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Become A Department Assistant

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Working As A Department Assistant

  • Interacting With Computers
  • Getting Information
  • Performing Administrative Activities
  • Communicating with Supervisors, Peers, or Subordinates
  • Establishing and Maintaining Interpersonal Relationships
  • Mostly Sitting

  • Repetitive

  • $33,910

    Average Salary

What Does A Department Assistant Do At Burns & McDonnell

* Answer phones and direct calls; Front desk coverage; Read and sort incoming mail; Collect bills/invoices; Type memos, correspondence, reports, and other documents; Make travel arrangements; Prepare outgoing mailings and labels, including emails and faxes; Organize and maintain filing system; Coordinate client or vendor lunches, including set-up and clean-up; Reserve conference rooms; Coordinate with internal support departments; Order and maintain supplies; Arrange equipment maintenance or set-up; Keep the department calendar and roster; Occasional project assistance for managers; Assist in Power point presentations; Utilize Access to store and retrieve data; Help coordinate clerical needs of special projects; Complete weekly timecards; Make copies of printed material.
* Additional duties as assigned by supervisor to assist in the overall success of the group and company

What Does A Department Assistant Do At General Atomics and Affiliated Companies

* Maintain the calendar of the General Counsel and other attorneys.
* Perform legal research.
* Assist attorneys with agreement reviews.
* Maintain encyclopedic knowledge of all legal matters.
* Expedite, control and direct traffic for all legal matters to and from the legal department.
* Answer assigned telephone(s) and respond to or direct calls as necessary.
* Perform administrative office duties such as completing reports, typing and filing documents and faxing.
* Receive and direct visitor(s) to proper person and/or location within the legal department.
* Perform other duties as assigned or required

What Does A Department Assistant Do At Texas Health Resources

* Department Assistant to support the Radiology Administrative department at Texas Health Presbyterian Hospital Plano
* Hours:
* Part Time 24 hours per week
* Monday
* Friday 12pm
* pm
* Additional flexibility may be necessary to support the needs of the department

What Does A Department Assistant Do At Kern Community College District

* Perform general secretarial and clerical work; schedule appointments and process personnel information; monitor, order, distribute and maintain office supplies; order textbooks; maintain and troubleshoot new equipment; receive and sort mail.
* Type and proofread a wide variety of reports, letters, projects and proposals; compose correspondence related to assigned responsibilities; assist in preparing and typing course outlines and catalog information including class and final examination schedule information.
* Participate in the planning, development and implementation of a variety of events and functions directly related to area of responsibility, including fund raising and special events related to college programs.
* Assign work activities, projects and programs to clerical and student help; monitor work flow; review and evaluate work products, methods and procedures; participate in the selection of clerical or student staff; assist in staff training.
* Perform a variety of work involved in student assistance including scheduling classes; arrange special accommodations such as testing or audiovisual equipment; inform students of class cancellations; transfer students.
* Prepare a variety of reports and requests such as travel request forms and faculty request forms; prepare monthly payroll; report teacher absences; verify student assistants’ time cards; issue, receive,type and process various applications, permits and other forms.
* Organize and maintain filing systems; maintain a variety of files and record logs directly related to area of assignment including certificated and classified employee files, budget information, student
* rehabilitation progress and general student files.
* Receive and deliver supplies; verify incoming shipments for appropriate quantity and quality; record receipt of merchandise on purchase order; file purchase order; forward purchase orders to District office for partial or full payment; send District updated inventory list.
* Respond to supply and material delivery problems; identify shipping problems and return goods shipped in error to vendors.
* Assist in reviewing outgoing correspondence and reports for accuracy, completeness and compliance with established standards; participate in the development of program newsletters.
* Maintain calendars and schedules of activities, meetings, interviews and appointments; coordinate
* activities with other departments, various Board and committee members, the public and outside
* agencies; maintain departmental bulletin board.
* Review materials for completeness and conformance with established regulations and procedures; apply applicable policies and procedures in determining completeness of applications, records and
* reports; provide information and forms to the public; collect and process appropriate information.
* Serve as a receptionist; answer the telephone and provide information to students, other offices and
* the general public regarding the College’s policies and procedures as required; provide information
* on classes, instructors and schedules.
* Participate in budget preparation and administration; prepare cost estimates for budget recommendations; submit justifications for budget items; prepare requisitions for supplies and
* equipment for all specially funded projects; monitor and control expenditures.
* Exercise functional and technical supervision over clerical and secretarial staff and student assistants.
* Perform related duties as assigned; duties performed at extension sites may be diverse and varied.
* Education and Experience
* Any combination equivalent to: Graduation from high school
* AND

