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Department secretary full time jobs - 82 jobs

  • Office Administrator

    Class Acts Entertainment

    Columbus, OH

    This person will support a small team of individuals supplying talent and services to the events industry. You will serve as a general administrative assistant, office manager, bookkeeper and file clerk. We are looking for someone with a positive attitude and a willingness to learn in an ever-changing environment. LOCATION: Our office is located in Franklinton (downtown Columbus) above the Chromedge studios. This is some of what you will do: Keep us organized with electronic filing & record keeping. Contract management. Sending client and vendor contracts electronically. Recording contracts returned. Generating custom contracts for recurring customers. Transactional Bookkeeping in QuickBooks Online. Recording all incoming and outgoing payments. Generating and sending customer monthly invoices. Reconciling our event database and our accounting records. Provide email and phone support to customers and artists. Office supply management & organization. Assist with website updates and maintenance. Internal and external office communication. Database and list updates and management. Update artist promotional material. Do you possess these skills? Excellent organizational and time management skills. Understanding of general bookkeeping and accounting practices including familiarity with Quickbooks Online. Strong verbal and written communication skills. Love of the music and events industry. Enjoy behind the scene work. Experience in a support role that requires heavy multi-tasking. Able to work with a very diverse clientele. Extreme attention to detail. Proactive with ability to anticipate and prioritize task lists. Candidates must be self driven and have a strong work ethic. Ability to multi-task, organize, and prioritize work. Technology savvy and proficient in common computer apps including Google Apps, MS Office suite, web browsers, Wordpress. ------------------------------------------------------------------------- Do you love the events and music industry? Do you have the skills needed to thrive in this position? If so, please send us your cover letter and resume. This is a full time position paid hourly with benefits. Class Acts Entertainment is an equal opportunity employer.
    $30k-41k yearly est. 3d ago
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  • Administrative Coordinator

    Uptown Westerville Inc.

    Westerville, OH

    Administrative Coordinator (Part-Time) About the Role Uptown Westerville Inc. is seeking a detail-oriented and highly organized Administrative Coordinator to support the daily operations of our nonprofit organization. This position plays a critical role in ensuring seamless communication, excellent customer service, and strong support for our business partners, events, and community programs. Key Responsibilities Administrative Support · Answer phone calls and respond to website contact form inquiries. · Manage general office administration, ordering, and purchasing of supplies. · Track and maintain accurate organizational records. Business Partnerships · Support partnership recruitment, renewals, and benefits fulfillment. · Build strong relationships with business partners through consistent communication. · Assist with gift card program management and business participation. Event & Program Support · Provide administrative support for UWI events, including ticketing, tracking, and fulfillment. · Assist with DORA (Designated Outdoor Refreshment Area) management, including compliance communication. · Coordinate volunteer scheduling, check-in, and communication for events. · Provide on-site event support as needed (set-up, guest services, logistics). Customer Service · Serve as a front-line representative of UWI with professionalism and enthusiasm. · Respond to inquiries from businesses, residents, and community members. · Ensure positive experiences for vendors, volunteers, and sponsors. Qualifications · Excellent organizational, communication, and customer service skills. · Ability to manage multiple priorities and meet deadlines. · Proficiency with Microsoft Office/Google Suite and comfort with ticketing and database platforms. · Experience in event support, customer service, or nonprofit administration preferred. · Strong attention to detail and ability to problem-solve independently. Position Details · Part-time or full-time depending on organizational need. · Schedule: up to 20 hours/week with some evening/weekend support for events. · Compensation: competitive hourly rate · Reports to: Executive Director.
    $30k-44k yearly est. 3d ago
  • Facility Assistant

    Pinnacle Treatment Centers 4.3company rating

    Columbus, OH

    We offer competitive salary, full benefits package, Paid Time Off, and opportunities for professional growth.  Pinnacle Treatment Centers is a growing leader in addiction treatment services. We provide care across the nation touching the lives of more than 30,000 patients daily.   Our mission is to remove all barriers to recovery and transform individual, families, and communities with treatment that works.   Our employees believe we are creating a better world where lives and communities are made whole again through comprehensive treatment.   As a Facilities Assistant, you will help provide a clean and safe environment for clients. You will assist the facility manager with repairs and upkeep of the grounds, buildings, and fleet. Requirements: High school diploma 3 years' experience in general maintenance or repair person work Responsibilities: General maintenance and repairs of facility, grounds, and equipment. Ensures that HVAC and heating systems are functional, and filters are changes regularly. Performs a variety of work in the maintenance of the grounds and keeps in clean, orderly manner, including mowing, weeding, and general landscaping. Performs minor carpentry, electrical, plumbing and painting as needed that does not require a permit or license. Assists in ordering of general maintenance supplies and keeping storage room orderly. Assists in light housekeeping duties. Serves as liaison for contractors, vendors, and suppliers to Facilities Manager and Executive Director. Abides by all health and safety guidelines and policies of program and state, federal and accreditation statutes. Maintenance of facility vehicle(s), including oil changes, tire rotations, inspections, tags, etc. Other duties as assigned by Facilities Manager or Executive Director. Benefits:  18 days PTO (Paid Time Off)  401k with company match  Full comprehensive benefits package including medical, dental, vision, short term disability, long term disability and accident insurance.  Substance Use Disorder Treatment and Recovery Loan Repayment Program (STAR LRP) Join our team. Join our mission. 
    $27k-35k yearly est. 17d ago
  • SECRETARY - 01132026-74100

