Department Secretary

Top Department Secretary Skills

Below we've compiled a list of the most important skills for a Department Secretary. We ranked the top skills based on the percentage of Department Secretary resumes they appeared on. For example, 6.3% of Department Secretary resumes contained Data Entry as a skill. Let's find out what skills a Department Secretary actually needs in order to be successful in the workplace.

The six most common skills found on Department Secretary resumes in 2020. Read below to see the full list.

1. Data Entry

high Demand
Here's how Data Entry is used in Department Secretary jobs:
  • Filed legal documents and performed data entry into internal databases.
  • Assisted in all areas of administrative work including data entry, receptionist duties, file organization, research and development.
  • Answer phones, data entry, type and complete permits for vendors and maintain professional relationships with all interactions.
  • Support Environmental Services in the data entry into the ADT system on bed status (clean or dirty).
  • Conducted data entry of records and data for annual FTE audit, maintaining success of 97% accuracy.
  • Gain exposure to protocols and order processing, assist with patients, manage phones, and data entry
  • General office tasks including: phones, data entry, Word and Excel, filing.
  • Provided support to the stability section with data entry of batch records reports.
  • Review and data entry monthly inventory sheets for all the above mention facilities.
  • Perform data entry of a wide variety of information into appropriate databases.
  • Frequent use of all Microsoft applications; experience with data entry.
  • Performed Data Entry within Electronic Health Records (EHR).
  • Performed data entry and extensive record keeping.
  • Perform data entry and faxing daily.
  • Completed filing and data entry.
  • Participated on team responsible for increasing departmental revenue with accurate data entry and surgical charge capture.
  • Coordinate personnel work agenda Data entry.
  • Position: Standard Line Underwriting Department Performed routine clerical and data entry.
  • Provide administrative support to the department; data entry to FOCUS ensuring and maintaining all HIPPA standards are strictly followed.
  • Assist when necessary U.S. Policy Manager Create program in Microsoft Acces for Data Entry all documents, drawings, specification..

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2. Patient Care

high Demand
Here's how Patient Care is used in Department Secretary jobs:
  • Performed or assisted with any functions/activities that were necessary to promote quality patient care.
  • Prioritized patient care responsibilities to maximize patient care.
  • Work closely with Patient Care Managers, Assistant Vice President of Patient Care Services, Nursing Supervisors and nursing staff.
  • Worked on the Central Services floor as needed to issue materials and products required for patient care.
  • Maintained accurate records of patient care, condition, progress and concerns in preparation for surgery.
  • Entered and modified work hours for hospital staff such as, Nurses and Patient Care Technicians.
  • Administered patient care, by obtaining vitals, and removal of wound dressings.
  • Report to Director of Patient Care and Administrative Director of Emergency Department.
  • Provide scheduling and continuity for inpatient care for the hospital using EPIC.
  • Recorded minutes for monthly meetings for patient care planning and management.
  • Directed a professional team responsible for patient care.
  • Re-designed all department forms for patient care.
  • Support quality patient care and education.
  • Order patient care and sterilization products.
  • Coordinated patient care with staff.
  • Assisted nurses with patient care.
  • Performed transcription/typing of progress notes, Medicare cerlifications/recertification, letters, and miscellaneous forms for patient care.
  • Perform clerical duties in support of an organized hospital department allowing healthcare staff to focus on patient care.
  • Answered telephone lines for Patient Care Administration, Administration and House Supervisors utilizing a multi-line telephone system.
  • Transcribed orders written by Physicians Data entry of orders into hospital database Assisted Nurses with acute patient care 1990-1994

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3. Personnel Files

high Demand
Here's how Personnel Files is used in Department Secretary jobs:
  • Prepared departmental check requests and purchase orders Maintained personnel files on all departmental personnel and prepared payroll sheets.
  • Provided administrative support, maintained personnel files, and coordinated travel arrangements within the department.
  • Prepared confidential documents; managed employee personnel files, internal/external correspondence.
  • Maintain confidential personnel files and performance appraisals.
  • Maintain Personnel files with integrity and confidentiality.
  • Maintain department personnel files and correspondence.
  • Maintained payroll information and personnel files.
  • Manage all aspects of store payroll, time-keeping, and personnel files with in Internal Audit standards.
  • Handled all aspects of employee personnel files, confidential salary payroll memos, disciplinary issues, etc.
  • Processed the Time and Attendance records (payroll), employee status changes, and personnel files.
  • Maintain personnel files, hiring process and request employment history and reference complete background checks.
  • Maintained personnel files and vacation schedules ensuring current and accurate information on all employees.
  • Maintained personnel files and delivered reports to various departments in the company.
  • Demonstrated consistent records of departmental personnel files, payroll, etc.
  • Maintain associate and physician personnel files.
  • Maintain files, and personnel files.
  • Maintained documentation regarding licensure and continuing education credits, as well as confidential personnel files and information.
  • Prepared timesheets, organized project, administrative, chronological and personnel files and resumes for the Department.
  • Maintained office files, personnel files, & suspenses.
  • Maintained personnel files and timesheets for staff.

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4. Travel Arrangements

high Demand
Here's how Travel Arrangements is used in Department Secretary jobs:
  • Organized meetings including distribution of materials, arranging for refreshments, and made travel arrangements if necessary.
  • Assisted Personnel Manager with recruiting process, coordinating interviews, travel arrangements and correspondence.
  • Provided administrative support to the Department Chair including calendaring, and travel arrangements.
  • Coordinated appointments, schedules, meetings and overseas travel arrangements for executives.
  • Plan and schedule all travel arrangements and professional meeting arrangements.
  • Coordinate and organize business travel arrangements for department staff members.
  • Coordinated all travel arrangements for military and civilian personnel.
  • Coordinated travel arrangements for Directors and Sales Manager.
  • Schedule travel arrangements and prepare itinerary as necessary.
  • Coordinate travel arrangements and process expense reports.
  • Act as a receptionist, receiving calls, taking messages, referring inquiries to the proper offices, making travel arrangements.
  • Screened calls, made travel arrangements, routed mail, and made requisitions for supplies and materials for the department.
  • Performed all administrative duties including; meeting scheduling, travel arrangements, meeting and event planning, designing presentations.
  • Set up meetings, travel arrangements, office correspondence using Microsoft Word, Excel and Power Point.
  • Matched vendor invoices to purchase orders, processed invoices, and handled all travel arrangements and itineraries.
  • Answered phones, coordinated travel arrangements, greeted visitors, ordered supplies, and maintained inventory.
  • Scheduled travel arrangements and meetings; ordered catering for meetings and social events.
  • Processed travel arrangements and BOQ reports.
  • Make travel arrangements for staff.
  • Assisted Director and Manager of Employee Benefits and Health Services - Travel arrangements, mail, fax, supplies, etc.

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5. Customer Service

high Demand
Here's how Customer Service is used in Department Secretary jobs:
  • Excelled in customer service with in-person questions from students/parents/administrators and expedited telephone inquiries.
  • Coordinated and scheduled Executive Board meetings and provided excellent customer service.
  • Handled customer service issues/patient complaints.
  • Provided secretarial and administrative support to ECE Director, including reception and telephone duties with a heavy emphasis on customer service.
  • Help resolve customer service grievances through trouble shooting and forwarded them to necessary departments when not able to resolve directly.
  • Answered telephone, responded to inquiries and overall customer service, maintained proper level of office supply inventory.
  • Communicated complex issues to service department personnel to provide prompt customer service for our residents.
  • Handled, processed, and distributed confidential patient information; Customer Service for billing issues.
  • Involved in customer service, researched and handled inquiries relating to the Department.
  • Archive, customer service, mail distribution, document management, among others.
  • Answer phone calls and provide excellent customer service to ensure positive patient outcome.
  • Coordinated shipments of products with Sales Representatives, and Customer Service Department.
  • Perform customer service task while using confidentiality and adhering to FERPA laws.
  • Provide customer service assistance to patients, medical providers and vendors.
  • Provided customer service regarding pay and leave questions for department employees
  • Served on the Customer Service Improvement Committee.
  • General office duties and customer service.
  • Filed confidential patient charts, Data Entry, Answered multi-phone line with Excellent Customer Service.
  • Provide customer service to 106 units and 8,000 volunteers.
  • Assisted the tax department during tax season Received payments Provided customer service such as helped assist with concerns/issues Answered phone calls

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6. Phone Calls

high Demand
Here's how Phone Calls is used in Department Secretary jobs:
  • Answered and routed phone calls, processed prescription requests, transcribed dictated notes and maintained patient records assuring confidentiality and accuracy.
  • Provided additional coverage in main office answering high volume of phone calls, and needs of students, parents and faculty.
  • Performed administrative functions to include managing phone calls, filing, typing, maintaining calendars, and organizing the office.
  • Maintain appointment calendars, interact with physicians and patients and effectively manage a high volume of incoming phone calls.
  • Received and directed phone calls as well as taking messages and relaying written messages to appropriate faculty member.
  • Screened phone calls and visitors to office, served as first contact to students, and prospective students.
  • Answered phone calls from consumer's trying to set appointments for intake or that had general questions.
  • Answer phone calls, route callers, take messages and provide routine information to callers.
  • Answer phone calls and direct calls to appropriate parties or take messages.
  • Answered incoming phone calls and routed calls to the appropriate staff member.
  • Answered incoming phone calls and made appointments for the Assistant Chair.
  • Answer phone calls and help to promote and establish business relationships.
  • Answered and screened all incoming phone calls for the department.
  • Translate documents in Spanish and translate in Parent/Instructor phone calls.
  • Directed incoming and outgoing phone calls and faxes.
  • Handled phone calls from existing and potential patients.
  • Screened and directed incoming division phone calls.
  • Answer and transfer phone calls as needed.
  • Answer phone calls and provide assistance to patients/providers to schedule radiological exams.
  • Answer multi-line phone calls and refer callers to the appropriate contact.

