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  • Administrative Assistant

    Multi-Billion Independent Wealth Management Firm Arlington, VA Overview Multi-Billion dollar Independent Wealth Management Firm serving high net worth clientele seeks an Administrative Assistant to support clients by taking initiative to service their insurance, annuity and 401 (k) plan needs. The Firm provides sophisticated financial advisory and investment management services to high net worth and ultra high net worth clientele. Highlights Serve as a key client contact for insurance and annuity data gathering, applications, and meeting scheduling Provide an excellent client experience for high net worth clients, building and maintaining client relationships Participate in the growth of a dynamic and growing, independent RIA by servicing client needs Strong culture of teamwork, integrity, work life balance and personal and professional development Competitive compensation package including benefits and revenue share Requirements Associate Degree or Bachelor's Degree Track record of professionalism, adaptability, attention to detail, and time management Interest in Financial Services Life and Health Insurance Licensing is a plus
    $30k-41k yearly est.23d ago
  • Administrative Assistant, PT

    The administrative assistant possesses a strong customer service approach for internal and external clients. Summary This positions functions as the office administrative staff for Catholic Charities Pregnancy & Adoption Support program.
    $21.6 hourly1d ago
  • Admin Asst-Clinic PRN

    Perform clinic clerical tasks such as typing and filing. Relieve staff members of clerical work and minor administrative and business details by scheduling appointments, giving information to callers, filing correspondence and other records, and other assigned clerical duties. Provide clerical, secretarial and receptionist support for the clinic, independently and with minimal supervision. Perform other diverse duties as requested or required. Under the general and direct supervision of the Director of Physician Practices. I. Technical Requirements . a. Significant working knowledge of computers, telephones, copy and fax machines. A. Must have coordination of sight and body movements in various applications of secretary/receptionist procedures and ability to handle the tools and equipment of the profession; including but not limited to word processor, computer, calculator, adding machine, FAX machine, telephone, addressing and mailing machine, etc. B. Must have sufficient arm and hand movement with dexterity of finger and wrist to type at the speed of 35 words per minute with 98 percent accuracy with a word processor, computer or typewriter. C. Electronic Medical Records (EMR) experience preferred D. Must display proficiency in EMR, order entry and other clinic and hospital systems. E. Must adhere to policies, procedures and regulations as outlined in the clinic Policy and Procedure Manual. Must possess a high degree of accuracy for the performance of job-related tasks and functions. Position Requirements: Education: High school graduate or equivalent with courses in English and typing, and must have mature reasoning ability. Superficial knowledge of the reasons for patient care/services as administered in the clinic, some knowledge of physiology, anatomy, neurology and medical terminology is desirable and would be helpful, but not necessary. Equal opportunity and affirmative action employers and are looking for diversity in candidates for employment: Minority/Female/Disabled/Protected Veteran
    $23k-33k yearly est.7d ago
  • Administrative Assistant

    The Administrative Assistant reports directly to the general manager and provides office services by implementing administrative systems, procedures, and policies. Kanawha Scales & Systems Inc. is looking for career-oriented person to join our Roanoke, VA branch as an Administrative Assistant.
    $28k-36k yearly est.4d ago
  • Administrative Practice Assistant - Corporate and Business Transactions

    This position will reside in our Boston office with a hybrid in-office/remote working schedule. Morgan, Lewis & Bockius LLP, one of the world's leading global law firms with offices in strategic hubs of commerce, law, and government across North America, Asia, Europe, and the Middle East, is seeking an Administrative Practice Assistant to support the Corporate and Business Transactions Practice Group (CBT). Communicate with other high-level management and Morgan Lewis individuals Reporting to the Administrative Support Manager, the Administrative Practice Assistant will be responsible for providing a broad range of administrative support to our firm's practice groups in an environment where superior client service is emphasized and practiced.
    $34k-41k yearly est.21h ago
  • Project Assistant