What Does A Department Assistant Do At Cedars-Sinai

* Receives all incoming mail and sorts and distributes appropriately and timely
* Prioritizes work requests
* Review and analysis of credit balances within billing system.
* Receives documents to be copied, faxed, and filed, and handles appropriately and timely
* Works correspondence issues (i.e., updating addresses, insurance information, and specific denial types) in an appropriate manner.
* Pulls EOBs and other hardcopy documentation as requested by PBS staff
* Handles in a professional and confidential manner all correspondence, documentation, and files
* Meets productivity standards
* Supports CSMNS core values, policies, and procedures
* Communication:
* Meets weekly with Supervisor
* Works with Supervisors and Managers to ensure appropriate and timely resolution to their requests

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How To Become A Department Assistant

High school graduates who have experience using computer software applications, such as word processing and spreadsheets, usually qualify for entry-level positions. Although most secretaries learn their job in several weeks, many legal and medical secretaries require additional training to learn industry-specific terminology. Executive secretaries usually need several years of related work experience.

Education

High school graduates can take courses in word processing and office procedures at technical schools or community colleges. Some temporary placement agencies also provide training in word processing, spreadsheet, and database software.

Some medical and legal secretaries learn industry-specific terminology and practices by attending courses offered at community colleges or technical schools. For executive secretary positions, employers increasingly prefer to hire those who have taken some college courses or have a bachelor’s degree.

Training

Secretaries and administrative assistants typically learn their skills through short-term on-the-job training, usually lasting a few weeks. During this time they learn about administrative procedures, including how to prepare documents. Medical and legal secretaries’ training may last several months as they learn industry-specific terminology and practices.

Work Experience in a Related Occupation

Executive secretaries can gain experience by working in administrative positions that have less challenging responsibilities. Many secretaries and administrative assistants advance to higher level administrative positions.

Licenses, Certifications, and Registrations

Although not required, certification can demonstrate competency to employers.

The International Association of Administrative Professionals offers the Certified Administrative Professional (CAP) certification. Candidates must have a minimum of 2 to 4 years of administrative work experience, depending on their level of education, and pass an examination.

Legal secretaries have several certification options. For example, those with 1 year of general office experience, or who have completed an approved training course, can acquire the Accredited Legal Professional (ALP) certification through a testing process administered by NALS (previously known as National Association of Legal Secretaries). NALS also offers the Professional Legal Secretary (PLS) certification, considered to be an advanced certification for legal support professionals.

The Certified Legal Secretary Specialist (CLSS) certification is conferred by Legal Secretaries International in areas such as intellectual property, criminal law, civil litigation, probate, and business law. Candidates typically need to have 5 years of legal experience and pass an examination to become certified.

Advancement

Secretaries and administrative assistants generally advance to other administrative positions with more responsibilities, such as office supervisor, office manager, or executive secretary.

With additional training, many legal secretaries become paralegals or legal assistants.

Important Qualities

Integrity. Many secretaries and administrative assistants are trusted to handle sensitive information. For example, medical secretaries collect patient data that is required, by law, to be kept confidential in order to protect patient privacy.

Interpersonal skills. Secretaries and administrative assistants interact with clients, customers, or staff. They should communicate effectively and be courteous when interacting with others to create a positive work environment and client experience.

Organizational skills. Secretaries and administrative assistants keep files, folders, and schedules in proper order so an office can run efficiently.

Writing skills. Secretaries and administrative assistants write memos and emails when communicating with managers, employees, and customers. Therefore, they must have good grammar, ensure accuracy, and maintain a professional tone.

