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It is the department secretary's responsibility to handle the administrative tasks for the activities of an organization to run smoothly. A secretary answers phone calls, takes messages, and arranges appointments. You are responsible for the preparation and collation of reports, management of databases, and maintenance of diaries. During meetings, the secretary presents agendas and takes down minutes. Your duty includes making orders for new office supplies and to welcome business clients. Plus, you also have to document financial information and maintain the filing system. In addition, a secretary helps executives with project tasks, supervise new employees and implement administrative procedures.

A high school diploma is the least academic requirement for this role. Some companies prefer applicants with proven work experience in a similar role. As a secretary, you must be familiar with the office environment and tools such as Microsoft Office. You must also be able to multitask, meet up with deadlines, and possess organizational skills. The average salary of a department secretary yearly is $33,547.

There is more than meets the eye when it comes to being a department secretary. For example, did you know that they make an average of $16.73 an hour? That's $34,803 a year!

Between 2018 and 2028, the career is expected to grow -7% and produce -276,700 job opportunities across the U.S.

What Does a Department Secretary Do

There are certain skills that many department secretaries have in order to accomplish their responsibilities. By taking a look through resumes, we were able to narrow down the most common skills for a person in this position. We discovered that a lot of resumes listed interpersonal skills, organizational skills and writing skills.

Learn more about what a Department Secretary does

How To Become a Department Secretary

If you're interested in becoming a department secretary, one of the first things to consider is how much education you need. We've determined that 38.7% of department secretaries have a bachelor's degree. In terms of higher education levels, we found that 4.6% of department secretaries have master's degrees. Even though some department secretaries have a college degree, it's possible to become one with only a high school degree or GED.

Choosing the right major is always an important step when researching how to become a department secretary. When we researched the most common majors for a department secretary, we found that they most commonly earn bachelor's degree degrees or associate degree degrees. Other degrees that we often see on department secretary resumes include high school diploma degrees or diploma degrees.

You may find that experience in other jobs will help you become a department secretary. In fact, many department secretary jobs require experience in a role such as administrative assistant. Meanwhile, many department secretaries also have previous career experience in roles such as secretary or customer service representative.

Department Secretary Career Paths

Average Salary for a Department Secretary

Department Secretaries in America make an average salary of $34,803 per year or $17 per hour. The top 10 percent makes over $46,000 per year, while the bottom 10 percent under $26,000 per year.
Average Department Secretary Salary
$34,803 Yearly
$16.73 hourly
$26,000
10 %
$34,000
Median
$46,000
90 %

What Am I Worth?

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Department Secretary Education

Department Secretary Majors

29.1 %

Department Secretary Degrees

Bachelors

38.7 %

Associate

29.2 %

High School Diploma

16.6 %

Top Colleges for Department Secretarys

1. Stanford University

Stanford, CA • Private

In-State Tuition
$51,354
Enrollment
7,083

2. Western Carolina University

Cullowhee, NC • Private

In-State Tuition
$3,926
Enrollment
9,835

3. University of Pennsylvania

Philadelphia, PA • Private

In-State Tuition
$55,584
Enrollment
10,764

4. Northwestern University

Evanston, IL • Private

In-State Tuition
$54,568
Enrollment
8,451

5. Ball State University

Muncie, IN • Private

In-State Tuition
$9,896
Enrollment
15,529

6. California State University - Bakersfield

Bakersfield, CA • Private

In-State Tuition
$7,309
Enrollment
9,142

7. University of Southern California

Los Angeles, CA • Private

In-State Tuition
$56,225
Enrollment
19,548

8. Baruch College of the City University of New York

New York, NY • Private

In-State Tuition
$7,262
Enrollment
14,629

9. Bowling Green State University

Bowling Green, OH • Private

In-State Tuition
$11,105
Enrollment
13,729

10. Cedar Crest College

Allentown, PA • Private

In-State Tuition
$39,216
Enrollment
1,303

Top Skills For a Department Secretary

The skills section on your resume can be almost as important as the experience section, so you want it to be an accurate portrayal of what you can do. Luckily, we've found all of the skills you'll need so even if you don't have these skills yet, you know what you need to work on. Out of all the resumes we looked through, 9.9% of department secretaries listed customer service on their resume, but soft skills such as interpersonal skills and organizational skills are important as well.

