Top Department Assistant Skills

Below we've compiled a list of the most important skills for a Department Assistant. We ranked the top skills based on the percentage of Department Assistant resumes they appeared on. For example, 11.3% of Department Assistant resumes contained Customer Service as a skill. Let's find out what skills a Department Assistant actually needs in order to be successful in the workplace.

The six most common skills found on Department Assistant resumes in 2020. Read below to see the full list.

1. Customer Service

high Demand
Here's how Customer Service is used in Department Assistant jobs:
  • Excelled in customer service through floral department oversight which included inventory monitoring, product maintenance and garden consulting to customers.
  • Provide quality customer service to public and internal professionals by creating a welcoming environment answering questions, and addressing concerns.
  • Maintained relations with various client Marketing Departments and business partners concentrating on customer service and renewal aspects.
  • Developed strategies of territory coverage to increase market penetration with strong technical background and customer service satisfaction.
  • Assist in the design and development of interdepartmental processes that ensure satisfactory customer service standards.
  • Provided excellent customer service and handled customer complaints and worked to retain all customer business.
  • Created customized makeup and participated in seasonal makeup creation marketing in addition to customer service.
  • Managed department ordering and receiving, delivered exceptional customer service and inventory control.
  • Improved office efficiency and customer service by reevaluating previous files and product inventory.
  • Demonstrated excellence in customer service while meeting with prospective students and distinguished professionals.
  • Provide quality customer service to passengers and assist disabled passengers when needed.
  • Assisted marketing department with data entry and website development Provided excellent customer service
  • Provided quality customer service to Austin Regional Clinic patients through incoming calls.
  • Retained existing customers by providing outstanding customer services and fulfilling their needs.
  • Prepared monthly customer service and marketing reports and managed department financial records.
  • Provided high-level of customer service support homeowner regarding delinquent mortgage payments.
  • Contribute exceptional customer service to ensure every single one leaves satisfied.
  • Collaborated with customer service managers to create performance reports for headquarters.
  • Assigned orders to Customer Service Representatives to begin production process.
  • Excelled in constant customer service, including calming upset/angry customers.

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2. Data Entry

high Demand
Here's how Data Entry is used in Department Assistant jobs:
  • Received a one-time bonus for continuing to ensure accuracy of financial transactions entered by support staff in data entry department.
  • Processed inventory Data entry for inventory and tracking Customer Service Representative Processed Warranties Processed Shipping and Receiving
  • Performed data entry, assisted with ticket counts for various agents and generated correspondence for department office
  • Performed alpha/numerical data entry to update client files in customer records and management databases.
  • Prepare and arrange training materials Data entry; clerical work Various other administrative duties
  • Engaged in data entry; reviewed documents and rectified discrepancy corrections.
  • Reconciled flight tickets against passenger manifest in preparation for data entry.
  • Performed data entry of student information and completed transcript evaluations.
  • Performed data entry and various other paperwork-related clerical tasks.
  • Performed general office clerical duties and data entry assignments.
  • Prepared correspondence and executed data entry tasks.
  • Trained co-workers in documentation and data entry.
  • Completed data entry of magazine subscriptions.
  • Completed data entry and miscellaneous clerical work
  • Perform data entry accessioning specimens.
  • General Reporting Support for Department Managers Skills Used Data Entry, Office IT Skills, Secretarial Tasks, Archiving, Document Control
  • Record data entry of specific and relevant metadata specific to the corresponding digital assets within our client's specific style guidelines.
  • Bank Reconciliation Clerk-Consumer Accounting Reconcile bank accounts, data entry, generate various reports, interact with branches solving recon problems.
  • Assisted in data entry of pending credits and debits, verified information and handled issues in a prompt and diligent manner.
  • Perform a variety of administrative support functions including; assisting with projects, data entry, filing, copying, faxing.

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3. Financial Statements

high Demand
Here's how Financial Statements is used in Department Assistant jobs:
  • Verify accuracy of collateral documentation, insurance coverage, current financial statements, and real estate tax payment status
  • Maintained with Accounting Department the monitoring and accurate sending of monthly distributions including year- end Financial Statements.
  • Prepared financial statements for department transactions, reported to managers and Bank Administration Institute.
  • Footed number columns in audit financial statements and corrected Excel formulas as necessary.
  • Reviewed and analyzed each credit company s annual financial statements.
  • Prepared accurate financial statements monthly, quarterly and annually.
  • Processed payroll and monthly financial statements.
  • Consolidated company's financial statements.
  • Filed financial statements and imaged.
  • Generated monthly financial statements by accounting entries for 8 companies to report tax, pay tax and get tax return.
  • Formulated, prepared, and issued donation reports and financial statements with 50% increased efficiency to ensure timely deliverable.
  • Maintained departmental paper and electronic files for external managers, investment research, financial statements, and legal documents.
  • Analyzed companies' financial statements and utilized findings to calculate fund trends and predict rate of return.
  • Prepared and updated client financial statement database and financial statements for the following year's audits.
  • Revised financial statements based on requirements of State Administration of Foreign Exchange (SAFE).
  • Assisted in accounting and auditing financial statements and budget forecasts each year for the departments.
  • Performed inventory control, ordering of materials, and submitted budget requests and financial statements.
  • Prepared monthly journal entries and financial statements for bank subsidiary.
  • Inputted Foreign Exchange Rates for preparation of financial statements.
  • Mailed out company financial statements to clients Coordinated appointments and a calendar of events for Department Management.

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4. Administrative Assistance

high Demand
Here's how Administrative Assistance is used in Department Assistant jobs:
  • Provided administrative assistance by executing A-level client requests, facilitating literary submissions, coordinating screenings and client meetings
  • Assist biology department/faculty with various tasks, including laboratory, research, and general administrative assistance.
  • Provided part-time administrative assistance to the Academic Affairs Coordinator/ Executive Assistant to University Provost.
  • General administrative assistance including maintaining claims adjusters' file cabinets
  • Provided administrative assistance to transplant/renal case managers as needed.
  • Provided administrative assistance to department chief and directors.
  • Provide administrative assistance to busy youth services department.
  • Provide administrative assistance to a variety of departments.
  • Second daily duties includes: assisting the Administrative Assistance in Corporate Compliance Depart.
  • Provided administrative assistance to Physical Education professors and the Athletic Department, including the Athletic Medicine office.

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5. Patient Care

high Demand
Here's how Patient Care is used in Department Assistant jobs:
  • Perform a variety of appropriately delegated patient care interventions for patients and their families.
  • Communicate and collaborate with departments throughout facility to coordinate patient care and services.
  • Provided constant observation to assigned patients, assisted with direct patient care, safely transported patients to and from the department.
  • Performed support services for Management of the Pharmacy, Utilization management, Patient Care Services and Performance Improvement.
  • Worked directly with nurses and physicians to assist in the patient care of all SMMC ED patients.
  • Render support to the hospital's medical staff and provide the highest quality patient care.
  • Collaborated with physicians to ensure smooth work flow and efficient patient care services.
  • Verify patient demographics and check-in patients while working as a patient care coordinator.
  • Assist nursing departments with clerical, housekeeping and patient care related activities.
  • Add the monthly statistics for the Department (Patient Care).
  • Utilized staffing matrix to maximize patient care while maintaining unit budget.
  • Aided nurses in patient care and assisted in general medical office duties
  • Update information regarding physicians' monthly in-patient and out-patient care.
  • Coordinated department duties for Patient Care Services and Performance Improvement.
  • Served a dual role as a secretary/patient care tech.
  • Assist Nurses and Physicians with high quality patient care.
  • Assist doctors and therapists with patient care.
  • Assist team members with patient care as needed
  • Performed patient care after surgery.
  • Assist with coordinating referrals and pre-authorizations for patient care.

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6. Purchase Orders

high Demand
Here's how Purchase Orders is used in Department Assistant jobs:
  • Analyzed data and determined additional handling - assisted department bookkeeper with generating and posting purchase orders, and reconciled invoices
  • Created graphics for set decoration, assisted the Set Decorator and Art Director with purchase orders and administrative responsibilities
  • Prepare purchase orders by verifying specifications and price; obtaining recommendations from suppliers for substitute items.
  • Processed purchase orders, check requisitions, and maintained requisition/purchase order database.
  • Issue purchase orders from purchase requisitions within financial software for procurement officer.
  • Assist purchasing department in issuing purchase orders and expediting material.
  • Generated and processed purchase orders electronically by tracking order status.
  • Improved and evaluated processes to effectively fulfill purchase orders.
  • Organized financial documentation including general ledger entries and purchase orders
  • Research subcontractor/supplier problems regarding invoices and purchase orders.
  • Processed purchase orders and requisitions for merchandise.
  • Managed communications of purchase orders to vendors.
  • Monitored budget expenditures; obtained quotes; and prepared purchase orders for equipment, supplies, and travel using Banner software.
  • Process and oversee all purchase orders to vendors, coordination of product loading schedules with plant refineries and multiple suppliers.
  • Created and maintained requisitions and purchase orders in corporate PeopleSoft system for purposes of paying invoices and settlement payments.
  • Review and approve direct vouchers, post purchase orders, one-time vendor payments, requisitions and other purchase-related items.
  • Communicated with representatives from multiple companies to find and correct the source of discrepancies between purchase orders and invoices.
  • Placed purchase orders of raw materials to Chinese companies for pharmaceutical, food, cosmetic and industrial sector.
  • Performed expediting/ pushing out on average 300 purchase orders weekly, at the request of the planning department.
  • Code all SAP invoices and purchase orders into DART from the vendors/suppliers that came in to be paid.

