A department coordinator is responsible for supporting business operations and management tasks to ensure that the company meets its daily operational goals and objectives. Department coordinators coordinate the project progress of each department and maintain the adequate allocation of funds and resources to perform operations timely and efficiently. They also negotiate contracts with suppliers and vendors for materials that are essential for company products and processes. A department coordinator must have excellent communication and organizational skills, especially in writing reports, attending meetings, and handling clients' inquiries and concerns.

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Department Coordinator Responsibilities

Here are examples of responsibilities from real department coordinator resumes representing typical tasks they are likely to perform in their roles.

  • Manage hotel database, Delphi, including assigning ballroom for events, issuing contracts and arranging menus.
  • Implement financial monitoring systems and monitor cash management including controlling production expenditures, and managing payroll and petty cash.
  • Manage radio advertisement production, facilitate department communication and vacation calendar
  • Improve cross-department communication by addressing concerns on a timely manner, communicating client's information for correct processing procedures.
  • Organize and maintain all national rep links and contracts for air play.
  • Coordinate and schedule annual off site review meetings for broker rep groups and compile all sales reports.
  • Create and execute PowerPoint presentations for training and analysis purposes.
  • Prepare agendas, PowerPoint presentations and assemble annual business plans.
  • Provide customer relations oversight; serve as final authority for all customer disputes.
  • Evaluate and purchase office equipment, exercise equipment and emergency medical equipment such as telemetry monitors and defibrillators.
  • Maintain payroll record systems by collecting, entering and updating data such as department/division transfers and insurance coverage changes.
  • Provide administrative oversight for the fellowship programs within the department including all marketing, recruitment, and administrative activities.
  • Assist in change control to eliminate packaging configurations and expedite efficiently due to an emergency situation addressing each SKU by priority.
  • Manage radio advertisement production, facilitate department communication and vacation calendar
  • Possess a complete working knowledge of Delphi software system used for reserving conference room space for clientele.

Department Coordinator Job Description

Between the years 2018 and 2028, Department Coordinator jobs are expected to undergo a growth rate described as "decline" at -7%, according to the Bureau of Labor Statistics. So if the thought "should I become a Department Coordinator?" Has crossed your mind, maybe you should take the growth rate into account. In addition, the number of Department Coordinator opportunities that are projected to become available by 2028 is -276,700.

A Department Coordinator annual salary averages $44,103, which breaks down to $21.2 an hour. However, Department Coordinators can earn anywhere from upwards of $27,000 to $71,000 a year. This means that the top-earning Department Coordinators make $44,000 more than the lowest-earning ones.

It's hard work to become a Department Coordinator, but even the most dedicated employees consider switching careers from time to time. Whether you're interested in a more challenging position or just looking for a fresh start, we've compiled extensive information on becoming a Coordinator/Manager, Administrative Coordinator, Senior Administrative Coordinator, and Transit Department Clerk.

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12 Department Coordinator Resume Examples

Department Coordinator Skills and Personality Traits

We calculated that 16% of Department Coordinators are proficient in Customer Service, Communication, and Patient Care. They’re also known for soft skills such as Writing skills, Interpersonal skills, and Organizational skills.

We break down the percentage of Department Coordinators that have these skills listed on their resume here:

  • Customer Service, 16%

    Liaised with international corporate partners and distributed branding information, with a focus on providing outstanding customer service and fostering partnerships.

  • Communication, 10%

    Managed radio advertisement production, facilitated department communication and vacation calendar

  • Patient Care, 7%

    Job description: Provide time-critical Stat reading communications to health care professionals in order to facilitate proper patient care and management.

  • Emergency, 6%

    Assist in change control to eliminate packaging configurations and expedited efficiently due to an emergency situation addressing each SKU by priority.

  • Data Entry, 5%

    Conducted research to acquire new housing software system for accurate data entry and property inventory maintenance.

  • Procedures, 5%

    Established and implemented short-term and long-term operational goals and procedures to provide more efficient production and service for customers.

Some of the skills we found on Department Coordinator resumes included "Customer Service," "Communication," and "Patient Care." We have detailed the most important Department Coordinator responsibilities below.