    Are you tired of working at home by yourself? Do you want to be surrounded by an awesome group of co-workers who will lift your spirits day in and day out? We are Paul Heath Associates, part of a high-tech, cool industry and one of Chicago's premier providers of home entertainment and automation control systems that provides lots of opportunity for interesting work! If you are a bright, energetic, VERY computer literate individual, we want to talk to you! What you will do: Assist the Office Manager with a multitude of tasks ranging from calendar management for the President to handling operational responsibilities Track and monitor projects for for customers and vendors, including ordering product and tracking product orders Act as a conduit between design staff, clients and sub-contractors, including transmitting contracts and specs Interface with vendors Maintain client files Update and enter new projects into spreadsheets Correspond with clients or house managers as needed Keep track of payment schedules for projects Answering phones and other administrative tasks This is a highly responsible position requiring the utmost discretion, tact and professionalism, and the ability to employ resourcefulness and creativity in solving problems and delivering desired results What you should have: The ability to be a high performer in an independent environment Strong organizational skills An interest in taking care of details and ensuring that tasks are performed smoothly. Prior office experience Excellent computer skills IND456 PM21 Powered by JazzHR PI218675066
    $29k-45k yearly est.5d ago
  • Branch Office Administrator - Bristol, VA

    , the Branch Office Administrator (BOA) role may be the right opportunity for you. Branch Address: 3130 Lee Highway Suite 205, Bristol, VA 24202 Edward Jones believes in a human centered approach as we partner for positive impact, to improve the lives of our clients, colleagues, and communities. At Edward Jones, we are very intentional in calling our field associates branch teams.
    $20 hourly2d ago
  • Park Operations- Division Office Assistant

    Looking for a job in a fast pace operational office environment? Apply to be a Park Operations Office Clerk! Responsibilities: Answer a high volume telephone calls Complete data entry Process paperwork Answer questions for associates in Park Operations Scheduling Take messages for Full Time Staff Responsible for maintaining confidential information regarding associates Qualifications: Comfortable with Microsoft Office systems Ability to work nights, weekends and holiday periods to meet business needs. Ability to pass a basic math assessment. Ability to pass a mandatory (or random) drug test, per Company policy, unless prohibited by state or provincial law. Ability to pass a background check, if 18 years of age or older, which may include, but is not limited to, credit, criminal, DMV, previous employment, education and personal references, per Company policy, unless prohibited by federal, state, or provincial law. Ability to work nights, weekends and holiday periods to meet business needs.
    $22k-29k yearly est.6d ago
  • Administrative Assistant

    Dayton, VA area! Kelly is seeking a Administrative Assistant to work at a leading company in the Why you should apply to Administrative assistant: Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. And at Kelly, we're obsessed with where it can take you. #Careerbuilder As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life-just ask the 300,000 people we employ each year. What's a typical day as a Administrative Assistant?
    $16-16.5 hourly11d ago
  • Preschool Office Assistant

    Preschool Office Assistant Chesterbrook Academy (), 2920 Old Pump Rd, Richmond, Virginia, United States of America Req Thursday, May 4, 2023 Spring Education Group's Early Childhood Education Division includes nearly 150 schools offering services from infant care through Pre-K/K programs, as well as summer camp and after-school programs .
    $29k-34k yearly est.1d ago
  • Administrative Assistant - Operations Team

    At SSP America we believe if we take care of our employees, our employees will take care of our passengers. SSP America is hiring an Administrative Assistant!
    $19.3-24 hourly60d+ ago
  • Administrative Assistant 4 - (Space/Satellite)

    * Performs all normal secretarial, administrative, and clerical duties of the senior administrative assistant. Join Northrop Grumman on our continued mission to push the boundaries of possible across land, sea, air, space, and cyberspace. Northrop Grumman is seeking an Administrative Assistant 4 to support the Senior Director of Integration and Test (I&T) within the Tactical Space Systems Division located in Dulles VA. This position will be responsible for not only supporting the Sr Director but also a resource to the Dulles I&T leadership and the ~400+ personnel located at the Dulles Satellite Manufacturing Facility.
    $63.8k-106.3k yearly4d ago
  • Sales Administrative Assistant Southwest MHS

    Marriott International is the world's largest hotel company, with more brands, more hotels and more opportunities for associates to grow and succeed. **Location** WSWSALES Western SouthWest Sales, 7750 Wisconsin Avenue, Bethesda, Maryland, United States
    $18-26.9 hourly6d ago
  • Administrator Assistant