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7. Purchase Orders

high Demand
Here's how Purchase Orders is used in Department Secretary jobs:
  • Provided direct administrative support to the Department Chair of Medicine, processed check requests, purchase orders and reimbursements.
  • Create, process and monitor progress of all project purchase orders, direct material purchase orders and work orders.
  • Procured supplies, processed purchase orders and check requests, and handled petty cash and the associated accounting records.
  • Entered all departmental Payroll, Purchase Orders, Equipment Updates, Preventative Maintenance, and Work Orders,.
  • Managed team budgets, kept team inventory, made team schedules, created/paid team purchase orders
  • Tracked and routed invoices, purchase orders, expenditure requests and paid time off requests.
  • Completed daily purchase orders, requisitions, copies, stock room maintenance and answering telephones.
  • Maintain filing system on signed purchase orders, unpaid invoices, statements, etc.
  • Maintained account ledgers, created and approved purchase orders/vouchers and other related forms.
  • Prepared payroll voucher, work orders, purchase orders and bill warrants.
  • Generated invoices, price quotes, parts list, and purchase orders.
  • Processed requisitions, purchase orders and generate event invoices for staff pay.
  • File invoices and purchase orders to organize for the annual audit.
  • Ordered department and faculty supplies via purchase orders and check requests.
  • Maintained vendor information and purchase orders through the mainframe computer.
  • Completed purchase orders and repair orders with ADP systems.
  • Keep track of invoices and purchase orders.
  • Prepared purchase orders for department supplies.
  • Enter purchase orders into a computer system, customer service, answer phone lines, and file.
  • Prepared and coded invoices, requisitions and purchase orders for processing through the Finance and Purchasing Departments.

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8. Scheduling Appointments

high Demand
Here's how Scheduling Appointments is used in Department Secretary jobs:
  • Participated in departmental office management including scheduling appointments, locating local resources for discharging patients, and daily record processing.
  • Assist department coordinator with scheduling appointments and keeping an electronic calendar.
  • Provide the highest quality customer service to members by controlling patient flow, scheduling appointments and assisting members with service issues.
  • Build rapport while discussing needs, outlining departmental services, scheduling appointments, and greeting individuals in the reception area.
  • Perform clerical duties, such as typing, proofreading, accepting orders, scheduling appointments, and sorting mail.
  • Project management duties include: Scheduling appointments, updating staff roosters, and typing various letters and memos.
  • Served as first point of contact for students seeking employment by scheduling appointments with potential employers.
  • Assisted Department Secretary in answering phones, filing papers, scheduling appointments, and running errands.
  • Maintained director's calendar, scheduling appointments, meetings, conferences and department travel arrangements.
  • Assisted with maintaining calendar, scheduling appointments and meetings upon physician's request.
  • Assist patients by scheduling appointments for 1 physician and 2 Nurse Practitioners.
  • Assist clients with scheduling appointments and referrals.
  • Operate telephone switchboard to answer, screen, or forward calls, providing information, taking messages, or scheduling appointments.
  • 1.Assisted in scheduling appointments, office meetings and overseas business trips for my department manager.
  • Answer Phones * Filing * Scheduling Appointments * Ordering Parts for Maintenance Department

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9. Medical Records

high Demand
Here's how Medical Records is used in Department Secretary jobs:
  • Recorded and filed confidential patient medical records.
  • Scan medical records electronically into patients file.
  • Prepared medical records for storage by conducting data-entry into department database, boxing files, labeling and preparing boxes for storage.
  • Work on psychiatric units; prepare doctors' orders, create medical records, input medical reports, assisting patients.
  • Acted as keeper of medical records, ensuring appropriate authorization and payment before release of records.
  • Created patient charts, scanned patient records to electronic medical records, broke down discharged charts.
  • Maintain, update and organize paper and electronic files, including medical records, schedules and databases
  • Adhered to all the HIPPA rules and regulations for patient confidentiality of all medical records.
  • Coordinated pick-up and delivery of patient specimens, medical records, office supplies and equipment.
  • Keep paper chart up to date as well as the electronic medical records.
  • Maintain and organize medical records in electronic and written formats.
  • Update accurate information and filed patient's medical records.
  • Transacted on patient records in Electronic Medical Records System.
  • Prepare medical records as requested.
  • Retrieve medical records to send pertinent information to other healthcare facilities.
  • Worked closely with Medical Records to ensure proper and current patient information in charts.
  • handled sensitive patient medical records expertly handled communication between the hospital and insurance companies relating to organ transplants
  • Created and maintained client medical records Transcribed and recorded clinical notes Prepared and submitted Medicare forms
  • Obtain and deliver medical records though KP Healthconnect/Epic, Stanford, UCSF, OHSU and LPCH portals.
  • Registered patients Entered billing charges Scheduled all patient visits Managed medical records Verified insurance and pre-authorizations Handled all receptionist duties

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10. Office Supplies

high Demand
Here's how Office Supplies is used in Department Secretary jobs:
  • Coordinate ordering of office supplies for all branches through the internet from A&W Office supply.
  • Schedule appointments and departmental meetings, maintain office equipment and maintain inventory of office supplies and files.
  • Budget manager for department including maintaining staff payroll and securing adequate office supplies and resources.
  • Managed and directed incoming calls, maintained office supplies, equipment and staff vehicles.
  • Set up and maintained filing system for department and ordered all office supplies.
  • Order all office supplies for the Wound Care and Diabetes Education departments.
  • Ordered and maintained the office supplies inventory for the department.
  • Maintained stock of office supplies, equipment and routine maintenance.
  • Monitor and order office supplies for department of 42 workers.
  • Coordinated the repair and maintenance of office supplies.
  • Ordered and maintained inventory for all office supplies.
  • Organize and distribute office supplies to camp sites.
  • Purchased stationary, office supplies and equipment.
  • Maintained a sufficient record of office supplies.
  • Ordered office supplies on a weekly basis.
  • Ordered office supplies and maintained office equipment.
  • Ordered and organized all office supplies.
  • Order office supplies for Department.
  • Maintain office supplies using PeopleSoft.
  • Answer department phones Arrange meetings via Lotus Notes Order and maintain office supplies Maintain files for staff Other duties as needed

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11. Meeting Minutes

high Demand
Here's how Meeting Minutes is used in Department Secretary jobs:
  • Organized and attended staff meetings and accurately compiled meeting minutes.
  • Supported and maintained filing system to track purchase orders, meeting minutes, agendas, reports, and correspondence, etc.
  • Prepared correspondence, weekly newsletters, injury claims, lost and found claims/reports, expense reports, meeting minutes.
  • Scheduled weekly meetings, transcribed meeting minutes and finalizing for distribution to the team.
  • Transcribed correspondence, progress notes, reports and meeting minutes for three physicians.
  • Maintained files, typed correspondences, meeting minutes, nursing policies and procedures.
  • Chair monthly secretary meeting, and provide meeting minutes to staff and director.
  • Transcribed medical report dictations, meeting minutes, & policies & procedures revisions.
  • Attend monthly project meetings in order to record and transcribe meeting minutes.
  • Compile and edit monthly meeting minutes for three managers, type correspondence.
  • Typed letters and papers for physicians, meeting minutes and all correspondence.
  • Write official meeting minutes and amend governing documents as needed.
  • Attended monthly meetings to take and transcribe meeting minutes.
  • Recorded and maintained all department meeting minutes.
  • Recorded and transcribed meeting minutes from shorthand.
  • Attend and record meeting minutes.
  • Take meeting minutes, fax, copy, etc.
  • Prepared and reviewed estimate, change orders, pre-construction notices and meeting minutes.
  • Collaborated with peers to exceed customers expectations Prepared meeting minutes and edited subcontractor proposals, transmittals and memorandums for organizational support.
  • Maintained payroll and insurance eligibility for shop craft-350 employees Transcribed meeting minutes for Shop Superintendent Designated trainer for new payroll clerks

