community that connects across the globe. A place where creativity thrives, new perspectives are invited, and ideas matter. A team where everyone makes play happen. #WeAreEA and we exist to inspire the world to play. EA values creativity, pioneering, passion, determination, learning, and teamwork. The Corporate Strategy team at EA drives EA's long-term growth and innovation. We specialize in turning bold ideas into tangible strategies, identifying emerging opportunities, and developing the next generation of strategic leaders. We are seeking a seasoned strategic leader to serve as a key advisor to the President of EA SPORTS and their Leadership Team. Reporting to the VP of Business Strategy and Intelligence, this is a high-visibility position with significant engagement across EA, including the CEO and their executive staff. This role offers a rare opportunity to define and execute a strategy that positions EA SPORTS as the most valuable and globally recognized sports brand. Working across iconic franchises such as FC, Madden NFL, College Football, UFC, NHL, and F1, you will shape the future of EA SPORTS and its influence in the global sports ecosystem - extending in, around, and beyond the bounds of interactive entertainment. Your leadership will directly impact how EA SPORTS connects with fans worldwide, deepens its cultural relevance, and drives long-term business growth. Drawing on deep expertise in the sports industry and a proven track record of developing strategies in dynamic, competitive markets, you will play a pivotal role in unlocking the next phase of growth for EA SPORTS. Responsibilities: Strategic Vision and Leadership: * Serve as a thought partner to both the President of EA SPORTS and the GM of Publishing for EA SPORTS, along with their respective teams, shaping a long-term vision that positions the brand as a leader in the global sports ecosystem * Develop relationships with senior strategy leaders across relevant industries to exchange insights, explore opportunities, and inform EA SPORTS' strategic priorities. * Provide thought leadership on how changes in sports fandom, fan engagement, and emerging technologies are reshaping the future of sports and create opportunities for EA SPORTS to lead. * In partnership with the Business Strategy and Intelligence teams, proactively analyze industry dynamics, including league and team performance, capital trends, and emerging business models, to identify actionable implications for EA SPORTS. Strategic Planning: * Develop and manage a robust framework for evaluating strategic opportunities, including new ideas, licenses, and partnerships, ensuring alignment with EA SPORTS' growth objectives. * Deliver ad hoc financial, market, and scenario analyses to support the EA SPORTS leadership team in navigating complex business decisions. * Lead select high-impact strategic initiatives in collaboration with key stakeholders, such as evaluating new licenses or supporting M&A diligence, to guide critical business decisions. * Collaborate with Development, Finance, and Publishing teams to align franchise strategies with EA's corporate strategy and financial goals. * Deliver data-backed recommendations to guide strategic decisions and provide clear updates to C-level leadership and Board of Directors. Mentor and Develop Strategy Talent: * Foster a collaborative, innovative culture that bridges sports, entertainment, and technology, inspiring teams to think expansively. * Act as a mentor and sponsor for emerging Strategy team talent, developing a pipeline of future scaled leaders. Requirements: * Demonstrable relevant work experience in strategy or related role (10+ years with 3+ years in a management capacity) in the media and technology space. Experience in the sports ecosystem such as leagues, teams, sports networks, or media entities preferred. * Expertise in developing and implementing large-scale strategies that deliver measurable business impact. * Demonstrated success in collaborating with senior leaders across industries and influencing decision-making in high-stakes environments. * Exceptional strategic thinking and analytical skills, with experience in scenario modeling and financial analysis. * Adept at balancing a long-term strategic vision with immediate business needs, navigating ambiguity with clarity and confidence. * Passionate about sports, innovation, and shaping the future of entertainment. COMPENSATION AND BENEFITS The ranges listed below are what EA in good faith expects to pay applicants for this role in these locations at the time of this posting. If you reside in a different location, a recruiter will advise on the applicable range and benefits. Pay offered will be determined based on a number of relevant business and candidate factors (e.g. education, qualifications, certifications, experience, skills, geographic location, or business needs). PAY RANGES * British Columbia (depending on location e.g. Vancouver vs. Victoria) *$187,000 - $259,400 CAD * California (depending on location e.g. Los Angeles vs. San Francisco) *$210,600 - $320,000 USD In the US, we offer a package of benefits including paid time off (3 weeks per year to start), 80 hours per year of sick time, 16 paid company holidays per year, 10 weeks paid time off to bond with baby, medical/dental/vision insurance, life insurance, disability insurance, and 401(k) to regular full-time employees. Certain roles may also be eligible for bonus and equity. In British Columbia, we offer a package of benefits including vacation (3 weeks per year to start), 10 days per year of sick time, paid top-up to EI/QPIP benefits up to 100% of base salary when you welcome a new child (12 weeks for maternity, and 4 weeks for parental/adoption leave), extended health/dental/vision coverage, life insurance, disability insurance, retirement plan to regular full-time employees. Certain roles may also be eligible for bonus and equity. About Electronic Arts We're proud to have an extensive portfolio of games and experiences, locations around the world, and opportunities across EA. We value adaptability, resilience, creativity, and curiosity. From leadership that brings out your potential, to creating space for learning and experimenting, we empower you to do great work and pursue opportunities for growth. We adopt a holistic approach to our benefits programs, emphasizing physical, emotional, financial, career, and community wellness to support a balanced life. Our packages are tailored to meet local needs and may include healthcare coverage, mental well-being support, retirement savings, paid time off, family leaves, complimentary games, and more. We nurture environments where our teams can always bring their best to what they do. Electronic Arts is an equal opportunity employer. All employment decisions are made without regard to race, color, national origin, ancestry, sex, gender, gender identity or expression, sexual orientation, age, genetic information, religion, disability, medical condition, pregnancy, marital status, family status, veteran status, or any other characteristic protected by law. We will also consider employment qualified applicants with criminal records in accordance with applicable law. EA also makes workplace accommodations for qualified individuals with disabilities as required by applicable law.

WHAT YOU DO AT AMD CHANGES EVERYTHING At AMD, our mission is to build great products that accelerate next-generation computing experiences-from AI and data centers, to PCs, gaming and embedded systems. Grounded in a culture of innovation and collaboration, we believe real progress comes from bold ideas, human ingenuity and a shared passion to create something extraordinary. When you join AMD, you'll discover the real differentiator is our culture. We push the limits of innovation to solve the world's most important challenges-striving for execution excellence, while being direct, humble, collaborative, and inclusive of diverse perspectives. Join us as we shape the future of AI and beyond. Together, we advance your career. THE ROLE: We are searching for an experienced Executive Assistant who is high energy and thrives in a constantly evolving business environment. In this role supporting our leadership team, you will partner with other executive assistants and interact with various levels of management, customers, and employees, while handling day to day priorities. The environment is fast paced, dynamic, and collaborative. THE PERSON: The ideal candidate will have significant experience navigating a complex diverse environment and be comfortable interacting with employees of all levels. To be successful, you will need strong organizational and multi-tasking skills, high level of confidentiality and the ability to gather information and make decisions independently. Being proactive and anticipating the needs of the executive is essential as you prioritize time, schedules, inquiries, and information. KEY RESPONSIBILITIES: * Own the executive calendar; Prioritize appointments as necessary; Coordinate major offsite meetings and executive travel * Arrange domestic and international travel schedule and reservations; Prepare expense reports and ensure submission in a timely fashion * Interface with members of the management team, customers, and other executive visitors; Redirect inquiries and problems to staff members for response and resolution as necessary * Review and answer mail and inquiries and determine if executive action is required * Exercise judgment and initiative with high degree of flexibility * Set up and maintain propriety files and record retention schedules * Obtain, assemble and analyze information and data from a wide variety of sources in order to prepare reports, agendas and correspondence * Order and maintain inventory of departmental supplies; Coordinate necessary equipment or facilities repairs or changes * Support the department's financial processes, including budgets, contracts, purchase orders, payments, vendor relations, etc. PREFERRED EXPERIENCE: * Direct work experience supporting executive-level leaders and executives of our customers. * Experience of administrative support at a senior level * Strong organizational and communication skills; ability to work independently as well as part of a team * Ability to use a variety of sophisticated office automation tools and software, including proficiency in PowerPoint, Excel, Word, SharePoint, SAP * Ability to collaborate with different levels of management, customers, and employees to exchange information and take appropriate action * Strong multi-tasking skills * Demonstrated ability to exercise judgment and initiative with a high degree of flexibility and responsiveness ACADEMIC CREDENTIALS: * Bachelor's Degree or equivalent level of experience This role is not eligible for visa sponsorship. Benefits offered are described: AMD benefits at a glance. AMD does not accept unsolicited resumes from headhunters, recruitment agencies, or fee-based recruitment services. AMD and its subsidiaries are equal opportunity, inclusive employers and will consider all applicants without regard to age, ancestry, color, marital status, medical condition, mental or physical disability, national origin, race, religion, political and/or third-party affiliation, sex, pregnancy, sexual orientation, gender identity, military or veteran status, or any other characteristic protected by law. We encourage applications from all qualified candidates and will accommodate applicants' needs under the respective laws throughout all stages of the recruitment and selection process.

