Administrative Assistant jobs at Delaware Systems Technology, Inc. - 86 jobs

Arrow International is the world's #1 maker of charitable gaming products, from pull tabs and bingo paper to cutting-edge electronic gaming systems. Our products power entertainment in social and gaming venues around the globe, and we're growing fast! We're building a winning culture that's all about teamwork, passion, and innovation. At Arrow, you're not just another employee, you're part of a high-performing team that's redefining fun and giving back to communities. We believe in rewarding your hard work with profit-sharing, 401(k) matching, great benefits, and paid time off including a bonus week every July! If you're looking for a career that's exciting, meaningful, and full of opportunity, Arrow is the place to be. Executive Assistant We are seeking an Executive Assistant to support the executive leadership team. This role is critical to the day-to-day execution of executive operations, handling tactical support, managing details, and serving as a trusted liaison to ensure leadership priorities move forward smoothly and efficiently. The Executive Assistant will operate in a fast-paced, highly confidential environment and must be comfortable supporting multiple executives, managing competing priorities, and acting as a central point of coordination across the organization. This is an in-office position, and we are only considering candidates local to the Cleveland area. Key Responsibilities * Executive Team Support Provide high-level administrative and tactical support to our executives, including calendar management, scheduling, follow-ups, and coordination of daily priorities. * Calendar & Meeting Management Manage complex and constantly changing calendars for executives. Prioritize conflicting appointments using sound judgment to streamline daily, weekly, and recurring meetings. * Travel & Logistics Coordinate domestic and international travel, including flights, hotels, ground transportation, itineraries, and meeting logistics for executives. * Communication & Liaison Role Serve as a liaison between executives, their teams, internal departments, and external partners. Act as a gatekeeper and bridge for smooth communication, directing correspondence and resolving or escalating inquiries as appropriate. * Meeting & Event Coordination Arrange and support executive and leadership meetings on and off-site. Prepare agendas and materials, take meeting notes, manage logistics, and facilitate meeting technology (Teams/WebEx) to support both in-person and remote attendees. * Operational Follow-Through Track requests, action items, and commitments from leadership. Proactively initiate follow-up to ensure timely completion of priorities, including onboarding support and coordination with administrative peers. * Presentation & Document Support Assist with the preparation, editing, and distribution of presentations, reports, and other materials supporting strategic and enterprise priorities. * Expense & Administrative Management Manage executive expense reports and ensure timely submission and approval. Support other administrative processes as needed. * Confidentiality & Professionalism Maintain strict confidentiality and exercise discretion when handling sensitive employee, client, and company information. * Process Improvement & Tools Continuously learn and leverage software tools to improve efficiency, organization, and outcomes across executive operations. Requirements Bachelor's degree required. 7+ years of experience providing executive-level administrative support to senior leaders (C-suite or VP level). Proven experience supporting executives in a fast-paced, deadline-driven environment. Strong organizational, prioritization, and problem-solving skills. Excellent written and verbal communication skills. High degree of professionalism, discretion, and sound judgment. Proactive, adaptable, and comfortable managing shifting priorities. Strong proficiency with Microsoft Office, calendar systems, and collaboration tools. Diversity and Inclusion Statement At Arrow International, we are committed to fostering a diverse and inclusive workplace where all individuals are valued and respected. We believe that embracing our differences makes us stronger, more innovative, and better positioned to serve our communities. We are proud to be an equal opportunity employer and strive to create an environment where everyone feels welcome, supported, and empowered to succeed. Equal Opportunity Statement Arrow International is an equal opportunity employer. We recruit, hire, train, and promote individuals in all job titles without regard to race, color, ancestry, national origin, gender identity or expression, sexual orientation, marital status, religion, age, results of genetic testing, veteran status, or physical or mental disability, except where such disability prevents performance of essential job functions and cannot be reasonably accommodated in accordance with applicable laws. Americans with Disabilities Act (ADA) Statement Arrow International is committed to complying with the spirit and requirements of the Americans with Disabilities Act (ADA). If you require a reasonable accommodation to complete an application, participate in the interview process, undergo any pre-employment testing, or otherwise take part in the employee selection process, please contact us at *********************************. #INDCA