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12. Financial Statements

high Demand
Here's how Financial Statements is used in Department Secretary jobs:
  • Maintained financial statements and monitored against budget.
  • Type and bind audited financial statements.
  • Typed financial statements/reports for all retirement, pension and health plans- Assisted Manager with projects and special events

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13. Telephone Calls

high Demand
Here's how Telephone Calls is used in Department Secretary jobs:
  • Screened and handled telephone calls regarding benefits, assisted with processing of required documentation.
  • Receive incoming telephone calls and route them accordingly or take messages and ensure they reach the intended person.
  • Answered heavy volume of telephone calls, determined nature of request and referred calls to proper staff.
  • Answer incoming telephone calls, greet, direct and assist visitors.
  • Received telephone calls and visitors and route them to proper channels.
  • Answered and screened telephone calls, handling multiple lines.
  • Screened visitors and telephone calls, maintained office calendar.
  • Screened incoming telephone calls, received and relayed messages.
  • Handled telephone calls from parents and district personnel.
  • Screened telephone calls and visitors to the office.
  • Answer all telephone calls regarding scheduling a procedure.
  • Answered all incoming telephone calls and faxes.
  • Directed all office visitors and telephone calls.
  • Answered, responded and directed telephone calls.
  • Receive and screen telephone calls.
  • Screened telephone calls and mail.
  • Handled all incoming telephone calls.
  • Job description Attended to customers telephone calls requiring service for gasoline stations equipment.
  • Evaluate and route incoming mail, route telephone calls to appropriate office * Assist Program Directory with contracts and student information.
  • Directed high volume of incoming telephone calls, relayed messages and distribution of incoming mail.

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14. Secretarial Support

high Demand
Here's how Secretarial Support is used in Department Secretary jobs:
  • Provided secretarial support for two associate directors in addition to the development department.
  • Provided secretarial support to pathologists, department specialist, and cytologists.
  • General secretarial support for unit manager and other designated individuals/groups.
  • Provided secretarial support to four Budget Managers and four supervisors.
  • Provided secretarial support for the department and department Director.
  • Provided secretarial support to departmental operations and management team.
  • Provide secretarial support to the Department Administrator.
  • Provide office management and secretarial support.
  • Provided secretarial support to Managing Partner.
  • Provide secretarial support and assistance to all department personnel and reserve conference rooms and equipment as needed.
  • Provided direct secretarial support for the Director, clinical coordinators and the IRE Committee members.
  • Provided secretarial support to the Manager, Fuel Cell Department, and 12 technical engineers.
  • Serve as a receptionist and provide secretarial support to the Health Information Department.
  • Performed blood draws, assisted with secretarial support in the Laboratory office.
  • Provided full secretarial support to the Department Head and 24 full-time faculty.
  • Provided secretarial support to the Chairman and thirty faculty members.
  • Provided secretarial support to the Group Customer Service Department.
  • Provided direct secretarial support for the Emergency Department Director Maintained daily statistical data for the Emergency Department.
  • Reason for Leaving: Promoted to Physicians' Secretary Provided secretarial support for outpatient clerical supervisor.
  • Head, CPE Supervisor, and four Staff Chaplains Provides secretarial support to four Residents and twelve CPE students.

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15. Insurance Companies

average Demand
Here's how Insurance Companies is used in Department Secretary jobs:
  • Communicated information regarding the patient's hospital stay to insurance companies.
  • Scheduled surgeries, after obtaining prior authorization with insurance companies.
  • Required daily follow-up with insurance companies and individual patients.
  • Collaborated with insurance companies to obtain referrals.
  • Provided customer service and assistance with any issues regarding medical records for patients, attorneys, and insurance companies.
  • Demonstrate extensive knowledge of billing procedures for multiple insurance companies as well as State and Federal Programs.
  • Negotiated any medical claims and charges with a plethora of medical insurance companies.
  • Check for approved days and days needing approval from insurance companies.
  • Collect and copy accident reports for the public and insurance companies.
  • Corresponded, with Health Insurance Companies with justification for patient stay.
  • Provided excellent customer service to both patients & insurance companies.
  • Answered phone calls from Workers Compensation Insurance companies.
  • Work with insurance companies to obtain prior authorizations and/or prenotifications for surgical procedures.
  • Contacted insurance companies for pre-authorizations.
  • Verify Patients eligibility and claim status with insurance companies Enter orders into the EMR system.
  • Call insurance companies for pre-certifications for patients up coming test.
  • Collected Co-pays if required by insurance companies.
  • Contacted insurance companies and completed pre-certifications and insurance verifications for hospital admissions * Responsible for coordinating patient admissions and surgery dates
  • Answer all phone calls Called insurance companies for billing statements Filed all billing statements
  • Pain Center/ Pre-admission testing/ Dr.'s office Screens, registers & obtains pre-certification from insurance companies for patients treatment at facility.

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16. Staff Members

average Demand
Here's how Staff Members is used in Department Secretary jobs:
  • Prepared and submitted recommendations for awards for military and civilian staff members.
  • Safeguard confidential information regarding staff members.
  • Record and maintain minutes at monthly meetings, assist the president in communicating information to fellow staff members and over 100 youth
  • Assisted Director and Management Staff with the daily departmental operations for a department consisting of 180 plus staff members.
  • Developed a monthly communication summary document for 10 staff members, which reduced manual efforts by 50%.
  • Make travel arrangements, process conference advance and reimbursement requests for Title I-A staff members.
  • Provided administrative support to all staff members including Regional Director, as needed.
  • Referred visitors to appropriate printed and/or electronic resources, staff members or departments.
  • Composed correspondence and memos via Dictaphone for distribution to staff members and physicians.
  • Created all correspondence for Director of Facilities Management and other staff members.
  • Scheduled meetings for staff members and maintained and updated filing systems.
  • Coordinate travel arrangements and maintaining calendar for all staff members.
  • Provided secretarial and administrative support to 40 staff members.
  • Assisted other staff members to alleviate the workload.
  • Provide minutes from department meetings to staff members.
  • Supported Vice President and 40 staff members.
  • Prove cross coverage for other practice staff members for absences, vacations and during variations in workflow as needed.
  • Handle all secretarial duties, arrange out of town meetings and hotel accommodations for all staff members.
  • assisted six staff members by tracking all documents and reports utilizing system created by myself.
  • Front Office Secretary: Answer phones and direct calls to the appropriate staff members.

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17. Expense Reports

average Demand
Here's how Expense Reports is used in Department Secretary jobs:
  • Prepared travel authorizations, accommodations and expense reports.
  • General secretarial duties, which included processing purchase requisitions, check requests, invoices, travel expense reports and time sheets.
  • Expense Reports: Travel, Rentals, Lodging, Meals, Flights and mileage, tracking payments made to staff.
  • Organized meetings, conferences, travel arrangements, track and review expense reports, events and office scheduling.
  • Prepare check requests, deposit vouchers, expense reports; reconcile credit card accounts.
  • Completed payroll and travel/expense reports for Department Chair and faculty (16).
  • Maintained each Directors, filing system, calendar and expense reports.
  • Managed calendars, arranged travel, agendas and prepared expense reports.
  • Audited monthly expense reports and distributed to Leadership for review.
  • Audit expense reports for Supplier Quality Engineer and Lab Technicians.
  • Maintain outside sales expense reports, mileage and sales.
  • Processed paperwork for salary increases, expense reports.
  • Prepare purchase orders and expense reports.
  • Reviewed and audited expense reports.
  • Created and maintained expense reports.
  • Processed expense reports for department.
  • Check requests, purchase orders, expense reports, timesheets, and various office forms.
  • Set up Vendor files and prepared all Expense reports for submittal to Accounts Payable.
  • Prepare and maintain daily mail/correspondence; Compute personal timesheets and expense reports in a timely manner
  • Manage daily office operations, maintenance of equipment and procuring office supplies and submitting expense reports through Onelink.

