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Become A Department Administrator

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Working As A Department Administrator

  • Interacting With Computers
  • Getting Information
  • Making Decisions and Solving Problems
  • Communicating with Supervisors, Peers, or Subordinates
  • Processing Information
  • Deal with People

  • Mostly Sitting

  • $52,630

    Average Salary

What Does A Department Administrator Do At Lithia Auto Stores

* The Business Development Center (BDC) Administrator is responsible for developing, processing, managing, following up and tracking all customers as it pertains to dealership sales department within a Dealership.
* Lead customer relations process management at assigned store(s) by observing, installing, and training approved CR processes, to assure our customer’s perspective comes first.
* Gather accurate customer information to create a database for continual follow-up and retention
* Build and maintain knowledge of product information, current service pricing, and dealership and manufacturer events and promotions.
* Utilize computer skills within our Service department to increase appointments, and customer retention.
* Utilize phone skills to follow up with customers about their experience, resolve any issues or concerns that they may have encountered and send any major issues to the Service Manager for further review.
* Utilize phone skills to set solid appointments with daily customer call-ins, previous Lithia customers, referrals, other generic leads and service and parts customers.
* Appointment Coordinator
* Automotive Internet Sales
* Customer Service

What Does A Department Administrator Do At Randstad

* Manages day-to-day operations of the office including working with the Director to manage all purchasing and inventory for the office, working with facilities to ensure concerns are resolved in a timely manner, liaising with CUIT to support technology needs for the office, ordering office equipment and supplies, and managing other aspects as needed.
* Responsible for all financial transactions for the Office including ensuring vendors are paid in a timely manner, preparing the annual budget in consultation with the Director and Chief of Staff, preparing monthly budget reconciliation, implementing accounting and finance practices to track expenditures and ensure accuracy, maintaining financial records, and providing financial analyses and reports as needed.
* Works with the Office's HR client manager to implement HR policies on various topics and resolve routine personnel matters, escalating complex issues to the Director as appropriate.
* Manages the hiring process for all staff, including internal and external postings, as well as employee on-boarding and exits.
* Prepares and processes all employee transactions including new hires, terminations, leaves, and payroll issues.
* Maintains employee records and manages the time and attendance process for all staff.
* Works closely with partners including Human Resources, Purchasing, Controllers, Facilities Management, and IT to support the Office operations.
* Additional duties as assigned, including back-up support for other team functions including reception

What Does A Department Administrator Do At Columbia University

* A. Fiscal
* Develops and supports the financial management of CI's Administrative and Programming Budgets including but not limited to the reconciliation of all accounts and ledgers for: the expense and revenue accounts; Endowment; Gift accounts; and Government grants.
* Manages multiple external audit process from independent CPA firms regarding the financial state of Community Impact and its related governmental grants.
* Uses all university accounting and payment systems necessary for the monitoring and balancing of Community Impact's budget.
* Uses the University's accounting systems, databases and spreadsheets for reporting and summarizing the financial activities of the department.
* Administers departmental purchases and conducts monthly analysis of these expenditures, of accounts receivable activity, of purchasing, and of payments.
* Prepares detailed monthly financial reports of all accounts including monthly cash-flow statements to monitor performance and the overall health of the organization for the Board of Directors using Quickbooks.
* Works with the Executive Director and Senior Associate Director to establish budgetary priorities, and to develop the annual budget for CI.
* Works with the central University offices including Human Resources, Accounts Payable, Accounts Receivable, Purchasing, Controller, and Facilities Management as well with external organizations, and government agencies on fiscal and other matters as appropriate.
* Acts as a liaison with Bursar and Office of the University Chaplain.
* B.
* Personnel
* Participates in the overall hiring, oversight, training and supervision of up to 4 work-study students and/or casual student workers.
* Processes and manages student payroll and tracks the federal work-study allotments and balances for federal work-study students.
* Trains staff and students on internal and university-wide financial and human resources policy and procedures.
* Maintains time off records for officers and processes time sheets and pay for support staff.
* Advises officers on HR policy and procedures and helps ensure compliance with federal, state and University policies.
* Assists the Director and Senior Associate director in hiring of Officers, Support staff, temporary staff and student casuals.
* C.
* General
* Provides administrative and fiscal support for Executive Director and Associate Director in other related projects and other tasks assigned.
* Assists with various fundraising efforts