Job DescriptionDescription: is contingent upon successful contract award. Prevailance is seeking a highly qualified Senior Staff Medical Assistant to provide senior-level medical policy, planning, and clinical support to Marine Corps operational medical staff and associated headquarters. The role includes medical policy analysis, health protection integration, medical readiness support, and limited clinical care to maintain privileges and competency. This position requires a clinically credentialed professional with extensive military medical experience and deep familiarity with DoD medical policies and processes. Responsibilities include, but not limited to: Serve as a subject matter expert on medical policies issued by CENTCOM, BUMED, and the Defense Health Agency Coordinate medical communications between operational medical staff and higher headquarters Support integration of biosurveillance, preventive medicine, and force health protection activities across staff functions Provide medical planning support, including development and refinement of Annex Q for operational plans Participate in planning meetings, conferences, and working groups with military medical stakeholders Coordinate communication and policy updates related to biosurveillance, preventive medicine, and force health protection within the area of responsibility Provide guidance on Medical Operational Deployment (MOD) requirements and pharmaceutical/therapeutics policies Support the Armed Forces Blood Program, including allocation, utilization, and coordination of U.S. and partner-nation blood products Provide updates on global health engagement policies and contribute to planning and operational assessments Evaluate medical intelligence and operational medical capabilities of OCONUS medical facilities used by U.S. forces Disseminate information and monitor trends related to disease, injury patterns, and force health Assist coordination efforts with DHA, HQMC Health Services, Navy Medicine, and other key medical policy organizations Provide advisory input on administrative tasks such as Purple Heart boards, readiness events, and coordination with Military Treatment Facilities Track medical evaluations and provide input for operational risk assessments (without exercising authority over patient movement or assignments) Maintain clinical privileges at the 6th Medical Group Medical Clinic (MacDill AFB) to support readiness exams and evaluations Provide limited sick call services (4-8 hours weekly) to maintain clinical competency and privileges (subject to government approval) Support medical readiness reporting and advise on medical tracking systems (e.g., LIMDU, MRRS) Advise on medical evacuation planning, treatment plans, and exercise/operational medical support Participate in medical site surveys and liaise with host-nation medical organizations as required Provide recommendations on use of TRICARE and other authorized healthcare services Support dissemination of disease surveillance and medical intelligence data for planning and decision-making Engage with organizations such as DVBIC, Tricare Overseas, and others supporting health initiatives Maintain Continuing Medical Education (CME) requirements Requirements: Qualifications: Credentialed / licensed MD, DO, PA, or NP in the state of Florida Ability to maintain clinical privileges at the 6th Medical Group Medical Clinic (MacDill AFB) 8-10 years of healthcare management experience, preferably on a Division-level or higher military staff 5-10 years of experience as a medical/sick call provider, preferably in an operational or deployed military environment Experience supporting medical readiness exams and evaluations Extensive knowledge of medical policies issued by CENTCOM, BUMED, and DHA Experience developing Annex Q for deployment orders and medical planning Desired Qualifications: Recognized subject matter expert in military medical operations Successful experience providing limited sick call services while maintaining privileges Proven ability to manage complex medical programs with diverse military stakeholders Education: Master's degree Clearance: Possesses Secret Clearance If you meet these qualifications and are ready to make an impact, we encourage you to apply today! Prevailance, Inc. proudly supports veterans as a member of the V3 (Virginia Values Veterans) program and the Hire Vets initiative. Recognized as a Top Workplace in 2025, Prevailance fosters a supportive, mission-driven environment for its team members. We provide a comprehensive benefits package to eligible employees, designed to support health, wellness, and financial security. Our benefits include: Medical Insurance TriCare Supplemental Dental Insurance Vision Insurance Life & Accidental Death & Dismemberment (AD&D) Coverage 401(k) Plan with Company Matching Contributions Paid Time Off (PTO) 11 Paid Holidays Education Reimbursement Program Computing Device Reimbursement Program Prevailance, Inc. is an Equal Opportunity/Affirmative Action Employer. All qualified candidates will receive consideration for employment and will not be discriminated against based on race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, age, pregnancy, genetic information, citizenship status, marital status or any other consideration prohibited by law or contract. Prevailance, Inc. participates in E-Verify and is VEVRAA Compliant.

