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Department Secretary Careers

It is the department secretary's responsibility to handle the administrative tasks for the activities of an organization to run smoothly. A secretary answers phone calls, takes messages, and arranges appointments. You are responsible for the preparation and collation of reports, management of databases, and maintenance of diaries. During meetings, the secretary presents agendas and takes down minutes. Your duty includes making orders for new office supplies and to welcome business clients. Plus, you also have to document financial information and maintain the filing system. In addition, a secretary helps executives with project tasks, supervise new employees and implement administrative procedures.

A high school diploma is the least academic requirement for this role. Some companies prefer applicants with proven work experience in a similar role. As a secretary, you must be familiar with the office environment and tools such as Microsoft Office. You must also be able to multitask, meet up with deadlines, and possess organizational skills. The average salary of a department secretary yearly is $33,547.

There is more than meets the eye when it comes to being a department secretary. For example, did you know that they make an average of $15.63 an hour? That's $32,519 a year!

Between 2018 and 2028, the career is expected to grow -7% and produce -276,700 job opportunities across the U.S.

What Does a Department Secretary Do

There are certain skills that many department secretaries have in order to accomplish their responsibilities. By taking a look through resumes, we were able to narrow down the most common skills for a person in this position. We discovered that a lot of resumes listed interpersonal skills, organizational skills and writing skills.

When it comes to the most important skills required to be a department secretary, we found that a lot of resumes listed 9.9% of department secretaries included customer service, while 9.4% of resumes included medical records, and 7.6% of resumes included patient care. Hard skills like these are helpful to have when it comes to performing essential job responsibilities.

When it comes to searching for a job, many search for a key term or phrase. Instead, it might be more helpful to search by industry, as you might be missing jobs that you never thought about in industries that you didn't even think offered positions related to the department secretary job title. But what industry to start with? Most department secretaries actually find jobs in the health care and education industries.

How To Become a Department Secretary

If you're interested in becoming a department secretary, one of the first things to consider is how much education you need. We've determined that 29.7% of department secretaries have a bachelor's degree. In terms of higher education levels, we found that 3.5% of department secretaries have master's degrees. Even though some department secretaries have a college degree, it's possible to become one with only a high school degree or GED.

Choosing the right major is always an important step when researching how to become a department secretary. When we researched the most common majors for a department secretary, we found that they most commonly earn bachelor's degree degrees or associate degree degrees. Other degrees that we often see on department secretary resumes include high school diploma degrees or diploma degrees.

You may find that experience in other jobs will help you become a department secretary. In fact, many department secretary jobs require experience in a role such as administrative assistant. Meanwhile, many department secretaries also have previous career experience in roles such as secretary or customer service representative.

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Average Salary
$32,519
Average Salary
Job Growth Rate
-7%
Job Growth Rate
Job Openings
48,475
Job Openings

Department Secretary Career Paths

Top Careers Before Department Secretary

Secretary
15.4 %

Top Careers After Department Secretary

Department Secretary Jobs You Might Like

What is the right job for my career path?

Tell us your goals and we'll match you with the rights job to get there.

Average Salary for a Department Secretary

Department Secretaries in America make an average salary of $32,519 per year or $16 per hour. The top 10 percent makes over $40,000 per year, while the bottom 10 percent under $26,000 per year.
Average Salary
$32,519
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Best Paying Cities

City
ascdesc
Average Salarydesc
Akron, OH
Salary Range30k - 44k$37k$36,676
Brighton, CO
Salary Range30k - 38k$34k$34,118
Fort Lauderdale, FL
Salary Range25k - 39k$32k$31,764
Provo, UT
Salary Range27k - 35k$31k$31,093
Des Moines, IA
Salary Range25k - 32k$29k$29,245
$25k
$44k

Recently Added Salaries

Job TitleCompanyascdescCompanyascdescStart DateascdescSalaryascdesc
Secretary-Counseling Department
Secretary-Counseling Department
Management and Training
Management and Training
05/31/2021
05/31/2021
$27,13105/31/2021
$27,131
Department Secretary for Exceptional Student Services
Department Secretary for Exceptional Student Services
Weld Re-4 School District
Weld Re-4 School District
05/23/2021
05/23/2021
$30,63705/23/2021
$30,637
Department Secretary for Maintenance and Operations Dept/Facilities Specialist
Department Secretary for Maintenance and Operations Dept/Facilities Specialist
Weld Re-4 School District
Weld Re-4 School District
05/21/2021
05/21/2021
$36,37605/21/2021
$36,376
Department Secretary
Department Secretary
Broward County Public Schools
Broward County Public Schools
05/19/2021
05/19/2021
$49,04105/19/2021
$49,041
Department Secretary-Student Services
Department Secretary-Student Services
Dupage High School District 88
Dupage High School District 88
03/20/2021
03/20/2021
$33,27503/20/2021
$33,275
See More Recent Salaries

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Department Secretary Resumes

Designing and figuring out what to include on your resume can be tough, not to mention time-consuming. That's why we put together a guide that is designed to help you craft the perfect resume for becoming a Department Secretary. If you're needing extra inspiration, take a look through our selection of templates that are specific to your job.