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18. Word Processing

average Demand
Here's how Word Processing is used in Department Secretary jobs:
  • Assisted with word processing projects requiring extensive output of spreadsheets and presentations
  • Provided secretarial/word processing office services for a major financial center.
  • Performed general office duties including word processing, heavy phone coverage, filing, faxing, travel and conference arrangements.
  • Skilled in the use of general office automation software electronic mail, word processing, spreadsheet, graphical presentation.
  • Performed legal secretarial duties including word processing, file maintenance, ordering office supplies, and making travel arrangements.
  • Completed word processing documents, processed bills, handled payroll services, ordered and took inventory of supplies.
  • Performed specialized clerical tasks for engineers and architects, including typing, word processing and small projects.
  • Perform administrative assistant functions for physicians and residents using first PC in our department for word processing.
  • Utilized word processing software on a daily basis to produce correspondence, minutes, and reports.
  • Used computers for spreadsheet, word processing program, database management systems, and other programs.
  • Prepared daily memos, reports and other documents using word processing, database and spreadsheet software.
  • Utilized word processing and transcribing skills, answered phones, filed and distributed department mail.
  • Use computers for various applications, such as database management or word processing.
  • Performed word processing, transcription and research work and updated library materials.
  • Assisted with word processing projects, presentations, and online content.
  • Provide word processing and file management support for the project.
  • Provided general secretarial / word processing support to staff of 50+
  • Operated Wang Word Processing System on a daily basis.
  • Maintained high level of expertise in word processing.
  • Provided secretarial support to several stock brokers; extensive phone coverage Extensive word processing: typed and formatted stock reports

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19. Powerpoint

average Demand
Here's how Powerpoint is used in Department Secretary jobs:
  • Created PowerPoint presentations used for business development, organized files and developed spreadsheets, faxed reports and scanned documents.
  • Prepared materials for monthly board of directors meetings including PowerPoint presentations, agendas and minutes.
  • Managed the creation and editing of department PowerPoint Marketing presentations.
  • Created PowerPoint presentations for manager to present at national conferences.
  • Develop PowerPoint presentations for the department for various presentations.
  • Prepared PowerPoint presentations for Director and Manager.
  • Created PowerPoint presentations used for business development.
  • Created presentations using Microsoft PowerPoint.
  • Used a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, etc.
  • Certified in Microsoft 2010 * Word, PowerPoint, Excel, Publisher * Flexibility/Adaptability/Managing Multiple Priorities.
  • Construct: PowerPoint presentations, use Lotus Notes, and record meeting minutes.
  • Prepared and maintained blueprint measures, PowerPoint and Excel presentations for managers.
  • Create spreadsheets and PowerPoint presentations for training seminars and case studies.
  • Created Excel spreadsheets, and create PowerPoint presentations for online classes.
  • Remained proficient in Word, Excel, PowerPoint, and Exchange.
  • Created presentations for management and project leads via PowerPoint.
  • Utilized Word Perfect, PowerPoint, Form Flow.
  • Used MS software, Word, Excel, PowerPoint, Access and Outlook.
  • Completed telephone registrations, processed student walk-in registrations, PowerPoint presentation Prepared instructor pay requests and student semester receipts.
  • Created multi-million dollar PowerPoint presentations for Head Office in Tokyo.

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20. Scheduling Meetings

average Demand
Here's how Scheduling Meetings is used in Department Secretary jobs:
  • Job duties included scheduling meetings, record meetings, type agenda s, month end reporting.
  • Initiated and assisted in scheduling meetings, arranging for conference rooms, and catering.
  • Headed up the department in terms of ordering supplies and scheduling meetings.
  • Maintain calendars for five psychologists and scheduling meetings for the department head.

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21. Monthly Reports

average Demand
Here's how Monthly Reports is used in Department Secretary jobs:
  • Produced monthly reports using advanced excel spreadsheets.
  • Processed monthly reports for management review.
  • Order supplies, support Nursing Operations Manager, attend meetings and transcribe minutes, generate monthly reports and stats.
  • Generated memos, letters, monthly reports, telexes, procedures and miscellaneous items n the word processor.
  • Submitted monthly reports to manager and acted as liaison for outside vendors and housekeeping contracts.
  • Compiled information from various business units to create monthly reports and other special projects.
  • E-mail reminders to Family Workers, Directors, and Coordinators regarding monthly reports.
  • Typed monthly reports, memorandums, needs assessments, notes and other correspondence.
  • Prepared Excel spreadsheets, monthly reports, correspondence and budget variance reports.
  • Managed department and client database, ran monthly reports and statistics.
  • Expedited monthly reports, travel expenses, check requests, etc.
  • Tracked office expenses and created monthly reports for upper management.
  • Process a variety of monthly reports using Access and Excel.
  • Maintained payroll records, monthly reports, attendance records.
  • Maintained data base for incentives and generated monthly reports.
  • Prepared daily, weekly and monthly reports.
  • Handled all monthly reports for city vehicles.
  • Prepared monthly reports for the department.
  • Prepare and distribute monthly reports.
  • Scheduled all: * Meetings * Studio time * Editing time * Talent interview time * Monthly reports for department.

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22. Department Meetings

average Demand
Here's how Department Meetings is used in Department Secretary jobs:
  • Coordinated department meetings and scheduled student appointments.
  • Recorded and distributed minutes from department meetings
  • Coordinated and organized quarterly department meetings.
  • Arrange all department meetings, conferences, committee meetings, traveling arrangements, training and seminars while maintaining detailed schedules.
  • Scheduled and prepared department meetings, as well as, maintained the two director's calendars.
  • Attend Department meetings and take, transcribe, and distribute minutes for all department staff meetings.
  • Attend department meetings, take minutes, distribute, and assist the chairs in administrative duties.
  • Plan and coordinate monthly department meetings, create and distribute agenda and minutes to staff.
  • Share new information at department meetings that pertains to committees for Genesis Medical Center.
  • Record and prepare meeting minutes for several department meetings including Unit Council and QAPI.
  • Scheduled, created agendas and distributed minutes for monthly and quarterly department meetings.
  • Assisted with scheduling and coordination of various program & department meetings and activities.
  • Assisted in preparing for various department meetings such as the stroke unit.
  • Reserved rooms and prepared facilities for department meetings and guest speakers.
  • Coordinate various office functions, such as department meetings and luncheons.
  • Organize, schedule and notify physicians of all department meetings.
  • Order catering for department meetings.
  • Prepared salary increase, promotion and evaluation forms for transfer to Human Resources Department Organized department meetings and employee team-building activities
  • Program Planning & Evaluation -Coordinate meetings and recording of minutes for task forces and monthly department meetings.
  • Perform general secretarial duties for the departments as follows: Coordinate department meetings.

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23. Clerical Support

average Demand
Here's how Clerical Support is used in Department Secretary jobs:
  • Performed all other miscellaneous clerical support responsibilities.
  • Provided clerical support to nursing managers.
  • Performed administrative and clerical support.
  • Provided word-processing and clerical support.
  • Provided secretarial and clerical support to the Chair and faculty as well as provides information and assistance to students and visitors.
  • Assisted Compliance Officer with clerical support and filed Federal Law updates in Federal Law Compliance Office Manual.
  • Provided clerical support of Audit / Compliance Department and personnel at Jackson National Bank.
  • Provide clerical support for the KSB Medical Group Outpatient Psychiatry and Counseling Center.
  • Direct clerical support for three nurse directors (5 nursing units).
  • Provided clerical support for director and three counselors and receptionist services.
  • Provided clerical support to physicians, social workers and nursing staff.
  • Provided administrative and clerical support for the Directors of each department.
  • Offered clerical support to over 30 engineers and department head.
  • Provide clerical support to music faculty and staff as needed.
  • Provided all administrative / clerical support for the Department.
  • Performed clerical support to advance the science department.
  • Provided clerical support to the Personnel Department.
  • Provide clerical support to other departments.
  • Train and supervise one or more part-time student assistants to the English department who provide necessary clerical support services.
  • Processed all evaluations, payroll documents and timesheets calculations Clerical support for Director and eighteen supervisors.

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24. Special Projects

average Demand
Here's how Special Projects is used in Department Secretary jobs:
  • Maintained Director's calendar, coordinated office services, such as financial reports, record control, files and special projects.
  • Assist in all special projects or duties necessary for senior admin team Confidentiality of student information always a must
  • Input data into scheduling database; provide telephone coverage, type correspondence, reports and special projects.
  • Performed special projects in Microsoft Excel, Microsoft Word, and Microsoft Power Point when needed.
  • Assisted with special projects as assigned by the manager, e.g., on call scheduling.
  • Updated, maintained Outlook calendars for managers, and assisted with special projects as needed.
  • Provided assistance to the President, Vice President, and Management with special projects.
  • Prepared and typed special projects, reports and employee evaluations for the Department Manager.
  • Assisted with special projects and helped other departments with clerical duties as needed.
  • Assisted in special projects for the state board review (JHACO) Continuation -
  • Coordinated and assigned tasks to support staff and managed special projects.
  • Use Microsoft Word software programs extensively for department's special projects.
  • Worked directly with administration when pulled for special projects.
  • Worked on special projects upon request.
  • Worked on special projects as assigned.
  • Track progress of special projects.
  • Handle special projects as assigned.
  • Created database in Access, obtained facility blue prints from KP archives, and researched palliative care for special projects.
  • Transcribe physician orders into computer * Assist Charge Nurse, Assistant Director and/or Director with special projects
  • Assisted in preparing audit workpapers during tax season, as well as special projects.