Full-time, Contract Description is contingent upon successful contract award. Prevailance is seeking a highly qualified Senior Staff Medical Assistant to provide senior-level medical policy, planning, and clinical support to Marine Corps operational medical staff and associated headquarters. The role includes medical policy analysis, health protection integration, medical readiness support, and limited clinical care to maintain privileges and competency. This position requires a clinically credentialed professional with extensive military medical experience and deep familiarity with DoD medical policies and processes. Responsibilities include, but not limited to: Serve as a subject matter expert on medical policies issued by CENTCOM, BUMED, and the Defense Health Agency Coordinate medical communications between operational medical staff and higher headquarters Support integration of biosurveillance, preventive medicine, and force health protection activities across staff functions Provide medical planning support, including development and refinement of Annex Q for operational plans Participate in planning meetings, conferences, and working groups with military medical stakeholders Coordinate communication and policy updates related to biosurveillance, preventive medicine, and force health protection within the area of responsibility Provide guidance on Medical Operational Deployment (MOD) requirements and pharmaceutical/therapeutics policies Support the Armed Forces Blood Program, including allocation, utilization, and coordination of U.S. and partner-nation blood products Provide updates on global health engagement policies and contribute to planning and operational assessments Evaluate medical intelligence and operational medical capabilities of OCONUS medical facilities used by U.S. forces Disseminate information and monitor trends related to disease, injury patterns, and force health Assist coordination efforts with DHA, HQMC Health Services, Navy Medicine, and other key medical policy organizations Provide advisory input on administrative tasks such as Purple Heart boards, readiness events, and coordination with Military Treatment Facilities Track medical evaluations and provide input for operational risk assessments (without exercising authority over patient movement or assignments) Maintain clinical privileges at the 6th Medical Group Medical Clinic (MacDill AFB) to support readiness exams and evaluations Provide limited sick call services (4-8 hours weekly) to maintain clinical competency and privileges (subject to government approval) Support medical readiness reporting and advise on medical tracking systems (e.g., LIMDU, MRRS) Advise on medical evacuation planning, treatment plans, and exercise/operational medical support Participate in medical site surveys and liaise with host-nation medical organizations as required Provide recommendations on use of TRICARE and other authorized healthcare services Support dissemination of disease surveillance and medical intelligence data for planning and decision-making Engage with organizations such as DVBIC, Tricare Overseas, and others supporting health initiatives Maintain Continuing Medical Education (CME) requirements Requirements Qualifications: Credentialed / licensed MD, DO, PA, or NP in the state of Florida Ability to maintain clinical privileges at the 6th Medical Group Medical Clinic (MacDill AFB) 8-10 years of healthcare management experience, preferably on a Division-level or higher military staff 5-10 years of experience as a medical/sick call provider, preferably in an operational or deployed military environment Experience supporting medical readiness exams and evaluations Extensive knowledge of medical policies issued by CENTCOM, BUMED, and DHA Experience developing Annex Q for deployment orders and medical planning Desired Qualifications: Recognized subject matter expert in military medical operations Successful experience providing limited sick call services while maintaining privileges Proven ability to manage complex medical programs with diverse military stakeholders Education: Master's degree Clearance: Possesses Secret Clearance If you meet these qualifications and are ready to make an impact, we encourage you to apply today! Prevailance, Inc. proudly supports veterans as a member of the V3 (Virginia Values Veterans) program and the Hire Vets initiative. Recognized as a Top Workplace in 2025, Prevailance fosters a supportive, mission-driven environment for its team members. We provide a comprehensive benefits package to eligible employees, designed to support health, wellness, and financial security. Our benefits include: Medical Insurance TriCare Supplemental Dental Insurance Vision Insurance Life & Accidental Death & Dismemberment (AD&D) Coverage 401(k) Plan with Company Matching Contributions Paid Time Off (PTO) 11 Paid Holidays Education Reimbursement Program Computing Device Reimbursement Program Prevailance, Inc. is an Equal Opportunity/Affirmative Action Employer. All qualified candidates will receive consideration for employment and will not be discriminated against based on race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, age, pregnancy, genetic information, citizenship status, marital status or any other consideration prohibited by law or contract. Prevailance, Inc. participates in E-Verify and is VEVRAA Compliant.

Get to Know Us: It's fun to work in a company where people truly believe in what they're doing! At BlackLine, we're committed to bringing passion and customer focus to the business of enterprise applications. Since being founded in 2001, BlackLine has become a leading provider of cloud software that automates and controls the entire financial close process. Our vision is to modernize the finance and accounting function to enable greater operational effectiveness and agility, and we are committed to delivering innovative solutions and services to empower accounting and finance leaders around the world to achieve Modern Finance. Being a best-in-class SaaS Company, we understand that bringing in new ideas and innovative technology is mission critical. At BlackLine we are always working with new, cutting edge technology that encourages our teams to learn something new and expand their creativity and technical skillset that will accelerate their careers. Work, Play and Grow at BlackLine! Make Your Mark: As a key member of the customer organization, this role will provide support for the day to day operation of the leadership team, including event planning and scheduling, tracking the execution of various group initiatives, preparing management reports and presentation, and collaborating with other departments, customers and partners. This role interfaces with the Customer Team and other departments directly and is expected to build good working relationships at all levels. Responsibilities include: managing multiple calendars, arranging travel, and managing expenses, meeting preparation and organization, preparing reports and presentations, planning offsites, handling information requests, and managing group communications and internal and external events. This is a dynamic, fast-paced organization, and this position requires a high-energy individual with strong administrative and interpersonal skills. This position reports directly to the Chief Customer Officer, communicates regularly with internal BlackLine staff, executives, and external clients and partners. You'll Get To: * Maintain up-to-date awareness of the executive's obligations to proactively assist and/or anticipate needs; able to provide support to leaders before they realize they need it; and expand the reach of the leadership team * Prioritize conflicting needs, handle matters expeditiously, proactively and confidentially, and follow through on a variety of special requests to successful completion, often with deadline pressures. * Act as a proxy for the CCO and leadership team in certain situations and decisions not needing their full review; ensure confidence and trust so that you can learn and act in this manner. * Manage a variety of special projects, as directed by the leadership team, across departments. * Provide analysis on various metrics, and insight into the workings of various projects and departments, to evaluate the efficacy of certain programs. * Develop and maintain productive and professional working relationships with executive level staff, as well as clients and partners. * Exercise strong attention to detail, ensuring that all communications, deliverables, and projects are accurate, professional, and audience appropriate. * Comfortable behind the stage, supporting the person in the spotlight; thrives on helping others be their best selves and anticipating their needs before they are spoken. * Triage problems to reduce distractions and allow the leadership team to focus on what's most important to the company while also bringing pertinent issues to their leader's attention in an organized, succinct manner. * Schedule meetings for the CCO and other Customer Team leaders using knowledge and understanding of the key business priorities of the Customer Team and leaders at BL. * Actively make decisions about the timing of meetings, suggest attendees that may have been overlooked, and provide overall collaborative support to make the meeting and the team more effective. * Demonstrate comprehensive knowledge of the department's overall function. * Lead strategic initiatives as directed by the CCO; own the effort and bring the right teams together to analyze, design and implement change or recommendations. * Provide a broad variety of administrative tasks including, but not limited to, organizing travel arrangements, preparing and processing expense reports, preparing itineraries and agendas; and compiling documents and presentations for meetings. * Schedule appointments and proactively manage calendars, ensuring attendance of executive(s) and other key attendees in support of priorities while providing strategic thinking time for the executives you support. * Organize internal and external team meetings, video conferences, and conference calls, including preparation of meeting rooms, contacting attendees, facilitating their attendance, and ensuring that required informational materials and equipment are prepared in advance. * Confirm all meetings, prepare the executive for meetings with clear directions, proactively work with the appropriate team members to ensure proper meeting materials are prepared and sent in advance as well as prep meetings if needed. * Partner with the executive assistant team and others to provide help with meetings and events, as needed. What You'll Bring: Years of Experience in Related Field: 10+ years of experience as an executive assistant or equivalent role supporting senior executives with project management experience Education: Bachelor's degree or equivalent experience Technical/Specialized Knowledge, Skills, and Abilities: Highly proficient in Microsoft Office applications: Word, Excel, Outlook, PowerPoint Proficiency in expense reporting systems, preferably Concur * Excellent communication skills. * Proven success in managing multiple schedules and calendars, with the ability to anticipate obstacles and respond to a constantly changing working environment * Ability to understand the big picture and be pro-active to prevent problems/conflict * Knowledge of proper administrative protocol and the ability to interface with all types of people in a friendly and professional manner * Exceptional organization skills * Strong attention to detail, ensuring that all communications, deliverables, and projects are accurate, professional, and audience-appropriate * Ability to solve problems and initiate logical solutions * Ability to multitask and manage multiple projects in a fast-paced environment * Build and facilitate strong professional relationships with team members and executive management * Ability to communicate effectively in one-on-one and group situations- both written and verbally * Requires a high level of confidentiality * Ability to work well, accurately, and with flexibility and optimism in stressful, high-visibility situations * Effective travel logistic planning skills. * We offer a hybrid work schedule, requiring three days a week in-office, with options to work from our Woodland Hills, CA, or Pleasanton, CA locations. We're Even More Excited If You Have: Experience working in a SaaS company that has experienced rapid growth and/or change management. Thrive at BlackLine Because You Are Joining: * A technology-based company with a sense of adventure and a vision for the future. Every door at BlackLine is open. Just bring your brains, your problem-solving skills, and be part of a winning team at the world's most trusted name in Finance Automation! * A culture that is kind, open, and accepting. It's a place where people can embrace what makes them unique, and the mix of cultural backgrounds and varying interests cultivates diverse thought and perspectives. * A culture where BlackLiner's continued growth and learning is empowered. BlackLine offers a wide variety of professional development seminars and inclusive affinity groups to celebrate and support our diversity. BlackLine is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity or expression, race, ethnicity, age, religious creed, national origin, physical or mental disability, ancestry, color, marital status, sexual orientation, military or veteran status, status as a victim of domestic violence, sexual assault or stalking, medical condition, genetic information, or any other protected class or category recognized by applicable equal employment opportunity or other similar laws. BlackLine recognizes that the ways we work and the workplace itself have shifted. We innovate in a workplace that optimizes a combination of virtual and in-person interactions to maximize collaboration and nurture our culture. Candidates who live within a reasonable commute to one of our offices will work in the office at least 2 days a week. Salary Range: USD $128,000.00/Yr. - USD $160,000.00/Yr. Pay Transparency Statement: Placement within this range depends upon several factors, including the applicant's prior relevant job experience, skill set, and geographic location. In addition to base pay, BlackLine also offers short-term and long-term incentive programs, based on eligibility, along with a robust offering of benefit and wellness plans. BlackLine is committed to creating an inclusive and accessible experience for all candidates. If you require a reasonable accommodation that would better enable your success during the application or interview process, please complete this form. Accommodations: BlackLine is committed to creating an inclusive and accessible experience for all candidates. If you require a reasonable accommodation that would better enable your success during the application or interview process, please complete this form.