What Does A Department Administrator Do At Beth Israel Deaconess Medical Center

* Plans, coordinates and administers activities for the department including developing and implementing related procedures, processes, communications, services and systems to ensure the smooth flow of administrative operations.
* Acts as a liaison and principle resource on matters related to the department.
* Trains and educates new staff on department and organizational procedures.
* Serves as resource for the department regarding medical center and departmental policies and procedures.
* Interacts with internal and external personnel, including senior management, physicians, visitors, patients and vendors in matters that may be complex, sensitive and confidential.
* Independently researches and follows through on a variety of information requests.
* Monitors the department budget projections to actual expenditures.
* Projects expenditures, prepares regular and ad hoc reports on operational and financial activities for senior management.
* Analyzes volumes and trends.
* Coordinates bill payment with accounts payable to ensure timely and accurate payments.
* Works with accounting and finance to ensure that charges are accurate.
* Manages the flow of legal documents, contracts, bills, requiring understanding of both content and procedures related to them.
* Transcribes and prepares routine and high-level, confidential correspondence and reports for senior management.
* Creates Power
* Point presentations; develops and maintains spreadsheets and charts for summarizing, tracking and reporting data from various sources.
* Represents the department at meetings and serves on committees as assigned.
* Functions as a work-team leader with administrative staff in the department to ensure that needs are met in a timely manner.
* Leads and participates in interdisciplinary teams for special projects and events.
* Handles a wide variety of administrative activities at the discretion of the department leadership

What Does A Department Administrator Do At Kaiser Permanente

* Coordination of Back Office Clinical Operations: Supervises and coordinates all back office activities necessary to provide excellent patient focused care.
* Acts as a liaison between the physician partners, care team, support departments to ensure effective communication for overall patient care services, including regional communication cascade to frontline staff.
* Selects, coaches, develops and performance manages staff and affiliated clinicians in collaboration with physician partners and in compliance with requirements of EEO/AA goals, union contracts, and personnel policies of the organization.
* Collaborates with nursing leadership team and regional nursing services to ensure that quality and patient safety assurance processes are conducted, trends identified and remediation strategies implemented.
* Provides daily oversight over multi-disciplinary teams to ensure effective teamwork and adherence to standard workflows and processes.
* Collaborates to develop recommendations, implement, and evaluate improved processes and systems within multi-disciplinary care teams and across the continuum of care.
* Collaborates with physician partners and nursing leaders to ensure accreditation requirements met.
* Supports activities to develop, implement and sustain competency and standard workflows for support staff and clinicians.
* Works collaboratively with other supervisors/managers in the medical office building to provide highly coordinated care for patients.
* Ensures adoption through training and reinforcement of procedures designed to impact quality measures as appropriate, i.e., HEDIS and Department-specific quality and continuous improvement goals.
* Ensure back-office practices are in compliance with all Revenue Cycle requirements.
* Acts as a patient advocate when necessary.
* Prepares assigned team(s) for all KPHC upgrades and enhancements in partnership with the KPHC team.
* Co-leads unit based teams (UBTs).
* Ensures the UBTs continuously focus on identifying and implementing ways to meet/exceed quality, safety, and service targets and implement regional initiatives.
* Monitors and controls expenditures, overtime, and staffing levels.
* Maintains current information and collaborates with regional nursing service or RN ADA partner to ensure that clinical activities and training incorporate all applicable KP policies, local, state, and federal laws and regulations and accreditation standards.
* Ensures health care team compliance with related Patient Safety, EH&S regulations, training requirements and regional emergency preparedness expectations.
* Researches and resolves customer complaints.
* Accountable for consistently demonstrating service behaviors and principles defined by the KPNW Quality of Service Behavior Standards the KP Mission and any specific department/organizational initiatives.
* Support regional projects and committees

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Department Administrator jobs

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Real Department Administrator Salaries

Job Title Company Location Start Date Salary
Assistant Department Administrator Kaiser Foundation Hospitals South San Francisco, CA Nov 08, 2010 $145,000
Administrator-Department of Surgery Medstar-Georgetown Medical Center, LLC Washington, DC Jul 21, 2014 $119,933
Senior Department Administrator Roswell Park Cancer Institute Buffalo, NY Jul 26, 2012 $111,492
Department Administrator, Clinical University of Miami-Miller School of Medicine Miami, FL Sep 17, 2015 $104,000
Department Administrator Clinical University of Miami Miami, FL Nov 19, 2015 $103,792

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Top Skills for A Department Administrator

PersonnelFilesFinancialManagementPayrollAccessDatabaseSafetyCustomerServiceVendorsPurchaseOrdersDataEntryTravelArrangementsPolicyHumanResourcesAdministrativeAssistanceAdministrativeOversightSuperviseMedicalRecordsFacilityExpenseReportsSpecialProjectsPhoneCalls

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Top Department Administrator Skills

  1. Personnel Files
  2. Financial Management
  3. Payroll
You can check out examples of real life uses of top skills on resumes here:
  • Maintain all departmental personnel files in accordance with institutional and Joint Commission guidelines.
  • Provided financial management, program development and administrative support to the Director/Dean and faculty to promote and strengthen African Studies.
  • Reported student and staff payroll and monthly annual and sick leave.
  • Maintain MS Access database for operational and capital leases.
  • Manage attendance of mandatory safety meetings.

Top Department Administrator Employers

Department Administrator Videos

Career Advice on becoming a Recruitment Consultant by Shupikai M (Full Version)

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