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Become A Department Administrator

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Working As A Department Administrator

  • Interacting With Computers
  • Getting Information
  • Making Decisions and Solving Problems
  • Communicating with Supervisors, Peers, or Subordinates
  • Processing Information
  • Deal with People

  • Mostly Sitting

  • $66,000

    Average Salary

What Does A Department Administrator Do At Montclair State University

* Provide ongoing executive administrative support to the Department’s operations and activities
* Develop and implement departmental internal and external review assessments
* Manage Department budget and monitor expenditures
* Assist in course scheduling management.
* Assist in organizing and implementing the recruitment and admissions process for the Department.
* Develop and manage the Department’s communications, social media and outreach
* Develop and support department grant-writing and other fundraising initiatives
* Develop a growing network of professional development opportunities for program students and graduates
* Performs other duties as assigned

What Does A Department Administrator Do At Northwestern University

* Serves a primary role in the development & implementation of annual FSM and NMG budgets including fiscal resource allocation of appropriated, discretionary, endowment & gift revenues.
* Typically involved in the budget management of numerous research grants that are funded by NMHC grants.
* Responsible for payroll, purchasing, travel & entertainment (T&E;) transactions & requesting new chartstrings using NU protocol.
* Negotiates with vendors for purchases & leases.
* Human Resources** (10%)**:
* Manages implementation of human resource programs, policies, procedures & talent management lifecycle & related mentoring & training.
* Manages area/unit structure & prioritizes & distributes staff workload.
* Oversees Performance Excellence plan for each employee & prepares annual review.
* Manages performance problems, administers leaves, approves timesheets & oversees completion of annual staff Conflict of Interest survey.
* Recommends complex HR solutions & implements decisions.
* Institutes departmental policy & implements school & NU policy.
* Facilities & Safety**(10%)**:
* Monitors area facilities conditions & directs requests to Facilities Management using FAMIS.
* Maintains key database & security.
* Works with management to assign staff &/or faculty space including appropriate FM refresh/renovation & furniture purchase.
* Coordinates set up of furniture, data, phone lines, &/or renovations.
* Completes appropriate section of annual SIMS survey following NU protocol.
* Monitors research lab compliance & respond to Risk Management reports.
* Ensures communication with Principal Investigators (PIs) regarding ISIS participation.
* Faculty Support**(10%)**:
* Manages administration of faculty recruitment including ads, candidate communication, interview & visit, HRIS paperwork & orientation.
* Oversees the preparation of Promotion & Tenure cases.
* Interprets & applies policy & procedure.
* Oversees colloquium & seminar coordination, faculty travel planning.
* Ensures faculty completion of annual Conflict of Interest Survey.
* Remaining % of time spent in the following:
* Supervisory:
* Supervises 2 or more staff &/or provide work direction to others.
* Provides direction to or coordinate administrative effort of staff within or outside of immediate dept or division.
* Grants & Contracts:
* Oversees &/or completes pre- & post-award research administration as it relates to NMHC funded grants.
* Utilizes established systems (effort reporting, direct cost charging/SDA, & financial reporting) to ensure compliance with all applicable regulations.
* Interacts with Principal Investigators (PIs) I to build relationships, transfer knowledge & advise on research policies & procedures.
* Oversees payroll for research appointments.
* Ensures faculty completion of effort certification with the Research Administration Manager.
* Provides appropriate training for staff & PIs.
* IT Services:
* Acts as liaison to IT to ensure technology systems are properly installed & maintained & meet the informational, analytical & computing needs of users.
* Ensures necessary hardware, software & network infrastructure services are appropriated from central or internal IT.
* Issues work order requests for maintenance, repairs & upgrades.
* Regulatory Compliance:
* Manages implementation of all safety, security & compliance programs & ensures compliance with all applicable federal, state, local & NU laws, regulations, policies & procedures.
* Develops innovative methods to assist faculty & staff with adherence to grantor compliance programs.
* Strategic Planning:
* Manages & implements strategic operation plans.
* Reviews plans, meets with leadership & key faculty & staff, & recommends changes & improvements to administrative operations to better meet organizational needs & objectives.
* Student Support:
* Implements department strategy regarding structure, process, & staff support of students in compliance with NU policy.
* For graduate students: Oversees annual recruitment & selection process & related data entry; resolves administrative issues (RAS forms, stipends, monitors fellowships, etc.) & organizes new student week.
* Communications & Outreach:
* Working closely with the Office of Alumni Relations, may actively pursue opportunities for alumni contact & solicitation.
* Delegates or completes maintenance of alumni lists or database; production, edit &/or distribution of newsletter; &/or management of website, & special events