Executive Administrative Assistant, Sr Looking for an opportunity to work with a talented team and expand your experience in Logistics? SSI needs to add an Executive Administrative Assistant, Sr to support the China Lake community across many different weapons systems. The Naval Air Warfare Center Weapons Division (NAWCWD) China Lake, California. The mission of NAWCWD is to provide the Armed Forces with effective and affordable integrated warfare systems and life-cycle support to ensure battle space dominance. NAWCWD operates the Navy's largest Western Land and Sea Range Test and Evaluation Complex which is used to verify and validate proof of concepts to operationally fielded capabilities by applying new technologies and performing Research, Development, Test and Evaluation (RDT&E), including logistics and in-service support for guided missiles, free-fall weapons, targets, crew systems, and electronic warfare systems. Primary Functions: Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. Advises individuals inside and outside the organization on the executive views on major policies or current issues facing the organization. If this aligns with your experience and sounds like it is the career path you wish to progress, these are the requirements to be considered for this position: Education/Experience/Skills: Master's degree in Business Administration, or Business Management and/or 20 years work experience in an administrative assistant role Must possess a valid California driver's license. U.S. Citizenship and must be able to obtain and maintain U.S. DoD SECRET Security Clearance required for hire, and to be maintained throughout employment. All candidates will be required to pass background screening to include SSN, Driver Record, and Criminal Background Investigation. CONTINGENT OFFER This position is contingent upon contract award and is anticipated to start in February of 2023. What You Can Expect from Us Positive Office environment Professional and knowledgeable team and leadership Business Office hours What's In It for Me? Competitive salary Great benefits, including: Company-subsidized PPO Medical, Dental, and Vision coverage 401(k) Retirement Plan with company match Paid Time Off 11 Paid Holidays per year Education Assistance Company-subsidized Corporate Fitness Program Medical and Dependent Care Flexible Spending Accounts Company-paid Life and Accidental Death and Dismemberment Insurance with an option to increase coverage. Company-paid Short- and Long-term Disability Insurance Company-paid Employee Assistance Program Flexible hours Opportunities for on-the-job training What Your Experience Working for Us Will Be Like Ask any of our employees and they will tell you SSI is a great place to work with an upbeat and positive culture. We take pride in our work to continuously improve on our performance in a manner that enhances the mission of the agencies we serve while expanding opportunities for our employees and our company. What You'll Enjoy About Where We're Located We are located one hour north of Los Angeles in the heart of Ventura County, a relaxing and diverse community conveniently located near The Collection shopping center, beaches, hiking, and restaurants. About Synectic Solutions, Inc. (SSI) Synectic Solutions, Inc. (SSI), is an award-winning, 20-year government contracting agency focused on the areas of logistics, engineering, management, and information technology. SSI is a growing organization committed to exceeding customer expectations, to continually improving all products, services, and processes, and to perform all work with the commitment to upholding the highest standards and ethics. Ready to apply? If this job sounds like a fit for you, then click on the ‘apply' button below. Good luck!

Intapp provides cloud software solutions that address the unique operating challenges and regulatory requirements of the global professional and financial services industry. Our customers are the largest law, accounting, consulting and financial services firms in the world. We are a public company trading on the NASDAQ exchange under the stock symbol INTA. We are looking for an outstanding Senior Executive Assistant to play a key role in our company's growth and success. In this position you will work primarily with our Chief Marketing Officer. We are looking for someone with integrity and discretion in handling confidential information; a high degree of professionalism in dealing with senior professionals both inside and outside of the company; composure and confidence under pressure, with the expertise and agility to juggle conflicting demands and optimize outcomes; exceptional attention to detail; and the habit of clear, consistent, and reliable follow-up. Our expectation is for you to build strong relationships with your colleagues, represent Intapp professionally in all venues, think ahead and anticipate issues before they arise, and provide support as and when needed, with no task too small, and always in the interests of Intapp. We need you to be able to react with urgency and work at speed in certain situations, and in other situations, to drive complex tasks to completion over time. You should be adept at working with multiple people, perspectives, and technical systems and applications. What you will do: Provide support for the CMO Expert in planning, scheduling, and coordinating skills to create a smooth workflow Meet deadlines, anticipate needs, demonstrate initiative, and independently complete tasks Use good judgment in setting work priorities, planning and organizing workload Handle multiple projects with the possibility of changing priorities Handle domestic and international travel arrangements for executives and other staff members Protect the confidentiality of information related to the organization and assist with sensitive matters Assist with special meetings and event planning Manage Concur for expenses and travel platform Evaluate and streamline processes and procedures Finance management, including budgeting and assisting with budget planning and forecasting Purchase request management and generation Vendor management, including contract management, agreement renewals, and the acquisition of vendor quotes for purchase request General project and task management Generating, capturing, and presenting metrics, as needed Schedule and organize activities such as meetings and conferences Assist with preparation for meetings and presentations, including organization of meeting materials and logistics What you will need: 5-10 years of experience supporting high tech executives and working in a startup environment Bachelor's degree (preferred but not required) Proficiency in use of collaboration tools including Microsoft Office 365 (Word, PowerPoint, Excel, Teams, SharePoint, Zoom, etc.) Experience using SharePoint for internal documents Knowledge of Microsoft Office 365 (Word, PowerPoint, Excel, Teams, SharePoint, Zoom, etc.) Demonstrated attention to detail, flexibility, reliability, resourcefulness, and creative problem-solving skills Exceptional ability to work independently as well as with all levels of management and staff Ability to relate and maintain calm in high stress situations Experience making independent decisions following standard policies and procedures Diplomatic, with the ability to exercise proper discretion and judgment Excellent organizational skills, strong attention to detail, flexibility to handle new tasks and shifting deadlines and priorities Possess common sense and professionalism with strong work ethic Analytical with ability to problem-solve and work to effectively manage multiple projects and shifting priorities Willingness to explore creative and innovative ways to organize team, improve processes, etc. Strong oral and written communication and interpersonal skills Highly discrete with confidential information and diplomatic What you'll gain at Intapp: At Intapp, you'll get the opportunity to bring your talents and intellectual curiosity to create better outcomes for our people and our clients. You'll be part of a growing public company, with a modern work environment that's connected yet flexible and where your professional growth and well-being are top priorities. We'll collaborate and grow together, supporting each other in a positive, open atmosphere that fosters creativity, innovation, and teamwork. Here, you will have the opportunity to: ·Expand Your Skills: Unlock your potential with professional development opportunities supported by a community of experienced professionals. We offer reimbursement for training and continuing education to help you stay ahead in your career. Enjoy Where You Work: Thrive in our modern, open offices designed to inspire creativity and collaboration. Our complimentary lunches and fully stocked kitchens ensure you have everything you need to stay energized throughout the day. Support What Matters Most: Our comprehensive wellness and flexible time off programs and our benefits are designed to care for you and your family. Our family-formation benefits and support during your family-building journey ensure you have the resources you need when it matters most. We believe in giving back and supporting our communities with paid volunteer time off and a donation matching program for the causes you care about. Join us and be a part of a collaborative and welcoming culture where your contributions are valued, and your professional growth is a priority. Together, we are building a company of long-term value that we can all be proud of. Intapp provides equal employment opportunities to all qualified applicants and will make hiring decisions without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin or ancestry, age, disability, marital status, pregnancy, protected veteran status, protected genetic information, political affiliation, or any other characteristic protected by federal, state or local laws. Please note: Intapp will not hire through text message, social media, or email alone. We will never extend a job offer unless you have been contacted directly by an Intapp recruiter and have participated in the interview process which will generally consist of 3 or more virtual or in person meetings. Please note that Intapp only uses company email addresses, which contain “@intapp.com” or “@dealcloud.com” to communicate with candidates via email. Intapp will never ask for financial information of any kind or for any payment during the job application process. We post all legitimate job openings on the Intapp Career Site at ****************************************** If you believe you were a victim of such a scam, you may contact your local authorities. Intapp is not responsible for any claims, losses, damages, or expenses resulting from scammers.