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25. Kronos

average Demand
Here's how Kronos is used in Department Secretary jobs:
  • Recorded new hire payroll and benefit data for the KRONOS timekeeping system.
  • Performed KRONOS (payroll) entry.
  • Maintain timekeeping records and function as Kronos Timekeeper.
  • Manage Employee timekeeping using Kronos timekeeping system.
  • Perform all duties as the Kronos timekeeper/scheduler, monitor overtime and carry out HR related functions.
  • Completed payroll in Kronos for department 150 staff members and maintain department personnel files.
  • Process billing invoices, prepare payroll through Kronos, and all other administrative duties.
  • Approve staff scheduling and vacation and timekeeper in Kronos payroll system.
  • Certified in Kronos for time card maintenance for maintaining department payroll.
  • Maintain and process Kronos time and attendance records for department employees.
  • Monitored time and attendance through Kronos (timekeeping system).
  • Process the department's payroll using Kronos.
  • Process the department Payroll via Kronos software.
  • Piloted the Kronos Scheduler for the organization.
  • Managed employee time and PTO through Kronos
  • Verify and approve payroll using Kronos.
  • Maintain Kronos timekeeping system on a daily basis along with weekly reports to maintain proper attendance records on employees.
  • Hired, trained and evaluated direct reports Timekeeping duties performed for employees using Kronos software.
  • Coordinated events and projects as needed Keep track of unit specific payroll using Kronos
  • Use of Kronos payroll system to maintain employee timecards and schedules.

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26. Front Desk

average Demand
Here's how Front Desk is used in Department Secretary jobs:
  • File management -Miscellaneous Data entry -Front desk reception.
  • Covered front desk operations when necessary.
  • Front Desk receptionist, answer and route phone calls, patient intake, scheduling, screening, meeting planning, etc.
  • Front Desk Receptionist - Customer Service, Greeted Clients, Signed for Deliveries, receive USPS mail,.
  • Provided backup front desk customer service; engaged as initial point of contact to welcome and assist visitors.
  • Maintained electronic and paper files, front desk and reception area in a neat and organized fashion.
  • Maintained front desk by answering multiple lines and greeting guests and responsible for all mail.
  • Maintained front desk; Greeted and assisted visitors; General office duties.
  • Greeted customers and clients at front desk with exceptional and prompt service.
  • Greeted patients at front desk Assisted technologist with patient exams.
  • Provide front desk and clerical support for Neurosurgery Department.
  • Assisted with patient registration at the front desk.
  • Provided front desk registration and back office coverage.
  • Provided coverage for front desk as needed.
  • Performed all front desk reception duties.
  • Provided support to medical staff and managed the front desk Maintained confidential health records and ordered blood tests via computer program
  • Front desk staff for Northeast Oncology Coordinated all administration functions of the office for efficient check in/out of patients.
  • Delievered scrubs and bed spread to doctors or front desk in every floor.
  • Answer phones directed to the front desk * Sell concessions at sporting events
  • Managed unit secretarial functions Managed patient scheduling Maintained front desk Medical Records Provided customer service

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27. Student Records

average Demand
Here's how Student Records is used in Department Secretary jobs:
  • Maintained highly confidential student records, IEP reports, and documentation for Special Education Department.
  • Organize faculty and student records including immunizations and CPR.
  • Maintained student and prospective student records using excel spreadsheets.
  • Maintained data base of student records and information.
  • Assisted in the maintenance of student records.
  • Manage confidential student records and file room.
  • Maintained student records for 400+ students.
  • Maintain student records for all pre, current, and graduate students.
  • composed letters for department faculty and staff.page 3 maintained student records.

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28. Radiology

average Demand
Here's how Radiology is used in Department Secretary jobs:
  • Distributed laboratory, radiology, and diagnostic test results for ready availability for nurses and physicians.
  • Performed all clerical duties for physicians in Radiology Department.
  • Assist with scheduled trips/making travel arrangements for radiology faculty.
  • Provided extensive administrative support for the Radiology faculty.
  • Schedule appointments for radiology services.
  • Documented all medical procedures as well as patient studies including EKG's, radiology, and laboratory results.
  • Assisted radiologist in the reading room in order to expedite the dictation and finalization of radiology reports.
  • Filed patients' daily radiology reports that has been sent to the doctors' offices.
  • Worked in pathology, occupational therapy, as a secretary and a Porter for radiology.
  • Schedule radiology exams such as MRI, mammograms, biopsies etc.
  • Assisted in monthly physician staff scheduling for Radiology Dept.
  • Greet patients and enter them into the Radiology Registry.
  • Interact with radiology staff and physicians in patient care.
  • Register patients for radiology exams in all modalities, and ensuring insurance information is accurately processed.
  • served as administrative support for all departments within Radiology.
  • Promoted from Patient Care Aide (Interventional Neuro-Radiology) to Medical Records Clerk (Medical Records)
  • Input all ER physician lab & radiology orders for each patient visit via Carecast.
  • Scheduled radiological appointments Transcribed and edited recorded radiology reports
  • Answered multi- phone line, Faxed radiology reports to other doctors' offices Scheduled appointments for different radiology exams.
  • Coordinate the timely sending of biopsy slides and radiology CDs to transplant centers for optimization of Utilization Management.

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29. Routine Correspondence

average Demand
Here's how Routine Correspondence is used in Department Secretary jobs:
  • Answered routine correspondence not requiring supervisor's attention.
  • Organized meetings and typed routine correspondence.
  • Composed and typed routine correspondence.
  • Type routine correspondence, reports, special projects, technical papers, etc., usually from written copy.
  • Compose, typed, and distributed meeting agendas and minutes, routine correspondence and reports for staff.
  • Compose, type, and distribute meeting notes, routine correspondence, and reports.
  • Compose routine correspondence and memos.
  • Composed routine correspondence, answered multi-line telephone system, greeted visitors, and arranged travel arrangements for Department Manager.
  • Compose routine correspondence and memoranda for department.

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30. Sort

low Demand
Here's how Sort is used in Department Secretary jobs:
  • Maintained department files and filed/sorted Research Library.
  • Sorted, opened and distributed mail twice daily for Development staff so that mail was reviewed and responded to promptly.
  • Open mail, sort and determine status of insurance determination, then code and enter into Oasis Gold system.
  • Answered phones, greeted visitors, sorted & distributed mail, processed Employee Expense forms and Request for Payments.
  • Sorted and delivered all incoming mail, as well as distributed and ordered supplies on a weekly basis.
  • Compiled, copied, sorted and filed records of office activities, business transactions and other activities.
  • Open, sort, and route incoming mail, answer correspondence, and prepare outgoing mail.
  • Opened, sorted, and distributed incoming mail/correspondence, ordered supplies including faxes and e-mail.
  • Open, sort, and distribute incoming correspondence, including faxes and email.
  • Sorted and distributed mail, attended monthly staff meetings and took minutes.
  • Handled and sorted incoming mail, responding to routine correspondence when appropriate.
  • Organized, sorted and assigned mail distribution for all the employees.
  • Open, sort and route incoming and outgoing mail.
  • Filed, faxed, and sorted incoming mail.
  • Screened, sorted and distributed incoming mail.
  • Date stamp, sort and distribute mail.
  • Sorted and distributed confidential information to appropriate staff Accurately compiled monthly statistic reports with error free.
  • VOLUNTEER Sorted, repacked, inspected, and delivered donated food in The Greater Boston Food Bank.
  • Receive, sort and verify invoices and purchase orders and processe them for payment.
  • Sorted, distributed and forwarded incoming mail to the appropriate departments.

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31. Fax Machines

low Demand
Here's how Fax Machines is used in Department Secretary jobs:
  • Respond to emails for service on copiers and fax machines to facilitate same, through liaison with outside vendors.
  • Utilized a Dell computer, printer, fax machines, scanners, telephone and calculator.
  • Worked with microfilm machines, fax machines and entered data on CRT.
  • Operated fax machines, copiers, phone systems and computers.
  • Maintain copy, printer and fax machines.
  • Operated copy and fax machines.
  • Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions.
  • Order supplies for fax machines, copiers and Laminator.