  • The most important skills for a Department Coordinator to have in this position are Writing skills. In this excerpt that we gathered from a Department Coordinator resume, you'll understand why: "Secretaries and administrative assistants write memos and emails when communicating with managers, employees, and customers" According to resumes we found, Writing skills can be used by a Department Coordinator in order to "Designed the Radiology Legal Department from the ground up which included writing the policy and procedures that followed the HIPAA laws. "
  • While it may not be the most important skill, we found that many Department Coordinator duties rely on Interpersonal skills. This example from a Department Coordinator explains why: "Secretaries and administrative assistants interact with clients, customers, or staff." This resume example is just one of many ways Department Coordinators are able to utilize Interpersonal skills: "Demonstrated effective interpersonal, communication, and organizational skills with ability to consult with a diverse population. "
  • Department Coordinators are also known for Organizational skills, which can be critical when it comes to performing their duties. An example of why this skill is important is shown by this snippet that we found in a Department Coordinator resume: "Secretaries and administrative assistants keep files, folders, and schedules in proper order so an office can run efficiently." We also found this resume example that details how this skill is put to the test: "Facilitated organizational values of the operating culture to new and existing staff members. "
  • See the full list of Department Coordinator skills.

    Before becoming a Department Coordinator, 56.8% earned their bachelor's degree. When it comes down to graduating with a master's degree, 11.1% Department Coordinators went for the extra education. If you're wanting to pursue this career, it may be possible to be successful with a high school degree. In fact, most Department Coordinators have a college degree. But about one out of every seven Department Coordinators didn't attend college at all.

    Those Department Coordinators who do attend college, typically earn either Business degrees or Psychology degrees. Less commonly earned degrees for Department Coordinators include Communication degrees or English degrees.

    Once you're ready to become a Department Coordinator, you should explore the companies that typically hire Department Coordinators. According to Department Coordinator resumes that we searched through, Department Coordinators are hired the most by Partners Healthcare Solutions, The TJX Companies, and Catholic Medical Center. Currently, Partners Healthcare Solutions has 12 Department Coordinator job openings, while there are 11 at The TJX Companies and 8 at Catholic Medical Center.

    If you're interested in companies where Department Coordinators make the most money, you'll want to apply for positions at Ball, Methodist Health System, and Macy's. We found that at Ball, the average Department Coordinator salary is $77,367. Whereas at Methodist Health System, Department Coordinators earn roughly $65,718. And at Macy's, they make an average salary of $65,567.

    View more details on Department Coordinator salaries across the United States.

    In general, Department Coordinators fulfill roles in the Health Care and Retail industries. While employment numbers are high in those industries, the Department Coordinator annual salary is the highest in the Manufacturing industry with $65,749 as the average salary. Meanwhile, the Health Care and Retail industries pay $57,358 and $49,305 respectively. This means that Department Coordinators who are employed in the Manufacturing industry make 70.4% more than Department Coordinators who work in the Education Industry.

    The three companies that hire the most prestigious department coordinators are:

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      What Coordinator/Managers Do

      A coordinator/manager is a professional who is responsible for supervising the day-to-day operations of a facility by following a set of policies and guidelines. Coordinators/managers collaborate with board members to ensure the overall quality of the facility and maintain inventory levels for all components and parts. They negotiate with vendors on contracts and fees as well as provides the overall budget for facility projects. Coordinators/managers must also train staff and employees regarding facility procedures and safety codes.

      In this section, we compare the average Department Coordinator annual salary with that of a Coordinator/Manager. Typically, Coordinator/Managers earn a $30,020 higher salary than Department Coordinators earn annually.

      While the salaries between these two careers can be different, they do share some of the same responsibilities. Employees in both Department Coordinators and Coordinator/Managers positions are skilled in Customer Service, Communication, and Patient Care.

      There are some key differences in responsibilities as well. For example, a Department Coordinator responsibilities require skills like "Data Entry," "Purchase Orders," "Coordinators," and "Expense Reports." Meanwhile a typical Coordinator/Manager has skills in areas such as "Facility," "Oversight," "Treatment Plans," and "Community Resources." This difference in skills reveals how truly different these two careers really are.

      Coordinator/Managers receive the highest salaries in the Energy industry coming in with an average yearly salary of $68,141. But Department Coordinators are paid more in the Manufacturing industry with an average salary of $65,749.

      On average, Coordinator/Managers reach similar levels of education than Department Coordinators. Coordinator/Managers are 3.1% more likely to earn a Master's Degree and 0.0% less likely to graduate with a Doctoral Degree.

      What Are The Duties Of an Administrative Coordinator?

      An Administrative Coordinator oversees the line of communication and schedules within a company, ensuring that every necessary information is delivered and conveyed. An administrative coordinator's responsibilities include responding to inquiries and requests from workforce personnel or client, managing calls and correspondence, maintaining and rotating various forms of documentation, and designing or improving systems that would help the company's operating procedures. Furthermore, it is also essential for an Administrative Coordinator to evaluate the methods and progress, continuity of workflow, and resolve issues as needed within the company.