About Us The Marzetti Company (Nasdaq: MZTI) manufactures and sells specialty food products. Our retail brands include Marzetti dressings and dips, New York Bakery garlic breads, and Sister Schubert's dinner rolls, in addition to exclusive license agreements for Olive Garden dressings, Chick-fil-A sauces and dressings, Buffalo Wild Wings sauces, Arby's sauces, Subway sauces, and Texas Roadhouse steak sauces and frozen rolls. Our foodservice business supplies sauces, dressings, breads, and pasta to many of the top restaurant chains in the United States. At Marzetti, our mission is to make every meal better through high-quality, flavorful food. Led by our purpose, to nourish growth with all that we do, our team members are dedicated to creating great tasting food and cultivating deep and lasting relationships. Overview The Executive Administrative Assistant serves as a strategic partner to the Chief Supply Chain Officer (CSCO) and Supply Chain Leadership Team (SCLT) in advancing Marzetti's Supply Chain priorities. This position provides high-level administrative and project coordination support, ensuring alignment, efficiency, and proactive communication across key meetings, events, and deliverables. The successful candidate will bring strong organizational and communication skills, exceptional attention to detail, and the ability to manage complex calendars, presentations, and stakeholder communications in a fast-paced environment. This role goes beyond coordination and scheduling - it functions as a strategic partner in advancing Marzetti's Supply Chain priorities through proactive planning, communication excellence, and seamless leadership support. If you are passionate about supporting business leaders and their teams, we would love to hear from you. This is an exciting time to join an organization whose mission is to "nourish growth in all we do" at the Better Food Company. We kindly request that recruitment agencies and staffing firms refrain from submitting unsolicited resumes to our company. Any resumes sent without a prior agreement and access to proper submittal into the ATS will be considered the property of T. Marzetti, and we reserve the right to contact those candidates without any obligation to pay a fee. Responsibilities Executive & Administrative Support * Manage the CSCO's calendar, appointments, and schedules, proactively anticipating needs and resolving conflicts in partnership with all functional partners. * Act as the primary liaison for the CSCO and SCLT with internal partners (HR, Finance, Operations, Communications) and external stakeholders, ensuring seamless coordination and professional representation of the Supply Chain function. * Handle incoming and outgoing communications, ensuring timely follow-up and prioritization of key messages. * Coordinate travel, accommodations, and itineraries for the CSCO and SCLT when necessary. * Maintain and organize electronic files, correspondence, and documentation on Teams, SharePoint and other platforms. * Prepare and reconcile expense reports for leaders, manage and process any designated SC POs, monitor cost-tracking for meetings/events to ensure cost control and billing accuracy. * Exercise the utmost discretion when handling sensitive or confidential information. Meeting & Event Coordination * Weekly Supply Chain Leadership Team (SCLT) Staff Meetings: * Own end-to-end meeting management, including creation and distribution of agendas, scheduling, and coordination of presenters or topics. * Capture key discussion points and action items, track progress, and ensure follow-up with owners ahead of subsequent meetings. * Maintain a consistent, structured agenda format that aligns with Supply Chain priorities and recurring business updates. * Partner closely with the CSCO to identify and prioritize discussion topics, ensuring meetings are focused, productive, and outcome driven. * Supply Chain Town Halls (Quarterly): * Coordinate with the Corporate Communications team to align timing with MLT Town Halls. * Schedule Supply Chain Town Halls with the appropriate attendees and ensure timing is post MLT Town Halls. * Create and maintain Teams folders and deck templates; follow up with SCLT members for content updates. * Collaborate with the CSCO and Communications Leader to refine messaging and ensure clear, consistent communication. * Supply Chain Extended Staff Meetings: * Confirm dates, finalize attendee lists, and coordinate logistics in partnership with the CSCO and SCLT. * Develop the agenda, distribute invitations and pre-work materials * Manage all on-site support including meals, meeting arrangements, session supplies, etc. * Supply Chain Leadership Team Off-Sites: * Schedule and coordinate logistics (meeting invites, room setup, meals, A/V support). * Support agenda and materials preparation to enable productive discussions. * Track and manage all follow items partnering with appropriate action owners. Presentation & Communication Support * Create, edit, and format PowerPoint decks, correspondence, and reports with exceptional attention to detail and visual quality. * Support coordination activities with the CSCO and SCLT to develop high-quality content for Board and leadership reviews, including ensuring accuracy, consistency, and timely delivery. * Prepare "shell" decks for recurring meetings and track content submissions and updates. * Serve as point of coordination for any and all key meetings, maintaining timelines, folders, and version control on Teams. Calendar and Milestone Management * Maintain a master calendar of key Supply Chain milestones and share updates with the SCLT during staff meetings (e.g., Town Halls, Board dates, MBRs, off-sites, TOR reviews). * Monitor deadlines and ensure pre-meetings, reviews, and deliverables are proactively scheduled. Cross-Functional and Special Projects * Partner with internal stakeholders (HR, Finance, Communications, and Operations) to ensure smooth execution of cross-functional Supply Chain initiatives. * Support special projects or ad hoc requests to enhance Supply Chain team efficiency and communication. * Coordinate onboarding and offboarding processes for SCLT members, ensuring each transition is seamless, well-communicated, and aligned with Marzetti's culture. Partner with HR, IT, and Communications to set up systems access, introductions, and key meetings for new leaders. #TMZ23 Qualifications Qualifications: * Associate's degree in Business Administration or related field required; Bachelor's degree preferred. * 8+ years of experience supporting senior management and/or executive leaders in a fast-paced corporate environment. * Advanced proficiency in Microsoft Office Suite (PowerPoint, Excel, Word, Outlook); strong Teams and SharePoint capability preferred. * Proven experience developing and editing professional presentations and reports. * Outstanding organizational skills, attention to detail, and ability to manage multiple priorities under tight deadlines. * Exceptional professionalism, interpersonal, and written/verbal communication skills. * High level of discretion and ability to handle sensitive information with integrity. * Demonstrated initiative, problem-solving skills, and ability to anticipate executive needs. * Flexibility to support occasional executive priorities beyond standard business hours; including occasional travel. Qualifications: * Associate's degree in Business Administration or related field required; Bachelor's degree preferred. * 8+ years of experience supporting senior management and/or executive leaders in a fast-paced corporate environment. * Advanced proficiency in Microsoft Office Suite (PowerPoint, Excel, Word, Outlook); strong Teams and SharePoint capability preferred. * Proven experience developing and editing professional presentations and reports. * Outstanding organizational skills, attention to detail, and ability to manage multiple priorities under tight deadlines. * Exceptional professionalism, interpersonal, and written/verbal communication skills. * High level of discretion and ability to handle sensitive information with integrity. * Demonstrated initiative, problem-solving skills, and ability to anticipate executive needs. * Flexibility to support occasional executive priorities beyond standard business hours; including occasional travel. Executive & Administrative Support * Manage the CSCO's calendar, appointments, and schedules, proactively anticipating needs and resolving conflicts in partnership with all functional partners. * Act as the primary liaison for the CSCO and SCLT with internal partners (HR, Finance, Operations, Communications) and external stakeholders, ensuring seamless coordination and professional representation of the Supply Chain function. * Handle incoming and outgoing communications, ensuring timely follow-up and prioritization of key messages. * Coordinate travel, accommodations, and itineraries for the CSCO and SCLT when necessary. * Maintain and organize electronic files, correspondence, and documentation on Teams, SharePoint and other platforms. * Prepare and reconcile expense reports for leaders, manage and process any designated SC POs, monitor cost-tracking for meetings/events to ensure cost control and billing accuracy. * Exercise the utmost discretion when handling sensitive or confidential information. Meeting & Event Coordination * Weekly Supply Chain Leadership Team (SCLT) Staff Meetings: * Own end-to-end meeting management, including creation and distribution of agendas, scheduling, and coordination of presenters or topics. * Capture key discussion points and action items, track progress, and ensure follow-up with owners ahead of subsequent meetings. * Maintain a consistent, structured agenda format that aligns with Supply Chain priorities and recurring business updates. * Partner closely with the CSCO to identify and prioritize discussion topics, ensuring meetings are focused, productive, and outcome driven. * Supply Chain Town Halls (Quarterly): * Coordinate with the Corporate Communications team to align timing with MLT Town Halls. * Schedule Supply Chain Town Halls with the appropriate attendees and ensure timing is post MLT Town Halls. * Create and maintain Teams folders and deck templates; follow up with SCLT members for content updates. * Collaborate with the CSCO and Communications Leader to refine messaging and ensure clear, consistent communication. * Supply Chain Extended Staff Meetings: * Confirm dates, finalize attendee lists, and coordinate logistics in partnership with the CSCO and SCLT. * Develop the agenda, distribute invitations and pre-work materials * Manage all on-site support including meals, meeting arrangements, session supplies, etc. * Supply Chain Leadership Team Off-Sites: * Schedule and coordinate logistics (meeting invites, room setup, meals, A/V support). * Support agenda and materials preparation to enable productive discussions. * Track and manage all follow items partnering with appropriate action owners. Presentation & Communication Support * Create, edit, and format PowerPoint decks, correspondence, and reports with exceptional attention to detail and visual quality. * Support coordination activities with the CSCO and SCLT to develop high-quality content for Board and leadership reviews, including ensuring accuracy, consistency, and timely delivery. * Prepare "shell" decks for recurring meetings and track content submissions and updates. * Serve as point of coordination for any and all key meetings, maintaining timelines, folders, and version control on Teams. Calendar and Milestone Management * Maintain a master calendar of key Supply Chain milestones and share updates with the SCLT during staff meetings (e.g., Town Halls, Board dates, MBRs, off-sites, TOR reviews). * Monitor deadlines and ensure pre-meetings, reviews, and deliverables are proactively scheduled. Cross-Functional and Special Projects * Partner with internal stakeholders (HR, Finance, Communications, and Operations) to ensure smooth execution of cross-functional Supply Chain initiatives. * Support special projects or ad hoc requests to enhance Supply Chain team efficiency and communication. * Coordinate onboarding and offboarding processes for SCLT members, ensuring each transition is seamless, well-communicated, and aligned with Marzetti's culture. Partner with HR, IT, and Communications to set up systems access, introductions, and key meetings for new leaders. #TMZ23