Learn How To Write a Department Secretary Resume

At Zippia, we went through countless Department Secretary resumes and compiled some information about how best to optimize them. Here are some suggestions based on what we found, divided by the individual sections of the resume itself.

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Department Secretary Demographics

Gender

female

86.0 %

male

9.4 %

unknown

4.7 %

Ethnicity

White

70.4 %

Hispanic or Latino

14.9 %

Black or African American

8.9 %

Foreign Languages Spoken

Spanish

64.5 %

French

9.1 %

German

5.0 %
See More Demographics

Department Secretary Education

Degrees

Bachelors

29.7 %

Certificate

26.7 %

Associate

22.3 %

Top Colleges for Department Secretarys

1. Stanford University

Stanford, CA • Private

In-State Tuition
$51,354
Enrollment
7,083

2. Western Carolina University

Cullowhee, NC • Private

In-State Tuition
$3,926
Enrollment
9,835

3. University of Pennsylvania

Philadelphia, PA • Private

In-State Tuition
$55,584
Enrollment
10,764

4. Northwestern University

Evanston, IL • Private

In-State Tuition
$54,568
Enrollment
8,451

5. Ball State University

Muncie, IN • Private

In-State Tuition
$9,896
Enrollment
15,529

6. California State University - Bakersfield

Bakersfield, CA • Private

In-State Tuition
$7,309
Enrollment
9,142

7. University of Southern California

Los Angeles, CA • Private

In-State Tuition
$56,225
Enrollment
19,548

8. Baruch College of the City University of New York

New York, NY • Private

In-State Tuition
$7,262
Enrollment
14,629

9. Bowling Green State University

Bowling Green, OH • Private

In-State Tuition
$11,105
Enrollment
13,729

10. Cedar Crest College

Allentown, PA • Private

In-State Tuition
$39,216
Enrollment
1,303
See More Education Info

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Top Skills For a Department Secretary

The skills section on your resume can be almost as important as the experience section, so you want it to be an accurate portrayal of what you can do. Luckily, we've found all of the skills you'll need so even if you don't have these skills yet, you know what you need to work on. Out of all the resumes we looked through, 9.9% of department secretaries listed customer service on their resume, but soft skills such as interpersonal skills and organizational skills are important as well.

Best States For a Department Secretary

Some places are better than others when it comes to starting a career as a department secretary. The best states for people in this position are Massachusetts, Rhode Island, California, and Oregon. Department secretaries make the most in Massachusetts with an average salary of $45,564. Whereas in Rhode Island and California, they would average $43,573 and $43,332, respectively. While department secretaries would only make an average of $38,368 in Oregon, you would still make more there than in the rest of the country. We determined these as the best states based on job availability and pay. By finding the median salary, cost of living, and using the Bureau of Labor Statistics' Location Quotient, we narrowed down our list of states to these four.

1. Massachusetts

Total Department Secretary Jobs:
1,183
Highest 10% Earn:
$58,000
Location Quotient:
1.11
Location Quotient is a measure used by the Bureau of Labor Statistics (BLS) to determine how concentrated a certain industry is in a single state compared to the nation as a whole. You can read more about how BLS calculates location quotients here

2. Alaska

Total Department Secretary Jobs:
167
Highest 10% Earn:
$48,000
Location Quotient:
1.72
Location Quotient is a measure used by the Bureau of Labor Statistics (BLS) to determine how concentrated a certain industry is in a single state compared to the nation as a whole. You can read more about how BLS calculates location quotients here

3. California

Total Department Secretary Jobs:
3,336
Highest 10% Earn:
$61,000
Location Quotient:
0.98
Location Quotient is a measure used by the Bureau of Labor Statistics (BLS) to determine how concentrated a certain industry is in a single state compared to the nation as a whole. You can read more about how BLS calculates location quotients here
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Top Department Secretary Employers

1. Kaiser Permanente
4.8
Avg. Salary: 
$33,166
Department Secretarys Hired: 
70+
2. Huntsville Hospital
4.3
Avg. Salary: 
$32,109
Department Secretarys Hired: 
26+
3. Orlando Health
4.7
Avg. Salary: 
$32,066
Department Secretarys Hired: 
22+
4. St. Joseph Hospital
4.6
Avg. Salary: 
$52,292
Department Secretarys Hired: 
21+
5. Brigham Young University
4.2
Avg. Salary: 
$31,670
Department Secretarys Hired: 
20+
6. Carilion Clinic
4.8
Avg. Salary: 
$33,112
Department Secretarys Hired: 
20+
Updated October 2, 2020