Your work days are brighter here. We're obsessed with making hard work pay off, for our people, our customers, and the world around us. As a Fortune 500 company and a leading AI platform for managing people, money, and agents, we're shaping the future of work so teams can reach their potential and focus on what matters most. The minute you join, you'll feel it. Not just in the products we build, but in how we show up for each other. Our culture is rooted in integrity, empathy, and shared enthusiasm. We're in this together, tackling big challenges with bold ideas and genuine care. We look for curious minds and courageous collaborators who bring sun-drenched optimism and drive. Whether you're building smarter solutions, supporting customers, or creating a space where everyone belongs, you'll do meaningful work with Workmates who've got your back. In return, we'll give you the trust to take risks, the tools to grow, the skills to develop and the support of a company invested in you for the long haul. So, if you want to inspire a brighter work day for everyone, including yourself, you've found a match in Workday, and we hope to be a match for you too. About the Team At Workday, we are committed to bringing passion and customer focus to the business of enterprise applications. We work hard, and we are serious about what we do. Workday is a fast-growing company, and the Senior Executive Assistant will need to navigate ambiguity and multiple priorities. About the Role Workday is looking for a Senior Executive Assistant to support our CIO and 1-2 Senior Vice Presidents. In this role, you will assume a wide range of responsibilities, all of which will require ingenuity, innovation, and integrity. Using your exceptional communication skills and multitasking abilities, you will effectively communicate key initiatives to team members, providing guidance and direction when appropriate, and you will assist in managing the schedule of this busy executive. Key Responsibilities Manage the daily schedule of 2 SVPs and 2 VPs, outlook and calendaring Regularly make decisions on behalf of executives and creatively executes on events, projects, and daily work. Advanced skills in booking domestic and international travel arrangements (air, hotel, ground travel) including sophisticated planning of meeting agendas and logistics and building detailed itineraries for travel. Process expense reports in Workday and ensure spend is within budget. Monitor and predict spending and advise appropriately. Plan, coordinate and collaborate on special projects and team events/offsites, including the management of all meeting details (meeting logistics, preparing agendas, initializing presentations, and attendee updates). Order catering for internal/external meetings. Ability to orchestrate events with limited to no direction. Includes advising on budget, logistics & securing resources that delivers a VIP service through thoughtful planning with attention to details which generates a remarkable experience. Learns the team over time and has a pulse on team culture. Readily available to the team and is included in leadership meetings and decisions. Build relationships and partnerships which are crucial to the success of the organization. About You Basic Qualifications 8+ years of executive support and/or project coordination experience, supporting multiple senior level executives. Other Qualifications BA/BS degree or equivalent experience. Excellent skill set working with office applications including Outlook, Google Drive, Word, Excel, PowerPoint and Zoom. Ability to put yourself in the executive's shoes and handle the schedule in a way that promotes the most effective use of time. Ability to handle highly confidential information with discretion, sound judgment, and has the utmost integrity. Ability to re-prioritize at a moment's notice with changing needs of the executives and proactively navigate past roadblocks as they arise. Detail oriented with excellent organizational and problem-solving skills; ability to work independently with little to no direction and guidance. Exceptional written and verbal communication skills. Workday Pay Transparency Statement The annualized base salary ranges for the primary location and any additional locations are listed below. Workday pay ranges vary based on work location. As a part of the total compensation package, this role may be eligible for the Workday Bonus Plan or a role-specific commission/bonus, as well as annual refresh stock grants. Recruiters can share more detail during the hiring process. Each candidate's compensation offer will be based on multiple factors including, but not limited to, geography, experience, skills, job duties, and business need, among other things. For more information regarding Workday's comprehensive benefits, please click here. Primary Location: USA.CA.Pleasanton Primary Location Base Pay Range: $128,200 USD - $192,400 USD Additional US Location(s) Base Pay Range: $108,300 USD - $192,400 USD Our Approach to Flexible Work With Flex Work, we're combining the best of both worlds: in-person time and remote. Our approach enables our teams to deepen connections, maintain a strong community, and do their best work. We know that flexibility can take shape in many ways, so rather than a number of required days in-office each week, we simply spend at least half (50%) of our time each quarter in the office or in the field with our customers, prospects, and partners (depending on role). This means you'll have the freedom to create a flexible schedule that caters to your business, team, and personal needs, while being intentional to make the most of time spent together. Those in our remote "home office" roles also have the opportunity to come together in our offices for important moments that matter. Pursuant to applicable Fair Chance law, Workday will consider for employment qualified applicants with arrest and conviction records. Workday is an Equal Opportunity Employer including individuals with disabilities and protected veterans. Are you being referred to one of our roles? If so, ask your connection at Workday about our Employee Referral process! At Workday, we value our candidates' privacy and data security. Workday will never ask candidates to apply to jobs through websites that are not Workday Careers. Please be aware of sites that may ask for you to input your data in connection with a job posting that appears to be from Workday but is not. In addition, Workday will never ask candidates to pay a recruiting fee, or pay for consulting or coaching services, in order to apply for a job at Workday.