The Account Administrator provides operational assistance to commercial roadside programs and serves as the backup to the Account Executive(s). This position is responsible for data reporting, preparing presentations, and addressing client contact center complaints. The Administrator is also responsible for learning the functions of the Account Executive role to provide backup as necessary. Duties & Responsibilities Serves as a secondary point of contact for client management on multiple OEM and Business-to-Business RAPs. Provides operational guidance to internal and external stakeholder groups by functioning as the subject matter expert (e.g., Clubs, Contact Centers, Accounting, IT). Monitors client metrics and related trends. Responds to RAP client complaints or customer escalated issues as needed. Follows up on any RAP contact center needs or requirements. Analyzes and updates RAP case information to complete client billing and pay clubs. Provides support for client customer reimbursement of service as needed and reports trends to the Account Executive or Senior Account Executive. Performs other related duties, tasks, and requests as required. Requirements, Competencies, and Certifications: Awareness of strengths, limits, and areas to improve. Excellent interpersonal, oral, and written communication skills. Ability to analyze data to identify trends and actionable insights. Strong MS Office skills, proficient in PowerPoint, Word, and Excel. Ability to create and deliver presentations. Self-motivated and able to work in a fast-paced, dynamic, deadline-driven environment. Education & Experience: Bachelor's degree in Business, Marketing, Communications, or a related field of study. Minimum of one (1) to three (3) years of experience in a client support or customer service-related role, or similarly related experience. Hiring Range: $24.50 - $29.89 This position is also eligible for participation in AAA, Inc.'s Annual Incentive Plan. AAA, Inc. is committed to paying competitively and equitably. The posted range for this position represents competitive compensation based on market data, internal equity, and the skills and requirements of the position. The compensation offered will depend on your qualifications and experience. AAA, Inc. supports a flexible work environment for our associates. We are committed to collaboration, innovation, and work-life balance, and offer a hybrid work model that allows for three days in the office and two days at home (or whenever you work best) each week. AAA, Inc. is not accepting unsolicited assistance from any search firms for this employment opportunity. All resumes submitted by search firms to any employee working at AAA, Inc., either by email, the Internet, or in any form and method, without a valid written Statement of Work in place for this position from AAA, Inc. will be deemed the sole property of AAA, Inc. No fee will be paid if AAA, Inc. hires the candidate due to the referral or through other means.