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7. Phone Calls

high Demand
Here's how Phone Calls is used in Department Assistant jobs:
  • Position include answering phone calls and occasionally assisting in minor book auditing.
  • Assist coordinator with the orientation process, interviews, phone calls, e-mails, volunteer processing, special projects as needed.
  • Assist the regional Safety manager with daily duties including tracking of all company safety paperwork, phone calls, and scheduling.
  • Interacted with customers through phone calls and emails to inform them of new software consulting class for education of software product.
  • Greeted clients while answering phone calls regarding real estate contracts and closings from lenders, buyers, and real estate agents.
  • Work both the probation reporting desk and intake desk; scheduling defendant appointments, answering phone calls, and filing.
  • Screened phone calls and scheduled meetings allocating sufficient meeting time, took minutes, and composed and typed various correspondences.
  • Support testing that was done in the lab * Answer incoming phone calls that overflow from Customer Service Department.
  • Supported Administrative Assistant by receiving and directing phone calls and visitors; distribute mail, and maintaining office records.
  • Assisted the customer service department with over flow phone calls, filing, faxing and other office duties as assigned
  • Scheduled appointments for students while main secretary was away, accepted phone calls, assisted other nursing staff.
  • Answered incoming phone calls from the public and colleagues and responded promptly with the information and data requested.
  • Answered and addressed branch phone calls received while helping the branches with their concerns in a quick resolution.
  • Acted as an assistant to CPF Arts Director, handling phone calls, scheduling, & office management.
  • Prepared paperwork, emails, class notes and phone calls and meetings for the professors in the department.
  • Answer phone calls to record data regarding customers, use PowerPoint for review, analysis and reports.
  • Answer incoming phone calls and determine the client's needs and transfer to the correct department.
  • Make copies, create ads, file papers, keep records of phone calls for absent professors
  • Assisted Finance Accountant with various tasks such as filing and making phone calls to city businesses.
  • Handle a high volume of phone calls Operate computer, scanner, fax and printer Data Entry

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8. Office Supplies

high Demand
Here's how Office Supplies is used in Department Assistant jobs:
  • Coordinated meetings and managed appointment calendars and managed the inventory and ordering of medical equipment and office supplies.
  • Monitor and maintain office inventory including ordering office supplies using University Purchasing Systems.
  • General office administration including ordering and maintaining office supplies.
  • Administered office supplies throughout operations units.
  • Monitored office supplies for subdivisions.
  • Maintain adequate office supplies; orders and prepare requisitions for needed supplies; arrange equipment for repairs and maintenance.
  • Assisted office visitors and telephone callers, distributed mail, maintained and ordered office supplies, maintained office equipment.
  • Record and pay all incoming office bills, also in charge of ordering office supplies while saving company resources.
  • Manage day-to-day operations, phones, scheduling, customer service, preparing charts, order medical and office supplies.
  • Perform other general clerical work; file, schedule appointments; order, distribute and maintain office supplies.
  • Initiate requests for office supplies, materials and equipment; submits to Director or delegate for approval.
  • Research, price, order and manage all basic office supplies and needs for all departments.
  • General use of office supplies such as fax machine, copier, scanner, and computers.
  • Ordered office supplies, managed wait lists, and worked closely with a diverse patient population.
  • Performed basic departmental services such as making copies, ordering office supplies, and answering telephones.
  • Organized and maintained office supplies, including an adequate supply of premiums and general supplies.
  • Ordered and maintained office supplies with an annual budget of $200,000 for 1,500 employees.
  • Reduced costs of office supplies by 50% by gathering/monitoring use of previously purchased supplies
  • Worked with preferred vendors for office supplies, equipment maintenance, special occasion planning.
  • Prepare all outgoing mail, monitor office supply inventory and order office supplies.

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9. Travel Arrangements

high Demand
Here's how Travel Arrangements is used in Department Assistant jobs:
  • Make arrangements for cultivation/solicitation meetings including necessary travel arrangements including hotels, air travel and car rental for 4 development officers.
  • Coordinated logistics for departmental meetings and functions, including travel arrangements, hotel accommodations, meeting facilities and catering needs.
  • Provide marine department with administrative assistance, research, scheduling contractors, travel arrangements and vendor negotiations.
  • Prepared/organized all correspondence, travel arrangements, and marketing packages for this international benefits consulting firm.
  • Maintained travel budget including making all travel arrangements for staff and preparing travel reimbursement vouchers.
  • Researched information, compiled and arranged data of travel arrangements for associates and external contacts.
  • Coordinated meetings and events as well as travel arrangements for interview candidates/ visiting scholars.
  • Assisted in scheduling meetings/events, travel arrangements for interview candidates and other visitors.
  • Scheduled appointments and maintained calendars for management, including making travel arrangements.
  • Assisted the Department Director and Manager with travel arrangements and conference registrations.
  • Coordinate heavy domestic travel arrangements including airline, hotel and conference reservations.
  • Managed extensive international and domestic travel arrangements and expense reporting for executives.
  • Coordinated travel arrangements for personnel, DoD personnel attending specific training.
  • Manage multiple calendars/schedules and coordinate meetings, conferences and travel arrangements.
  • Scheduled appointments and travel arrangements; managed expense accounts and recoveries.
  • Assisted in extensive travel arrangements and coordinating meetings for various agents.
  • Managed associates, executive and board of directors travel arrangements.
  • Prepared all travel arrangements to include international travel for executives.
  • Scheduled/coordinated meetings, conferences, appointments and travel arrangements.
  • Maintain managers' itineraries and travel arrangements for conferences.

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10. Special Events

high Demand
Here's how Special Events is used in Department Assistant jobs:
  • Scheduled and coordinated corporate meetings, special events and travel arrangements based on departmental needs.
  • Coordinated Special Events Check-in procedures.
  • Assist in the coordination of special events for the employees according to the general administration requirements and other general assistant duties.
  • Organized the details of special events, such as employee health fair, weight watchers events and special medical screenings.
  • Coordinate the marketing, organization and execution of Premium Services special events with Manager of Premium Guest Services.
  • Designed signage for city wide banners, advertising campaigns and was an assigned area supervisor for special events.
  • Support before, during and after all special events and symposiums through promotion, logistics and follow up.
  • Reviewed and coordinated special events hosted at Dell Children Medical Center of Central Texas.
  • Help organize special events like our sports award ceremonies, and other sport related functions
  • Supervised and coordinated special events, including catering, invitations, and guest list.
  • Managed MoMA Special Events attendee list for exhibition previews and affiliate group events.
  • Reported directly to the department head and arranged lesson plans and special events.
  • Schedule meetings and appointments, as well as handle special events and projects.
  • Execute all arrangements and logistics prior to company meetings and special events.
  • Organize the details of special events, travel arrangements, and meetings.
  • Plan and make arrangements for special events that occur during the year.
  • Provided volunteer support and direction as instructed by the Special Events Team.
  • Organized and promoted special events for 1800 employees and 500+ staff.
  • Coordinated field trips, special events, and campus programming.
  • Collaborated with campus police to direct traffic for special events.

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11. Powerpoint

high Demand
Here's how Powerpoint is used in Department Assistant jobs:
  • Developed innovative PowerPoint presentation used by the Adult Resource Center to market executive support programs to potential students.
  • Developed PowerPoint Presentations for Lectures-Research-Classroom Preparation- Marketing and promotion of studio classes each semester-Cleaning and organizing classroom-Ordering Supplies
  • Helped put together a PowerPoint presentation being used at registration informing new patrons of policies/procedures.
  • Developed innovative PowerPoint presentation used by the Sale Department to market potential clients.
  • Designed PowerPoint presentations and brochures addressing arbitrage and hedging issues.
  • Update and maintain training center notification monitors using PowerPoint.
  • Prepared PowerPoint presentations for monthly executive management review teams.
  • Prepared PowerPoint Presentations for Department Monthly Meetings.
  • Created PowerPoint presentation for Engineering Department Manager.
  • Design and edit PowerPoint Presentations.
  • Use several Windows based computer software applications such as, Microsoft Word, Excel, Publisher, Outlook and PowerPoint.
  • Developed a filing system for the new division consisting of 10 employees; created PowerPoint presentations and slides.
  • Created and made edits to PowerPoint presentations, Excel spreadsheets, graphics, and charts to for department.
  • Coordinated & Prepared monthly presentations to Community Advisory Panel and plant through Microsoft PowerPoint 2003 and Word 2003.
  • Used Microsoft Office Products including (Word, Excel, and PowerPoint) also trained to use EPIC.
  • Utilized Microsoft PowerPoint numerous times in order to research and create computer classes to teach to patrons.
  • Create presentations with PowerPoint and Excel for workshops given by executive level attorneys and senior associate attorneys.
  • Assisted in development of PowerPoint presentations and PDF documents used by attorneys and Certified Legal Interns.
  • Designed Excel, PowerPoint overheads, input data into Access, and created reports and forms.
  • Gained experience creating and editing Microsoft Office Products including Word, PowerPoint, and Excel.