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Department Assistant jobs

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Department Assistant Career Paths

Department Assistant
Legal Assistant Legal Secretary Office Manager
Account Manager
5 Yearsyrs
Account Manager Sales Manager General Manager
Chief Executive Officer
8 Yearsyrs
Account Manager Operations Manager General Manager
Chief Operating Officer
11 Yearsyrs
Office Manager Human Resources Coordinator
Director Of Human Resources
10 Yearsyrs
Billing Specialist Specialist Account Manager
Director Of Sales
10 Yearsyrs
Human Resources Coordinator Specialist Account Manager
District Manager
7 Yearsyrs
Instructor Trainer Kitchen Manager
Food And Beverage Manager
5 Yearsyrs
Office Manager Operations Manager
General Manager
7 Yearsyrs
Human Resources Assistant Human Resources Coordinator
Human Resources Business Partner
10 Yearsyrs
Graphic Designer Marketing Manager
Marketing Director
7 Yearsyrs
Human Resources Coordinator Project Manager Program Manager
Marketing Manager
6 Yearsyrs
Production Assistant Assistant Director
Office Manager
5 Yearsyrs
Legal Assistant Office Manager Operations Manager
Operations Director
9 Yearsyrs
Production Assistant Production Manager
Operations Manager
7 Yearsyrs
Instructor Senior Technician Specialist Accounts Payable Clerk
Payroll Manager
7 Yearsyrs
Laboratory Assistant Instructor General Manager
President/Chief Executive Officer
10 Yearsyrs
Graphic Designer Project Manager
Program Manager
8 Yearsyrs
Laboratory Assistant Technician Operations Manager
Purchasing Manager
9 Yearsyrs
Billing Specialist Accountant Finance Manager
Sales Manager
5 Yearsyrs
Human Resources Assistant Recruiter Operations Manager
Senior Manager
10 Yearsyrs
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Department Assistant Demographics

Gender

  • Female

    65.8%
  • Male

    29.8%
  • Unknown

    4.4%

Ethnicity

  • White

    73.5%
  • Hispanic or Latino

    13.0%
  • Asian

    11.1%
  • Unknown

    1.7%
  • Black or African American

    0.6%
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Languages Spoken

  • Spanish

    45.7%
  • French

    10.0%
  • Chinese

    8.1%
  • Mandarin

    6.4%
  • German

    4.6%
  • Russian

    3.8%
  • Italian

    3.8%
  • Portuguese

    2.6%
  • Japanese

    2.6%
  • Korean

    2.0%
  • Cantonese

    2.0%
  • Arabic

    1.4%
  • Hindi

    1.2%
  • Ukrainian

    1.1%
  • Polish

    1.1%
  • Vietnamese

    0.9%
  • Hebrew

    0.8%
  • Greek

    0.8%
  • Tagalog

    0.8%
  • Turkish

    0.6%
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Department Assistant

Unfortunately we don’t have enough data for this section.

Department Assistant Education

    Schools

    • University of Phoenix

      17.6%
    • DePaul University

      5.2%
    • University of Texas at Austin

      5.2%
    • Fordham University

      4.9%
    • Loyola Marymount University

      4.9%
    • University of Texas at Dallas

      4.9%
    • New York University

      4.9%
    • University of Southern California

      4.9%
    • California Lutheran University

      4.7%
    • Southern New Hampshire University

      4.7%
    • San Francisco State University

      4.4%
    • Boston University

      4.4%
    • Fashion Institute of Technology

      4.1%
    • Northeastern University

      3.9%
    • University of Central Florida

      3.6%
    • Drexel University

      3.6%
    • Bentley University

      3.6%
    • University of South Florida

      3.6%
    • Temple University

      3.4%
    • University of North Texas

      3.4%
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    Degrees

    • Bachelors

      47.6%
    • Other

      19.2%
    • Masters

      18.2%
    • Associate

      8.5%
    • Certificate

      3.8%
    • Doctorate

      1.7%
    • Diploma

      0.8%
    • License

      0.3%
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Department Assistant

Unfortunately we don’t have enough data for this section.

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Full Time
Part Time
Internship
Temporary

Top Skills for A Department Assistant

CompanyDatabaseCustomerServiceProceduresDataEntryFinancialReportsPayrollPhoneCallsSafetyLabPatientChartsOfficeSuppliesTravelArrangementsPowerpointPurchaseOrdersExpenseReportsSpecialProjectsAdditionalFrontDeskResourceHistory

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Top Department Assistant Skills

  1. Company Database
  2. Customer Service
  3. Procedures
You can check out examples of real life uses of top skills on resumes here:
  • Scan time sensitive documents for clients and upload to company database.
  • Filed archive records, answered light phones, customer service.
  • Received and responded to routine correspondence following established procedures not requiring management review.
  • Reconciled flight tickets against passenger manifest in preparation for data entry.
  • Prepare and share weekly and monthly financial reports.

Top Department Assistant Employers