Job Description Kimball Midwest, a national distributor of maintenance, repair, and operations products, is seeking an Administrative Assistant to join our team in Columbus, Ohio. As a Kimball Midwest associate, you'll experience the culture that has earned us recognition as one of the Top Workplaces in Columbus for thirteen consecutive years. Our growth has been remarkable-expanding from $1 million in sales in 1983 to over $500 million today-yet we've proudly preserved our family‑owned, people‑focused culture. At Kimball Midwest, you're a name, not a number, and we take pride in the unique environment that sets us apart. Position Summary This role is responsible for completing administrative tasks and strategic projects essential to the successful operation of the assigned Division. You will partner closely with the Division Sales Manager to support communication, lead change management activities, manage calendars and travel, and promote consistency and efficiency across the team. Your work helps reinforce our company vision, mission, values, and behaviors. Responsibilities Initiate and prepare all required documentation Assist with compiling Annual Plans and enter related data into company systems Review weekly expense reports submitted by division associates Monitor division budgets and expense accounts to ensure compliance with company policies, Serve as a communication liaison with Sales Managers, gathering and funneling suggestions, questions, and concerns Communicate company programs and procedures for inclusion in published materials Draft correspondence on behalf of the Division Manager Prepare agendas, reports, and PowerPoint presentations for meetings and conference calls Assist in collecting and organizing priority documents while developing an understanding of company metrics and goals Manage the Division Manager's Outlook calendar and review direct reports' calendars monthly Coordinate scheduling for monthly reviews between Sales Managers and the Division Manager Arrange all necessary travel, including airfare and hotel reservations Partner with Recruiting to schedule and coordinate interviews for the Division Manager Support the integration and use of AI‑driven tools to enhance efficiency, accuracy, and data‑driven decision‑making across the division Qualifications 4+ years of experience (preferred) as an Administrative Assistant or administrative related role Proficiency in Microsoft Office applications (Excel, Word, Outlook, PowerPoint) with the ability to learn new systems Ability to travel overnight on limited occasions Ability to read and write small letters and numbers, perform basic arithmetic, and follow written and verbal instructions Successful completion of a ninety (90) day orientation period Additional Information This role is fully on-site. Hours are Monday- Friday 8:30am-5:30pm We offer a comprehensive benefits package that includes: Health, dental, and vision insurance Company‑sponsored life insurance, plus optional life and disability coverage Health Savings Accounts and Flexible Spending Accounts 401(k) plan with company match Tuition Assistance Paid Parental Leave Paid Time Off (PTO) Paid holidays “Dress for Your Day” dress code Kimball Midwest is an equal opportunity employer committed to recruiting and developing talent from all backgrounds, including women, minorities, individuals with disabilities, qualifying veterans, and all groups protected under federal, state, or local law. We Participate in E‑Verify. Participamos en E‑Verify.

Kimball Midwest, a national distributor of maintenance, repair, and operations products, is seeking an Administrative Assistant to join our team in Columbus, Ohio. As a Kimball Midwest associate, you'll experience the culture that has earned us recognition as one of the Top Workplaces in Columbus for thirteen consecutive years. Our growth has been remarkable-expanding from $1 million in sales in 1983 to over $500 million today-yet we've proudly preserved our family‑owned, people‑focused culture. At Kimball Midwest, you're a name, not a number, and we take pride in the unique environment that sets us apart. Position Summary This role is responsible for completing administrative tasks and strategic projects essential to the successful operation of the assigned Division. You will partner closely with the Division Sales Manager to support communication, lead change management activities, manage calendars and travel, and promote consistency and efficiency across the team. Your work helps reinforce our company vision, mission, values, and behaviors. Responsibilities * Initiate and prepare all required documentation * Assist with compiling Annual Plans and enter related data into company systems * Review weekly expense reports submitted by division associates * Monitor division budgets and expense accounts to ensure compliance with company policies, * Serve as a communication liaison with Sales Managers, gathering and funneling suggestions, questions, and concerns * Communicate company programs and procedures for inclusion in published materials * Draft correspondence on behalf of the Division Manager * Prepare agendas, reports, and PowerPoint presentations for meetings and conference calls * Assist in collecting and organizing priority documents while developing an understanding of company metrics and goals * Manage the Division Manager's Outlook calendar and review direct reports' calendars monthly * Coordinate scheduling for monthly reviews between Sales Managers and the Division Manager * Arrange all necessary travel, including airfare and hotel reservations * Partner with Recruiting to schedule and coordinate interviews for the Division Manager * Support the integration and use of AI‑driven tools to enhance efficiency, accuracy, and data‑driven decision‑making across the division Qualifications * 4+ years of experience (preferred) as an Administrative Assistant or administrative related role * Proficiency in Microsoft Office applications (Excel, Word, Outlook, PowerPoint) with the ability to learn new systems * Ability to travel overnight on limited occasions * Ability to read and write small letters and numbers, perform basic arithmetic, and follow written and verbal instructions * Successful completion of a ninety (90) day orientation period Additional Information This role is fully on-site. Hours are Monday- Friday 8:30am-5:30pm We offer a comprehensive benefits package that includes: * Health, dental, and vision insurance * Company‑sponsored life insurance, plus optional life and disability coverage * Health Savings Accounts and Flexible Spending Accounts * 401(k) plan with company match * Tuition Assistance * Paid Parental Leave * Paid Time Off (PTO) * Paid holidays * "Dress for Your Day" dress code Kimball Midwest is an equal opportunity employer committed to recruiting and developing talent from all backgrounds, including women, minorities, individuals with disabilities, qualifying veterans, and all groups protected under federal, state, or local law. We Participate in E‑Verify. Participamos en E‑Verify.