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12. Special Projects

high Demand
Here's how Special Projects is used in Department Assistant jobs:
  • Coordinated educational sessions and special projects while engaging in project management and performing various administrative duties.
  • Support supervisor and various operation departments with special projects as needed in timely manner.
  • Completed other miscellaneous special projects/reports for Bookkeeping and Finance Departments.
  • Provided customer service with building materials and individual special projects.
  • Assumed responsibility for miscellaneous tasks and special projects as required.
  • Assisted department chair and administrative assistant with special projects.
  • Conducted special projects with the department under general supervision.
  • Supervised special projects and general office management.
  • Performed special projects assigned by manager.
  • Coordinated educational sessions and special projects.
  • Performed special projects and report distribution.
  • Perform various clerical tasks, special assignments and special projects as a directed by assistant director or administrative assistant III.
  • Worked with designers and curators on special projects involving off-site and conservation treatment and handling of artwork and artifacts.
  • Compile, format, and prepare data and develop reports and special projects as delegated by directors and managers.
  • Assisted with or maintained researching, compiling and managing data request for reports, surveys and special projects.
  • Required to handle multiple priorities; worked closely with department managers and directors regarding special projects and reports.
  • Coordinated graduate admissions, assisted with financial processes, and performed research in support of special projects.
  • Assisted with special projects as requested by Program Associates, Program Directors, and other SCE departments/employees
  • Preform special projects assigned by Director of Athletics, Head Golf Coach and Sports Information Director.
  • Assist department manager and supervisor with training schedules, promotional products, and special projects.

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13. Expense Reports

high Demand
Here's how Expense Reports is used in Department Assistant jobs:
  • Processed monthly expense reports reflecting supporting documents and budget codes indexes.
  • Monitor attorney expenses and preparing monthly expense reports.
  • Arranged departmental travel and reviewed expense reports.
  • Monitored and submitted travel/expense reports.
  • Generated and prepared expense reports.
  • Type of Company: Insulation and Roofing Manufacturer Duties: - Processed credit card expense reports for purchasing and travel departments.
  • Provided administrative support to the EVP of community and player programs, coordinating national and international travel and expense reports.
  • Originated Vendor Contracts for Seton Family of Hospitals and processed invoices/accounts payable; processed check requests and expense reports.
  • Prepared monthly projections, network forecast, correspondence, composed win/loss and expense reports, and handled accounts payable.
  • Coordinate and maintain Manager's calendar for meetings, conference calls, travel plans and expense reports, etc.
  • Handled expense reports for the Events Coordinators, Event Project Coordinators, and the Women's Ministry Specialist.
  • Processed invoices, expense reports, utility and freight bills totaling over $15 million per month.
  • Prepared and submitted all documentation for employee expense reports, in addition assisting with auditing as required.
  • Created expense reports to keep track of budget and department spending for the graduate Sculpture department.
  • Collect and review, in detail, all incoming expense reports before submitting for reimbursement.
  • Handled and maintained payments (check request) for all department expenses and expense reports.
  • Performed administrative duties such as management of calendar, expense reports, and phones.
  • Produced corporate expense reports for managers and 3 unit managers up to $10,000.
  • Process expense reports through the system along with monthly time records for the department.
  • Prepare expense reports as well as reconciled P-Card statements in expense in the reporting system

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14. Front Desk

high Demand
Here's how Front Desk is used in Department Assistant jobs:
  • Front desk/receptionist and administrative duties as requested.
  • Established monthly bi-weekly statistics for six cost centers and assisted in front desk coverage in Radiation Oncology Department when needed.
  • Organized tours of the museum as well as tended to the incoming guests and calls at the front desk.
  • Assisted patients and their families in paperwork completion, appointment scheduling, general office and front desk duties.
  • Managed front desk operations including incoming and outgoing phone calls, and all office supply ordering and distribution.
  • Front desk, telephone reception and routing of both interoffice and affiliate mail for 8 additional states.
  • Front Desk / Reception Area of Development Office: phones; mail, copying; greeted visitors.
  • Manage front desk and mail Assist professors and students with departmental needs Manage social media and department website
  • Demonstrated multifaceted general office, front desk, and administrative support for high traffic student office.
  • Front Desk Receptionist; handled switchboard, greeted visitors/staff, announced events and activities over P.A.
  • Provided administrative support to front desk while serving as backup desk receptionist during lunch and absences.
  • Front desk worker, assistant to various coaches and staff, and weight room assistant.
  • Manage front desk, when necessary, to guide students and faculty to appropriate locations.
  • Work the Front Desk, Educational Presenter, HIV Test Counselor, Atlas Program Mentor
  • Manage the seven student staff that assist the recruiting department and work the front desk
  • Attended to phone calls and performed other front desk reception duties as necessary.
  • Provide coverage for the front desk office ad executive area reception as needed.
  • Front Desk duties to include providing access to department, and directing visitors.
  • Front Desk: Receive patients, schedule appointments, and facilitate referrals.
  • Performed as a front desk lead for four front end department assistants.

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15. Staff Members

average Demand
Here's how Staff Members is used in Department Assistant jobs:
  • Maintained electronic calendar and meeting schedule of senior managers and division staff members.
  • Coordinated evaluation of 100 member staff and produced statistical evaluations for staff members.
  • Coordinated and/or supervised the activities of other lower level clerical staff members.
  • Corresponded/maintained relationship with university executives, Deans and senior staff members.
  • Provided customer assistance to 1K+ students, 15 staff members, 42 faculty and visitors to School of Business and Technology.
  • Led a team of 28 staff members providing patient care to a Navy shipboard population of over 3000 personnel.
  • Developed customer service skills, interacted with senior staff members, followed instructions, and executed tasks as directed.
  • Organized and executed school trip to Washington, D.C. for more than 50 students and 5 staff members.
  • Advised the department director of those staff members with attendance outside of the guidelines of hospital policy.
  • Assist adjunct faculty and staff members on evenings and weekends by providing excellent customer service.
  • Answered/screened division's phones, forwarded calls to proper staff members and other departments.
  • Coordinated conferences, briefings and meetings with congressional staffers and FCC staff members.
  • Prepare and track purchase orders and check requests for staff members and vendors.
  • Scheduled up to 9 staff members, delegated work assignments and monitored duties.
  • Developed with individual staff members a Professional Improvement Plan (PIP).
  • Scheduled rotating shifts for staff members and ensuring coverage at all times.
  • Hire and train new staff members as well as supervise employees.
  • Communicate with administrators and fellow staff members on a daily basis.
  • Create itineraries and schedule travel for event speakers and staff members.
  • Developed a good interaction with international student workers/staff members; 13.

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16. Scheduling Appointments

average Demand
Here's how Scheduling Appointments is used in Department Assistant jobs:
  • Assist members with PCP changes, send AHCCCS id cards and in need for transportation, assisted members in scheduling appointments.
  • Assisted the Athletics Director with various tasks (balancing check books, keeping records, scheduling appointments etc.)
  • Performed general administrative duties to support department (filing, telephone support, scheduling appointments, etc.)
  • Assist Service Manager in scheduling appointments, direct client contact, liaison between clients and technicians.
  • Provided personal executive support to the Consul General, including scheduling appointments, booking travel.
  • Updated HR Manager calendar by setting and/or scheduling appointments.
  • Acquired leadership skills supervising co-workers * Responsible for scheduling appointments

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17. Department Heads

average Demand
Here's how Department Heads is used in Department Assistant jobs:
  • Maintained District database and instructed appropriate department heads and principals regarding all necessary correction of data.
  • Schedule follow-up interviews for specialized positions between managers and department heads.
  • Assist department heads in establishing and achieving desired objectives.
  • Collaborated with teachers and department heads to meet quarterly and yearly educational goals.
  • Assisted Department Heads with student issues and scheduled parent-teacher conferences.
  • Handled projects and quantitative tasks assigned by Department Heads.
  • Assisted with communication between students and department heads.
  • Assist department heads to achieve project goals.
  • Established client and internal communication -Assisted with all of the department heads to create successful marketing campaigns -Researched new client business opportunities
  • Provided strategic support to department heads in a high-level manner of professionalism.
  • Pre-screened theater releases, reviewed market data, and prepared ticket sale forecasts for department heads.
  • Processed all accounts receivables & payables Handled all banking responsibilities Assistant to Department Heads

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18. Medical Records

average Demand
Here's how Medical Records is used in Department Assistant jobs:
  • Work closely with staff to assess completeness of medical records received and conduct additional pursuits as necessary.
  • Develop and maintain policy and procedures* Purchasing/scheduling* Maintain medical records* Weekly reporting to director
  • Process and effectively managed electronic medical records within the hospital databases.
  • Assist in filing medical records that contained confidential patient information.
  • Protected security of medical records to ensure confidentiality maintained.
  • Mail distribution and medical records management.
  • Maintain patient medical records/associate records.
  • Used SoftMed computer system to organize medical charts; assisted physicians in completing medical records; dealt with correspondence and personnel.
  • Managed volunteer contact hours using database and ensured that original copy was submitted to medical records for filing in chart.
  • Maintained and tracked all patients medical records and history of being at the hospital, ranging from letters A-Z.
  • Maintain logs of all medical records requested throughout the audit process and verify prior insurance for Small Groups.
  • Established and maintained accurate patient charts and electronic medical records (specialized in mammogram patient records).
  • Collected and scanned all electronic medical records and laboratory results received via fax, email and mail.
  • Manage medical records that contain a patient's diagnosis, treatment, health certificate and insurance.
  • Maintained medical records, added new material to file records and created new records as necessary.
  • Acquired medical records, laboratory results, supplies, and medication for medical staff.
  • Locate, check in and pull medical records for appointments and incomplete patient charts.
  • Process medical records request form other providers, scan documents into computerized chart.
  • Requested and prepared all medical records, as well as radiation oncology records.
  • Maintained patient medical records and billing with a high level of discretion.