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32. Department Staff

low Demand
Here's how Department Staff is used in Department Secretary jobs:
  • Provided secretarial/computer support to the department staff, along with specific computer projects.
  • Create and maintain all department staff schedules, as directed, including scheduling meetings, lunches, court appearances, etc.
  • Assisted the CTP department staff, made copies for staff, organized student confidential documents, as well as filing.
  • Make all the clerical and administrative work for the Assistant Comptroller and the Accounting Department Staff.
  • Planned office assignments, communicated plans to department staff and organized department at the new location.
  • Plan, schedule, and arrange meetings, appointments, and conference calls for department staff.
  • Coordinated the distribution of mail and ordered office supplies for department staff as needed.
  • Make decisions and advise department staff regarding the Department's administrative policies and procedures.
  • Sorted and distributed large volumes of daily incoming mail to all department staff.
  • Maintained schedules for department staff and assured coverage at all levels.
  • Performed as liaison between the Director/Managers and the department staff.
  • Maintained DDI payroll system for the entire Radiology Department staff.
  • Coordinated and scheduled meetings for Managers and department staff.
  • Handled online travel applications and vouchers for department staff.
  • Answered phones for Tax Department Staff.
  • Assist the Audit Department Staff.
  • Filed documents for department staff.
  • Screened telephone calls and managed calendars for eight department staff and manager.
  • Managed department staff's information in Kronos system for payroll purposes.
  • Provided administrative and clerical support for the Math Department staff and faculty Created forms Maintained student information database

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33. Computer System

low Demand
Here's how Computer System is used in Department Secretary jobs:
  • Admitted inpatients into computer system; Registered outpatients for laboratory and surgery.
  • Order office and laboratory supplies using Lawson internal computer system.
  • Mastered two different computer systems necessary to the university.
  • Maintained department files and assisted in special projects and entered resume information into Smart Search computer system.
  • Paged maintenance on-call, logged work orders into computer system and closed out when completed.
  • Perform charge entry into the computer system for all procedures performed by the division.
  • Post open requisitions to the PMM computer system when supplies were delivered.
  • Helped create and input database for physician directory for computer system.
  • Acted as Midwest Regional Trainer for the division-wide computer system.
  • Provided training on new computer system to entire commercial department.
  • Interfaced with mainframe computer system as appropriate for department.
  • Time care computer system for payroll and billing.
  • Transcribe physician handwritten orders and inputting them into a hospital used computer system.
  • Educated and trained volunteers on computer systems Developed and maintained relationships with volunteers
  • Scanned, copied, and entered all required information into hospitalcomputer system.
  • Typed, maintained and updated new menu and restaurant keyboards Trained support staff to increase knowledge of company computer system
  • Balance charge transactions between two computer systems.
  • Received and processed approximately 100 calls daily on 5 line system Operated computer systems including Translogic and Paging System
  • Enter warrants in MULES and NCIC computer system * Answer multiple phone lines * Assist people
  • Sorted and filed paperwork Input information into computer systems Answered phones, and greeted clients

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34. Appropriate Person

low Demand
Here's how Appropriate Person is used in Department Secretary jobs:
  • Routed documents requiring signature to appropriate personnel.
  • Retrieve pharmacy orders, and patient forms from fax and forward forms to appropriate personnel and/or prepare responses as needed.
  • Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs.
  • Process department payroll; receive telephone calls; answer questions and direct calls and visitors to appropriate personnel.
  • Greeted visitors and callers, handled inquiries, or directed to appropriate personnel according to needs.
  • Greeted visitors, ascertained nature of business and conducted visitors to employer and appropriate person.
  • Answered phones, routed calls to appropriate personnel, ordered supplies for department.
  • Make outgoing calls to announce arrival of checks to appropriate personnel.
  • Handle all incoming calls, routed all calls to appropriate personnel.
  • Answer, troubleshoot and direct telephone calls to appropriate person/department.
  • Handle all incoming calls and route to the appropriate person.
  • Answer phones and relate messages to the appropriate person.
  • Routed all incoming mail to appropriate personnel or department.
  • Answer incoming calls and transfer to appropriate personnel.
  • Answered and directed all incoming telephone calls to appropriate personnel on a multi-line telephone system.
  • Answered phones, relayed messages to appropriate personnel, typed reports and letters.
  • Answered multi-telephone line, directing calls to appropriate personnel.
  • Answered multi-phone lines and directed calls to appropriate personnel.
  • Answer incoming calls, transfer to appropriate persons or voicemail and/or take messages on a multi-line phone system.
  • Prioritized calls based on various needs and dispatched to appropriate personnel in a timely manner Utilized Oracle & Filemaker systems.

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35. Medical Staff

low Demand
Here's how Medical Staff is used in Department Secretary jobs:
  • Prepared records and documentation for Medical Staff Utilization Review.
  • Monitored and maintained documentation of Medical Staff provisional requirements
  • Prepare performance evaluations for medical staff.
  • Maintain and revise department's policy and procedure manual, which includes Medical Staff policy as well as Medical Staff Services.
  • Prepared financial reports, Power Point presentations for Director of Medical Staff Services and Chief of Medical Staff Department.
  • Schedule and Main Surgery Schedule, Assist with Patient Transport, Support Physician and Medical Staff, Supply Coordinator
  • Core responsibilities: process data, track activities and create presentations for the executive medical staff committees.
  • Handled the scheduling of classes and conferences for all residents as well as medical staff.
  • Worked closely with the Continuing Education Department and setting up classes for all medical staff.
  • Assist medical staff with questions, and any needs to make the patient more comfortable.
  • Assign weekend coverage to appropriate medical staff according to patient's need and location.
  • Performed the monthly medical record audit in coordination with the medical staff.
  • Provide clerical and computer support for all Physicians and Medical Staff.
  • Updated medical staff as needed of patient admission and discharge status.
  • Provide administrative support for the Medical Staff Office.
  • Acted as secretary for medical staff committee meetings.
  • Organized various events for medical staff and management.
  • Coordinated candidate interviews and ensured that all credentialing information was submitted expeditiously Tracked medical staff allocation in database.
  • Coordinated and executed special projects for the Medical Staff Department Register and maintained accurate files for each resident and student.
  • Preformed clerical duties to maintain an organized healthcare office which allowed medical staff to focus on patient care.

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36. Faculty Members

low Demand
Here's how Faculty Members is used in Department Secretary jobs:
  • Provided administrative support to the departmental chairperson and other department faculty members.
  • Provided administrative support to nineteen faculty members at Purdue University Calumet.
  • Maintained organized environment for 9 faculty members and attending students.
  • Provided administrative support to Department Head and seven faculty members.
  • Provided assistance to faculty members in various administrative tasks.
  • Organized Post-Doctoral fellowship files for review by faculty members.
  • Performed services for thirty-two faculty members upon request.
  • Provided office support activities for multiple faculty members.
  • Prepared travel itineraries for faculty members.
  • Assisted all faculty members of the Theology Department by typing correspondence, tests and other documents as needed for their courses.
  • Provided administrative support for 35 faculty members, including ordering books, typing tests and proof reading research papers.
  • Provide administrative support to the Vice-Chair and 20 faculty members of the Department of Finance and Economics.
  • Played key role on numerous projects such as the recruitment screening for potential faculty members.
  • Provided clerical support to all faculty members, maintained all office correspondences.
  • Provide administrative support to Chairperson and staff of eight faculty members.
  • Managed office duties while also assisting seven faculty members.
  • Take messages and distribute mail to faculty members.
  • Supported 15 full-time and part-time faculty members.
  • Schedule all classes and all faculty members.
  • Support secretary for 11 faculty members.

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37. HR

low Demand
Here's how HR is used in Department Secretary jobs:
  • Exercised initiative to implement administrative procedures and follow-through to meet deadlines.
  • Supported up to five department members handling funding and contracts for 105 Skill Centers throughout United States GM auto plants.
  • Coordinate activities within our demand pool, across demand pools and with other departments such as Administrative Services and HR.
  • Receive and distribute multiple referrals daily, as well as entry and management of this information into EHR.
  • Handled all correspondence concerning Skill Centers and all mail circulating through Department concerning these Skill Centers.
  • Received all incoming mail, distributing throughout the Clinical Center's Nursing Department as needed.
  • Order supplies, equipment, and services for three departments using the Lawson system.
  • Acquired documents from three months to one month to ensure timely billing.
  • Assigned to Sunrise Hospital as a medical secretary for three unit managers.
  • Serve as inter-departmental communication resource between field staff and HR department.
  • Interfaced with Union Presidents, Chairmen and Department Heads throughout organization.
  • Provided job search services to workforce placement individuals through Michigan Works.
  • Handled purchasing of supplies for the clinic, through Symphony System.
  • Access graduation records through secure LEADS portal.
  • Process and guide patients through checking-out.
  • Conducted WIA services through orientation.
  • Tracked CME credits for nearly 800 Physicians through an excel spreadsheet created by myself.
  • Schedule hospital-homebound referrals and maintain paperwork, grades details from teachers throughout the HHB status.
  • Scheduled and registered all new and existing patients thru Meditech, Spectra Soft Appointment Pro., and Redoc paperless chart software.
  • employed through Adia Agency).