Kimball Midwest, a national distributor of maintenance, repair, and operations products, is seeking an Administrative Assistant to join our team in Columbus, Ohio. As a Kimball Midwest associate, you'll experience the culture that has earned us recognition as one of the Top Workplaces in Columbus for thirteen consecutive years. Our growth has been remarkable-expanding from $1 million in sales in 1983 to over $500 million today-yet we've proudly preserved our family‑owned, people‑focused culture. At Kimball Midwest, you're a name, not a number, and we take pride in the unique environment that sets us apart. Position Summary This role is responsible for completing administrative tasks and strategic projects essential to the successful operation of the assigned Division. You will partner closely with the Division Sales Manager to support communication, lead change management activities, manage calendars and travel, and promote consistency and efficiency across the team. Your work helps reinforce our company vision, mission, values, and behaviors. Responsibilities Initiate and prepare all required documentation Assist with compiling Annual Plans and enter related data into company systems Review weekly expense reports submitted by division associates Monitor division budgets and expense accounts to ensure compliance with company policies, Serve as a communication liaison with Sales Managers, gathering and funneling suggestions, questions, and concerns Communicate company programs and procedures for inclusion in published materials Draft correspondence on behalf of the Division Manager Prepare agendas, reports, and PowerPoint presentations for meetings and conference calls Assist in collecting and organizing priority documents while developing an understanding of company metrics and goals Manage the Division Manager's Outlook calendar and review direct reports' calendars monthly Coordinate scheduling for monthly reviews between Sales Managers and the Division Manager Arrange all necessary travel, including airfare and hotel reservations Partner with Recruiting to schedule and coordinate interviews for the Division Manager Support the integration and use of AI‑driven tools to enhance efficiency, accuracy, and data‑driven decision‑making across the division Qualifications 4+ years of experience (preferred) as an Administrative Assistant or administrative related role Proficiency in Microsoft Office applications (Excel, Word, Outlook, PowerPoint) with the ability to learn new systems Ability to travel overnight on limited occasions Ability to read and write small letters and numbers, perform basic arithmetic, and follow written and verbal instructions Successful completion of a ninety (90) day orientation period Additional Information This role is fully on-site. Hours are Monday- Friday 8:30am-5:30pm We offer a comprehensive benefits package that includes: Health, dental, and vision insurance Company‑sponsored life insurance, plus optional life and disability coverage Health Savings Accounts and Flexible Spending Accounts 401(k) plan with company match Tuition Assistance Paid Parental Leave Paid Time Off (PTO) Paid holidays “Dress for Your Day” dress code Kimball Midwest is an equal opportunity employer committed to recruiting and developing talent from all backgrounds, including women, minorities, individuals with disabilities, qualifying veterans, and all groups protected under federal, state, or local law. We Participate in E‑Verify. Participamos en E‑Verify.

We are a fast-growing company seeking an experienced and motivated remote administrative assistant to join our team. As a remote administrative assistant, you will be responsible for providing support to our organization from your home office, ensuring efficient operations and outstanding customer service. A successful candidate should possess the following qualifications: Have a strong attention to detail Excellent critical thinking skills.

About Us We provide industry-leading, end-to-end fire protection, mechanical, and HVAC services. Our skilled tradespeople work in virtually every market across the nation. S.A. Comunale is seeking an Administrative Assistant to support out Big Box Department to Provide administrative support to the Big Box Division and Sprinkler Sales Representatives. Duties include weekly payroll data entry, general clerical, reports and project-based work. Project a professional company image through in-person and phone interaction. S.A. Comunale has been a local industry leader for end-to-end mechanical, fire protection and HVAC services for nearly 100 years. We offer our clients significant financial strength, unmatched bonding capability, an award-winning safety program, and large-scale purchasing power. With 16 locations and over 1,450 employees, including 850 skilled tradesmen throughout Ohio, Pennsylvania, New Jersey, Kentucky, Maryland, and West Virginia, S.A. Comunale can work in virtually every market sector and facility type. Essential Duties & Responsibilities Include the following. Other duties may be assigned. Assisting Sprinkler Sales Representative with daily tasks. Assist VP of Warehouse & Distribution with any projects and daily tasks. Collect payroll hours from field fitters on a daily basis. Follow up with fitters when hours have not been submitted. Assist Big Box office staff with day-to-day duties and any special projects. Train with the Project Coordinator to be able to assist with those job duties as needed. Attend any necessary meetings. Qualifications High School Diploma or GED is required. 2+ years of administrative experience is required. Previous experience in a construction field is a plus. Experience in Access is a plus. Significant knowledge of Microsoft Office Software (i.e. Word, PowerPoint, and particularly Excel) is required. Knowledge of general office machines and telephone systems is required. Equal Opportunity Employer As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled Affirmative Action Policy Please review our Affirmative Action Policy. Notice to Prospective Employees Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent.

Position Title: Administrative Assistant Company: AccuSpray Location: 525 Maxtown Rd, Westerville OH 43082 Shift: First (8 Hours) Hours: 8 am - 4:30 pm About Us Bundy Baking Solutions is a global family business with a rich legacy rooted in genuine care for everyone connected with the organization. Founded by Russ Bundy 60 years ago, the company started by selling baking pans from the trunk of his car and has since grown into an international leader in baking solutions. Its extensive reach encompasses designing, manufacturing, coating, and distributing high-quality bakery equipment and supplies. Today, Bundy Baking Solutions operates worldwide, employing nearly 2,000 people across 11 countries and multiple business units and manufacturing facilities. We plan to offer a competitive salary, a great benefits package, a genuine company culture, and the rewarding opportunity to have a significant impact on a global family business. Speaking of culture, be sure to check out the CREED section of our careers page: ********************************************* The Office Administrator is responsible for ensuring the smooth and efficient operations of an office through a variety of administrative and clerical duties, including supporting personnel, sales, purchasing, production, health and safety, and other general office activities. This role serves as a central point of coordination, handling tasks that range from managing office supplies to client relations. This role is pivotal in creating an organized and productive work environment for the entire team. Primary Duties and Responsibilities: Monitor the company inbox, send quotes, update pricing, send order acknowledgements, and effectively communicate any issues in this process to all parties Ensures the corporate office receives all accounts payable on time Ensures any necessary paperwork is properly prepared and sent to the proper destination Answers and transfers telephone calls using good verbal skills and maintains good communication with the plant manager Communicate with sales, customers, vendors, and shipping to gather data, process orders, to complete the orders Performs daily and weekly housekeeping duties and other duties as the plant manager deems necessary Complete customer paperwork, including credit applications Assist with SOP revisions and updates, and adhere to GMPs and follow current procedures Communicate with the Production Manager, Transportation Specialist, and Commercial Manager on any communication needed for either coming in or leaving the facility. Updating these personnel if there are production upsets or delays to adjust required orders Other Commercial duties as needed Assist in the preparation and distribution of production schedules and work orders. Maintain and update manufacturing records and databases. Coordinate with different departments to ensure the timely flow of materials and information. Handle incoming and outgoing correspondence related to production processes. Create and maintain inventory management by tracking stock levels and ordering supplies as needed. Prepare and submit reports on production activities and performance metrics. Assist in organizing meetings and preparing agendas and minutes. Provide administrative support to the manufacturing team, including data entry and filing Ensure compliance with company policies and industry regulations in documentation. ERP and CRM Responsibilities: Supports the Commercial Manager according to Commercial Management Priorities: Adds new customers in Macola Enter and send quotes Enter Orders Send Order Acknowledgements Enter customer Pos Maintain the SO folder on the share drive Maintain the supplier PO folder on the share drive Complete billing/invoicing Create and receive outgoing Purchase Orders as needed Qualifications, Knowledge, and Ability: 5+ years of office administration, developing the role preferred. Associate degree in business or related field preferred; 3+ years related experience and/or training; or equivalent combination of education and experience Basic computer skills, word processing, and 10-key calculator Knowledge of MS Office, Excel, and Word ERP and CRM experience required, Macola database and Salesforce knowledge are helpful but not required Proficient in data entry Competent organizing and prioritizing skills to work efficiently Resolves administrative problems by coordinating the preparation of reports, analyzing data, and identifying solutions Keen attention to detail and accuracy, sort, check, count, and verify numbers Good mathematical background Attributes: Good communication skills: ability to listen, communicate (written and verbal), excellent grammar, spelling, and proofreading skills, and follow up effectively with all staffing levels and customers Ability to work independently, self-starter, energetic Ability to demonstrate good common sense and sound judgment Flexibility to adapt to all situations and work varied hours, possible weekends, or evenings Ability to communicate effectively in challenging situations Ability to anticipate work needs and follow through with minimum direction Ability to meet deadlines #IND123