      Next up, we have the Administrative Coordinator profession to look over. This career brings along a lower average salary when compared to a Department Coordinator annual salary. In fact, Administrative Coordinators salary difference is $2,686 lower than the salary of Department Coordinators per year.

      While the salary may be different for these job positions, there is one similarity and that's a few of the skills needed to perform certain duties. We used info from lots of resumes to find that both Department Coordinators and Administrative Coordinators are known to have skills such as "Customer Service," "Patient Care," and "Emergency. "

      In addition to the difference in salary, there are some other key differences that are worth noting. For example, Department Coordinator responsibilities are more likely to require skills like "Communication," "Procedures," "Data Collection," and "HR." Meanwhile, a Administrative Coordinator might be skilled in areas such as "Special Projects," "Phone Calls," "Scheduling Meetings," and "Word Processing." These differences highlight just how different the day-to-day in each role looks.

      It's been discovered that Administrative Coordinators earn lower salaries compared to Department Coordinators, but we wanted to find out where Administrative Coordinators earned the most pay. The answer? The Education industry. The average salary in the industry is $38,998. Additionally, Department Coordinators earn the highest paychecks in the Manufacturing with an average salary of $65,749.

      In general, Administrative Coordinators study at similar levels of education than Department Coordinators. They're 2.6% less likely to obtain a Master's Degree while being 0.0% less likely to earn a Doctoral Degree.

      How a Senior Administrative Coordinator Compares

      A senior administrative coordinator is primarily in charge of overseeing all administrative operations within a company or an organization. Their responsibilities typically revolve around assessing the performance of junior staff and assisting them when necessary, reporting to supervisors or directors, and devising strategies on how to improve the line of communication among all departments. Moreover, a senior administrative coordinator may perform clerical tasks such as preparing progress reports, managing schedules, and maintaining records of all transactions. As a senior, it is also vital to implement the company's policies and regulations, recommending new ones if deemed necessary.

      Let's now take a look at the Senior Administrative Coordinator profession. On average, these workers make higher salaries than Department Coordinators with a $13,109 difference per year.

      By looking over several Department Coordinators and Senior Administrative Coordinators resumes, we found that both roles utilize similar skills, such as "Customer Service," "Communication," and "Data Entry." But beyond that the careers look very different.

      There are many key differences between these two careers as shown by resumes from each profession. Some of those differences include the skills required to complete responsibilities within each role. As an example of this, a Department Coordinator is likely to be skilled in "Patient Care," "Emergency," "Procedures," and "Purchase Orders," while a typical Senior Administrative Coordinator is skilled in "SR," "Special Projects," "Project Management," and "Logistics."

      Additionally, Senior Administrative Coordinators earn a higher salary in the Pharmaceutical industry compared to other industries. In this industry, they receive an average salary of $61,853. Additionally, Department Coordinators earn an average salary of $65,749 in the Manufacturing industry.

      Senior Administrative Coordinators are known to earn similar educational levels when compared to Department Coordinators. Additionally, they're 0.4% less likely to graduate with a Master's Degree, and 0.6% less likely to earn a Doctoral Degree.

      Description Of a Transit Department Clerk

      It's the job of a Transit Department Clerk to process and verify all shipment documents that are both inbound and outbound. Your primary job will be to perform a ton of clerical duties in a transportation environment/organization. The Transit Clerk also ensures that all goods are safely processed and well secured for shipment. Furthermore, you'd have to identify and tag goods with the help of the shipment documents. Finally, your job will also be to supervise the delivery of goods to customers to their specific locations.

      Transit Department Clerks tend to earn a lower pay than Department Coordinators by about $11,665 per year.

      According to resumes from both Department Coordinators and Transit Department Clerks, some of the skills necessary to complete the responsibilities of each role are similar. These skills include "Customer Service," "Communication," and "Patient Care. "

      Each job requires different skills like "Procedures," "Data Collection," "Coordinators," and "Expense Reports," which might show up on a Department Coordinator resume. Whereas Transit Department Clerk might include skills like "Special Projects," "Customer Orders," "General Public," and "Word Processing."

      The average resume of Transit Department Clerks showed that they earn lower levels of education to Department Coordinators. So much so that the likelihood of them earning a Master's Degree is 15.0% less. Additionally, they're less likely to earn a Doctoral Degree by 0.7%.