What Does A Department Administrator Do At George Washington University

* Serves as GSPM’s receptionist, answering phones, greeting visitors, directing inquiries to the appropriate staff member
* Provides administrative support to staff and faculty in GSPM
* Manages the interim director’s calendar, processes reimbursements, and allocates P
* Card
* Provides on-boarding to new employees
* Coordinates departmental office space management and IT requests
* Maintains the copy room and office supplies
* Establishes, with supervisor’s approval, internal administrative procedures and controls
* Recruits volunteer staff and faculty to serve as support during department events
* This position performs other duties as assigned.
* The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position

What Does A Department Administrator Do At TAL Healthcare

* Provides oversight and administrative direction for all grant management activity and clinical research compliance within the department.
* Oversees the management of funding provided under grants and contracts assigned to the department.
* Oversees the management of funding provided under grants and contracts assigned to the department.
* Coordinates activity of the Department Appointment and Promotions Committee, and oversees all administrative support for processing recommended faculty appointments and promotions Establishes annual goals based on the goals of the Chair and the overall department and the mission of the institution Ensures compliance in all areas of responsibility.
* Oversees documentation of House Staff scheduling and timekeeping to ensure compliance.
* Brings discrepancies to the attention of the Residency Director.
* Analyzes scheduling of House Staff and addresses issues requiring resolution with the Residency Director.
* In conjunction with the Residency Director and the Chair, develops and recommends strategies to address compliance issues.
* Manages the entire non-physician staff within the department.
* Directs and coordinates administrative personnel to assigned tasks and projects.
* Interviews and hires staff based on objective criteria; explains to employee clearly what his/her responsibilities are and the applicable performance standards.
* Continuously encourages the raising of the performance of the staff in order to achieve the best possible outcome.
* Serves as a mentor to the staff in the performance of their duties.
* Oversees all staff development and training programs in the Department.
* Oversees the financial management of all divisions within the department.
* Oversees preparation of all budgets for departmental programs and Faculty Group Practices.
* Monitors these budgets regularly and reports on the financial performance of each divisionthroughout year.
* Prepares variance reports outlining any deviation from the approved budget.
* Determines changes necessary to address resolution of variances

What Does A Department Administrator Do At Exelon Corporation

* ACCOUNTABILITIES- Coordinates and evaluates the preparation, review, and revision of tariffs, the Companys contract forms, policies, terms, conditions, and rules for the provision of retail electric services; utilizes analytical and judgment skills and ability to direct and guide others.
* Develops, coordinates and evaluates the preparation, review and revision of any required regulatory filings of tariffs, Company policies, terms, conditions, contracts and rules for the provision of retail electric services.
* Coordinates and evaluates, for organizations within the Company, the interpretation and administration of the application of tariffs, the Companys policies, terms, conditions, and rules for the provision of retail electric services.
* Coordinates and evaluates, for customers and other outside entities, responses to inquiries regarding tariffs, Company policies, terms, conditions, and rules for the provision of retail electric services.
* Coordinates and formulates the review of retail rate administration related formal and informal customer complaint cases before the public utility commission (e. g. , the Illinois Commerce Commission), and when necessary participates in hearings as an advisor to Company legal counsel or as a Company witness.
* Develop retail rate related presentations and assist with the training of Company personnel responsible for the day-to-day application of tariffs, the Companys policies, terms, conditions, rules and contracts for the provision of retail electric services using communication, organization and presentation skills and in depth knowledge of such information.
* POSITION SPECIFICATIONSMinimum:
* BA or BS degree and 8
* years relevant experience OR in lieu of Bachelors degree, a minimum of 12
* years of relevant experience is required.
* Working knowledge of word processing, spreadsheet, and presentation programs
* Excellent written and oral communication skills
* Excellent analytical, judgmental and organizational skills
* Ability to direct and guide other personnelPreferred:
* Degree in engineering and advanced degree in business
* Extensive knowledge of electric utility engineering, operations, facilities, finance, regulatory activities, and retail rate application
* Qualifications
* Day to day supervisory responsibilities are project leadership and the provision of guidance and oversight to the departments bargaining unit clerical staff with respect to work related to the preparation and distribution of tariffs, reports, and other work related to retail rate and contract administration.
* May provide input concerning the performance of other employees assigned to a project team.
* Work leadership involves providing functional direction, expert guidance to others and evaluation of others work.
* Work is diversified and complex in nature.
* Work involves the understanding and application of retail tariffs, Company policies and guidelines, and a wide range of engineering and business practices and procedures.
* Knowledge and application of regulatory codes along with state and federal utility law is also required.
* Work includes the creation, revision, and review of tariff language, testimony, data request responses, contracts, legal briefs, regulatory orders, and internally and externally distributed informational and instructional tariff-related material.
* Work includes active participation in regulatory proceedings, including consultant activities.
* Work includes internal and external contacts, including contacts with customers and regulatory organizations, each of which requires satisfactory disposition, cooperation and good judgment to avoid measurable negative impact on the Companys image and/or business.
* Work involves team forming to develop solutions to existing and new policy applications.
* Work involves the use of computer word processing, spreadsheet, and database applications.
* Work is subject to periodic review.
* Work is almost entirely confined to an office setting
* Exelon is proud to be an equal opportunity employer and employees or applicants will receive consideration for employment without regard to: age, color, disability, gender, national origin, race, religion, sexual orientation, gender identity, protected veteran status, or any other classification protected by federal, state, or local law.
* VEVRAA Federal Contractor EEO is the Law Poster
* REQNUMBER: 201046