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19. Clerical Support

average Demand
Here's how Clerical Support is used in Department Assistant jobs:
  • Provided clerical support and research assistance to UVM Geography professors
  • Provide clerical support in record management and documentation.
  • Provided clerical support for Student Services Department.
  • Provided clerical support for the Communications Department.
  • Schedule unit personnel, review departmental charges, expedite the delivery of supplies and ensure the availability of sufficient clerical support.
  • Provided administrative and clerical support to the Director and four RN Clinical Managers of two 64- bed hospital units.
  • Coordinated and scheduled unit personnel to ensure sufficient clerical support to meet administrative needs of the patient unit.
  • Provided comprehensive administrative and clerical support to the Division Chief and all members of the division.
  • Provide time sensitive clerical support to all levels of medical staff in a hospital setting.
  • Provided clerical support to Licensed Clinical Social Workers, and RN Care Coordinators.
  • Provide clerical support to management and the Purchasing team in support of operations.
  • Provide clerical support for Land Administration personnel including, not limited to.
  • Provided technical and clerical support to the staff of the Education Department.
  • Provided clerical support to the office administrator and the department chair.
  • Provide administrative and clerical support to a faculty of 24.
  • Provided comprehensive administrative and clerical support to the NRCDV,2.
  • Provided clerical support to department of 20 Theology professors.
  • Provide clerical support to Information Services Director and staff.
  • Provided all clerical support for the appraisal staff.
  • Provide clerical support to the client when needed.

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20. Administrative Tasks

average Demand
Here's how Administrative Tasks is used in Department Assistant jobs:
  • Interacted with customers, generated monthly reports, completed general administrative tasks for daily office operations
  • Assisted Museum educators and department employees with daily administrative tasks.
  • Performed financial administrative tasks - wage garnishment, administrative opposition.
  • Resolve and troubleshoot complex issues arising in day-to-day administrative tasks.
  • Contributed to overall department efficiency by assisting with administrative tasks.
  • Managed volunteer services calendar and completed general administrative tasks.
  • Performed additional administrative tasks as assigned by supervisor.
  • Assisted faculty with administrative tasks.
  • Assist faculty and staff with the preparation of letters, mailings, word processing assignments, and various administrative tasks.
  • Assist the Production and Accounting Departments with email orders, quotations, pricing, customer service and various administrative tasks.
  • Assist in various administrative tasks such as Internet research, data entry, filing, faxing & supply inventory.
  • Performed Administrative tasks such as filing, scheduling, collating documents, and various other duties as assigned
  • Assist the chief department in the diverse administrative tasks of the Thermodynamics and Transfer Phenomena Department.
  • Assisted the Marketing and Supply Chain Management Department's faculty and staff with weekly administrative tasks.
  • Assisted director of the Department of Distance Education with a number of Supervisory and administrative tasks.
  • Perform administrative tasks, including scanning, printing, copying, faxing, and filing.
  • Assisted with basic office administrative tasks (fax, phone, copies, etc.)
  • Operated daily administrative tasks, including data-entry, filing, records and payroll management.
  • Performed administrative tasks such as managing records, filing, and maintaining spreadsheets.
  • Performed administrative tasks such as answering phones, filing, and data entry.

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21. Internet

average Demand
Here's how Internet is used in Department Assistant jobs:
  • Provided web-site training and registration assistance in accessing their medical information via the internet.
  • Played key role in preparing material for publication, both traditional forms and on the Internet.
  • Supported Microsoft Office, Internet Explorer, and a variety of internally developed programs and tools
  • Worked with AIM, Word, Excel, Outlook, Internet based ordering.
  • Provided lectures for students on study skills, Internet research, and composition.
  • Organized all circulating media on the Internet of past Webster Hall events.
  • Assisted professors with student contacts via Internet, website, email activities.
  • Used Internet extensively to retrieve company contact information for sales of products.
  • Helped with showroom sample presentation, courier packages, and Internet research.
  • Developed job descriptions based on company needs and posted via the internet.
  • Help with Political science department's Internet web presence and communications.
  • Input orders for process serving from fax, phone and internet.
  • Research and internet searches for specific projects on request of directors.
  • Acquire Internet commission statements, enter data into company software.
  • Create requisitions for new candidates for hire on the internet.
  • Search internet and local employers for relevant job openings.
  • Conduct searches to find needed information, using Internet.
  • Researched case law for attorneys to identify legal rulings similar to current case by utilizing internet and professional database
  • Conducted Internet research as directed by timekeepers.
  • Provide superior customer service by responding to company-provided leads in a timely manner via internet, direct mail and phone.

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22. Sort

average Demand
Here's how Sort is used in Department Assistant jobs:
  • Removed containers of sorted mail/parcels, and transfer them to designated areas according to established procedures.
  • Sorted and compiled administrative paperwork both electronically and hard copy.
  • Reviewed and sorted prodigy questionnaires and generated correspondence to members.
  • Sorted and filed confidential documents and materials.
  • Sorted legal correspondence numerically and filed.
  • Sorted and distributed faculty contract agreements.
  • Sorted and organized student applications.
  • Created master key assortment sheets for Madison Ave and E-Commerce of styles from Home Collection merchandise of the past 20 years.
  • Sorted, reviewed, screened and distributed incoming and outgoing mail; prepare, compose and ensure timely.
  • Sorted new serials acquisitions, sent out invoices, and made deliveries to different departments around the library.
  • Answer telephones, maintain cleanliness of vehicles, mark records, sort department mail and deliver mail route.
  • Sorted/delivered mail, typed documents, reviewed and sent out emails as requested, assisted supervisor as needed.
  • General office duties of sorting, filing claims, indexing, scanning, and OCR data entry.
  • Screened calls, filed documents, transported and sorted mail, scanned and created Activities/Volunteer.
  • Operate various machines Correlate books, planners Organize/sort mail Stuff envelopes Prepare orders for pick up
  • Sorted, read and furnished documents that were required for routing signatures and follow up.
  • Assist other departments with opening, sorting incoming mail payments & delivering to other departments.
  • Maintain hard copy and electronic filing system, sort mail and stuff mail into envelopes.
  • Assisted with delivering and sorting the mail, workers compensation, insurance claims and collections.
  • Greeted visitors, sorted incoming and outgoing mail, and handled other reception duties.

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23. Student Athletes

average Demand
Here's how Student Athletes is used in Department Assistant jobs:
  • Tutor student athletes on their school assignments; encourage high standards for academic performance and provide a nurturing environment
  • Keep and review paper, computerized, and video records of potential student athletes.
  • Worked with the Athletics Department to ensure student athletes academic progression.
  • Set up recruiting visits for potential student athletes.
  • Assembled recruiting letters to prospective student athletes.
  • Served as tutor for student athletes.
  • Monitored all student athletes in learning lab & complete advisor reports Developed learning strategies for students with specific deficiencies

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24. HR

average Demand
Here's how HR is used in Department Assistant jobs:
  • Monitor and report department compliance mandated by hospital protocol for continuing education requirements, to ensure adherence throughout the department.
  • Worked alongside central administration to assign and manage all classroom assignments for approximately 250 different courses spread throughout various semesters.
  • Maintained pay/leave records through computerized work management systems and oversaw faculty evaluation files and 12-hour compliance files for audits.
  • Enter data by inputting alphabetic and numeric information using an established procedure and through a detailed web based interface.
  • Collaborated with internal departments and outside contractors with the redesign of three office/manufacturing buildings totaling approximately 55,000 sq.
  • Assist departments in identifying opportunities to improve administrative processes through the utilization of automated administrative systems.
  • Collected demographic, preferences data of potential customers through phone survey and put information into database.
  • Implemented and coordinated all schedules, information preparation and distribution through a notification communication board.
  • Deliver courtroom support through organization and coordination of exhibits, documents, and witness testimony.
  • Provide attorney support through efficient categorization, preparation, and organization of documents.
  • Provide administrative support to Director, HR Regulatory Compliance and attorneys within department.
  • Maintained department presentation standards through daily removal of poor quality and out-dated product.
  • Credited with exceeding department's income-generating goals through computerization of department functions.
  • Managed translation projects in 21 languages from proposal development through project delivery.
  • Transferred patients through hospital departments as necessary for competition of their diagnosis.
  • Synchronized hardware and software evaluation for Y2K accomplishing a perfect transition.
  • Scheduled job orders through production process; Provided support in maintaining documentation
  • Ensured accuracy of payments through reconciliation and communication with 50+ vendors.
  • Developed relations with VIP partners through telephone contacting and commercial activities.
  • Promoted and rotated throughout various departments due to flexibility and adaptability.