    For the past 15+ years, eTelligent Group has consistently delivered excellent services that are demonstrated through our exceptional past performances As a WOSB, and small business, we have distinguished our company as effective problem solvers with innovative, scalable solutions. Location: The selected candidate must be flexible to work in an on-site office location in Leesburg, VA. Description: Reporting directly to the VP of Human Resources, the Administrator Assistant will provide administrative support to eTelligent in order to drive continuous improvement initiatives across the organization. Roles & Responsibilities: * Administrator Assistant will be responsible for coordinating and processing all new employee documents for federal security clearances.
    $30k-41k yearly est.13d ago
  • Administrative Support Specialist

    Job DescriptionAdministrative Support Specialist Required skills, knowledge, and abilities The ideal candidate will have: · Above average clerical and computer skills · Proficiency in editing documents for grammar, syntax, punctuation, and spelling · At least 5 years of experience with Microsoft Office, particularly o Word o PowerPoint o Excel o Outlook · Excellent written and verbal communication skills (English) - Responsible for answering incoming calls, providing information, transferring calls and taking messages · Experience taking minutes for board meetings and committee meetings · Proficiency entering data into websites and Excel spreadsheets (familiarity with iMIS websites a plus) · Familiarity with hosting Zoom meetings, screen sharing, creating breakout rooms, etc. · Proficiency in the use of search engines to research information · Monitor, maintain and order office supplies · Ability to lift up to 35 pounds · Bachelor's degree preferred and/or five years of work experience Benefits · Paid time off · Health insurance available · Retirement plan available: 403(b) Hours: 9:00 AM - 4:00 PM Monday through Friday (35 hours/week). Mandatory travel two weeks per year (April/May and September/October). Additional hours may be expected during meeting time. Potential to work remotely up to one day/week after 10 months of employment. Company Description Honorary membership organization for dentists who are leaders and who have a heart for humanitarian service at home and around the world.Company DescriptionHonorary membership organization for dentists who are leaders and who have a heart for humanitarian service at home and around the world.
    $32k-42k yearly est.47d ago

    Job DescriptionDISPATCHER / SERVICE COORDINATOR / OFFICE ADMIN - Silver Spring MOCO BALTO / DC ZONE TEAM EXPANDING We are accepting applications for a skilled, high-potential, enthusiastic DISPATCHER to provide exceptional support to our Service Techs working out of our Montgomery County Location. Position will work out of our Silver Spring branch with some remote / work from home opportunities.
    $35k-49k yearly est.15d ago
  • Project Assistant

    Telos offers excellent compensation packages including salary commensurate with experience and benefits to meet your needs for today and the future. Therefore, any employment with Telos will also be contingent upon confirmation from the Social Security Administration ("SSA") and/or the Department of Homeland Security ("DHS") of your authorization to work in the United States. Telos offers an excellent compensation packages including salary commensurate with experience and benefits to meet your needs for today and the future. This position will be based in our HQ located in Ashburn, VA. Telos offers an excellent compensation package with benefits that include generous paid time off, medical, dental, vision, tuition reimbursement, and 401k. Be a part of the Telos culture and see what sets us apart! Ashburn, VA 20147 US (Primary) Telos Corporation participates in the E-Verify program. The most security-conscious organizations trust Telos Corporation to protect their vital IT assets.
    $33k-49k yearly est.5d ago
  • Remote Office Administrator Pacific Time Zone