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Department Administrator Career Paths

Department Administrator
Office Manager Accounting Manager
Assistant Controller
6 Yearsyrs
Office Manager Operations Manager Project Manager
Project Director
8 Yearsyrs
Office Manager Assistant Director
Center Director
7 Yearsyrs
Executive Assistant Manager Service Manager
Service Director
9 Yearsyrs
Executive Assistant Manager Director
Regional Director
9 Yearsyrs
Executive Assistant Project Manager Director
Administrative Director
8 Yearsyrs
Administrator Consultant Senior Accountant
Accounts Payable Manager
7 Yearsyrs
Administrator Manager Operations Manager
Practice Manager
9 Yearsyrs
Administrator Supervisor Unit Manager
Nurse Manager
9 Yearsyrs
Assistant Manager Assistant General Manager Front Office Manager
Director Of Front Office
5 Yearsyrs
Assistant Manager Assistant General Manager
Hotel Manager
5 Yearsyrs
Assistant Manager Project Manager Program Manager
Associate Director
8 Yearsyrs
Consultant Team Leader Customer Service Manager
Administrative Manager
6 Yearsyrs
Consultant Senior Accountant
Accountant And Office Manager
6 Yearsyrs
Operations Manager General Manager Business Manager
Business Operations Manager
8 Yearsyrs
Practice Administrator Billing Manager
Business Office Manager
7 Yearsyrs
Practice Administrator Billing Manager Business Office Manager
Accounts Receivable Manager
6 Yearsyrs
Practice Administrator Business Manager Property Manager
Office Manager Of Human Resources
6 Yearsyrs
Supervisor Property Manager Office Manager Of Human Resources
Office And Operations Manager
6 Yearsyrs
Assistant To Executive Vice President Contracts Administrator Project Administrator
Senior Project Coordinator
7 Yearsyrs
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Do you work as a Department Administrator?

Help others decide if this is a good career for them

Average Length of Employment
Administrator 3.4 years
Top Careers Before Department Administrator
Secretary 4.9%
Cashier 4.4%
Internship 3.8%
Manager 3.6%
Supervisor 2.3%
Top Careers After Department Administrator
Cashier 3.9%
Consultant 3.8%
Internship 3.8%
Manager 3.7%

Do you work as a Department Administrator?

Average Yearly Salary
$66,000
Show Salaries
$36,000
Min 10%
$66,000
Median 50%
$66,000
Median 50%
$66,000
Median 50%
$66,000
Median 50%
$66,000
Median 50%
$66,000
Median 50%
$66,000
Median 50%
$119,000
Max 90%
Best Paying Company
Kaiser Permanente
Highest Paying City
South San Francisco, CA
Highest Paying State
Washington
Avg Experience Level
3.7 years
How much does a Department Administrator make at top companies?
The national average salary for a Department Administrator in the United States is $66,095 per year or $32 per hour. Those in the bottom 10 percent make under $36,000 a year, and the top 10 percent make over $119,000.

