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Department administrator skills for your resume and career

Updated January 8, 2025
3 min read
Quoted experts
Dr. Anna Frank,
Eileen Cyr Ed.D.
Department administrator example skills
Below we've compiled a list of the most critical department administrator skills. We ranked the top skills for department administrators based on the percentage of resumes they appeared on. For example, 10.5% of department administrator resumes contained patient care as a skill. Continue reading to find out what skills a department administrator needs to be successful in the workplace.

15 department administrator skills for your resume and career

1. Patient Care

Patient care entails the diagnosis, recovery, and control of sickness as well as the maintenance of physical and emotional well-being through the use of healthcare providers' services. Patient care is described as services provided to patients by health practitioners or non-professionals under guidance.

Here's how department administrators use patient care:
  • Provide ambulatory patient care planning, development and implementation and the evaluation of strategic and regional initiatives.
  • Supervised Daily Operations provided ambulatory patient care services across the continuum.

2. Patients

Here's how department administrators use patients:
  • Assisted with preparation of meals for Medical Center patients ensuring all dietary requirements and food safety requirements met.
  • Verified patient demographics, insurance eligibility and benefit coverage for all patients admitted into the Emergency Department.

3. Financial Reports

Here's how department administrators use financial reports:
  • Prepare and analyze operational and financial reports for upper management on an ongoing basis.
  • Reviewed and analyzed financial reports for department at the hospital/clinical level and physician revenues.

4. Human Resources

Human resources is a set of people in a business or a corporation that are designated to locate, interview, and recruit new employees into the company. They are also responsible to maintain the integrity of the employees and help them sort their problems out. They try to introduce and manage employee-benefit programs.

Here's how department administrators use human resources:
  • Administered faculty compensation, human resources and practice operations of clinical practice.
  • Trained and delegated work assignments for receptionist and human resources subordinates.

5. Payroll

Payroll is the sum of all the compensation that an organization has to pay to employees at a specified time. Payroll is managed by the finance or HR department while small business owners may handle it themselves. Payroll isn't fixed as it varies every month due to sick leaves, overtime, etc.

Here's how department administrators use payroll:
  • Maintained timekeeping system and payroll information on all employees and answered questions pertaining to benefits and vacations.
  • Scheduled service appointments; entered payroll information, processed paperwork.

6. Departmental Policies

Here's how department administrators use departmental policies:
  • Developed and streamlined all departmental policies and processes to ensure efficiency, productivity, compliance and accountability.
  • Recommended, initiated and implemented new or revised departmental policies and procedures.

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7. Data Entry

Data entry means entering data into a company's system with the help of a keyboard. A person responsible for entering data may also be asked to verify the authenticity of the data being entered. A person doing data entry must pay great attention to tiny details.

Here's how department administrators use data entry:
  • Perform data entry of information received from customers.
  • Perform data entry/invoicing of 50-100+ post office/sales orders daily through the company's accounting system computer program (SBT).

8. Purchase Orders

Here's how department administrators use purchase orders:
  • Generated purchase orders for project equipment upon winning bids, and compiled detailed information for transfer to operations.
  • Streamlined and managed purchase order system for Service Department using accounting software.

9. Financial Management

Here's how department administrators use financial management:
  • Provided financial management, program development and administrative support to the Director/Dean and faculty to promote and strengthen African Studies.
  • Directed financial management to include planning, reconciliation, forecasting capital and operating budgets, and reporting.

10. Staff Development

Here's how department administrators use staff development:
  • Encouraged staff development and leadership opportunities.
  • Screened, interviewed, hired, trained, and maintained departmental staff competencies, and ensured ongoing staff development.

11. Financial Performance

Here's how department administrators use financial performance:
  • Provided variance reports and analyzed overall financial performance using quantitative information; identified cost saving opportunities.
  • Turned around the clinical and financial performance of 4 prisons experiencing difficulty under other Regional Administrators.

12. PowerPoint

Here's how department administrators use powerpoint:
  • Created all department PowerPoint presentations.
  • Prepared all financial statements for the department, as well as PowerPoint presentations.