    State of Tennessee 4.4company rating

    London, OH

    Job Information State of Tennessee Job Information Opening Date/Time01/13/2026 12:00AM Central TimeClosing Date/Time01/26/2026 11:59PM Central TimeSalary (Monthly)$2,896.00 - $4,331.00Salary (Annually)$34,752.00 - $51,972.00Job TypeFull-TimeCity, State LocationJackson, TNDepartmentCorrection LOCATION OF (1) POSITION(S) TO BE FILLED: DEPARTMENT OF CORRECTION, PROBATION AND PAROLE FIELD SUPERVISION DIVISION, MADISON COUNTY This position requires a criminal background check. Therefore, you may be required to provide information about your criminal history in order to be considered for this position Qualifications Education and Experience: Education equivalent to graduation from a standard high school. OR Qualifying full-time secretarial or office clerical experience may be substituted for the required education on a year for year basis. Necessary Special Qualifications: Positions within the Division of Rehabilitation Services of the Department of Human Services will be required to: * Complete a criminal history disclosure form in a manner approved by the appointing authority; * Agree to release all records involving their criminal history to the appointing authority; * Supply a fingerprint sample prescribed by the TBI based criminal history records check; * Submit to a review of their status on the Department of Health's vulnerable persons registry. Overview Under general supervision, is responsible for typing and clerical work of average difficulty; and performs related work as required. This is the entry working class in the secretary sub-series. An employee in this class is responsible for performing a variety of secretarial science duties. This class differs from Administrative Secretary in that an incumbent of the latter performs more complex secretarial duties and duties of wider scope and impact. Responsibilities * Prepares a variety of materials including correspondence, memoranda, abstracts, spreadsheets, various reports, and other items. Reviews materials for spelling, grammar, and makes suggestions for improvements where appropriate. * Communicates with customers through phone, email, and/or in-person to provide assistance and direction regarding policies, procedures, and agency information. * Gathers information from various sources such as files, the internet, and databases for meetings, interviews, presentations, and to perform other administrative tasks. * Performs various administrative tasks including but not limited to creating documents for internal/external communications, filing, auditing documentation for accuracy and completion, monitoring inventory levels, maintaining calendars, and disseminating information. * Inspects office equipment to ensure proper working condition. Competencies (KSA's) Competencies: * Manages Ambiguity * Nimble Learning * Communicates Effectively * Interpersonal Savvy * Decision Quality Knowledges: * Customer and Personal Service * Clerical * English Language * Mathematics Skills: * Active Learning and Listening * Reading Comprehension * Social Perceptiveness * Time Management * Writing Abilities: * Oral Comprehension & Expression * Speech Clarity & Recognition * Written Comprehension * Memorization Tools & Equipment * Computers * Copier/Scanner/Fax Machine * Various Office Equipment (i.e. Postage Meter, Laminating Machine) * Telephone * Audio & Visual Equipment
    $34.8k-52k yearly 7d ago
  • Business Assistant Float

    Magnolia Services

    Columbus, OH

    Float Business Assistant - Columbus Region Location: Travels between Worthington Hills, Canal Winchester, Upper Arlington, and Grove City Magnolia Dental Locations Office Website: *************************** About Magnolia Dental Magnolia Dental is a family-first dental group committed to making a positive impact on the lives of our patients. With a focus on gentle, high-quality, and long-lasting care, we've built a reputation for creating a warm, welcoming environment where patients feel at home-and so do our team members. Position Overview We are looking for an organized, friendly, and adaptable Float Business Assistant to support our front office operations across several Magnolia Dental locations in the Columbus area. This position will travel as needed between Worthington Hills, Canal Winchester, Upper Arlington, and Grove City to ensure smooth front desk operations and provide an outstanding patient experience. Key Responsibilities Greet patients warmly and professionally at the front desk Schedule and confirm patient appointments efficiently Manage phone calls, emails, and patient inquiries with excellent communication skills Verify insurance coverage and accurately input patient information Present treatment plans and financial arrangements clearly and confidently Collect and process payments and maintain accurate financial records Ensure a clean, organized, and welcoming front office environment Provide coverage at assigned locations based on operational needs Qualifications At least one year of experience in a dental office required Experience with dental insurance verification and billing Excellent communication and multitasking skills Focused on schedule optimization, with a priority on maintaining full provider schedule Positive, team-oriented attitude with the ability to adapt to new environments quickly Strong organizational and time-management skills Comfortable with dental management software Reliable transportation and willingness to travel to multiple Columbus-area offices What We Offer Competitive hourly compensation Comprehensive benefits for full-time team members: health insurance, PTO, and more Opportunities for professional development and cross-location training Supportive and collaborative team culture Exposure to a variety of office environments and workflows Magnolia Dental is proud to be an Equal Opportunity Employer. We value diversity and are committed to fostering an inclusive workplace for all team members
    $36k-54k yearly est. 60d+ ago
  • Administrative & Operations Support

    E V Bishoff Company

    Columbus, OH

    Full-time Description The Administrative & Operations Support position, know in our organization as Expeditor, is responsible for the smooth and efficient operation of the construction and maintenance scheduling and office functions for a downtown commercial real estate company that manages multi-city properties. This is a fast-paced position that keeps the work orders, supply deliveries and construction projects work moving. The ideal candidate can work independently with little supervision and must be organized, detail oriented and possess above average communication skills. Position is full-time in our corporate downtown office Monday-Friday 8:30am-5pm. Requirements Requirements The Expeditor's responsibilities are as follows: Regularly communicate with the Property Managers and building superintendents to coordinate workflow, schedules, and status updates Act as a primary point of contact for Tenants and sub-contractors Maintain all job folders within designated file structures Responsible for contacting subcontractors for documentation follow-up and tracking all project documentation on a tracking spreadsheet Run weekly reports and communicate with project team coordinates supplies needed for job site Order office supplies Answer multi-line phone Stamp outgoing mail Distribute mail Serves as backup for Columbus/Cincinnati Expeditor via email and phone Assist Accounting with the Coding, approving, and submitting invoices for payment Other staff projects as assigned which could include lead generation follow up calls as well as other duties. This role interacts with internal team members, subcontractors, clients, and vendors. The Expeditor's Skills and Abilities should include: Ability to utilize software programs and assist the Operations Manager, Building Superintendents, and contractors with administrative tasks such as document creation Organizational skills in order to juggle multiple projects with accuracy and timeliness Strong interpersonal skills, friendly and outgoing with an emphasis on customer service Adept at multi-tasking while remaining calm and poised under pressure Collaborate with the team and also independently to accomplish the tasks assigned The Expeditor's Education and Experience must consist of at least the following: High School Diploma or equivalent At least one year of related experience in a customer/client serving role, preferably in commercial maintenance or with a subcontractor Proficient in the use of technology and Microsoft Office; Excel, SmartSheets, Appfolio and Dropbox is a plus If you are a self-starter individual who is willing to learn new skills and conquer new challenges while working with a dynamic team of seasoned professionals, this job is for you.
    $28k-42k yearly est. 12d ago
  • Private Client Office Planning & Analysis - Associate