Real Department Administrator Salaries

Job Title Company Location Start Date Salary
Assistant Department Administrator Kaiser Foundation Hospitals South San Francisco, CA Nov 08, 2010 $145,000
Administrator-Department of Surgery Medstar-Georgetown Medical Center, LLC Washington, DC Jul 21, 2014 $119,933
Senior Department Administrator Roswell Park Cancer Institute Buffalo, NY Jul 26, 2012 $111,492
Deptartment Administrator Cleveland Clinic Cleveland, OH Sep 15, 2015 $107,151
Department Administrator, Clinical University of Miami-Miller School of Medicine Miami, FL Sep 17, 2015 $104,000
Department Administrator Clinical University of Miami Miami, FL Nov 19, 2015 $103,792
Department Administrator III Cleveland Clinic Cleveland, OH Jan 15, 2013 $94,149

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Top Skills for A Department Administrator

  1. Financial Statements
  2. Personnel Files
  3. Data Entry
You can check out examples of real life uses of top skills on resumes here:
  • Created financial statements and authorized expenditures according to university policy.
  • Maintain all departmental personnel files in accordance with institutional and Joint Commission guidelines.
  • Perform data entry/invoicing of 50-100+ post office/sales orders daily through the company's accounting system computer program (SBT).
  • Stage Manager/Production Crew /Customer Service Representative Heavy public interaction, use of in-house computer database, photocopying, typing, filing.
  • Generated purchase orders for project equipment upon winning bids, and compiled detailed information for transfer to operations.

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Top 10 Best States for Department Administrators

  1. Washington
  2. Oregon
  3. Minnesota
  4. California
  5. Hawaii
  6. North Dakota
  7. Alaska
  8. Colorado
  9. District of Columbia
  10. Utah
  • (422 jobs)
  • (198 jobs)
  • (335 jobs)
  • (1,991 jobs)
  • (37 jobs)
  • (36 jobs)
  • (40 jobs)
  • (259 jobs)
  • (208 jobs)
  • (120 jobs)

Department Administrator Resume Examples And Tips

The average resume reviewer spends between 5 to 7 seconds looking at a single resume, which leaves the average job applier with roughly six seconds to make a killer first impression. Thanks to this, a single typo or error on your resume can disqualify you right out of the gate. At Zippia, we went through over 3,612 Department Administrator resumes and compiled some information about how best to optimize them. Here are some suggestions based on what we found, divided by the individual sections of the resume itself.

Learn How To Create A Top Notch Department Administrator Resume

View Resume Examples

Department Administrator Demographics

Gender

Female

61.3%

Male

26.7%

Unknown

12.0%
Ethnicity

White

59.5%

Hispanic or Latino

17.9%

Black or African American

11.2%

Asian

7.5%

Unknown

4.0%
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Foreign Languages Spoken

Spanish

46.0%

French

13.1%

German

7.4%

Japanese

6.3%

Chinese

4.5%

Italian

4.0%

Mandarin

2.8%

Russian

2.8%

Arabic

2.3%

Korean

1.7%

Albanian

1.7%

Dutch

1.1%

Cantonese

1.1%

Carrier

1.1%

Portuguese

1.1%

Hindi

0.6%

Dari

0.6%

Kazakh

0.6%

Greek

0.6%

Croatian

0.6%
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Department Administrator Education

Schools

University of Phoenix

24.7%

New York University

10.4%

Ohio State University

5.4%

University of Houston

5.1%

Walden University

4.8%

Kaplan University

4.2%

Cleveland State University

3.9%

Columbia Southern University

3.6%

Capella University

3.6%

Grand Canyon University

3.6%

John Jay College of Criminal Justice of the City University of New York

3.3%

University of California - Los Angeles

3.3%

Pennsylvania State University

3.3%

University of Pittsburgh -

3.3%

Strayer University

3.0%

Michigan State University

3.0%

Ashford University

3.0%

University of Southern California

3.0%

Southern New Hampshire University

3.0%

Columbia University

3.0%
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Majors

Business

32.6%

Accounting

7.8%

Health Care Administration

6.7%

Nursing

5.3%

Management

5.2%

Psychology

4.9%

Communication

3.8%

Finance

3.4%

Human Resources Management

3.3%

Marketing

3.1%

Education

2.8%

Liberal Arts

2.7%

Law

2.7%

Computer Science

2.5%

Public Administration

2.5%

English

2.4%

General Studies

2.2%

Criminal Justice

2.0%

Computer Information Systems

2.0%

Public Health

1.7%
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Degrees

Bachelors

31.7%

Masters

26.0%

Other

21.8%

Associate

9.7%

Certificate

6.0%

Doctorate

3.3%

Diploma

1.0%

License

0.6%
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