    Job DescriptionSalary: $12 to $13 per hour PINK CALLERS, LLC IS NOW HIRING AMAZING CUSTOMER SERVICE ROCKSTARS! Do you love being an AMAZING office receptionist? Do you love answering phones and replying to customers' chats? Do you love to work in your Slippers? You've come to the right place! Why should YOU join our team: * Office hours - Monday-Friday 8am-5pm Pacific Time Zone * $500 bonus opportunity after New Hire Introductory Period! * Pay range is $12.00 to $13.00 per hour. * A comfortable and safe work environment * 6 Paid Holidays + Paid Day off for your Birthday! * Fun Monthly Performance Incentives * A Growing Client Base * Paid Training * Professional Development Opportunities * Referral Bonuses * Access to all required software * Work-Life Balance * Paid Vacation * Work with a great team of like minded professionals across the country * Family Owned and Operated business - We value our team members! Job Duties for Remote Rockstar/Receptionist: * Answer all incoming business phone calls * Create and send custom quotes * Organize and schedule proposal appointments * Write and respond to email correspondence between clients and their customers * Develop and maintain client's online database * Communicate in a professional manner with internal and external customers * And Much More! Tech Requirements: * Desktop or Laptop with webcam & speakers and a second monitor * Operation System must be Windows or Mac based * Tablets, Winbooks, Smart devices, Windows Mini PCs, Chromebook, & Android systems are NOT compatible * Internet may not be used for non-work related purposes during work hours; including media streaming, ripping, gaming, or other web usage by other members of household that may negatively impact your networks performance Steps to expect during the hiring process: 1. Submit this application. a. After your application is submitted you will receive an email letting you know that our hiring team is in the process of reviewing your candidate information. b. Please allow 3 business days for a follow up email. 2. Our hiring team will send candidates that are moving forward in the hiring process an email with instructions to complete a short Assessment and Speed Test. 3. Candidates passing Step 2 can expect to receive an email with a link to a virtual One-Way Interview. 4. Candidates who are selected for Live Interview will expect to receive an email with scheduling information after passing Steps 1 thru 3. HEADS UP! - The email confirmation after submitting your application does not guarantee an offer for employment will be made. Please check your spam or junk folder just in case it gets stuck there! We know you will be eager to check the status of your application, what we ask from you is to allow our hiring team time to process all of the amazing candidates that apply, and please do not call or request the status of your application . If you call, you will disqualify yourself by not following instructions. Our hiring team will reach out to you if they have any questions or would like to move you forward in any step of the hiring process. Want to learn more??? Visit now! remote work
    $12-13 hourly7d ago
  • Administrative Assistant III (DCB) - NIH Rockville, MD

    Job DescriptionAdministrative Assistant III Work Location Division of Cancer Biology National Cancer Institute 9609 Medical Center Drive (NCI Shady Grove) Rockville, MD 20850 Summary of Duties and Responsibilities Under this task order, the Administrative Assistants III will provide administrative assistance to Division of Cancer Biology, National Cancer Institute staff to increase the time an executive has available for executive level responsibilities. This position requires the ability to perform all tasks of the other positions but requires advanced computer and internet research skills. May handle a wide variety of situations and conflicts involving the clerical and administrative function of the office. Responsible for confidential and time sensitive material. Prepares routine and advanced correspondence including letters, memoranda, and reports. Relies on experience and judgment to plan and accomplish goals. The Division of Cancer Biology (DCB), National Cancer Institute supports basic research in all areas of cancer biology at academic institutions and research foundations across the United States. As part of the National Cancer Institute, DCB provides funding for research that investigates the basic biology behind cancer. Working Hours Work hours are from 8:00am to 4:30pm, Monday through Friday with a 30-minute lunch. Telework/Remote Work may also be authorized, as needed. Qualifications * Possession of a college degree or a high school diploma and four (4) years of related work experience. * Eight (8) years of related work experience. * Prior work in a scientific research environment for a large Federal agency. * Possess advanced computer usage skills and internet research skills. * Work experience handling confidential and time-sensitive materials. * Skill in preparing both routine and complex correspondence. * Ability to work effectively with all levels of management and staff. * Work experience demonstrating advanced skills in oral and written communications. * Work experience coordinating and organizing high level meetings and gatherings. * Work experience demonstrating the ability to pay attention to details and precisely follow task instructions. * Work experience demonstrating the ability to work proficiently in a very busy and high-pressure office environment. * Knowledge of federal and agency regulations and policies governing local, domestic, sponsored, and foreign travel and skill in preparing travel requests and other travel-related documents * Work experience demonstrating the ability to follow through and ensure completion of work assignments. * Experience working in an executive assistant position and providing administrative support to senior management. * Work well with all levels of management and staff. Duties and Responsibilities * Work closely with Program Directors on gathering logistical information for meetings, conferences, and/or workshops. * Collaborate with other Division of Cancer Biology (DCB) meeting coordinators to ensure all meeting, conference, workshop requests and needs of the program are met. * Effectively communicate with the meeting contractor while securing quotes for services within established deadlines. * Work with meeting contractor on securing lodging for participants. * Coordinate with Center for Biomedical Informatics and Information Technology (CBIIT) Events Management Staff on websites and registrations as requested by Program Director. * Reserve conference space for meetings, workshops and/or conferences in National Institute of Health (NIH) or outside of NIH. * Prepare and/or distribute meeting materials (agenda, name badges, tent cards, participants list, etc.). * Maintain budget of meeting with current costs; communicate budget updates regularly to the DCB Administrative Resource Center (ARC) and DCB Deputy Director. * Request weekly updates from meeting contractor and provide updates to Program Directors (PD), DCB Deputy Director, Chief of Staff * Work with the DCB Communications Team on broadcasting meeting information throughout NIH. * Efficiently work with DCB ARC for any required administrative approvals (including Attachment As) * Update DCB Calendar and Event Planning System with meeting information by internal deadlines. * Prepare and execute travel arrangements for non-NIH affiliates and other Federal Government travel by preparing travel authorizations and vouchers. * Provide day of event meeting support either in-person or virtual as requested by the Program Director * Provide other administrative support as requested such as assistance in scheduling meetings. * Receive, coordinate, prepare, and disseminate information. * Draft correspondence. * Track work priorities and activities. * Disseminate/deliver confidential or time sensitive materials. * Facilitate communication with customers regarding requests, work products, and services. * Refer customers to appropriate services for information and guidance. * Find or solicit solutions to customer prob
    $37k-51k yearly est.20d ago
  • Office Assistant/Payroll