The Schwebel Baking Company is looking for an Administrative Assistant who will facilitates the efficient operation of the Plant by performing a variety of clerical and administrative tasks. Supervisory Responsibilities: May assist in training newly hired employees. Will at times be required to Cover for or support Site HR Coordinator Duties/Responsibilities: Performs duties as assigned by the Plant Manager. Answers and transfers phone calls, screening when necessary. Welcomes and directs visitors. Maintains filing systems and records as assigned for Plant and Quality documentation. Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed. Responds to and resolves administrative inquiries and questions. Coordinates and schedules travel, meetings, and appointments for managers or supervisors. Prepares agendas and schedules for meetings. Maintains office supplies and coordinates maintenance of office equipment.

RESPONSIBILITIES: Process payable invoices Enter vendor payments Navigate across multiple screens to update spreadsheets and MRP system Perform general administrative tasks for Purchasing and Accounting Scan documents for document retention Data entry Responsible for pricing updates Create and process P.O.'s QUALIFICATIONS: Must be proficient in Excel, Word and Microsoft Office Experience in Syteline a plus Commitment to being a team player Ability to manage multiple projects simultaneously Deliver accurate work within the time periods requested Display a professional demeaner Demonstration of good communication skills Ability to exercise independent judgment in carrying out all duties and responsibilities

What Timken makes possible begins with you. Those who came before us helped land a man on the moon, create the world's infrastructure, and introduce renewable energy alternatives. Now you can join the Timken team to write your own unique story and help drive what's next. A career at Timken means you can have an immediate impact doing Work That Matters to the world- improving the efficiency of today's industrial equipment and preparing for the future of motion on our planet and beyond. New employees can start contributing right away, and there are many opportunities to advance your career at your own pace. Join our global team of 19,000 people in 45 countries, and start helping our customers push the limits of what's possible in their world of motion. Executive Administrative Assistant Supporting Executive Leaders Are you detail oriented? Can you maintain confidentiality? Do you enjoy supporting Executive leaders in a global company? Do you enjoy multifaceted schedules where every minute counts? Are you experienced in creating complex global travel plans and itineraries? Then this challenging, yet rewarding position may be right for you! Reporting directly to an executive leader, we are looking for an Executive Assistant to provide comprehensive support for executive leaders and serve as the primary point of contact for internal and external constituencies on all matters pertaining assigned executive leaders. The ideal candidate will have the ability to exercise good judgment in a variety of situations, with excellent written and verbal communication, a strategic thought process, and the ability to maintain a balance among multiple priorities. We are looking for a proactive self-starter who has a high degree of personal integrity and strong interpersonal skills and can work well under pressure at times to handle a wide variety of activities and confidential matters with discretion. Responsibilities in supporting Executive Leaders: Managing, monitoring, and communicating calendars, emails and appointments including scheduling and confirming appointments and resources Providing assistance to executives with preparing and running reports, creating correspondence, etc. Managing and scheduling travel (which includes coordinating private aircraft), purchasing airline tickets, making hotel reservations, coordinating ground transportation, obtain directions, etc. Facilitating communication with other executives, leadership team members, and company employees Facilitating communication with external parties, such as customers, suppliers, etc. Managing internal documents and maintain office systems, including data management and filing Coordinating team meetings and leadership reviews Planning and executing events when required Preparing slides and materials to support internal and external meetings and communications Preparing expense reports and financial reporting documentation Ordering/keeping an inventory of business materials Supporting the executives through the use of technology platforms, such as Outlook, PowerPoint, Word, Excel, Concur, Teams, etc. to facilitate streamlined business interactions globally Executing with accountability various ad hoc requests from executives Managing daily, weekly, and monthly schedules and reporting in a concise manner any urgent matter that requires immediate response or attention Skills & Qualifications Required: Minimum of 3 years' experience in a Corporate Executive Assistant position College degree (including Associates degree) preferred The ability to handle sensitive information with professionalism and confidentiality Exceptional written and verbal communication, administrative and organizational skills The ability to work under pressure, prioritize and manage tight deadlines Outstanding computer and technology skills Ability to work in a fast-paced environment with minimal supervision Attention to detail and good systemic thinking Flexibility and adaptability to manage a broad variety of tasks Strong learning agility and ability to work well across global teams All qualified applicants shall be treated equally according to their individual qualifications, abilities, experiences and other employment standards. There will be no discrimination due to gender or gender identity, race, religion, color, national origin, ancestry, age, disability, sexual orientation, veteran/military status or any other basis protected by applicable law.