Get to know Okta Okta is The World's Identity Company. We free everyone to safely use any technology, anywhere, on any device or app. Our flexible and neutral products, Okta Platform and Auth0 Platform, provide secure access, authentication, and automation, placing identity at the core of business security and growth. At Okta, we celebrate a variety of perspectives and experiences. We are not looking for someone who checks every single box - we're looking for lifelong learners and people who can make us better with their unique experiences. Join our team! We're building a world where Identity belongs to you. Reporting to the Chief of Staff, this role provides strategic and administrative support to Auth0 Engineering's executive leadership. You'll work closely with both the Chief Technology Officer (CTO) and Chief of Staff to enable efficient operations, seamless communication, and effective prioritization. The right person is proactive, organized, adaptable, and comfortable operating in a fast-paced environment. The ideal candidate has experience supporting multiple C-level executives and thrives in a collaborative, high-growth setting. Location: This is an in-office role based in San Francisco, requiring regular on-site presence several days per week. What you'll be doing * Partner closely with the CTO and Chief of Staff on executive operations, priorities, and communications. * Manage complex executive calendars, including scheduling, travel coordination (domestic and international), and expense processing. * Prepare materials, agendas, and briefings for executive meetings and events. * Build and maintain strong relationships with internal and external stakeholders, including customers, partners, board members, and investors. * Manage executive contacts; understanding key relationships, priorities, and follow-ups. * Handle incoming requests with sound judgment, discretion, and professionalism. * Plan and execute team events, socials, and off-sites that strengthen connection and culture. * Work cross-functionally to ensure clear and efficient communication between teams. * Occasionally travel with executives to provide on-site support during meetings or events. What you'll bring to the role * 8+ years of experience supporting C-level executives, preferably in a fast-paced technology environment. * Proven ability to manage multiple executives and competing priorities with accuracy and composure. * Extensive experience organizing complex schedules and logistics, often across multiple time zones. * Exceptional time management, organization, and attention to detail. * Strong written and verbal communication skills, with the ability to represent executives professionally. * Demonstrated discretion and judgment in handling highly confidential information. * Proficiency with modern collaboration and productivity tools (e.g., Google Workspace, Slack, Confluence, Workday). * Ability to anticipate needs, think several steps ahead, and operate with a high degree of autonomy. * Positive energy, adaptability, and a team-oriented approach. #LI-SC #LI-Onsite P20075_3285252 Below is the annual base salary range for candidates located in San Francisco Bay Area. Your actual base salary will depend on factors such as your skills, qualifications, experience, and work location. In addition, Okta offers equity (where applicable), bonus, and benefits, including health, dental and vision insurance, 401(k), flexible spending account, and paid leave (including PTO and parental leave) in accordance with our applicable plans and policies. To learn more about our Total Rewards program please visit: **************************** The annual base salary range for this position for candidates located in the San Francisco Bay area is between: $126,000-$190,000 USD What you can look forward to as a Full-Time Okta employee! * Amazing Benefits * Making Social Impact * Developing Talent and Fostering Connection + Community at Okta Okta cultivates a dynamic work environment, providing the best tools, technology and benefits to empower our employees to work productively in a setting that best and uniquely suits their needs. Each organization is unique in the degree of flexibility and mobility in which they work so that all employees are enabled to be their most creative and successful versions of themselves, regardless of where they live. Find your place at Okta today! ************************************** Some roles may require travel to one of our office locations for in-person onboarding. Okta is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, ancestry, marital status, age, physical or mental disability, or status as a protected veteran. We also consider for employment qualified applicants with arrest and convictions records, consistent with applicable laws. If reasonable accommodation is needed to complete any part of the job application, interview process, or onboarding please use this Form to request an accommodation. Okta is committed to complying with applicable data privacy and security laws and regulations. For more information, please see our Personnel and Job Candidate Privacy Notice at ********************************************* U.S. Equal Opportunity Employment Information Read more Individuals seeking employment at this company are considered without regards to race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, veteran status, gender identity, or sexual orientation. When submitting your application above, you are being given the opportunity to provide information about your race/ethnicity, gender, and veteran status. Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file. If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection. As a government contractor subject to Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measure the effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categories is as follows: A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability. A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service. An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense. An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985. Pay Transparency Okta complies with all applicable federal, state, and local pay transparency rules. For additional information about the federal requirements, click here. Voluntary Self-Identification of Disability Form CC-305 Page 1 of 1 OMB Control Number 1250-0005 Expires 04/30/2026 Why are you being asked to complete this form? We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years. Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor's Office of Federal Contract Compliance Programs (OFCCP) website at ****************** Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor's Office of Federal Contract Compliance Programs (OFCCP) website at *************************** How do you know if you have a disability? A disability is a condition that substantially limits one or more of your "major life activities." If you have or have ever had such a condition, you are a person with a disability. Disabilities include, but are not limited to: * Alcohol or other substance use disorder (not currently using drugs illegally) * Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS * Blind or low vision * Cancer (past or present) * Cardiovascular or heart disease * Celiac disease * Cerebral palsy * Deaf or serious difficulty hearing * Diabetes * Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders * Epilepsy or other seizure disorder * Gastrointestinal disorders, for example, Crohn's Disease, irritable bowel syndrome * Intellectual or developmental disability * Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD * Missing limbs or partially missing limbs * Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports * Nervous system condition, for example, migraine headaches, Parkinson's disease, multiple sclerosis (MS) * Neurodivergence, for example, attention-deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities * Partial or complete paralysis (any cause) * Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema * Short stature (dwarfism) * Traumatic brain injury PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete. Okta The foundation for secure connections between people and technology Okta is the leading independent provider of identity for the enterprise. The Okta Identity Cloud enables organizations to securely connect the right people to the right technologies at the right time. With over 7,000 pre-built integrations to applications and infrastructure providers, Okta customers can easily and securely use the best technologies for their business. More than 19,300 organizations, including JetBlue, Nordstrom, Slack, T-Mobile, Takeda, Teach for America, and Twilio, trust Okta to help protect the identities of their workforces and customers.

Full Job Description The Company: Mesirow is an independent, employee-owned firm founded in 1937. As specialists in investment, risk management and advisory services, we are committed to helping our institutional, corporate, and individual clients achieve their objectives. We are proud of Mesirows culture of fostering team member engagement, entrepreneurship, and empowerment. Our positive culture, volunteerism, and opportunity for advancement makes Mesirow one of the few employers to be included in both Chicago Tribunes Top Places to Work and Crains Best Places to Work in Chicago. Our advisors provide investment and fiduciary services to individuals, families, corporations, and non-profit organizations. With over $8.2B in assets under management, we have earned a reputation for effectively managing our clients needs and goals. Wealth Management has been Mesirows flagship business for over 80 years, built around our trusted advisors, with an average tenure of over 20 years. The Opportunity: We are seeking a Senior Executive Assistant to support the President and CEO of our Wealth Advisors business. In addition, this role will provide support to the Managing Director of Operations and other leadership team members. The position will be located at our Highland Park office with occasional travel to our Chicago Headquarters. The position requires a wide range of administrative skills, excellent attention to detail, the ability to work independently, maintain confidentiality, exercise judgment and deal with competing demands. Primary Duties and Responsibilities: Provide advanced administrative support including but not limited to, managing the calendar, monitoring e-mail and voicemail, screening calls, handling mail, travel arrangements, preparing presentations, gathering material in preparation for meetings and compiling and submitting expense reports. Responsible for producing professional, grammatically correct, C-suite level correspondence without editing or oversight. Manage and assemble highly confidential and sensitive information in a professional and discrete manner. Coordinate, follow-up and confirm travel arrangements and changes, such as flights, lodging and ground transportation. Provide professional representation on all aspects of work including answering phones, greeting and interacting with internal and external clients. Ability to help plan and execute internal employee events along with client events (in conjunction with our marketing team). Act as liaison to Mesirows information technology department with respect to various project implementations, technology enhancements, and maintaining an adequate inventory of equipment. Assist in the onboarding of new Wealth Management employees. Serve as a liaison between corporate facilities and the Highland Park office. Maintain electronic and paper files on correspondence, clients, reports and other records by inserting new documents and disposing of outdated material. Assist in ad-hoc special projects as requested by Wealth Management Leadership. Requirements: Bachelors degree preferred. 5-10 years of administrative or operational support experience, preferably within financial or professional services or other client service business. Advanced knowledge of MS 365 and the Internet, and strong technical aptitude. Ability to handle heavy demands efficiently, meet deadlines and work effectively in stressful situations. Experience analyzing and resolving office administrative and procedural issues. Ability to exercise discretion and maintain confidential information and display the highest personal and professional integrity. Excellent organizational skills with the ability to complete tasks with superior accuracy. Polished written and verbal communication skills, strong interpersonal skills. Positive and approachable demeanor. Excellent attention to detail. Ability to complete tasks on own initiative, be a self-starter, and work with autonomy. Contact management, including Microsoft Dynamics, is a plus Flexibility in schedule to provide assistance outside of normal business hours and the ability to work from our Chicago office as necessary. EOE