    Job DescriptionFast growing Delivery Company looking for Office Assistance, our office is located in ASHBURN, VA. it is a Full Time Job Monday-Saturday (one weekday OFF), Duties include but not limited to answering phone calls, dispatch, do daily schedule, general administrative duties, Knowledge of basic excel, BILINGUAL (English and Spanish), responsible. Please call at 703-708-4562 ask for Hazel or email you resume to Subject: Admin Position
    $25k-35k yearly est.Easy Apply22d ago

Learn More About Department Assistant Jobs

Average Salary For a Department Assistant

Based on recent jobs postings on Zippia, the average salary in the U.S. for a Department Assistant is $40,698 per year or $20 per hour. The highest paying Department Assistant jobs have a salary over $67,000 per year while the lowest paying Department Assistant jobs pay $24,000 per year

Updated June 7, 2023
Average Department Assistant Salary
$65,069 yearly
$20 hourly

5 Common Career Paths For a Department Assistant

Executive Assistant

Executive assistants are employees who are assigned to work under the supervision of company executives. They manage the activities of the executives they are assigned to by manning the executive's calendar, scheduling appointments, setting meetings, ensuring that the executives are familiar with their schedule for the day, and taking note of any deliverable that may be needed. They are also responsible for taking care of any document or paperwork that the executive needs, as well as preparing presentation materials or briefers for meetings. Executive assistants are also usually exposed to actual company operations to further understand how the business works and to be of better help to the executive.


Being a teacher is one of the most passionate professions, among others. Teachers educate, motivate, and guide every generation of learners to prepare them for the real world. Every teacher is unique and has their own teaching styles and methods depending on the subject they teach and the age of their students. Oftentimes they also function as a parent, counselor, coach, friend, and even a lawmaker. There is essentially no limit to the roles a teacher portrays.

Production Assistant

Production assistants are employees in show business, working behind the scenes. They work in film, television, or even theatre sets primarily to provide support. They usually work directly under directors or producers. Production assistants are responsible for ensuring that the day will run smoothly, be it for a television or film shoot or a performance at the theatre. They should be familiar with all the scenes, ensure that the cast and crew are ready, and cue them when it is their time to go on. They should also be able to anticipate needs that may arise and should be able to quickly mitigate any challenges. Production assistants should be flexible and have quick decision-making skills.


Tutors are individual contributors who make sure that students assigned to them can understand classroom lessons. They are often full-time educators themselves, but they may also be working in other fields and are only passionate about teaching. Tutors usually meet students after school to go over any lesson that the students find challenging. They assist students with their homework or other schoolwork that the students may need help in. At times, tutors are tapped to help students study for future lessons, meaning that they go through classroom lessons in advance.

Legal Assistant

Legal assistants are responsible for doing most of the administrative or clerical needs of a lawyer. They support lawyers by preparing documents for hearings or trials, conducting research for legal cases, organizing files and records, managing schedules, manning phone lines, communicating with legal clients, documenting meeting minutes, and setting up appointments. It is important for legal assistants to have a basic knowledge of laws and the judiciary system so that they can provide better support to lawyers. They should also be detail-oriented, organized, and excellent communicators.

Illustrated Career Paths For a Department Assistant