Choose From 10+ Customizable Department Secretary Resume templates

Zippia allows you to choose from different easy-to-use Department Secretary templates, and provides you with expert advice. Using the templates, you can rest assured that the structure and format of your Department Secretary resume is top notch. Choose a template with the colors, fonts & text sizes that are appropriate for your industry.

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Department Secretary Demographics

Department Secretary Gender Distribution

Female
Female
93%
Male
Male
7%

After extensive research and analysis, Zippia's data science team found that:

  • Among department secretaries, 93.0% of them are women, while 7.0% are men.

  • The most common race/ethnicity among department secretaries is White, which makes up 70.2% of all department secretaries.

  • The most common foreign language among department secretaries is Spanish at 64.5%.

Online Courses For Department Secretary That You May Like

Advertising Disclosure  The courses listed below are affiliate links. This means if you click on the link and purchase the course, we may receive a commission.
Financial Accounting-Adjusting Entries & Financial Statement
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Adjusting entry creation, posting adjusting entries to a worksheet, creating financial statements from the trial balance...

Audit - Financial Statement
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Learn the audit process from planning to audit report form a Certified Public Accountant (CPA)...

Fundamentals of Insurance - 1
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Fundamentals of Insurance - 1...

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Best States For a Department Secretary

Some places are better than others when it comes to starting a career as a department secretary. The best states for people in this position are California, Oregon, Vermont, and Massachusetts. Department secretaries make the most in California with an average salary of $44,131. Whereas in Oregon and Vermont, they would average $43,996 and $43,429, respectively. While department secretaries would only make an average of $43,391 in Massachusetts, you would still make more there than in the rest of the country. We determined these as the best states based on job availability and pay. By finding the median salary, cost of living, and using the Bureau of Labor Statistics' Location Quotient, we narrowed down our list of states to these four.

1. Massachusetts

Total Department Secretary Jobs:
1,183
Highest 10% Earn:
$60,000
Location Quotient:
1.11 Location Quotient is a measure used by the Bureau of Labor Statistics (BLS) to determine how concentrated a certain industry is in a single state compared to the nation as a whole. You can read more about how BLS calculates location quotients here

2. Oregon

Total Department Secretary Jobs:
475
Highest 10% Earn:
$52,000
Location Quotient:
0.99 Location Quotient is a measure used by the Bureau of Labor Statistics (BLS) to determine how concentrated a certain industry is in a single state compared to the nation as a whole. You can read more about how BLS calculates location quotients here

3. Florida

Total Department Secretary Jobs:
2,383
Highest 10% Earn:
$54,000
Location Quotient:
1.31 Location Quotient is a measure used by the Bureau of Labor Statistics (BLS) to determine how concentrated a certain industry is in a single state compared to the nation as a whole. You can read more about how BLS calculates location quotients here
Full List Of Best States For Department Secretaries

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Top Department Secretary Employers

Most Common Employers For Department Secretary

Rank  Company  Average Salary  Hourly Rate  Job Openings  
1Lockheed Martin$52,717$25.3411
2Tallahassee Memorial HealthCare$44,184$21.2411
3Sutter Health$44,059$21.1817
4Blue Cross Blue Shield of Michigan$39,776$19.1212
5Norton Healthcare$39,614$19.0512
6Valley Baptist Health System$38,801$18.6511
7St Joseph's Hospital$38,639$18.5821
8St. Luke's Hospital$38,594$18.5513
9Carilion Clinic$38,062$18.3026
10Huntsville Hospital$37,698$18.1227