The Schwebel Baking Company is looking for an PT Administrative Assistant who will facilitates the efficient operation of the Plant by performing a variety of clerical and administrative tasks for Quality Assurance.. Duties/Responsibilities: Performs duties as assigned by the QAManager.

Under general direction, the Visual Communications Assistant assists the Center Manager/Franchise Partner in the administration of daily center operations. RESPONSIBILITIES Answer the phone and direct callers to the appropriate individual. Copy and file documents, work orders, estimates, invoices, etc., as needed. Assist the sales team as needed (i.e.: by contacting customers when orders are ready for pickup, labeling and mailing marketing materials and follow-up letters when requested, etc.). Maintain store appearance, update in-store merchandising and keeping area neat. Order and manage office supplies; make sure departmental needs are met, copier and FAX machine have paper, etc. Assist Visual Communications Expert as needed (i.e.: contact vendors for pricing, shipping updates, minor project management, estimate follow-up, and customer services needs Input data, fax, mail, copy and file. Manage incoming emails and redirect to appropriate staff member. Participate in and practice the FASTSIGNS sales mentality of “Everybody Sells”. Constantly be looking for sales opportunities for the center. Serve as a backup for answering the phone if the franchise partner, manager and sales/service employees are busy assisting other customers. Assist at the front counter as needed. Understand the sales process enough to consult with customers to determine project needs and solutions. Compensation: $14.00 / hr At FASTSIGNS, every day is unique and presents exciting opportunities, including new ways to use your talent and grow your skills. We have a large network of independently owned locations - both locally and internationally - who offer competitive pay and ongoing training opportunities. Are you ready to plan for your future? Discover your next career. Make your statement. Learn more by exploring the positions offered by FASTSIGNS centers. This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to FASTSIGNS Corporate.

As an Associate Commercial Closer Assistant, you will support the escrow team in managing the funds and documents in a real estate transaction until all conditions of the purchase agreement and lender instructions are met. You will prepare closing documents like settlement statements and affidavits. You will coordinate with buyers, sellers, lenders and attorneys to gather necessary information, and use software to track the transaction from opening to closing. About the role * Support the escrow team in the overall closing process, from the initial order to post-closing activities * Prepare commercial settlement statements and real estate closing documents * Accurately compile electronic versions of documents and prepare for distribution * Prepare invoices and closing documents * Verify wiring Instructions * Compile disbursement packages * Research recording requirements, fees and proof documents for recording and insurability * Order zoning and closing protection letters * Assist in policy reviews and file audits * Manage receipt and distribution of original documents; scan, paginate, organize, file and circulate to parties. * Accurately follow instructions provided by closers and clients as to edits and finalization of original documents. * Occasionally meet with clients to obtain signatures on original documents. * Occasionally walk documents into recorder's office. About you Minimum Qualifications * Basic understanding of real estate transactions and real estate terminology. * Proficient in using Microsoft Office suite and specialized title/escrow software. * Possess clear and confident written and verbal communication and excellent interpersonal skills for interacting with diverse clients and teams. * Ability to multitask and resolve issues quickly and accurately in a fast-paced environment and * Exercise sound judgement during the transaction process. Preferred Qualifications * Basic understanding of a commercial real estate transaction What you'll get Our team members fuel our strategy, innovation and growth, so we ensure the health and well-being of not just you, but your family, too! We go above and beyond to give you the support you need on an individual level and offer all sorts of ways to help you live your best life. We are proud to offer eligible team members perks and health benefits that will help you have peace of mind. Simply put: We've got your back. Check out our full list of Benefits and Perks. About us Rocket Close is a leading national provider of title insurance, property valuations and settlement services. Here, you'll be given all the resources and support needed to deliver innovative solutions and in turn, your hard work will be rewarded with a competitive compensation package and an array of other amazing benefits. Apply today to join a team that offers career growth, amazing benefits and the chance to work with leading industry professionals. This job description is an outline of the primary responsibilities of this position and may be modified at the discretion of the company at any time. Decisions related to employment are not based on race, color, religion, national origin, sex, physical or mental disability, sexual orientation, gender identity or expression, age, military or veteran status or any other characteristic protected by state or federal law. The company provides reasonable accommodations to qualified individuals with disabilities in accordance with applicable state and federal laws. Applicants requiring reasonable accommodations in completing the application and/or participating in the application process should contact a member of the Human Resources team, at ******************. Illinois, Maryland, Minnesota, Massachusetts, Colorado, Cleveland, New York City, New Jersey, Jersey City, California, D.C and Washington Candidates only: the compensation for this position is $20.98-$36.13 per hour. The position may also be eligible for an annual bonus, incentives, and other employment-related benefits including, but not limited to, medical, dental, and vision benefits, 401K retirement plan, and paid-time off. More information regarding these benefits and others can be found here. The information regarding compensation and other benefits included in this paragraph is the company's current, good faith estimate at the time of posting. [Compensation and benefits are subject to modification from time to time as the Company, in its sole and exclusive discretion, deems appropriate.] The Company may determine during its future reviews of the proposed compensation and benefits provided for this position, that the compensation and benefits for such position should be reduced. In no event will the Company reduce the compensation for the position to a level below the applicable jurisdictional minimum wage rate for the position. Los Angeles County and San Francisco Candidates only: qualified applicants with arrest or conviction records will be considered for employment per the Fair Chance Ordinance and the Fair Chance Initiative for Hiring.