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25. Meeting Minutes

average Demand
Here's how Meeting Minutes is used in Department Assistant jobs:
  • Completed meeting minutes and composed correspondence.
  • Prepare correspondence, travel expense reports, faculty meeting minutes, employment contracts and other documents of a confidential nature.
  • Create and maintain meeting minutes (75% of job duty) and update training materials and binders.
  • Received and responded to incoming calls, take messages and meeting minutes, and maintained department equipment.
  • Maintain monthly meeting minutes, calendar and set-up meeting rooms, compile meeting materials for distribution.
  • Recorded department Meeting Minutes, answered phones and corresponded to Emails on behalf of office.
  • Coordinated meeting and events including catering, room reservations and team meeting minutes and distribution.
  • Contributed to weekly meeting minutes, monthly PPT reports and demo to customers.
  • Attended public hearings and prepared meeting minutes for Town's website.
  • Created and distributed agendas and meeting minutes to attendees.
  • Transcribe BH Nursing and Case Management meeting minutes.
  • Prepared meeting minutes and agendas for construction meetings.
  • Plan and coordinate meetings and take meeting minutes.
  • Organized weekly staff meetings and prepared meeting minutes.
  • Organize meetings and take faculty meeting minutes.
  • Take meeting minutes, edit and distribute.
  • Prepare meeting minutes for department meetings.
  • Recorded and kept meeting minutes.
  • Served as Housing Commission Liaison which included recordkeeping and recording meeting minutes.
  • Case Managers (14)Department super-user for EPIC EHR systemTake meeting minutes and distribute accordingly

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26. Telephone Calls

average Demand
Here's how Telephone Calls is used in Department Assistant jobs:
  • Served as a liaison between the internal and external offices, managed telephone calls, record keeping and coordinated meetings.
  • Receive visitors and telephone calls to the office and determine the nature of requests and direct individuals to appropriate staff.
  • Handle all incoming telephone calls in accordance with patient privacy guidelines and relays messages to appropriate professional staff.
  • Fielded Executive Vice President, Vice President, Office Manager, and Compliance Officers' telephone calls.
  • Assisted with course evaluations, Schedules appointments, screens telephone calls, reviews mail, etc.
  • Handled all the incoming telephone calls from Patients, Clinics and Hospitals and handled all inquiries.
  • Answered and screened telephone calls, directing customers to the appropriate departments or handling complicated calls.
  • Answer and screen visitors and telephone calls, take messages, route/handle appropriately.
  • Filed and faxed documents, answered, screened, and directed telephone calls.
  • Ordered department supplies, answered incoming telephone calls, and filing work.
  • Fielded telephone calls and questions that came into the Medieval Institute.
  • Screened and route incoming telephone calls to the proper source.
  • Answered telephone calls and responded to department related inquiries.
  • Assisted with telephone calls and making future service appointments.
  • Distribute mail, order supplies and screen telephone calls.
  • Screened telephone calls and scheduled meetings.
  • Place patient appointment reminder telephone calls.
  • Answered customer/doctor's office telephone calls.
  • Answer and ensure telephone calls are transferred to appropriate modalities.
  • Answer incoming telephone calls Schedule appointments Verify insurance benefits for patients Collect Payments File patients' charts Put new patient charts together

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27. Art Department

average Demand
Here's how Art Department is used in Department Assistant jobs:
  • Executed special digital imaging projects assigned by art department chair.
  • Assisted on various music videos in art department involving props, set dressing, illustrations and scenic painting.
  • Provide the art department with additional support by organizing, and stocking set dressing and rentals during production.
  • Directed day-to-day production and schedule of art department to prepare for shipping rough animation to outside vendors.
  • Assisted in the art department; helped displayed artwork around the school and in public parks.
  • Helped art department make label printing templates, and started to learn the design process.
  • Assist in loading, unloading and installing artwork for the Arkansas State University art department.
  • Key art department assistant for filming in San Francisco, Marin and South Bay.
  • Assisted the Production Designer on set with all set dressing and art department coordination.
  • Help maintain clean break rooms, restrooms and classrooms in the art department.
  • Managed Art department website detailing student events, upcoming shows and deadlines.
  • Greeted guests of the Art Department, using positive and effective communication.
  • Assisted Art Department Coordinator, Production Designer, and Art Director.
  • Managed and staged art department packets for production runs and archive.
  • Worked on a film as an assistant to the art department.
  • Maintain and help process art department materials used by patron.
  • Read weekly scripts and assisted with the art department breakdown.
  • Provided support to all departments within the art department.
  • Designed new sculpture lab for the art department.
  • Worked as the only Art Department Assistant on the film, The Light of the Moon.

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28. Inventory Control

average Demand
Here's how Inventory Control is used in Department Assistant jobs:
  • Coordinated year end physical inventory to meet inventory control requirements for two warehouses.
  • Coordinate and supervise year end physical inventory to meet inventory control requirement.
  • Received shipments, Inventory control procedures and replenishment.
  • Prepared inventory control sheets for inventory service.
  • Maintained inventory control for manufacturing supplies.
  • Inventory control and monitoring, processing payroll and payments to employees and workers, processing and monitoring control of accounting books.
  • Inventory control, processing work orders, creation/processing of sales orders, invoicing, data entry, and quoting.
  • Performed inventory control and was responsible for the stocking and organizing of the entire Subaru parts department.
  • Manage all inventory controls, LP standards, incoming receipts, and outgoing repairs and maintenance.
  • Assist all departments and management to resolve all issues dealing with inventory control and loss.
  • Assist with the receiving of product and the shipping of product and inventory control.
  • Detailed use of warehouse management system for inventory control, shipping and receiving.
  • Processed the shipping and receiving of supplies and inventory, inventory control.
  • Executed price changes, rang sales, and inventory control.
  • Tracked used parts and completed product through inventory control.
  • Maintain all the Inventory Control reports for Returns.
  • Inventory Control for the office and box warehouse.
  • Keyed and filed Inventory Control documents.
  • Assist in inventory control with managers.
  • Inventory control of multiple warehouses.

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29. Computer System

average Demand
Here's how Computer System is used in Department Assistant jobs:
  • Worked closely with supervisors and warehouse personnel discovering, reporting and correcting problems with invoice and computer systems.
  • Provided day-to-day assistance to five orthopedic surgeons by coordinating schedules and appointments utilizing a computer system.
  • Compiled, recorded and tracked pertinent data on computer systems and researched government databases.
  • Prepared purchase orders and received material from vendors into computer system.
  • Coordinated shipping of materials using UPS logistics computer system.
  • Processed data-entry of inventory and part into computer system.
  • Entered customer insurance and billing information into computer system.
  • Update patient information in applicable computer systems.
  • Maintained inventory and reports on computer system.
  • Back Door Receiving-program upcoming ads in to the computer system, verify pricing, generate sales signs, check-in vendors.
  • Validate insured information is correct in the MGA Computer System and on policy information prior to sending policy to agency.
  • Assisted in document scanning and logged them in the company's computer system for future review by internal departments.
  • Communicated with attorneys about patients' case statuses Organized and faxed paperwork Knowledgeable of the office's computer system
  • Processed and completed data entry for referrals, admissions, discharges, and payer changes into computer system.
  • Demonstrated proficiency in the use of computer systems and computer devises (personal computers, terminals and printers)
  • Make sure that all orders are issued correctly in computer system as to insure proper inventory control.
  • Assisted in setting up computer systems and backed up Credit Union information on a weekly basis.
  • Processed claims, entering them into the computer system, keeping them up to date.
  • Process group reservations for Sales Agents through variety of computer systems to reserve group blocks.
  • Orient newly hired support staff to all computer systems along with applying for their access.

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30. Service Department

low Demand
Here's how Service Department is used in Department Assistant jobs:
  • Inventory and Customer Service Representative Entered sales/service orders Back up phone representative for sales, engineering and customer service departments
  • Worked directly with the customer service department to increase customer satisfaction and company profits.
  • Coordinated technical project manuals and Design/Build projects for Service Department Project Managers.
  • Directed a 6-person customer service department.
  • Aided for three months the Real Estate/Construction Departments, as well as back up for Training and Field Service Departments.
  • Assisted new and existing customers with Detailing of vehicles and all other customer service requests in the service department.
  • Assisted in the management of the service department - managed eight service men from payroll to scheduling service appointments.
  • Coordinated with the service department, janitorial crew, and building securities pertaining to conference rooms and tenant issues.
  • Support for Accounts Receivable, Pricing, and Customer Service Departments - Research customer claim packages - Update credit files
  • Assist Posting Department with payment remittance and communicate with Sales, Billing and Customer Service Departments with any discrepancies.
  • Assist the service department with packaging, shipping, and receiving musical instruments and all other equipment.
  • Performed all duties related to customer service in the service department of a high end vehicle dealership.
  • Worked together with other service department employees to create a friendly and productive work environment.
  • Work with the customer service department to resolve concerns raised by guests of the properties.
  • Maintained service department purchase orders, set appointments from incoming calls and sell service recommendations.
  • Handled all cash and credit card transactions in the dealership service department.
  • Job costing, payroll, filing, running the service department efficiently.
  • Handled all purchase orders and check requisitions for the Customer Service Department.
  • Worked with service department which installed and maintained food processing equipment.
  • Assist the Production Department, Customer Service Department and Marketing Department.