    JPMC

    Columbus, OH

    Financial Planning & Analysis (FP&A) is primarily responsible for leading and coordinating the budgeting and forecasting process, including the short- and long-term projection of earnings and capital over varying economic scenarios. FP&A operates in close cooperation with firmwide groups in each line of business to prepare management reports and presentations for the Operating Committee and the Board of Directors. As an Associate in Planning & Analysis, you will be responsible for coordinating the budgeting and forecasting process, as well as management reports and presentations. You must have sound judgment, professional maturity and personal integrity, strong work ethic, proactive and results-oriented, and ability to manage multiple tasks simultaneously. You must also be comfortable with frequently changing priorities and detail oriented with the ability to work well under pressure, handling multiple projects and initiatives simultaneously. Job responsibilities Serve as a liaison between Firm-wide P&A, lines of business, Functional Finance teams and other support teams in order to provide impactful reporting, planning and insightful analyses Produce presentations, analysis and supporting materials for key internal clients including senior management; participate and support ad-hoc special projects and requests as needed Develop, consolidate and present insightful and robust qualitative and quantitative financial analysis including annual budget, quarterly/monthly forecast variances Create, maintain and review financial models and analyses (both recurring and ad-hoc) Conduct "deep dive" analyses on key issues impacting client to determine root cause and propose solutions Collaborate with business partners across P&A, lines of business and the firm to ensure the timely, accurate and effective delivery of recurring and ad-hoc initiatives Build and maintain strong relationships with key business stakeholders: firm-wide, Functional Finance and lines of business teams Required qualifications, capabilities, and skills Bachelor's in Finance, Economics, or Accounting At least 3 years of relevant FP&A experience in the financial services industry Sound judgment, professional maturity and personal integrity, strong work ethic, proactive and results-oriented, and ability to manage multiple tasks simultaneously. Candidate must be comfortable with frequently changing priorities Ability to comprehend and clearly communicate complex concepts and maintain composure in a fast-paced, dynamic environment Excellent organizational, management, and both verbal and written communication skills Strong quantitative, analytical, and problem solving skills Strong technical and analytical skills, including Excel, PowerPoint, Essbase, Visual Basic and macros Ability to navigate multiple data sets and synthesize into cohesive presentation and recommendations Detail oriented with the ability to work well under pressure, handling multiple projects and initiatives simultaneously Team oriented, inquisitive, critical thinker who anticipates questions from internal clients and senior management; self-starter who is able to work in a fast paced, results driven environment Ability to build strong partnerships with colleagues, desire to learn quickly, be flexible and think strategically Preferred qualifications, capabilities, and skills CFA, CPA, MBA a plus Applicants must be authorized to work for any employer in the U.S. We are not able to provide immigration sponsorship or take over sponsorship of an employment visa at this time (including but not limited to H1B, H4 - EAD, OPT, TN, or L visas).. Final Job Grade level and corporate title will be determined at time of offer and may differ from this posting. This role does not provide relocation assistance so all candidates must be local to the work locations listed in the job posting or willing to relocate on their own immediately upon hiring. Candidates must be able to physically work in our offices full-time (5 days). The specific details and timing will be determined and communicated by direct management.
    $26k-34k yearly est. Auto-Apply 42d ago
  • ADMINISTRATIVE ASSISTANT (ADMINISTRATIVE STAFF ) - PN 20077621 - Columbus

    Dasstateoh

    Columbus, OH

    ADMINISTRATIVE ASSISTANT (ADMINISTRATIVE STAFF ) - PN 20077621 - Columbus (250009MK) Organization: Industrial CommissionAgency Contact Name and Information: Human Resources, ************Unposting Date: Jan 23, 2026, 10:59:00 PMWork Location: William Green Building 09 30 West Spring Street 9th Floor Columbus 43215-2233Primary Location: United States of America-OHIO-Franklin County-Columbus Compensation: $30.15Schedule: Full-time Work Hours: 8:00 am - 5:00 pm Classified Indicator: UnclassifiedUnion: Exempt from Union Primary Job Skill: Administrative Support/ServicesTechnical Skills: Computer Literacy, Clerical & Data Entry, Communications, ProfessionalProfessional Skills: Attention to Detail, Customer Focus, Priority Setting, Written Communication, Confidentiality Agency OverviewAbout UsOur mission is to serve injured workers and Ohio employers through expeditious and impartial resolution of issues arising from workers' compensation claims and through the establishment of adjudication policy.The Ohio Industrial Commission is seeking an experienced Commission Level Administrative professional, who demonstrates a high level of customer service while providing administrative support & research for the Commissioner. The ideal candidate must possess exceptional communication skills, maintain a high level of confidentiality, be organized, skilled in time management and display a high degree of attention to detail.Job DescriptionUnder supervision acts on behalf of Commissioner to provide program direction.Performs administrative research & special projects on behalf of the Commission Member of the Industrial Commission of Ohio in order to perform administrative tasks including research & analyzing the various phases of Workers' Compensation Law.Reviews & presents appeals & reconsiderations to the Commission Member for vote.Reviews & presents requests for continuance & cancellation of hearings to the Commission Member for vote.Uses Enterprise Content Management (ECM) to review claim file documents for hearings on appeals & reconsiderations. Assembles necessary documents to adequately prepare claim files for hearings.Reviews claims set for hearing & provides summaries & advice to the Commission Member before decision or action is made on claim file.Attends hearings.Drafts, reviews, & edits Commission Member orders before routing to the Commission Member for review, approval, & signature.Reviews orders & the related claim documents & makes necessary changes, with the approval of the Commission Member when appropriate, before presenting to the Commission Member for vote.Researches, evaluates & analyzes legal questions, briefs & other legal documents & renders opinions as requested by the Commission Member.When the Commission Member is acting as the Chairman of the Self-Insuring Employers' Evaluation Board (SIEEB), works with the Bureau of Workers' Compensation (BWC) Self-Insured Department & Legal Department as well as the other SIEEB Members to address complaints.Reviews complaints & provides summaries & advice to the Chairman before decision or action is made on complaints.Drafts & edits SIEEB decisions.Provides advice & direction to BWC staff.Attends SIEEB meetings & hearings.Reviews statutes, rules, policies, & procedures of the Industrial Commission & renders opinions to the Commission Member for final approval.Reviews & analyzes court decisions & provides summaries & impact statements to the Commission Member.Researches & responds to inquiries & complaints from claimants, employers, etc.Acts as Commission Member's liaison to Commission staff, legislators, other state agencies, & the workers' compensation community.Provides advice & direction to Commission staff.Performs related duties as required; (e.g., prepares periodic reports on behalf of the Commission Member).See the attached position description for more details regarding this position.Why Work for the State of OhioAt the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes: Medical Coverage Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period Paid time off, including vacation, personal, sick leave and 11 paid holidays per year Childbirth, Adoption, and Foster Care leave Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more) Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) & Optional Deferred Compensation (Ohio Deferred Compensation) *Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.Qualifications- Completion of undergraduate core program in business administration, management science or public administration; 12 mos. trg. or 12 mos. exp. in supervisory, administrative &/or managerial position which involved limited research & public contact. - Or completion of undergraduate core program in academic field commensurate with program area to be assigned per approved Position Description on file; 12 mos. trg. or 12 mos. exp. in supervisory, administrative, managerial &/or staff position which involved limited research & public contact. - Or 36 mos. trg. or 36 mos. exp. in business administration, management science or public administration. - Or equivalent of Minimum Class Qualifications For Employment noted above.Supplemental InformationThis position is filled through an assessment consisting of a structured interview. The interview will be administered in person at the William Green Building in Columbus, Ohio.This position may require travel; therefore, the person occupying this position must be able to provide his/her own transportation &/or legally operate a state-owned vehicle.The hourly wage for this position is not negotiable. For applicants who are not current State of Ohio employees, the starting wage will be the hourly rate listed on this posting. For internal applicants, the position will be filled pursuant to legislation or the provision of the OCSEA/AFSCME Contract.ADA Statement: The Industrial Commission is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs, and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws. To request a reasonable accommodation due to a disability please contact the ADA Coordinator, at ************ (voice) or by email to: *********************, as-soon-as possible but at least 14 days prior to the scheduled event.The final candidate selected for the position will be required to undergo a criminal background check. Criminal convictions do not necessarily preclude an applicant from consideration for a position. An individual assessment of an applicant's prior criminal convictions will be made before excluding an applicant from consideration. ADA StatementOhio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.Drug-Free WorkplaceThe State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.
    $30.2 hourly Auto-Apply 20h ago
  • Administrative Assistant