The Seasonal Administrative Assistant (January 2026 - April 2026) supports the daily operations of our offices during the traditional tax season and plays a vital part in delivering high-quality service to both external clients and internal staff. The position requires regular use of systems such as GoFileRoom, Firmflow, CCH Axcess Tax, Scan & Autoflow, Safesend, and Suralink to manage documents, monitor return status, and update client records. In addition to these key responsibilities, this position also requires managing communications and maintaining confidentiality and professionalism in all interactions. Seasonal Administrative Assistant - Tax: Specific duties Process tax returns through print and assembly of paper extensions and batch extending returns Ensuring necessary documents are stored in GoFileRoom and updating workflows in Firmflow Utilize scan and autoflow for 1040 and 1041 returns to organize client documents, load documents to Autoflow for processing and validate returns Utilize Firmflow to manage due dates, keeping the information in workflows accurate ensuring a workflow exists for every client & return that is processed Utilize Suralink for client requests and distribution of organizers Provide extended support to the Tax Practice during peak periods, which may include working evenings and weekends as required Knowledge, Skills, and Abilities Working knowledge of Microsoft Office applications (Outlook, Word, Excel and PowerPoint) and Adobe Acrobat including the design and format of documents and worksheets Hands-on experience with office equipment (e.g. scanners and printers) Excellent verbal and written communication skills Strong organization and prioritization skills Ability to multitask and work under pressure Ability to find the underlying cause of errors and assist with resolving those issues Ability to work well in a team environment Professional attitude and appearance Ability to be resourceful and proactive when issues arise Multitasking and time-management skills, with the ability to prioritize tasks Exceptional customer service skills Requirements Education: High school diploma or equivalent Experience: 3-5 years of experience in a professional office environment Prior experience in a CPA firm a plus Travel: < 10% - Travel to offsite team related events and meetings as needed

Job Description The Seasonal Administrative Assistant (January 2026 - April 2026) supports the daily operations of our offices during the traditional tax season and plays a vital part in delivering high-quality service to both external clients and internal staff. The position requires regular use of systems such as GoFileRoom, Firmflow, CCH Axcess Tax, Scan & Autoflow, Safesend, and Suralink to manage documents, monitor return status, and update client records. In addition to these key responsibilities, this position also requires managing communications and maintaining confidentiality and professionalism in all interactions. Seasonal Administrative Assistant - Tax: Specific duties Process tax returns through print and assembly of paper extensions and batch extending returns Ensuring necessary documents are stored in GoFileRoom and updating workflows in Firmflow Utilize scan and autoflow for 1040 and 1041 returns to organize client documents, load documents to Autoflow for processing and validate returns Utilize Firmflow to manage due dates, keeping the information in workflows accurate ensuring a workflow exists for every client & return that is processed Utilize Suralink for client requests and distribution of organizers Provide extended support to the Tax Practice during peak periods, which may include working evenings and weekends as required Knowledge, Skills, and Abilities Working knowledge of Microsoft Office applications (Outlook, Word, Excel and PowerPoint) and Adobe Acrobat including the design and format of documents and worksheets Hands-on experience with office equipment (e.g. scanners and printers) Excellent verbal and written communication skills Strong organization and prioritization skills Ability to multitask and work under pressure Ability to find the underlying cause of errors and assist with resolving those issues Ability to work well in a team environment Professional attitude and appearance Ability to be resourceful and proactive when issues arise Multitasking and time-management skills, with the ability to prioritize tasks Exceptional customer service skills Requirements Education: High school diploma or equivalent Experience: 3-5 years of experience in a professional office environment Prior experience in a CPA firm a plus Travel: < 10% - Travel to offsite team related events and meetings as needed

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Candidates should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, and generally being a helpful and positive presence in the workplace. Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies. Providing real-time scheduling support by booking appointments and preventing conflicts. Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations. Screening phone calls and routing callers to the appropriate party. Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research. Greet and assist visitors. Maintain polite and professional communication via phone, e-mail, and mail. Anticipate the needs of others in order to ensure their seamless and positive experience. Requirements: Associate's Degree in a related field. Prior administrative experience. Excellent computer skills, especially typing. Attention to detail. Multilingual may be preferred or required. Desire to be proactive and create a positive experience for others.

Job DescriptionJob Title: Administrative Assistant/ Receptionist Operating Company: Northrich Company FLSA Status: Exempt About: Northrich is seeking a dynamic and organized receptionist and administrative assistant to support our team! This vital role combines front desk responsibilities with essential administrative tasks supporting our accounting team. This person will ensure smooth daily operations and exceptional customer service. As the first point of contact for employees, visitors, and callers, you will create a welcoming environment while supporting our accounting functions with accuracy and efficiency. If you thrive in a fast- paced office setting, possess strong organizational skills, and enjoy multitasking, this opportunity is perfect for you! Northrich- A member of the AIR Control Concepts family. Check out our website: Northrich - Ohio Commercial HVAC Essential Duties and Responsibilities: Greet visitors Manage multi-line phone systems with professionalism and courtesy Maintain the front desk area, including filing and managing office supplies to support daily operations Assist with accounting data entry including invoices, expense tracking, and Vendor management Support administrative functions such as maintaining organized filing systems Assisting with marketing/ engineering events as needed Other projects and tasks as needed Experience and Requirements: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications. Excellent phone etiquette skills with the ability to handle multi-line phone systems efficiently. Strong typing skills along with good proofreading abilities to ensure accurate documentation. Ability to manage time effectively, prioritize tasks efficiently, and demonstrate excellent customer service skills Benefits: We offer a competitive and comprehensive benefits package, including: Medical Insurance with Dental and Vision 401k Retirement Plan Paid time off Air Control Concepts & Northrich are Equal Opportunity Employers. Powered by JazzHR 1yyC2HOsXH