Infotree Service is a dynamic and entrepreneurial company, comprised of a team of dedicated professionals with over 50 years of direct experience. When you talk to Infotree's customers, you will repeatedly hear that it is Infotree's personalized attention and focus to customer needs that has resulted in such strong repeat business. Job Description Job Title: Project Coordinator Location: 444 Wealthy St., Grand Rapids, MI 49503 Duration: 24 months Summary: • Gathers, analyzes, translates and delivers information in clear, concise and meaningful formats based on specific project and/or program requirements and according to established project management standards. • Provides input to project research information; provides administrative and analytic support to the Project Manager. • Typically works on projects that are moderately complex to complex, and are large in size and organizational span. • May coordinate the activities of a project sub team and/or project activities to the extent those efforts might affect completion of assigned tasks. • Receives general direction from the reporting manager and/or project/program manager regarding tasks to be performed. Qualifications • May require a bachelor's degree and 1 to 2 years of experience. Additional Information If you are interested feel free to reach on ************ or email your resume on *************************

This is not an entry level position. This position would be ideal for someone looking to go back into the workforce and work in a family run medical practice long term Our client is a small surgical practice looking for someone to help the Practice Administrator with day-to-day clerical tasks Our ideal candidate is someone that is reliable, dependable, and very loyal. They have a strong sense of doing the right thing and should be passionate about helping others. Resourcefulness and strong attention to detail are vitally important for this role. This person really needs to have the capability of applying critical thinking skills to learning and understanding problems on their own so that he/she can come up with a solution that works. We are seeking a friendly, professional, and outgoing person who enjoys working with people and has great phone etiquette. The candidate will have the opportunity to build a career with our firm. This position can be a starting point in order to learn the business, get on-the-job training, and hands-on development in order to progress in the Imperium structure, if desired. So, it is important that candidates realize that the job responsibilities include reception, office management, and executive assistance. Hiring immediately. Duties: Duties include, but may not be limited to: Being the first point of contact for the office working in the front office Greeting patients and answering phone calls Making sure office is adequately supplied Coordinating & scheduling meetings using Outlook calendar Filing, scanning, and copying documents Making and maintaining a systematic filing protocol Assisting in data entry such as filling out account paperwork and entering client meeting notes Managing daily office tasks such as maintenance, mail, and paying bills on time Performing research for a variety of projects, events, and office enhancement as needed Providing personal assistance to Practice Admin Having a broad understanding of the process of the business we conduct Engaging in weekly meetings with Practice Administrator to review task lists and assist as needed Able to be here during office hours 8am-5pm Other duties as necessary-we are very much a culture where “that's not my job” doesn't work Qualifications: Bachelors degree desired Professional but easy to get along with Professional in appearance; business attire required Must be comfortable engaging in conversation over the phone and in-person Must be able to establish rapport with patients vendors etc. Must have situational and perceptual awareness Must be able to work with Microsoft Word, Excel, & Outlook Must be detail oriented with proven organizational skills Must have proven written and verbal communication skills Must be client service oriented and a team player Must be dependable, self-motivated, and be able to show up to work on time Must be able to work efficiently and independently with little supervision Must demonstrate ability to apply problem solving skills and utilize independent judgement Must be able to multi-task Must demonstrate an interest in helping people Someone that does what they say they're going to do Benefits: 401(k) Dental insurance Health insurance Life insurance Paid time off Professional development assistance Retirement plan Vision insurance Schedule: Monday to Friday Education: Bachelor's (Preferred) Experience: Microsoft Office: 5 years (Preferred) Administrative experience: 5 years (Preferred) Work Location: In person

Cisco-Eagle is seeking a highly organized, detail-oriented Executive Assistant & Office Coordinator to support our leadership team and help manage day-to-day operations at our corporate headquarters. This role combines executive support, coordination, and administrative organization-perfect for someone who enjoys variety, takes initiative, and thrives in a fast-paced, team-oriented, employee-owned environment. Key Responsibilities Manage calendars and schedule meetings for leadership. Coordinate airfare, hotels, and rental cars for employees that travel. Take notes during meetings and calls; track and follow up on action items. Prepare and format documents, reports, and presentations with exceptional accuracy and attention to detail. Set up conference rooms and handle catering or logistics for meetings and events. Maintain well-organized electronic files, shared folders, and company records. Assist with internal communications, meeting summaries, and company events. Support leadership with special projects and recurring tasks that require precision and reliability. Willingness to help. Qualifications Strong organization, communication, and time-management skills. Proficient in Microsoft Office (Outlook, Excel, Word, PowerPoint) and Teams. Exceptional attention to detail - accurate, thorough, and dependable. Professional demeanor, confidentiality, and ability to handle multiple priorities. Self-starter who anticipates needs and follows through without prompting. 1-2 years of administrative or coordination experience a plus. Compensation & Benefits Employee ownership through our ESOP program. Comprehensive benefits package including health, dental, vision, life, 401(k), and PTO. Opportunity to grow within a stable, employee-owned company with over 50 years of success.

For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive. As a lifestyle company, we ensure that everybody working here has a fantastic time, which is why we've earned the Great Place to Work Certification every year since 2022! : Join Job Duck as an Executive Assistant and Billing Coordinator by supporting a dynamic legal team in the Commercial & Corporate practice area. This role offers a unique opportunity to contribute to a collaborative and client-focused environment, where your attention to detail and enthusiasm will make a daily impact. You'll assist with billing coordination, email and calendar management, onboarding clients, and supporting payroll and document drafting. The ideal candidate is curious, independent, and eager to grow into a trusted team member who thrives in a fast-paced, professional setting. If you enjoy solving problems, working with numbers, and being part of a kind and congenial team, this role is for you. • Salary Range: from $1,060 USD to $1,150 USD. Responsibilities include, but are not limited to: Support client onboarding processes Draft basic legal and administrative documents Manage email communications Track billable hours and calculate payments Learn and assist with paralegal tasks as needed Open matters in Clio CRM Schedule meetings and maintain calendars Assist with payroll and payment tracking Calculate referral fees for external attorneys Coordinate billing and prepare invoices Requirements: Additional Job Description • Location: Remote • Time Zone: EST (Connecticut), US. • Working Hours: Monday to Friday, 9 AM to 5 PM EST (flexible schedule) • Software/Tools: • CRM: Clio • Communication: Slack Required Skills •Minimum of 1 year of experience in an administrative assistant role. •Advanced/native-level English skills (both written and spoken) • Kind, collaborative, and personable • Independent, enthusiastic, and proactive • Curious problem-solver • Team-oriented and client-focused • Strong attention to detail Billing Skills • Organized • Comfortable with numbers • Proficient in Excel/Google Sheets Paralegal-Type Tasks • Good judgment and strong social skills • Legal background optional Work Shift: 8:00 AM - 5:00 PM [EST][EDT] (United States of America) Languages: English Ready to dive in? Apply now and make sure to follow all the instructions! Our application process involves multiple stages, and submitting your application is just the first step. Every candidate must successfully pass each stage to move forward in the process. Please keep an eye on your email and WhatsApp for the next steps. A recruiter will be assigned to guide you through the application process. Be sure to check your spam folder as well.