    Catholic Diocese of Columbus 4.1company rating

    Columbus, OH

    The diocesan Office of Communications is seeking an Administrative Assistant to operate the front desk at the Diocese of Columbus Catholic Center, located at 197 E. Gay Street in Columbus, Ohio. This person serves as the first point of contact for the Diocese of Columbus, providing a welcoming, professional, and hospitable presence to clergy, staff, and visitors. The ideal candidate should understand the Catholic perspective, be self-motivated, take initiative, and have the ability to prioritize and execute tasks. Responsibilities: Manage front desk operations under the direction of the Communications Office. Screening, coordination, and logging of phone calls and visitors to the diocesan curial offices. Sort, distribute, and process incoming and outgoing mail and deliveries. Maintain a welcoming, respectful, and calm front office environment. Contribute to team efforts by accomplishing tasks as needed. Requirements: Strong command of the English language. Spanish language is a plus. Able to work collaboratively in a team environment. Effective time management skills. Able to give and receive constructive criticism. Experience: Minimum of 1 to 2 years of administrative, receptionist, or office support experience preferred. Experience in a church, nonprofit, or service-oriented environment is a plus. Job offer is contingent on the successful passing of the mandatory background screening and completion of the VIRTUS “Protecting God's Children” course. We offer a full complement of benefits, including health, dental, vision, life, short & long-term disability, flexible spending account (FSA), and matching 403(b). Full time benefits are according to Diocesan policy. Compensation is commensurate with candidate's experience.
    $30k-41k yearly est. 4d ago
  • Law Office Administrator - Columbus, OH

    Cordell & Cordell

    Columbus, OH

    Job DescriptionCordell & Cordell has the benefits you'd expect from a large national firm. We offer competitive compensation, exceptional health care benefits, and prioritize work-life balance to ensure the well-being and productivity of our employees. Our focus on family law allows us to make a meaningful impact by helping families navigate challenging and pivotal times in their lives. Job Title: Law Office Administrator Location: Columbus, OH Cordell & Cordell has the benefits you'd expect from a large national firm. We offer competitive compensation, exceptional health care benefits, and prioritize work-life balance to ensure the well-being and productivity of our employees. Our focus on family law allows us to make a meaningful impact by helping families navigate challenging and pivotal times in their lives. What You'll Do Maintain the office calendar of attorneys and use discretion on ensuring their schedule is utilized efficiently, not overbooking or booking on days attorneys have requested remain open Answer and direct incoming calls for the office to include scheduling appointments Call potential clients to reschedule consultations as needed, ensuring all communications are timely, professional, and well-documented Gather, organize, and enter data into Smart Advocate (our Case Management System) Arrange couriers and process servers as directed Check email and voicemail as appropriate to assure timely responses to all inquiries Order marketing materials through the Marketing team Keep the office organized and maintained (including lobby area, supply room, etc.) Approach all clients and employees with a positive tone and genuine warmth Handle sensitive client data with utmost discretion, care, and accuracy Prepare and upload bank deposits; process check requests and invoices. Perform tasks as assigned with accuracy and promptness, meeting all agreed-upon deadlines Who You Are We're looking for someone who brings a blend of professionalism, reliability, and a commitment to quality client service. Ideal candidates will possess: A high school diploma or GED Prior experience in a law office, medical office, or similar professional setting. Previous experience as an office administrator preferred, but not required. Background in administrative support or office management Strong verbal and written communication skills, with a collaborative and approachable demeanor A professional presence and the ability to interact confidently with clients and colleagues Reliable transportation and the ability to be on-site Monday through Friday from 8:30 AM to 5:30 PM Proficiency in Microsoft Office applications, including Word, Outlook, and Excel Exceptional attention to detail, multitasking ability, and organizational skills A proactive mindset and willingness to go above and beyond on simple requests to make things easier for others Why This Role Matters As the first point of contact for our potential and existing clients, this role plays a vital part in shaping their experience with Cordell & Cordell. By keeping attorney calendars organized, managing critical communications, and ensuring consultations are promptly scheduled and rescheduled, you help create a seamless and supportive process during what is often a difficult time for families. Your attention to detail and commitment to client care directly impact our ability to serve with empathy, efficiency, and excellence. Cordell & Cordell provides exceptional benefits and a great working environment including: We also offer our full-time employees the following benefits: Medical Plans: including HDHP, PPO, HSA and FSA Dental, Vision, Life and AD&D, Long-Term Disability, and Short-Term Disability Insurance 401(k) Savings with Employer Matching Paid time off Participate in our Wellness Program and potentially earn Employer Paid health premiums! For more information: **************************************************
    $30k-41k yearly est. 3d ago
  • Secretarial / Administrator