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38. Student Workers

low Demand
Here's how Student Workers is used in Department Secretary jobs:
  • Supervised student workers, schedules and time sheets as needed, assisted in classrooms as needed.
  • Prepared Check Request for companies, payroll for staff, faculty, and student workers.
  • Supervised student workers, payroll, budget, purchasing, filing & shorthand.
  • Created a Student Employee Handbook to serve as a guide for student workers.
  • Supervised two full-time employees and five part-time student workers.
  • Managed student workers to make sure tasks were completed.
  • Schedule and oversee student workers.
  • Trained and supervised student workers.
  • Operated the information and Customer Service Desk Trained new student workers and provided them with knowledge on proper customer service.
  • Recruited and supervised student workers.Oversaw the management of the building by coordinating needs with the Campus Maintenance Department.
  • Managed a university department consisting of 40 staff, faculty, advisors, and additional student workers.
  • Serve as a backup for Office Services Assistant Supervise and delegate tasks to hourly student workers.
  • Coordinated scheduling of campus recreation activities Prepared correspondence for supervisors, including the Director of Physical Education Supervised student workers
  • Hired and supervised student workers, processed timesheets, performed secretarial support to 15 full time faculties and many adjunct faculty.
  • Managed schedules for 100+ student workers and 6 full time workers Maintained statistical data regarding day to day operations of the department

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39. Confidential Information

low Demand
Here's how Confidential Information is used in Department Secretary jobs:
  • Managed sensitive and confidential information concerning professional performance reviews related to Infection Control statistics.
  • Communicated with patients and families as well as maintain general and confidential information.
  • Scheduled performance evaluations and typed confidential information for manager.
  • Organized records and managed filling system containing confidential information.
  • Managed delivery and pick up of confidential information.
  • Handle confidential information with diplomacy and Discretion.
  • Managed time sensitive and highly confidential information.
  • File and maintain confidential information.
  • Can keep confidential information confidential.
  • General office duties including filing and copying confidential information to be sent to the Federal Government - Department of Education.
  • Completed weekly slides consisting of graphs, safety records, and important confidential information for manager's meeting.
  • Entrusted with highly confidential information on a daily basis.

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40. Department Budget

low Demand
Here's how Department Budget is used in Department Secretary jobs:
  • Performed accounting and department budgeting using spreadsheet operations.
  • Processed purchase orders and reconciled department budgets.
  • Developed and maintained new department budget.
  • Monitored department budget and performed purchasing.
  • Managed and reconciled department budget.
  • Manage the department bilingual department budget, and purchase orders and coordination of the teaching staff development arrangements.
  • Manage the department budget and office orders and navigating Horizon Business Insight (HBI).
  • Developed 2010 department budget, keeping it flat to prior year at $5 million.
  • Managed $500,000 department budget and dispersed funds to pastors nationally for congregational needs.
  • Managed department budget, processed requisitions for purchasing, check requests and invoice payments.
  • Budget management and record keeping for $1.3 million department budget.
  • Order and maintain department inventory as well as the department budget.
  • Assisted in managing the department budget.
  • Tracked QM department budget in Excel.
  • Managed department budget and payroll.
  • Analyze monthly department budgeting and accounting reports to maintain expenditure controls.
  • Order supplies and services by creating purchase orders using CFS, as well as maintain department budget using Web financials.
  • Assisted with the department budget, development of the semester schedule, and linking students with their department advisors.
  • Organized and maintained multiple file systems and the department budget, utilizing Peoplesoft.

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41. Committee Meetings

low Demand
Here's how Committee Meetings is used in Department Secretary jobs:
  • Transcribed minutes for Committee/Subcommittee Meetings and distributed to Physician Members for each department.
  • Coordinated various committee meetings and prepared agendas and meetings packets.
  • Nominated as department spokesperson; attended committee meetings.
  • Organized and prepared Advisory Committee Meetings.
  • Coordinate departmental and committee meetings.
  • Maintained office scheduling, coordinated executive committee meetings, made necessary contacts to schedule and ensure smooth operations of our office.
  • Meet proposal deadlines and submit mandatory documentation for various College of Liberal Arts & Sciences and University Committee meetings.
  • Maintained trauma call rosters and schedule of committee meetings, conferences, lectures and CME records.
  • Planned and coordinated logistics and materials for board meetings, committee meetings and staff events.
  • Take minutes for Regional Advisory Committee meetings in Spanish and translate to English.
  • Take and transcribe minutes for the monthly Performance Improvement/Risk Management Committee meetings.
  • Scheduled committee meetings for physicians from multiple hospitals and their affiliates.
  • Assisted with planning meetings with physicians and committee meetings as needed.
  • Set up and/organize special functions and committee meetings.
  • Updated Department Handbooks, Brochures, Tests, & Syllabi Coordinated Nursing Graduations and Advisory Committee Meetings

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42. Special Events

low Demand
Here's how Special Events is used in Department Secretary jobs:
  • Coordinated special events for the Foundation, including prize patrols and the organization's annual fundraiser which involved nearly 1,000 guests.
  • Arranged and set-up high level conference calls, Director and management meetings, special events and travel arrangements for top executives.
  • Produce, administer, analyze and present survey results for special events and park reservations.
  • Provided support to the president's office staff during special events and board meetings.
  • Interfaced with customers, including special events and walk-in customer orders.
  • Prepared special events requisitions, travel requests, and reimbursements.
  • Conduct mail merges and coordinate catering for special events.
  • Collaborate with the development of special events and activities.
  • Coordinated meetings, special events and conference calls.
  • Organized special events within the Nursing office.
  • Designed artistic signage for special events.
  • Plan special events and meals.
  • Coordinated and executed logistics for fundraising and special events

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43. Patient Registration

low Demand
Here's how Patient Registration is used in Department Secretary jobs:
  • Utilized internal system for patient registration, appointment scheduling, insurance information updates.
  • Processed patient registration and billing information via computer.
  • Performed all reception/clerical obligations, including patient registration.
  • Organized all outpatient registration processes.
  • Handled outpatient registration, coordination of hospital admissions, ICD-9 and CPT coding, and data entry of patient information.
  • Assisted reception when short staffed for patient registration, scheduling, filing, and medical record maintenance.
  • General secretarial duties * Entering physician's orders * Organizing ground and air transport * Patient registration
  • Managed various general office duties such as answering multiple telephone lines, patient registration of ambulances.
  • Coordinated and managed patient registration for all workshops and seminars held at the center.
  • Locate provider 5 digit CPT-4 code for patient registration (special procedures).
  • Provide clerical assistance to faculty, technical staff, and patient registration.
  • Pull orders for patient care and schedule for outpatient registration and admitting
  • Entered patient registration; posted charges/payments and processed claims.
  • Perform patient registration and reception desk duties.
  • Maintain department log of all past and present clinical trials participated in, and patient registration.
  • Answered multi-line telephone, scheduled patients Entered patients for their exams, pulled and filed x-ray jackets and films Patient Registration

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44. Medicaid

low Demand
Here's how Medicaid is used in Department Secretary jobs:
  • Answered calls and provided pertinent information to the Medicare/Medicaid offices as required for patient in-stay approval.
  • Verify insurance, Medicare/Medicaid and Commercial.
  • Facilitate School Nurses with Medicaid filing, forms management, ordering supplies, and various other duties.
  • Enter student information into Medicaid and Louisiana Immunization Network for Kids Statewide (LINKS) system.
  • Assist in maintaining the Contingency funds, Purchase Orders, and the 3808 Delmarva/Medicaid Requisition logs.
  • Organize, schedule, and confirm Medicaid fingerprinting sessions for Physicians.
  • Add g codes and occurrence codes when needed for Medicare/Medicaid patients.
  • Obtain medical information for patients to include Medicare and Medicaid.
  • Verified Medicare, Medicaid and other insurance for payments.
  • Call Medicaid directly to check on claim statuses.
  • Experience with Medicare and Medicaid practices and policies.
  • Verify Medicaid coverage, retrieve Medicaid and Tricare referrals.
  • Process Medicaid request and approval * Process new patient orders for new evaluations.
  • Enter delivery reports information into the Medicaid database and an excel spreadsheet.
  • Conduct inquiries with eQHealth (Medicaid patient review) EHR (Executive Health Resources), payors and resolve as appropriate.