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31. Word Processing

low Demand
Here's how Word Processing is used in Department Assistant jobs:
  • Researched and analyzed qualitative and quantitative information, and performed word processing for the IMF World Economic Outlook publication.
  • Recorded, edited revised documentation for engineering reports in the word processing system.
  • Receive, review, and input data from source documents, using a variety of software and word processing equipment.
  • Complete administrative duties including word processing, spreadsheets, and filing, faxing, scanning, and cold calling.
  • Typed reports and other materials from notes, recording or rough drafts utilizing word processing or personal computer skills.
  • Used computers for various applications, such as database management, word processing, and building power points.
  • Advance Word Processing, use of Microsoft Excel/Office, and creates PowerPoint presentations.
  • Updated claims records using word processing.
  • Entered all remiPance reports into database and assisted in word processing as needed.
  • Researched for history professors Word processing; Created spreadsheets Organized and scanned documents

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32. Suite

low Demand
Here's how Suite is used in Department Assistant jobs:
  • Maintained technology suite and assisted students with technical resources.
  • Determined the appropriate range and duration of services that will most effectively determine the best suited path for the participant.
  • Maintained and updated student resources and course material on the school's e-learning suite.
  • Handled special client edit requests performing high end retouching using the Adobe Creative Suite.
  • Greet, assist, and direct visitors to the Executive Administrative Suite.
  • Managed IT department's Microsoft Office Suite distribution list.
  • Design and create digital graphics with Adobe Creative Suite, Maya, AutoCAD, and other softwares.
  • Arranged for hotel rooms, hospitality suite, and invitations for pre-show reception.
  • Cleaned and maintained collegiate athletic team uniforms Computer Skills: Microsoft Office Suite, Blackboard Activities:

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33. Radiology

low Demand
Here's how Radiology is used in Department Assistant jobs:
  • Order set implementation for Diagnostic services: Cardiology, Laboratory and Radiology.
  • Provided supervision to nursing staff assigned to the Radiology Department.
  • Provide assistance to Radiology Technologist and/or Radiologist as needed.
  • Maintained employee education credentials for Radiology and Cardiology Technicians.
  • Billed for updating the subpoena and radiology logs in AIM, which is the firm s database system.
  • Provided transportation and assistance to Radiology, ER, CT, MRI, and Ultrasound Departments.
  • Ordered, stocked, and maintain medical supplies and equipment for department of Radiology.
  • Act as the liaison between the radiology practice and the professional billing company.
  • Assist with projects as determined by the Chair, Department of Radiology.
  • Provided assistance to the Radiology Department specific to the daily needs.
  • Developed films for radiology department upon completion of patient's exams.
  • Learned the basic techniques used in the field of radiology.
  • Organized and maintained radiology file room films and folders.
  • Access and print outpatient radiology schedules.
  • Demonstrate knowledge of the radiology information system as related to Meditech.
  • Prepared radiographs for interpretation and managed radiology department x-rays/reports.
  • Pre-authorized and scheduled radiology exams and verified their diagnosis.
  • Create and process Radiology charge tickets thru spreadsheets and McKesson database, assigned to special projects as needed in the department.
  • Directed families and patients to all departments of the hospital * Maintained medical supplies for physicians in cardiology and radiology departments
  • Create radiology films and CDs for patients and medical clinics within and outside of the company.

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34. Department Staff

low Demand
Here's how Department Staff is used in Department Assistant jobs:
  • Provided administrative support to department staff; creating and editing reports, correspondence and memorandums.
  • Provided administrative support to two curators and department staff as necessary.
  • Coordinate professional development registration and lodging arrangements for department staff.
  • Provided administrative support for Director and her department staff.
  • Provided administrative support to all Safety Department staff.
  • Coordinated administrative work of department staff.
  • Assisted department staff with any clerical needs such filing, logging, computer research, copies, dispensing mail, distributions.
  • Attend and actively participate in department staff meetings, gather and publish agenda and meeting minutes for corresponding meetings.
  • Function as an information source to Members, Provide support to benefit representatives and various company department staff.
  • Assist department staff (Techs, Nurses, and Physicians) with patients' care and procedures.
  • Provide administrative support for the department Dean of College Advancement and for the Marketing department staff.
  • Oversee the Rides Department staff making sure tasks are performed and safety guidelines are being followed.
  • Assisted supervisors and department staff with planning and budgeting student on campus projects and events.
  • Shadowed Emergency Department staff in triage, the emergency room and during documenting procedures.
  • Supported text department staff and worked in academic regalia sales for the college community.
  • Provided annual needs assessment for training of volunteers and other department staff.
  • Provide training in departmental systems and processes to other department staff.
  • Support other athletic department staff in event planning and presentations.
  • Provided clerical and administrative support to the MANE department staff.
  • Assist and interact with Science Department staff on all levels.

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35. High Volume

low Demand
Here's how High Volume is used in Department Assistant jobs:
  • Administered online registration, and efficiently managed high volume of last-minute changes.
  • Assisted the production of a high volume drum/percussion products manufacturing company.
  • Developed strong communication skills through a high volume of customer interactions
  • Supported high volume of escalated consumers.
  • Provided a variety of administrative and recruiting support for department supervisor and 3 recruiters with high volume workbenches.
  • Assisted with management and staff development within a high volume department for a brand new retail location
  • Provided Administrative support for high volume operations department consisting of 80 employees and 5 managers.
  • Responded to a high volume of client calls throughout the entirety of the case.
  • Prioritized projects and assignments to better respond to a high volume work load.
  • Fax, filing, and assisted patients in a high volume environment.
  • Fielded high volumes of incoming calls and aided in problem resolution.
  • Assist in managing Sales associates in two high volume areas.
  • Process a high volume of data entry in PeopleSoft database.
  • Addressed a high volume of customer inquiries and complaints.
  • Handled high volume of incoming calls and requests.
  • Verify and processing high volume accounts payable documents.
  • Perform EKGs, blood draws, wound irrigation, bandaging, splinting, and various tasks around the high volume ED.
  • Manage high volume, multiline phone system.
  • Managed multiple office calendars and scheduling for Mortgage Manager Answered high volume of multi-line calls.
  • Maintained a professional and good relationship with customers Cleaned and restocked work area Handled high volume sales Rearranged floral arrangements/ displays

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36. Sales Department

low Demand
Here's how Sales Department is used in Department Assistant jobs:
  • Assisted new vehicle Sales department regarding receptionist duties and/or customer interface activities as needed.
  • Supported sales department by managing every day operations and special projects.
  • Performed data analysis of conference attendance, the analysis result was used to assist sales departments on next year sale plan.
  • Coordinated with domestic and global sales departments and warehouse to ensure efficient product delivery and reduce the fiscal error rate.
  • Help in Sales department with languages skill to complete transactions, if the groups come from a foreign country.
  • Post internal credits/debits to customer accounts, set up new customer accounts as well as sales department support.
  • Personalized attention to sales department's costumer, payment agreement, product sales and monitoring working orders.
  • Customized the database for the use of the art department, sales department and merchandising department.
  • Assist the sales department with new client evaluations and facilitate in leading all new operation processes.
  • Supported the ticket sales department by assisting with data collection from fans on game day.
  • Maintain the monthly sales ledger in order for the analysis of the sales department.
  • Assist the sales department with sales calls that resulted in eleven new sales accounts.
  • Assisted the Sales Department with tasks such as receiving payments and cashing out customers.
  • Researched market required documents for sales department and marketing teams for product promotion.
  • Check arrival's list and help sales department with the rooming list.
  • Assisted in implementation of realigning the Administrative Assistants in Sales Department.
  • Worked with Sales Department to ensure Vendors' needs were met.
  • Assist with incoming and outgoing calls for the sales department.
  • Assist the sales department with orders and customer service.
  • Assist sales department in maintaining customer accounts and services.

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37. Monthly Reports

low Demand
Here's how Monthly Reports is used in Department Assistant jobs:
  • Created, compiled and analyzed weekly/monthly reports/spreadsheets.
  • Prepared monthly reports and travel reimbursements.
  • Provided weekly and monthly reports to supervisor and scheduled staff according to metrics provided by the CMS supervisor tool.
  • Processed payments, produce credit reports, prepare monthly reports and assist supervisor with any other assigned tasks.
  • Create monthly reports for the Vice Chancellor s office with monthly ticklers to the colleges for submission.
  • Assisted Regional Divisional Director with duties ranging from compiling monthly reports to hiring technical staff.
  • Assist with grant-funded activities by conducting research, compiling data and preparing monthly reports.
  • Entered data for tracking purposes and monthly reports for Dental department on Excel spreadsheet.
  • Processed monthly reports on ODBC/DSS for management; assisted in processing Benchmark Reports.
  • Assist with senior transportation program, preparing monthly reports for OCTA and dispatch.
  • Created monthly reports for departments within marketing and provided monthly budget sheets.
  • Prepare and document all flight department paperwork and run monthly reports.
  • Typed memos, letters, monthly reports, and spreadsheets.
  • Prepared daily and monthly reports by songwriters and publishers.
  • Compiled information for monthly reports on turnaround times.
  • Maintain records and prepare monthly reports.
  • Integrated Recovery, Agency, Bankruptcy, and Legal divisions to create monthly reports to analyze the progress of the Department.
  • Create monthly reports for both, reportable and non-reportable cases.