    Griffin's Floral Design

    Pataskala, OH

    Full Time and Part Time Openings Available. This position is ideal for the right candidate that possesses excellent customer service skills, exceptional phone etiquette, strong analytical skills, strong computer skills, has attention to detail skills, multi tasker, self-driven, computer knowledge, owns a smart phone. The MAIN FOCUS of this position is customer service, answering phones, taking customers orders, processing internet orders, offering support services to the company. Pleasant personality a big plus! FLOWER SHOP experience not mandatory but a huge plus. The main duties include phone services, taking sales orders on the phone, and processing website orders and customer services questions. Saturday's are mandatory for this position. Flower shop holidays are mandatory for this position. Experience/Requirements: Minimum. Candidate must possess 5 plus years secretarial and/or administration experience. Have a valid Ohio Drivers License. Possess a high school diploma or equivalent. Possess excellent computer, typing, and phone skills. Griffin's is a fast growing company looking for TEAM players that are motivated to excel in a very fast past environment. See Full Job Description Attached Benefits: Competitive Industry Salary 401K plus company match Health Insurance w/ HSA options Generous Company Discounts Most Holiday's Off Weekly Pay - Automatic Deposit
    $25k-37k yearly est. 30d ago
  • Project Manager Assistant

    Trilon Group

    Columbus, OH

    Department Civil/Municipal Employment Type Full Time Location Columbus, OH Workplace type Hybrid Job Responsibilities Skills, Knowledge and Expertise Benefits About The Mannik & Smith Group As one of the premier multi-disciplined consulting firms, we work with an exclusive collection of some of the best and fastest growing private entities, municipalities and governmental agencies in the region, nation and around the globe.
    $27k-43k yearly est. 42d ago
  • Private Client Office Planning & Analysis - Associate

    Jpmorganchase 4.8company rating

    Columbus, OH

    Financial Planning & Analysis (FP&A) is primarily responsible for leading and coordinating the budgeting and forecasting process, including the short- and long-term projection of earnings and capital over varying economic scenarios. FP&A operates in close cooperation with firmwide groups in each line of business to prepare management reports and presentations for the Operating Committee and the Board of Directors. As an Associate in Planning & Analysis, you will be responsible for coordinating the budgeting and forecasting process, as well as management reports and presentations. You must have sound judgment, professional maturity and personal integrity, strong work ethic, proactive and results-oriented, and ability to manage multiple tasks simultaneously. You must also be comfortable with frequently changing priorities and detail oriented with the ability to work well under pressure, handling multiple projects and initiatives simultaneously. Job responsibilities Serve as a liaison between Firm-wide P&A, lines of business, Functional Finance teams and other support teams in order to provide impactful reporting, planning and insightful analyses Produce presentations, analysis and supporting materials for key internal clients including senior management; participate and support ad-hoc special projects and requests as needed Develop, consolidate and present insightful and robust qualitative and quantitative financial analysis including annual budget, quarterly/monthly forecast variances Create, maintain and review financial models and analyses (both recurring and ad-hoc) Conduct "deep dive" analyses on key issues impacting client to determine root cause and propose solutions Collaborate with business partners across P&A, lines of business and the firm to ensure the timely, accurate and effective delivery of recurring and ad-hoc initiatives Build and maintain strong relationships with key business stakeholders: firm-wide, Functional Finance and lines of business teams Required qualifications, capabilities, and skills Bachelor's in Finance, Economics, or Accounting At least 3 years of relevant FP&A experience in the financial services industry Sound judgment, professional maturity and personal integrity, strong work ethic, proactive and results-oriented, and ability to manage multiple tasks simultaneously. Candidate must be comfortable with frequently changing priorities Ability to comprehend and clearly communicate complex concepts and maintain composure in a fast-paced, dynamic environment Excellent organizational, management, and both verbal and written communication skills Strong quantitative, analytical, and problem solving skills Strong technical and analytical skills, including Excel, PowerPoint, Essbase, Visual Basic and macros Ability to navigate multiple data sets and synthesize into cohesive presentation and recommendations Detail oriented with the ability to work well under pressure, handling multiple projects and initiatives simultaneously Team oriented, inquisitive, critical thinker who anticipates questions from internal clients and senior management; self-starter who is able to work in a fast paced, results driven environment Ability to build strong partnerships with colleagues, desire to learn quickly, be flexible and think strategically Preferred qualifications, capabilities, and skills CFA, CPA, MBA a plus Applicants must be authorized to work for any employer in the U.S. We are not able to provide immigration sponsorship or take over sponsorship of an employment visa at this time (including but not limited to H1B, H4 - EAD, OPT, TN, or L visas).. Final Job Grade level and corporate title will be determined at time of offer and may differ from this posting. This role does not provide relocation assistance so all candidates must be local to the work locations listed in the job posting or willing to relocate on their own immediately upon hiring. Candidates must be able to physically work in our offices full-time (5 days). The specific details and timing will be determined and communicated by direct management.
    $33k-40k yearly est. Auto-Apply 42d ago
  • Administrative Assistant

    Columbus State Community College 4.2company rating

    Columbus, OH

    Compensation Type: Hourly Compensation: $22.50 The Administrative Assistant, Health & Human Services (HHS) Dean's Office provides general administrative, clerical, project, and case management support for the Dean. This role utilizes basic or advanced office and research skills, depending upon position assignment and skill level demands. The position is typically assigned to work within the Dean's Office and therefore assumes responsibility for administrative, clerical, and support tasks specific to the assignment. ESSENTIAL JOB FUNCTIONS Leadership Support * Performs responsibilities directly related to the management and general business operations of the Dean's Office. * Speaks for the Dean on routine matters and resolves and processes complaints and situations not requiring the personal attention of the Dean. * Serves as the initial point of contact and screening for visitor access * Exercises sound judgment and discretion in dealing with matters on behalf of the Dean's Office. Serves as a resource for decision-making in matters delegated by the Dean. * May represent the Dean at meetings or in communications in matters, as delegated. Coordinates and maintains the Dean's schedule. Administrative * Carries out major assignments in conducting the operations of the Dean's Office. * Manages capital equipment and performs other responsible administrative responsibilities on behalf of the office that require the exercise of independent discretion pertaining to matters of significance. * Originates and creates data fields, spreadsheet criteria, formulas, and report formats. Edits reports requiring the drawing of conclusions and original thought. Develops reporting and record criteria. Completes special projects as assigned. * Determines and implements methods and research for completing projects in consideration of the overall goal and project results. * Manages the routing of forms and paperwork concerning academic, payroll, and contract processes. Customer Service * Maintains excellent working relations with the public, students, and internal contacts as representative of the College and the Dean. * Advises and influences stakeholders on various matters. Culture of Respect * Fosters and maintains a safe environment of respect and inclusion for faculty, staff, students, and members of the community. Other Duties & Responsibilities * Other duties as required. * Attends all required meetings and trainings * Regular, predictable, and punctual attendance is required. MINIMUM EDUCATION AND EXPERIENCE REQUIRED * Associate's Degree in a related field. * Two (2) years of progressively responsible, exempt-level experience. * State Motor Vehicle Operator's License or demonstrable ability to gain access to work site(s). * An appropriate combination of education, training, coursework, and experience may qualify a candidate. WORKING CONDITIONS Typical office environment. Regular exposure to moderate noise typical to business offices. CSCC has the right to revise this position description at any time. This position description does not represent in any way a contract of employment. Full Time/Part Time: Full time Union (If Applicable): Scheduled Hours: 40 Additional Information In order to ensure your application is complete, you must complete the following: * Please ensure you have all the necessary documents available when starting the application process. For all faculty positions (Instructor, Annually Contracted Faculty, and Adjunct), you will need to upload an unofficial copy of your transcript when completing your aplication. * Prior to submitting your application, please review and update (if necessary) the information in your candidate profile as it will transfer to your application. If you are a current employee of Columbus State Community College, please log in to Workday to use the internal application process. Thank you for your interest in positions at Columbus State Community College. Once you have applied, the most updated information on the status of your application can be found by visiting your Candidate Home. Please view your submitted applications by logging in and reviewing your status.
    $22.5 hourly Auto-Apply 60d+ ago
  • Administrative Coordinator, President's Office - Wittenberg University

