Department coordinator job description

Job DescriptionRespond by Date 10/24/2022

FOX EXPERIENCES + DESIGN, is an all-inclusive business and client facing agency that services every division of the FOX Corporation, is looking for an energetic, detail-obsessed, and organized Design Department Coordinator to join & enhance its award-winning Design team. The Design team is an in-house creative think tank that curates premium corporate gifting and develops experiential marketing mailers for FOX network, and the Corporation's Entertainment, News, Sports, and Tubi, as well as produces collateral for FOX Events.

The Job
As the Design Department Coordinator, you will oversee all department administrative needs: update status reports, provide administrative support, answer phones, schedule meetings and keep all art and office supplies well stocked and organized. You will be responsible for processing and following up on invoices, assisting the Project Lead in entering estimated costs into project budgets and recapping final costs. Assist in sourcing and ordering product samples and merchandise, placing production orders, and tracking deliveries. The right candidate will be able to successfully multi-task, prioritize department needs, react with the appropriate urgency, and learn new businesses strategies as needed.

The Daily
" Code and recap vendor invoices through our Finance COUPA system
" Admin support for the Design Department of 6 people
" Update weekly Design and Creative Services project and event status report, ensuring that all information is current, consistent, and accurate
" Research new and emerging trends within retail and the promotional products industry
" Brainstorm new and innovative packaging and print techniques to be applied to projects
" Maintain Design team vendor lists, login details and contact sheets
" Assist managing Creative Service's fulfillment needs and product inventory
" Taking meeting notes and recapping for the team

The Essentials
" 1 2 years office administration experience
" Detail oriented with strong organizational skills and ability to prioritize tasks
" Excellent communication and interpersonal skills
" Must be able to handle multiple projects and tight deadlines
" Able to thrive in a high-volume, fast paced, deadline driven work environment
" Must be a self starter, able to take initiative and work independently
" Highly motivated with strong work ethic
" Keen attention to detail and an aptitude for problem-solving
" Collaborative working style and team-player attitude
" Proficient in Microsoft Word, Excel, and PowerPoint
" MAC Proficient
" Must be punctual and available for overtime
" Print production or design background preferred
" Experience with PPAI and ASI a plus

Assists with initial triage and assessment, provides clinical oversight, facilitates the admissions process, and serves as a resource about internal and external services. Assists with security and patient behavioral management and provides crisis intervention services.
Duties and Responsibilities


+ Triages requests for service, providing prompt assistance to all requests in relation to their urgency.


+ Documents all requests for service using computerized inquiry functions.


+ Maintains a knowledge base of insurance/managed care processes related to pre-certifications and authorizations and completes these as required.


+ Uses independent clinical assessment / judgement to make safety observation recommendations in the ED.


+ Determines appropriate level of care based on the client’s history, psychosocial history, clinical presentation, and funding situation.


+ Instructs and assists the client and client family in completing all necessary paperwork, and witnesses signatures as necessary.


+ Works cooperatively with program staff to transition the client to the program and participates in the conference call with the psychiatrist as necessary. Provides a summary of pertinent clinical information and special needs as a part of this process.


+ Interacts with all clients and family members with an awareness of confidentiality requirements and patient rights issues, and sensitivity to the client’s and family’s level of distress and needs.


+ Assists licensed individual practitioners with initial assessment of patients as they enter triage services.


+ Completes all necessary procedures and/or documentation to have treatment authorized by 3rd party payers as needed.


+ Completes all necessary procedures and /or documentation necessary to refer patients to other levels of care when appropriate, and / or to other types of service when needed.


+ Communicates with and coordinate care with other providers or agencies who may be working with the patient including, but not limited to, the primary care physician, the school, Probation & Parole, Children & Youth, attorneys, clergy, and so forth.


+ Using clinical decision-making skills, providing individual, family and group therapy in the ED setting for current ED patient caseload


+ Uses independent clinical judgment and adheres to processes / standard work related to the coordination of care of Behavioral health patients.