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38. Daily Operations

low Demand
Here's how Daily Operations is used in Department Assistant jobs:
  • Supervised department of 10+ through daily operations and assisted with unit community advisory committee.
  • Served as primary contact and office administrator for daily operations and after-hour emergencies.
  • Identified and introduced process improvements to multiple areas of daily operations.
  • Assisted with loan contracts and coordinated daily operations of office administration
  • Executed daily operations of physical referrals and hospital.
  • Maintained database for analyzing daily operations activities.
  • Assisted in managing daily operations of department.
  • Executed daily operations of general office duties.
  • Assist department in daily operations, including email correspondence, data entry, copying and filing, and campus errands.
  • Assist faculty in the Digital Film Department with the course design and lessons, research, and daily operations.
  • Prepared work schedules, coordinated and directed daily projects, activities, and functions to facilitate daily operations.
  • Directed and monitor the daily operations of 5 Electronic Key Management System (EKMS) Training Teams.
  • Assist the department secretary with maintaining files, and assist with department daily operations.
  • Handled all aspects of daily operations, including inter-modal moves and equipment control.
  • Assist the Manager as a lead person in all aspects of daily operations.
  • Provided senior level support in the management of daily operations.
  • Supported daily operations for three Directors of Nursing and their staff
  • Performed clerical duties, as well as oversaw daily operations.
  • Assisted the firm with daily operations at the receptionist desk.
  • Utilized heavy machinery, including forklifts, in daily operations.

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39. Administrative Functions

low Demand
Here's how Administrative Functions is used in Department Assistant jobs:
  • Supported assigned Administrator and department staff for the purpose of providing assistance with administrative functions.
  • Performed routine clerical and administrative functions and maintained accuracy of paper and electronic files.
  • Performed general administrative functions for executive management team involving independent judgment and decision making.
  • Performed general secretarial and administrative functions for supervisor and leadership team.
  • Supported the assigned Administrator and department staff with administrative functions.
  • Managed and coordinated administrative functions in support of department operations.
  • Coordinated administrative functions for Director of Strategic Planning.
  • Perform secretarial and administrative functions.
  • Performed general administrative functions: filing, data entry support and front desk receptionist.
  • Performed administrative functions for key executives - Chief Nurse Executive and Chief Operating Officer.
  • Assisted with administrative functions for the Department of History and Political Science.
  • Facilitated a broad range of administrative functions, ad hoc duties, including data base maintenance, and business correspondence.

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40. Department Events

low Demand
Here's how Department Events is used in Department Assistant jobs:
  • Develop advertisements for upcoming department events and maintain the department newsletter.
  • Organized, promoted and executed department events.
  • Coordinated and advertised department events.
  • Designed advertisements for department events.
  • Coordinated Department Events with customers.
  • Build effective relationships and develop rapport with coworkers, and prospective music students and their parents when they attend Department events.
  • Increased the marketing department s presence in the Mendoza College of Business by planning and promoting department events.
  • Created fliers for upcoming department events, building awareness and excitement for the occasions.
  • Promoted Visiting Writers Lectures and English Department events through digital and print media.
  • Coordinated and managed all department events; catering duties included.
  • Coordinate and plan large department events and group meetings.
  • Assisted with secretarial work and setup for department events
  • Helped Professors with gathering class materials Helped organize and run department events
  • Managed all creative art tasks required by the department including designing all flyers for department events and maintaining department website.
  • Assisted faculty in the Department of History with research tasks Organized and promoted department events through Facebook and print design
  • Create flyers and postings to promote department events and display information.
  • Marketed for department events Assisted department head in secretarial tasks Edited works to be published

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41. Daily Tasks

low Demand
Here's how Daily Tasks is used in Department Assistant jobs:
  • Performed daily tasks such as inventory management, customer service, loss prevention, and pleasant display of quality product.
  • Established viable working relationships with associates in order to teach, train develop and accomplish the daily tasks
  • Assisted with daily tasks such as updating rosters, schedules, game results and player biographies.
  • Make sure all associates have work lists and that they are completing their daily tasks.
  • Assist the Leading teacher with daily tasks caring for the infants and coordinating daily activities.
  • Interfaced with multiple Department Managers to coordinate daily tasks that needed to be completed.
  • Managed daily tasks, including lunch, drawing releases, and other department duties.
  • Developed various scripts to automate daily tasks as well as log/monitor system activity.
  • Assisted education department with daily tasks in preparation for the Annual Meeting.
  • Assisted senior executives in management of their daily tasks.
  • Trained new assistants to perform daily tasks.
  • Assisted other employees with daily tasks.
  • Assisted top management with daily tasks
  • Organized choral and instrumental music Assisted Department Head with daily tasks
  • Organize and maintain office Order supplies for professors and classrooms Assist department chair with daily tasks
  • Assist with daily tasks o Filing, copying and scanning Preparing loan packages

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42. Adobe Photoshop

low Demand
Here's how Adobe Photoshop is used in Department Assistant jobs:
  • Execute professional quality web images of apparel being sold to merchandisers utilizing Adobe Photoshop.
  • Created scholarship recaps i n partnership with Cotton, Inc. using Adobe Photoshop.
  • Modify bit and feature images for specifications sheets using Adobe Photoshop.
  • Edit scanned images of slides in Adobe Photoshop.
  • Created marketing materials for department -run competitions and events using Adobe Photoshop.
  • Design, style and layout of company brochures using Adobe Photoshop and Adobe PageMaker.

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43. Psychology

low Demand
Here's how Psychology is used in Department Assistant jobs:
  • Managed administrative priorities and increasing needs of the entire Psychology Department.
  • Worked closely with the Psychology faculty supporting all day-to-day operations.
  • Answered telephones, scheduling service appointments and assisting psychology professors
  • Helped students and visitors navigate the psychology department.
  • Organized surveys for psychology department.
  • Purchased office supplies Masters of Fine Arts in Acting Salisbury State College, Salisbury, MD Bachelor of Arts in Psychology
  • Assist instructors of the psychology department with conventions and research benefiting the students, instructors, and the community.
  • Prepared and lectured on specific topic in each class (Social Psychology and Cultural Contexts in Aging respectively).
  • Created a filing system for different articles of psychology for the head of the department.
  • Helped oversee all aspects of Phi, theta Kappa for PRCC College Psychology Department.
  • Assisted the psychology secretary with mail, documents, updates and other office duties.
  • Created and edited power point presentations for the Chair of the Psychology department.
  • Assisted in search for new tenure track professors for Psychology Department.
  • Compiled the directory of internship sites for the Psychology Department.
  • Advised students who desired to declare Psychology as their major.
  • Develop and teach 3 psychology courses to students.
  • assisted Senior Administrative Assistant with general office duties answered phones and greeted visitors to the department provided clerical support for Psychology Faculty
  • Administered and scored exams Tutored students in introductory psychology courses.
  • Graded exams for Abnormal Psychology and Cognitive Psychology (Spring Semester) and inputted test scores as needed.
  • Aided professors in the Psychology department of Albright College by helping them with their administrative needs.

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44. Student Workers

low Demand
Here's how Student Workers is used in Department Assistant jobs:
  • Enhanced the responsibility of student workers at local campus
  • Provide supervision of temporary/student workers.
  • Screened applications and interviewed potential student workers for Admission Control, Equipment Checkout, Gym Floor, and Fitness Floor.
  • Prepare both the indoor and outdoor athletic events by scheduling the suitable amount of student workers for each event.
  • Created a functional department filing system, enhanced the office environment and hires, trains and supervises student workers.
  • Redesigned forms, implemented fresh ideas, supervised and organized student workers tasks to achieve specific goals.
  • Managed 25+ student workers and supervisors in daily gym operations, including membership sales and renewals.
  • Maintained equipment, ordered materials and supplies and supervised student workers.
  • Participate in the hiring and training of staff and student workers.
  • Train and provide work direction to student workers as assigned.
  • Supervised and trained 3 office assistants and 4 student workers.
  • Hired, trained, and developed schedules for student workers.
  • Organized and managed 4-5 student workers to conduct in-game operations.
  • Hire, train, schedule and supervise student workers.
  • Supervised 2 full-time staff employees and 5 student workers.
  • Hire and supervise clerical/technical staff and student workers.
  • Train and provide direction to student workers.
  • Supervised student workers * Schedule of Department Chair
  • Supervised and delegated work to student workers.
  • Supervised two Dance student workers.