    Wittenberg University 4.1company rating

    Springfield, OH

    Wittenberg University is seeking an Administrative Coordinator in the Office of the President. The Administrative Coordinator is responsible for providing clerical, administrative, budget and project support for the President and Chief of Staff. This person maintains a current knowledge of appropriate university policies, processes and procedures in an effort to assure the efficiency and integrity of the University. This is a full-time, 12-month, non-exempt (hourly) position, working approximately 40 hours per week, reporting to the Chief of Staff. Essential functions include but are not limited to: * Provide administrative and operational support to President and Chief of Staff as requested (including but not limited to events, functions, programs, meetings, etc.) Perform a variety of essential administrative, secretarial and office management duties. * Assist Executive Assistant with coordination of the activity of the Wittenberg University Board of Directors including but not limited to development of the Board meeting agendas, drafting documents, taking minutes, and organizing and editing all material submitted for inclusion in Board agendas. In collaboration with Executive Assistant, plan Board retreat. * Assist Executive Assistant with travel arrangements and expense reconciliations for President. * Provide assistance to and represent the President and Chief of Staff as assigned in communicating with internal and external constituents including students, parents, faculty, staff, board members, alumni, government representative, members of the Clark County community and various public forums. * Respond to inquiries and direct concerns to appropriate person or university office, screen phone calls and visitors for administrators and follow through as appropriate. * Work with external vendors, assist with check requests, contracts, invoices, and budget reconciliation. Perform any necessary research and follow up communications with external vendors. Requirements: Required: * Associate's degree and at least 2 years' experience OR a combination of education and related experience (minimum 4 years). * Working experience with administrative and clerical procedures. * Effective communication skills; attention to detail and accuracy; strong organization, time management, customer service, and problem-solving skills. * Working knowledge and experience using Microsoft Office software. * High professional demeanor, ethical behavior, and experience with exercising confidentiality and discretion. * Some evening/weekend hours will be required. * Ability to be stationary but navigate campus buildings and grounds as needed. * Ability to utilize office equipment including computer, phone, copier/scanner and relevant applications. The work of this position is performed on campus in Springfield, Ohio. Additional Information: Wittenberg is committed to attracting and retaining highly qualified individuals who collectively reflect the diversity of our student body and society at-large. Please see our notice of nondiscrimination housed on our website. The successful candidate will demonstrate support for diversity, equity and inclusiveness as well as participate in maintaining a respectful, positive work environment. Wittenberg University is committed to preventing and addressing sexual misconduct in our campus community. Click here to view our Title IX policies. Employment at Wittenberg University is contingent upon satisfactory completion of applicable background checks including but not limited to: criminal records, educational verifications, driving records (when job-related), and/or credit history (when job related). For this position, we are unable to sponsor candidates for work visas. Wittenberg University participates in E-Verify to confirm authorization to work in the U.S. Application Instructions: Review of applications will begin immediately and the position will remain open until filled. To apply, please set-up an account in our online recruiting system and upload the following documents in MS Word or Adobe Acrobat format. * Resume * Cover letter * Name, relationship, and contact information of three professional references. Applicants who require accommodation during any stage of the hiring process should contact the Office of Human Resources at ************** or email ************************.
    $27k-34k yearly est. Easy Apply 1d ago
  • Office Coordinator, Middle School

    United Schools 4.3company rating

    Columbus, OH

    School Year: 2025-26 Office Coordinator Campus: United Middle Dana Ave. Grade(s): 6th-8th Grade Reports to: Operations Manager United Schools (United) is a nonprofit organization in Columbus, Ohio. After founding its first school in 2008, it has worked together with incredible leaders to open three more schools in the span of ten years. Each United campus is an open enrollment, public charter school that works diligently to close the opportunity gap in Columbus. Moreover, the mission of all United campuses is to transform lives and our communities through the power of education, while maintaining our vision: For every child, an open door. United currently operates two high-performing elementary schools (K-5) and two high-performing middle schools (6-8) that serve more than 800 students. We strive to provide students with a rigorous academic experience in a joyful learning environment, and we work hard to ensure that students of all levels grow and succeed by focusing on intentional student support and continual improvement. Position Description At United Schools, the Office Coordinator serves on the operations team and completes front office responsibilities (i.e. attendance, record keeping, student files, maintaining supplies, etc.) while interfacing with families, the community, and students. Office Coordinators need to be detail-oriented, personable, and comfortable with juggling multiple priorities while working in a fast-paced environment. This is a position for candidates looking to utilize their skill set to support the school-level operations team and advance educational opportunities for students in Columbus. Joining Our Team United Core Traits: Mission-Driven. Team members believe deeply in the United mission: to transform lives and our communities through the power of education. Growth Mindset. Team members believe in their ability, and the ability of all students, to grow and improve. Relationship-Driven. Team members get proximate to students, families, and colleagues to develop authentic relationships that inform work in the classroom. Conscientiousness. Team members are professional, reliable, diligent, and pay attention to detail. Emotionally Constant. Team members maintain a sense of calm while addressing a number of priorities. Qualifications: Holds a high school diploma or equivalent; Associate's or Bachelor's preferred. Has office-related experience in an education agency (preferred). Has prior experience working in urban schools or communities (preferred). Knowledge and Skills: Has the ability to complete multiple tasks and meet tight deadlines. Displays maturity and ability to work independently under pressure. Is open and committed to implementing frequent feedback from team members. Communicates effectively with students, families, and colleagues. Comfortability with Google products for effective communication and completion of job responsibilities. Work Environment Operates in a professional school office environment using standard office equipment. Occasional need to lift and move heavy objects of up to 25 lbs. Comfortability with medication administration and assisting injured or sick students. Terms of Employment Although this position will begin January 5, 2026, applications will be considered immediately. This is a full-time position. Report times are typically Monday through Friday, 8:00 a.m. to 4:30 p.m., although some job-related tasks can be expected outside of these hours. Salary: The starting salary for a new Office Coordinator without previous experience is $35,000. The starting salary for other applicants will depend on professional experience and education level. Benefits: Medical, dental, vision, life, and disability coverage Employees are eligible to participate in the State Teachers Retirement System of Ohio (STRS) or the School Employees Retirement System of Ohio (SERS). All United campuses are Equal Opportunity Employers. Apply online at unitedschoolsnetwork.org/join.
    $35k yearly 33d ago
  • Office Coordinator (Entry-Level)