For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive. As a lifestyle company, we ensure that everybody working here has a fantastic time, which is why we've earned the Great Place to Work Certification every year since 2022! Job Description: This role offers an exciting opportunity to support a high-performing executive while contributing to the smooth operation of a growing legal practice. As an Executive Assistant with Job Duck, you will handle a wide variety of responsibilities that keep daily operations organized, efficient, and aligned with strategic priorities. The ideal candidate thrives in fast-moving environments, communicates with clarity, and takes initiative without needing direction for every task. You will serve as the primary support for the CEO while coordinating essential functions across legal, intake, and marketing workflows. This position is perfect for someone who takes pride in structure, organization, and providing seamless executive support. • Salary Range: 1,060 to 1,150 USD Responsibilities include, but are not limited to: • Support legal workflow organization including deadlines and document tracking • Support marketing tasks such as scheduling content, maintaining files, updating the website, and tracking deliverables • Assist intake processes by monitoring follow up tasks and lead tracking • Monitor subscriptions and prepare simple operational or cost tracking reports • Support website updates by uploading blogs, organizing digital content, reviewing links, and maintaining resources • Document workflows and processes for consistency across departments • Ensure onboarding materials, client handbooks, and templates remain accurate and current • Maintain firm systems including Notion, Scribe, Flipbook, OneDrive, Teams, and Clio • Monitor email, manage correspondence, follow ups, and confidential communication • Coordinate departmental efforts to ensure priorities and deadlines align with the CEO's directives • Plan and coordinate travel including flights, accommodations, transportation, and detailed itineraries • Prepare daily and weekly schedules and briefings for the CEO • Manage and organize the CEO's business and personal calendars including appointments, calls, meetings, and deadlines • Maintain and update digital filing systems within Microsoft 365, OneDrive, Teams, and Notion • Track priority tasks for the CEO and ensure timely completion • Coordinate internal alignment with staff to ensure scheduling reflects operational and court-related requirements Requirements: Required Skills • 1 - 2 years of experience in Family Law firms. • Exceptional organizational skills • Strong written and verbal communication abilities • Detail-oriented approach to tasks • Ability to anticipate needs and think proactively • Comfortable managing multiple priorities independently • Professionalism and discretion when handling confidential information • Strong problem solving and critical thinking skills • Adaptability within fast-paced environments • Ability to work effectively in a fully digital, remote environment • Resourceful and proactive work style • High level of reliability and follow through • Ability to coordinate both personal and professional tasks for an executive Work Shift: 9:00 AM - 6:00 PM [EST][EDT] (United States of America) Languages: English Ready to dive in? Apply now and make sure to follow all the instructions! Our application process involves multiple stages, and submitting your application is just the first step. Every candidate must successfully pass each stage to move forward in the process. Please keep an eye on your email and WhatsApp for the next steps. A recruiter will be assigned to guide you through the application process. Be sure to check your spam folder as well.

WHO WE ARE Manychat is a leading Chat Marketing platform. We help businesses engage with their customers on Instagram, Facebook Messenger, WhatsApp, and Telegram. Trusted by over 1 million brands in 170+ countries, we're an official Meta Business Partner, backed by top investors including Bessemer Venture Partners. With 350+ teammates across international offices in Barcelona, Austin, Amsterdam, São Paulo, and Yerevan - Manychat helps businesses across the globe improve their ROI and grow faster. WHO WE'RE LOOKING FOR We're looking for a high-potential Personal Assistant to support the CEO of Manychat in Palo Alto, CA. This is a unique opportunity for a smart, resourceful, and proactive graduate or early-career professional who's excited to learn directly from a founder while taking real ownership of execution across personal and professional priorities. You'll work side-by-side with the CEO, helping him stay focused on high-impact decisions by managing all operational, personal, and logistical details with precision and care. From scheduling and research to coordinating household projects and handling day-to-day tasks, you'll be the person who makes things happen. You're naturally organized, adaptable, and quick to learn. You take pride in handling details others overlook, and you thrive in an environment where initiative and reliability are key. Fluency in Russian is essential, as you'll coordinate both business and family-related matters. The role is based locally in Palo Alto (within 15-20 minutes) and combines remote coordination with regular in-person interactions. WHAT YOU'LL DO Protect the CEO's focus - taking ownership of logistics, errands, and coordination so his attention stays on strategic priorities. Manage scheduling and communications, ensuring seamless organization across professional and personal calendars. Coordinate projects and vendors - from contractors and household services to travel logistics and event planning. Handle daily operations such as booking appointments, arranging meetings, managing deliveries, or researching services. Oversee household and family logistics, including scheduling childcare support, home maintenance, and errands. Plan and support events, from dinners and gatherings to small networking or social occasions. Keep everything documented - maintaining clarity across tasks, contacts, and ongoing workflows for smooth continuity. Continuously look for leverage: propose improvements, automations, or new ways to save time and streamline operations. WHAT YOU'LL BRING Strong organizational and prioritization skills, with a natural ability to bring order to complexity. Fluent communication in Russian and English, both written and verbal. A proactive, self-starting mindset: you don't wait for instructions - you anticipate needs and act quickly. Resourcefulness: you can figure things out, whether it's troubleshooting a system, booking the right vendor, or managing an unexpected issue. High attention to detail and pride in delivering quality work. Tech-savvy: comfortable with Google Workspace, Apple products, and digital productivity tools (Notion, task managers, etc.). Discretion and reliability: able to handle sensitive information with confidentiality and professionalism. Adaptability and humility: equally comfortable managing errands, coordinating with executives, or solving hands-on problems. Curiosity and growth mindset: eager to learn how a fast-scaling tech company operates and how to create more leverage every day. Local presence: based within 15-20 minutes of Palo Alto, available for in-person coordination several times a week. Nice to have: Experience managing projects, logistics, or events - whether through internships, part-time roles, student organizations, or side projects. WHAT WE OFFER We care deeply about your growth, well-being, and comfort: Competitive compensation based on experience and impact. Direct mentorship and exposure to executive operations at a global tech company. A high-trust, high-autonomy environment where initiative is valued. A rare opportunity to learn directly from the CEO while contributing to meaningful outcomes daily. A dynamic, fast-moving role with real responsibility and room to grow. Manychat is an Equal Opportunity Employer. We're committed to building a diverse and inclusive team. We do not discriminate against qualified employees or applicants because of race, color, religion, gender identity, sex, sexual preference, sexual identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, military status, or any other characteristic protected by local law or ordinance. This commitment is also reflected through our candidate experience. If you have individual needs that may require an accommodation during the interview process, please indicate this in your application. We will do our best to provide assistance throughout your interview process to ensure you're set up for success. With my application, I accept the Manychat Privacy Policy.