+ Maintains an awareness of community resources and provides this information to clients as requested.


+ Serves as an initial contact for internal emergencies, administrative concerns, and public relations issues, and directs these contacts to the appropriate WellSpan Philhaven staff.


+ Maintains an awareness of WellSpan Philhaven’s admission criteria and the Mental Health Procedures Act and serves as a resource for other WellSpan Philhaven staff concerning appropriateness for admission and mental health legal requirements.


+ Maintains a knowledge base of behavioral management techniques and assists in behavioral management emergencies (BERT) throughout the ED.


Qualifications


+ Minimum Experience:


+ 2 years


+ Minimum Education:


+ Master’s Degree


+ Minimum Field Of Expertise:


+ Psychology, social work, or related


+ Skills:


+ Requires interpersonal skills, both verbal and listening, to manage patient admission interaction, and to advise, counsel, and lead employees in compliance with policies. In addition, the ability to provide counsel on sensitive patient matters and act in a public relations capacity on various issues is required; Analytical ability is required to determine appropriate solutions to crisis calls and service inquiries; Visual ability to review and prepare written information and to observe patient behavior is required; Knowledge of and ability in the care and handling of patients in all age groups is required, including consideration of the special needs and behaviors of children, adolescents, adults, and older adults.


Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.
WellSpan Health is an Equal Opportunity Employer. It is the policy and intention of the System to maintain consistent and equal treatment toward applicants and employees of all job classifications without regard to age, sex, race, color, religion, sexual orientation, gender identity, transgender status, national origin, ancestry, veteran status, disability, or any other legally protected characteristic.

Hawai'i Pacific Health is a not-for-profit health care network with over 70 locations statewide including medical centers, clinics, physicians and other caregivers serving Hawai'i and the Pacific Region with high quality, compassionate care. Its four medical centers - Kapi'olani, Pali Momi, Straub and Wilcox - specialize in innovative programs in women's health, pediatric care, cardiovascular services, cancer care, bone and joint services and more. Hawai'i Pacific Health is recognized nationally for its excellence in patient care and the use of electronic health records to improve quality and patient safety.

At Hawai'i Pacific Health, we are serious about safeguarding our clients' personal information. We take appropriate security measures to protect against unauthorized access to, or unauthorized alternation, disclosure or destruction of data. These measures include internal reviews of our data collection, storage and processing practices and security measures, as well as physical security measures to guard against unauthorized access to systems where we store personal data. Our Information Security and Privacy department staff works to incorporate the latest legal, ethical and technological tools so that privacy and personal information receives the highest level of protection possible.

As the Privacy Coordinator, you will perform daily administrative and organizational tasks related to auditing and monitoring of workforce activities, and information systems security and file management. You will also assist on cases and investigations, documenting processes and findings to support Hawai'i Pacific Health's compliance efforts with relevant state and federal information security and privacy standards. Generate reports and create graphical display of data, and provide administrative support for Privacy steering and advisory committees. We are seeking someone with an excellent attitude who enjoys working in a fast-paced environment with a team committed to creating a healthier Hawai'i.

_*Under the Centers for Medicare and Medicaid Services (CMS) Federal Vaccination Mandate, all health care workers must be fully vaccinated against COVID-19 or have an approved medical or religious exemption from receiving the COVID-19 vaccination.*_
**Work Schedule:** Day - 8 Hours

**Work Type:** Full Time Regular

FTE: 1.000000

**Bargaining Unit:** Non-Bargaining

**Exempt:** No

EOE/AA/Disabled/Vets

**Minimum Qualifications:** Associate's degree or equivalent combination of education, training, and/or work experience. Two (2) or more years in Business, IT, health care or related field.

**Preferred Qualifications:** Previous experience in health care setting or with Information systems experience. Working knowledge of Epic Applications.

**Position** Coordinator, Privacy - Privacy Department

**Category** Administrative

**Employment Type** Employee

**Location** Hawaii Pacific Health, Honolulu, HI