    1St. Response Pest Management

    Powell, OH

    1st Response Pest Management - Powell, Ohio Are you looking for more than "just a job"? Do you enjoy talking with people, solving problems, and learning how a real business runs? Are you reliable, hardworking, and ready to build a career in an essential industry? (not just doing a job but building a career) If so, 1st Response Pest Management may be the right place for you. About 1st Response Pest Management 1st Response Pest Management is a locally owned, family-operated company providing residential and commercial pest control services to Powell and surrounding communities. We provide professional pest control services using safe, effective, and environmentally responsible methods. Pest control is an essential service. When people have a problem in their home or business, they call us - and we respond. That responsibility matters to us, and so does the way we treat our customers and our team. We take pride in doing the job the right way. We are celebrating our 20-year anniversary in 2026, and we are growing. That growth creates real opportunities for people who want to learn, contribute, and advance. About the Role This is an entry-level Office Coordinator position designed for someone who wants to learn the business from the ground up. Many of our best long-term team members started in the office learning: How customers are supported How services are scheduled and delivered How a service business actually operates day to day You do not need pest control experience. You do need to show up, pay attention, and be willing to learn. What You'll Do As an Office Coordinator, you will: Answer phones and communicate with customers professionally Schedule and coordinate pest control services Assist customers with questions and service needs Support office workflows and daily operations Learn our systems, processes, and "the 1st Response way" Work closely with the office team, technicians, and leadership Over time, you will take on more responsibility as you learn the business. What We're Really Looking For We can train skills. We cannot train attitude or work ethic. Our top priorities are: Reliability and Attendance (Non-Negotiable) This is an in-office role, 8 hours per day, 5 days per week. Consistent attendance is critical. Positive Attitude, Desire to Learn, Ambition to Succeed We are looking for someone who wants to grow, improve, and be part of a team - not someone just looking to pass time. Qualifications Strong communication and customer service skills Professional, friendly demeanor Ability to learn new systems and processes Basic computer skills (email, spreadsheets, general office software) Dependable, punctual, and organized Prior office or pest control experience is not required We will train the right person. Technology Expectations You don't need to be an IT expert - but you do need to be comfortable with technology. This role requires someone who: Is comfortable using computers daily Can navigate email, downloads, uploads, printing, and scanning Learns new software and systems quickly Can help others with basic tech tasks when needed Who This Role Is a Good Fit For This role is a strong fit for someone who: Enjoys helping people and communicating clearly Is dependable and takes pride in showing up Wants to learn a business deeply over time Is interested in long-term growth, not quick turnover We are building for the future. The right person can grow significantly here - but growth comes from consistency, learning, and commitment over time. Benefits Full-time, stable employment Paid Time Off (PTO) Dental and vision insurance Professional development support 401(k) with company match after one year Paid vacation after one year Supportive, team-oriented work environment Ready to Apply? If you're dependable, motivated, and ready to learn, we'd love to hear from you. Please complete our short, mobile-friendly application. We look forward to meeting you. Location: Powell, OH 43065
    $30k-41k yearly est. 4d ago
  • Administrative Assistant - Science & Research

    The Dawes Arboretum

    Newark, OH

    The Dawes Arboretum is actively recruiting an Administrative Assistant to join our Learning & Research branch. This is a full-time, non-exempt position. Reporting to the Senior Director of Learning & Research, the Administrative Assistant will be responsible for providing administrative support for the staff members of the Science & Research and History teams. In addition to greeting visitors, scheduling meetings and document management, the Administrative Assistant performs duties such as financial record keeping, maintaining inventory, and coordinating priority projects for the teams. The Administrative Assistant will also assist with visitor education and engagement. Some of the specific responsibilities of this position include but are not limited to: Handle general office tasks such as filing, generating reports, scheduling meetings, maintaining various records, reordering supplies and sustaining inventory. Schedule and organize activities such as meetings, appointments, travel and department events for all staff of the team. Conduct research for history projects in collaboration with the Historian and Archivist. Establish, develop, maintain and update filing systems for the assigned teams. Organize and prioritize volumes of information and calls. Respond to regularly occurring requests for information. Respond to routine inquiries from staff and the public. Maintain polite and professional communication. Type and design general correspondence, take meeting minutes, and manage forms, letters and presentations. Proofread copy for spelling, grammar and layout, making appropriate changes. Prepare and reconcile various financial paperwork such as expense reports, invoices, etc. Work within budgetary constraints and understand team budgets. Complete beverage inventory, organize event supplies and equipment. Engage with event attendees and provide excellent customer service. If the above speaks to you, please submit your cover letter and resume demonstrating the following: High School diploma or general education degree (GED). Two (2) years of demonstrated work experience in an administrative assistant, clerical or office manager role; or an equivalent combination of education, training and experience. Excellent communication skills (verbal, written, and interpersonal). Keen attention to detail with exemplary time management and organizational skills. Proven orientation toward quality customer service and relationship building with internal and external stakeholders. Experience working with Microsoft 365 applications. Ability to work evening and weekend hours as needed. Valid driver's license and evidence of insurability. Ability to pass a pre-employment drug screen, credit check, and background check. Organizational Culture: At The Dawes Arboretum our staff members are dedicated team players, determined problem solvers, and resourceful stewards who are committed to an atmosphere of respectful, honest and open communication. Our work environment is one of high energy, high activity and mutual support. We provide opportunities for learning and professional development, and a gratifying work experience. The hourly rate of pay for this position is $18.00-$21.00. The Dawes Arboretum is an Equal Opportunity Employer. Employment decisions at The Arboretum will be made without regard or consideration of an individual's race, color, religion, sex, pregnancy, national origin, age, disability, sexual orientation, gender identity or expression, disability, marital status, veteran or military status, genetic information or any other protected status. The Dawes Arboretum values diversity and is committed to creating an inclusive environment.
    $18-21 hourly 60d+ ago
  • Onsite Project Administrative Assistant (Electrical Construction)