13. Administrative Functions

Administrative Functions all revolve around planning and managing business operations. Administrators engage in the planning and execution of different business objectives, implementing workplace policies, and organizing resources efficiently. Every action that is a step towards the business's goals is covered by Administrative Functions.

Here's how department administrators use administrative functions:
  • Executed diverse administrative functions and special projects for Director of Recruiting Resources.
  • Performed high-level administrative functions and ordered office supplies.

14. Travel Arrangements

Here's how department administrators use travel arrangements:
  • Coordinated office activities; processed travel arrangements and submitted expense reports; registered for conferences; renewed memberships and subscriptions.
  • Administered department's daily operations, arranged meetings, coordinated travel arrangements, conducted presentations, tracked inventory.

15. Administrative Operations

Here's how department administrators use administrative operations:
  • Coordinated administrative operations, as well as prepared documents and files.
  • Analyzed the department's clinical and administrative operations through observation, interviews, complaints received, data analysis and tracking systems.
top-skills

What skills help Department Administrators find jobs?

Tell us what job you are looking for, we’ll show you what skills employers want.

What skills stand out on department administrator resumes?

Dr. Anna FrankDr. Anna Frank LinkedIn profile

Exercise Science, DePaul University

First, a degree from a highly respected university. Our graduates have been highly sought after. Experience working with a variety of individuals in a variety of settings is significant. Future professionals must then be committed to social justice, how are explicit in supporting the health and recreational needs of ALL individuals, not just those who can purchase a Peloton.

What department administrator skills would you recommend for someone trying to advance their career?

Eileen Cyr Ed.D.Eileen Cyr Ed.D. LinkedIn profile

Professor, Springfield College

The pandemic, the polarization of the election, and the Black Lives Matter movement have reinforced today's educators' need to understand how to create a safe learning environment and build a school community. I would encourage students in a gap year to educate themselves on Social Emotional Learning (SEL) and Family and Community Engagement (FACE). This can be accomplished via independent research, participation in MOOCs, and service projects.

What type of skills will young department administrators need?

Veronica CochranVeronica Cochran LinkedIn profile

CEO, International Association of Administrative Professionals

Those entering the administrative profession in the upcoming years will find it beneficial to understand what it means to be a strategic partner to their direct manager/supervisor, department, and organization at-large. As strategic partners, their role will extend beyond being a support person. It will involve strategically aligning oneself to fulfilling the organization's mission and vision while achieving business outcomes and success. The following skills will optimize both professional and organizational effectiveness:

1. Time management and organization
2. High EQ and interpersonal communication
3. Leadership effectiveness and accountability
4. Relationship management - (high inclusion capacity and high collaboration)
5. Problem-solving and innovation
6. Strategic planning and adaptability
Do you want to know more?
Read more about what experts have to say about department administrator

List of department administrator skills to add to your resume

Department administrator skills

The most important skills for a department administrator resume and required skills for a department administrator to have include:

  • Patient Care
  • Patients
  • Financial Reports
  • Human Resources
  • Payroll
  • Departmental Policies
  • Data Entry
  • Purchase Orders
  • Financial Management
  • Staff Development
  • Financial Performance
  • PowerPoint
  • Administrative Functions
  • Travel Arrangements
  • Administrative Operations
  • Direct Reports
  • Event Planning
  • Expense Reports
  • Performance Management
  • Administrative Oversight
  • Office Equipment
  • NIH
  • HIPAA
  • Grants Management
  • SharePoint
  • Word Processing
  • Administrative Tasks
  • Fiscal Management
  • Financial Operations
  • FTE
  • Telephone Calls
  • Management System
  • PeopleSoft
  • Internal Medicine
  • Customer Complaints
  • Financial Analysis
  • Fixed Assets
  • Facilities Management
  • JCAHO
  • Medical Oncology
  • A/R
  • A/P
  • State Agencies
  • Advanced Support
  • Departmental Liaison
  • NYC

Updated January 8, 2025

Zippia Research Team
Zippia Team

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

Updated January 8, 2025

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