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45. Insurance Companies

low Demand
Here's how Insurance Companies is used in Department Assistant jobs:
  • Work collaboratively with Disability and Life insurance companies, and finance.
  • Negotiate payment agreements between facility and non-contracted insurance companies.
  • Send prior authorization requests to insurance companies when necessary.
  • Call insurance companies to get as much information on denials in order to determine if there is a possible PIP suit.
  • Verified insurance eligibility, communicated with insurance companies, and checked claim status using the Massachusetts Health website and other sources.
  • Collected payments from patients, workers compensation agencies, and insurance companies and applied them to the correct accounts.
  • Call, write or facilitate contact to spouse, employers, banking, insurance companies, etc.
  • Work denial EOB's from PIP insurance companies as they come in the mail daily i.e.
  • Serve as a liaison between attorneys and client insurance companies to obtain coverage information.
  • Identified remedial actions and resolved issues with insurance companies on behalf of clients.
  • Communicate directly with patients and families, physicians, nurses, insurance companies.
  • Obtain authorizations for services from insurance companies both electronically and via paper form.
  • Handle billing inquiries and resolve any discrepancies between numerous insurance companies.
  • Close interaction with insurance companies, in reference to claims filed.
  • Called Insurance Companies to inquire on outstanding claims.
  • Provided customer service for patients and insurance companies.
  • Deal with insurance companies one on one.
  • Certified doctors with insurance companies.
  • Prepare annual recredentialing documentation for laboratory compliance with health insurance companies.
  • Finance Department Employee Called insurance companies to check the status of customer's policies.

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46. Confidential Information

low Demand
Here's how Confidential Information is used in Department Assistant jobs:
  • Maintained/organized office and protected sensitive/confidential information.
  • Maintained confidential information and responsibility for total company accounting practices utilizing ADP Software.
  • Handle confidential information and sensitive issues.
  • Provided support to the accounting department with drop offs of confidential information to various offices around Manhattan.
  • Maintained confidential information for staff and medical students (clinical skills exams, etc.).
  • Managed all client files and confidential information, ensuring adequate processing through agency and client contacts.
  • Maintained student records room by filing, scanning and storing confidential information.
  • Type legal contracts, agreements, examinations, and evaluations as required using discretion in disseminating confidential information concerning these documents.
  • Manage confidential information Provide day-to-day support for Housing and Facilities.
  • Communicated with donors weekly Reconciled monthly expenses Updated confidential information through database systems and pulled complex queries

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47. Faculty Members

low Demand
Here's how Faculty Members is used in Department Assistant jobs:
  • Facilitate meetings with faculty members and other department personnel to organize and improve students' learning environment.
  • Scheduled courses and assisted faculty members with event planning and committee and professional society responsibilities.
  • Provided excellent written and verbal communication skills to all faculty members.
  • Improved employee productivity by creating biweekly usage reports for faculty members.
  • Initiated credentials verification process for new faculty members.
  • Managed travel and entertainment including all aspects of budgeting and financial tracking for 23 faculty members and 80 graduate students.
  • Hire and supervise all student workers and Process all hiring papers for all adjunct faculty members.
  • Assisted students in setting up appointments with Faculty members and also giving them course materials.
  • Utilize Adobe InDesign to create an e-book for the College of Communication faculty members.
  • Assisted faculty members with course material preparation, lab preparation, and research
  • Developed and implemented recruitment efforts for MPH students and faculty members.
  • Conducted literature reviews for Faculty Members and the Department Chair.
  • Create Excel spreadsheets to help organize information for faculty members.
  • Prepare and deliver presentations to the new adjunct faculty members.
  • Process all paperwork involved in hiring new faculty members.
  • Manage the academic hiring process for department faculty members.
  • Served over 40 faculty members and 250 undergraduate students.
  • Provided clerical support to 23 faculty members.
  • Organize, maintain and update subject files and records, keeping all data for Administrator/faculty members current and in good order.
  • set up for school events, cleaned classrooms and offices, facilitated the move to new location and assisted faculty members.

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49. Computer Programs

low Demand
Here's how Computer Programs is used in Department Assistant jobs:
  • Assisted the Research IT department to input research findings into various computer programs and verify data is accurate.
  • Oversee server-based databases, develop computer programs to access databases and perform user-directed search and print functions.
  • Used MS Word, Excel, Outlook Express, Publisher, and Access computer programs.
  • Perform basic office operations, proficient in computer programs such as AS400 and Microsoft Excel/Word.
  • Use excel, word and outlook computer programs to prepare international shipments.
  • Trained co-workers in company policies, customer service, and computer programs.
  • Worked with PowerPoint, word, excel, publisher computer programs.
  • Help with athletic recruitment Complete specific office tasks with computer programs

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50. Technical Support

low Demand
Here's how Technical Support is used in Department Assistant jobs:
  • Collaborated with production operators to provide technical support and recommended solutions.
  • Monitored hardware and technical support material inventory.
  • Provided technical support on all audiovisual equipment.
  • Provided technical support for eight litigation attorneys.
  • Provide technical support to field service when needed, provide research and development on all test production.
  • Answer student questions regarding class film projects including shooting, editing, and computer technical support.
  • Provided general administrative, research, classroom and technical support for the Department of Finance.
  • Represent the department and provide technical support, information and guidance on planning issues.
  • Serve as middleman for parties including mainframe support, technical support, and lead.
  • Assisted in Managerial duties which included technical support for the department.
  • Provided clerical, operations, and technical support to department.
  • Report equipment malfunctions and look for immediate technical support.
  • Ensured customer and partner inquiries are responded to within established timeframes and customer care and technical support service levels are achieved.
  • Provided technical support for RNs and Physicians.
  • Assist the PI and Credentialing departments with new projects Assist with credentialing applications for physicians Provides technical support for department

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20 Most Common Skill for a Department Assistant

Customer Service15.2%
Data Entry11.6%
Financial Statements9.8%
Administrative Assistance7.8%
Patient Care7.2%
Purchase Orders6.4%
Phone Calls5.9%
Office Supplies5.5%

Typical Skill-Sets Required For A Department Assistant

RankSkillPercentage of ResumesPercentage
1
1
Customer Service
Customer Service
11.3%
11.3%
2
2
Data Entry
Data Entry
8.6%
8.6%
3
3
Financial Statements
Financial Statements
7.3%
7.3%
4
4
Administrative Assistance
Administrative Assistance
5.8%
5.8%
5
5
Patient Care
Patient Care
5.3%
5.3%
6
6
Purchase Orders
Purchase Orders
4.7%
4.7%
7
7
Phone Calls
Phone Calls
4.4%
4.4%
8
8
Office Supplies
Office Supplies
4.1%
4.1%
9
9
Travel Arrangements
Travel Arrangements
2.8%
2.8%
10
10
Special Events
Special Events
2.5%
2.5%
11
11
Powerpoint
Powerpoint
2.4%
2.4%
12
12
Special Projects
Special Projects
2.4%
2.4%
13
13
Expense Reports
Expense Reports
2.3%
2.3%
14
14
Front Desk
Front Desk
1.8%
1.8%
15
15
Staff Members
Staff Members
1.5%
1.5%
16
16
Scheduling Appointments
Scheduling Appointments
1.5%
1.5%
17
17
Department Heads
Department Heads
1.5%
1.5%
18
18
Medical Records
Medical Records
1.5%
1.5%
19
19
Clerical Support
Clerical Support
1.4%
1.4%
20
20
Administrative Tasks
Administrative Tasks
1.4%
1.4%
21
21
Internet
Internet
1.4%
1.4%
22
22
Sort
Sort
1.3%
1.3%
23
23
Student Athletes
Student Athletes
1.2%
1.2%
24
24
HR
HR
1.2%
1.2%
25
25
Meeting Minutes
Meeting Minutes
1.1%
1.1%
26
26
Telephone Calls
Telephone Calls
1.1%
1.1%
27
27
Art Department
Art Department
1.1%
1.1%
28
28
Inventory Control
Inventory Control
1.1%
1.1%
29
29
Computer System
Computer System
1%
1%
30
30
Service Department
Service Department
1%
1%
31
31
Word Processing
Word Processing
0.9%
0.9%
32
32
Suite
Suite
0.9%
0.9%
33
33
Radiology
Radiology
0.9%
0.9%
34
34
Department Staff
Department Staff
0.8%
0.8%
35
35
High Volume
High Volume
0.8%
0.8%
36
36
Sales Department
Sales Department
0.8%
0.8%
37
37
Monthly Reports
Monthly Reports
0.8%
0.8%
38
38
Daily Operations
Daily Operations
0.8%
0.8%
39
39
Administrative Functions
Administrative Functions
0.7%
0.7%
40
40
Department Events
Department Events
0.7%
0.7%
41
41
Daily Tasks
Daily Tasks
0.7%
0.7%
42
42
Adobe Photoshop
Adobe Photoshop
0.7%
0.7%
43
43
Psychology
Psychology
0.7%
0.7%
44
44
Student Workers
Student Workers
0.6%
0.6%
45
45
Insurance Companies
Insurance Companies
0.6%
0.6%
46
46
Confidential Information
Confidential Information
0.6%
0.6%
47
47
Faculty Members
Faculty Members
0.6%
0.6%
48
48
Legal Documents
Legal Documents
0.6%
0.6%
49
49
Computer Programs
Computer Programs
0.6%
0.6%
50
50
Technical Support
Technical Support
0.6%
0.6%

31,203 Department Assistant Jobs

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