    Eagle Electrical Services

    Plain City, OH

    About Us Eagle Electrical Services is a comprehensive commercial electrical contracting company with expertise ranging from complete lighting, power, and low voltage installations to mission critical services for sophisticated data centers, medical facilities, and more. We've earned a reputation throughout Columbus and the surrounding area for responsive service and high-quality execution. Job Summary Job Title: Onsite Project Administrative Assistant (Electrical Construction) Reports to: Senior Managers and Estimators Location: New Albany, OH FLSA Status: Full-Time / Non-Exempt Updated: October 2025 COMPANY OVERVIEW Eagle Electrical Services (“Eagle”), an EMCOR Company, is a leading electrical services company providing construction, and services in a variety of markets, including automotive, commercial, healthcare, education, industrial, and mission critical. Eagle is one of six Ohio-based business units under parent company Quebe Holdings, Inc. SUMMARY Eagle Electrical Services seeks a Project Administrative Assistant (Electrical Construction) to provide an effective support system for a group of senior project managers and estimators. Applicants must have exceptional communication skills, the ability to manage multiple tasks efficiently, and excellent judgment. Must be comfortable juggling tasks from the mundane to the more strategic and have the ability to work productively in a fast-paced, team-oriented environment. The candidate will primarily work in a support role and oversee many administrative tasks as needed. This role is an onsite position. DUTIES AND RESPONSIBILITIES Include the following. Other duties may be assigned. Maintain logs including purchase orders, project financial updates, daily reports and submittals for multiple projects. Support Project Management with project establishment and closeout, purchase orders, subcontracts, meeting minutes and follow up on various operational task. Transmit all executed subcontracts and change orders, execute, file and track legal documentation for contracts, subcontracts, bid documents. Request certificates of insurance, prequalification's, OSHA, and safety related items from subcontractors and vendors. Participate in design and construction coordination meetings internally and externally as needed. Negotiate and maintain relations with vendors and subcontractors. Escalate critical and/or sensitive issues to the Senior Project Manager / Estimating team. Perform additional assignments as required by the operating needs of the company or as directed by senior project managers. EDUCATION AND EXPERIENCE High School diploma or GED required. Bachelor of Business Administration desirable Knowledge of the construction industry and contract documentation. Working knowledge of federal, state, and city regulations and guidelines. REQUIRED ATTRIBUTES AND SKILLS Proficient in Microsoft Office Outlook, Word and Excel applications. Must possess excellent written and verbal communications skills. Must demonstrate ability to lead people and get results through others. Must demonstrate ability to effectively organize multiple projects and resource planning skills. Must demonstrate technical skills necessary for project engineering. Must work with minimal supervision. Must demonstrate ability to analyze and solve problems. Must demonstrate commitment to company values. PHYSICAL REQUIREMENTS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, see, talk, and hear. The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls. The employee is regularly required to walk, reach with hands and arms, climb or balance and stoop, kneel, crouch, or crawl. The employee may occasionally lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee should expect to sit for long periods in front of a computer and also travel to field locations as needed. NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization. We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent. #quebe #LI-Onsite Equal Opportunity Employer As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled Notice to Prospective Employees Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent.
    $33k-46k yearly est. Auto-Apply 60d+ ago
  • Receptionist/ Office Coordinator

    Environmental Management Inc. 4.1company rating

    Plain City, OH

    The Office Coordinator plays a vital role in supporting the day-to-day operations of the office, ensuring seamless communication, organization, and efficiency. This position requires managing phone communication, invoice processing, filing, coordinating mail and deliveries, and supporting online ordering processes for the team. Key Responsibilities: Administrative Support Welcome and greet visitors as needed, directing them to the appropriate team member, meeting space and or office. Answer, screen, and route phone calls to appropriate team members while providing excellent customer service. Open, sort and distribute incoming faxes, emails, and other correspondence. Assist AP Specialist with coding, processing, record-keeping and filing of invoices Mail and Deliveries Coordinate daily mail operations, including collecting, sorting, and distributing office and project-related correspondence. Handle trips to the post office for mailing, shipping, or receiving important documents and packages. General Office Management Ensure the office is well stocked with supplies and equipment by placing and tracking orders. Manage online orders for office and project supplies, tracking deliveries to ensure timely receipt. Maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies. Qualifications: E xperience : 2+ years in administrative roles ideally within landscaping, construction, or a related industry. Skills: Proven experience in office administration or coordination, ideally in landscape, construction or related field. Including use of office supplies such as printers, copiers, scanners, fax machines, postage machines etc. Strong organizational and multitasking skills with attention to detail. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with invoicing. Basic knowledge of accounts payable processes is a plus. Excellent written and verbal communication skills. Ability to manage online ordering systems and track deliveries effectively. Ability to meet deadlines in a fast-paced quickly changing environment. Working Conditions: Ability to sit or stand for extended periods and perform repetitive tasks. Occasionally lift and move office supplies or packages (up to 25 lbs.). Office-based role with occasional field visits or errands (e.g., post office, vendor sites). Full-time position with standard office hours: 8am to 5pm Monday - Friday. Benefits: Competitive Medical, Dental & Vision options. Employer paid life insurance, STD & LTD. 401K and Employer Match. Ancillary Benefits. Paid Time Off (PTO). Tuition Reimbursement. Learning and Development opportunities. ** The above job description is intended to describe the general nature and level of work being performed. It is not intended to be an exhaustive list of all responsibilities, duties, and skills required for the position. Management reserves the right to assign or reassign duties and responsibilities to this job at any time, based on business needs and organizational priorities. ** As an EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER, Environmental Management Inc. does not discriminate against applicants or employees because of their age, race, color, religion, national origin, sex, or on any other basis prohibited by law. Furthermore, Environmental Management Inc. will not discriminate against applicants or employees because he or she is physically or mentally handicapped, a disabled veteran, a veteran of the Vietnam era, or has a non-job-related medical condition, provided he or she is qualified and meets the requirements established by Environmental Management Inc. for the job. As an employment AT WILL EMPLOYER, the employee or employer may terminate employment at any time and for any reason.
    $28k-37k yearly est. Auto-Apply 15d ago

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