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45. Daily Operations

low Demand
Here's how Daily Operations is used in Department Secretary jobs:
  • Perform general secretarial duties for daily operations of guidance department, including answering phone and appointment scheduling for four guidance counselors.
  • Handled daily operations through Microsoft Windows based computers with the utilization of Microsoft Office and proprietary software programs.
  • Provide operational/technical assistance in daily operations to School-Based Health Center.
  • Managed daily operations for faculty of two departments.
  • Assist with daily operations, filing, purchase orders, data entry, planning and assisting with emergency preparedness.
  • Utilized my superior organizational skills, coordinated the daily operations of the office of the department of Care Coordination.
  • Worked with Department Director, Chief Radiologist, and 6 Lead Technologists' to assist in daily operations.
  • Provided daily clerical support and managed many of the daily operations of the department.
  • Supported the Directors of the Annual Fund and Seminary Development with daily operations.
  • Assisted in all aspects of the daily operations of the Volunteer Services Department.
  • Recruited by Kelly Services to assist with daily operations and record keeping.
  • Fulfilled multiple requests by professors to assist them in their daily operations
  • Maintain supply inventory, process supply orders for daily operations.
  • Coordinate the daily operations for the Unit.
  • Order office supplies needed for daily operations.
  • Managed daily operations of the office.
  • Trained new employees on daily operations.

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46. Hipaa

low Demand
Here's how Hipaa is used in Department Secretary jobs:
  • Demonstrate professional integrity and tactful handling of confidential and protected health information according to HIPAA and administrative policy guidelines.
  • Completed medical record as required and upholds confidentiality by following the HIPAA regulations.
  • Recorded medical information in compliance with confidentiality and HIPAA regulations.
  • Maintained and protected HIPAA confidentiality and information.
  • Maintain all files in accordance with Medicaid, HIPAA, and CBRF regulations.
  • Coordinated the mandatory HIPAA privacy training for 10,000 health system employees.
  • Processed medical records requests in compliance with HIPAA guidelines.
  • Maintained confidentiality according to HIPAA & Strong Health Guidelines.
  • Protect all confidential information and obeys all HIPAA regulations.

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47. Statistical Reports

low Demand
Here's how Statistical Reports is used in Department Secretary jobs:
  • Prepared many statistical reports related to daily production as well as performed routine clerical tasks.
  • Prepared monthly statistical reports and Quality Assurance reports, updated policies for department manuals.
  • Complete on-line statistical reports and data compilation utilizing an interactive Microsoft Access database.
  • Typed correspondence, memorandums and statistical reports pertaining to departmental activities.
  • Prepare statistical reports and other documents.
  • Served as secretary to approximately 50 instructors, typed their exams, correspondence, handouts, annual reports and statistical reports.
  • Composed and typed heavy statistical reports, letters and other correspondence for a department of 13 tax accountants.
  • Prepared letters, contracts, proposals, agendas, legal and technical documents, and statistical reports.
  • Typed memos, forms, statistical reports and graphics for final approval.
  • Answer telephones, typing, filing, preparing monthly statistical reports
  • Prepare monthly and annual crime statistical reports and presentations.
  • Prepared and maintained statistical reports, de-identified records and criminal record checks.
  • End of month statistical reports; produced on Microsoft Word and Excel.

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48. Attendance Records

low Demand
Here's how Attendance Records is used in Department Secretary jobs:
  • Maintained strict confidentiality of student files, attendance records and various correspondences.
  • Maintained attendance records for Medicaid representatives.
  • Oriented new faculty to office and agency's procedures; maintained attendance records for payroll.
  • Maintained department project staffing plan spreadsheets, attendance records, and distribution mailing lists.
  • Maintain attendance records, monitor time cards, pick up and distribute paychecks.
  • Maintained 133 employees' attendance records and informed manager of any problems.
  • Served as timekeeper for the department and prepared time and attendance records.
  • Processed employee time and attendance records for all clinical staff.
  • Maintained attendance records for 150 employees using specialized software.
  • Maintained attendance records for assigned employees.
  • Submit and maintain staff attendance records.
  • Managed Time and Attendance records.
  • Keep attendance records for all physicians and APRNs.

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49. Department Files

low Demand
Here's how Department Files is used in Department Secretary jobs:
  • Typed discharge reports to physicians and maintained confidential department files.
  • Maintained confidential department files/records, including tracking systems for vacation, sick leave, holidays, and other personnel issues.
  • Typed administrative correspondence and reports, word processing, maintained department files, greeted visitors, and answered telephones.
  • Maintain an organized and efficient office by keeping department files and records in an accessible and orderly manner.
  • Maintain department files by updating change address forms, disciplinary actions, complaints, etc.
  • Organized and maintained department files, prepared and distributed reports.
  • Organized department files and created a mechanism for searching.
  • Maintained all department files, requisitions and reports.
  • Maintained all department files and supplies.
  • Created and maintains department files.
  • Organized and maintained department files.
  • Managed all department files, and created all flyers for the department.

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50. Physician Orders

low Demand
Here's how Physician Orders is used in Department Secretary jobs:
  • Coordinated the reception and distribution of physician orders.
  • Organize files, make copies, transcribe physician orders, and prepare paperwork for daily outpatient testing.
  • Interpret physician orders in order to print forms for each specific surgery and each specific physician.
  • Processed patient plan of care (POC), physician orders, nurses and therapist notes.
  • Greeted patients and entered their physician orders into computer for test (s) required.
  • Processed physician orders, monitored CCU patient's telemetry and assisted with patient needs.
  • Processed all physician orders and nursing orders in a timely and accurate manner.
  • Processed physician orders, completed sleep study routing per patient.
  • Typed Physician orders for the nursing staff.
  • Check physician orders to ensure what procedure has been scheduled is reflected accurately in the scheduling software.
  • Input Physician orders into Emstat and HEO Notify proper departments of procedures for patients.
  • Created class materials Transcribed physician orders and documented in patient charts.

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20 Most Common Skill for a Department Secretary

Data Entry8.6%
Patient Care8.4%
Personnel Files8.3%
Travel Arrangements7.4%
Customer Service6.9%
Phone Calls6.3%
Purchase Orders5.9%
Scheduling Appointments5.2%

Typical Skill-Sets Required For A Department Secretary

RankSkillPercentage of ResumesPercentage
1
1
Data Entry
Data Entry
6.3%
6.3%
2
2
Patient Care
Patient Care
6.1%
6.1%
3
3
Personnel Files
Personnel Files
6.1%
6.1%
4
4
Travel Arrangements
Travel Arrangements
5.4%
5.4%
5
5
Customer Service
Customer Service
5%
5%
6
6
Phone Calls
Phone Calls
4.5%
4.5%
7
7
Purchase Orders
Purchase Orders
4.3%
4.3%
8
8
Scheduling Appointments
Scheduling Appointments
3.8%
3.8%
9
9
Medical Records
Medical Records
3.5%
3.5%
10
10
Office Supplies
Office Supplies
3.4%
3.4%
11
11
Meeting Minutes
Meeting Minutes
3.2%
3.2%
12
12
Financial Statements
Financial Statements
3.1%
3.1%
13
13
Telephone Calls
Telephone Calls
2.7%
2.7%
14
14
Secretarial Support
Secretarial Support
2.6%
2.6%
15
15
Insurance Companies
Insurance Companies
2.5%
2.5%
16
16
Staff Members
Staff Members
2.3%
2.3%
17
17
Expense Reports
Expense Reports
2.2%
2.2%
18
18
Word Processing
Word Processing
2.1%
2.1%
19
19
Powerpoint
Powerpoint
1.9%
1.9%
20
20
Scheduling Meetings
Scheduling Meetings
1.9%
1.9%
21
21
Monthly Reports
Monthly Reports
1.7%
1.7%
22
22
Department Meetings
Department Meetings
1.7%
1.7%
23
23
Clerical Support
Clerical Support
1.6%
1.6%
24
24
Special Projects
Special Projects
1.5%
1.5%
25
25
Kronos
Kronos
1.3%
1.3%
26
26
Front Desk
Front Desk
1.3%
1.3%
27
27
Student Records
Student Records
1.2%
1.2%
28
28
Radiology
Radiology
1.2%
1.2%
29
29
Routine Correspondence
Routine Correspondence
1.1%
1.1%
30
30
Sort
Sort
1.1%
1.1%
31
31
Fax Machines
Fax Machines
0.9%
0.9%
32
32
Department Staff
Department Staff
0.9%
0.9%
33
33
Computer System
Computer System
0.9%
0.9%
34
34
Appropriate Person
Appropriate Person
0.9%
0.9%
35
35
Medical Staff
Medical Staff
0.8%
0.8%
36
36
Faculty Members
Faculty Members
0.7%
0.7%
37
37
HR
HR
0.7%
0.7%
38
38
Student Workers
Student Workers
0.7%
0.7%
39
39
Confidential Information
Confidential Information
0.7%
0.7%
40
40
Department Budget
Department Budget
0.7%
0.7%
41
41
Committee Meetings
Committee Meetings
0.6%
0.6%
42
42
Special Events
Special Events
0.6%
0.6%
43
43
Patient Registration
Patient Registration
0.6%
0.6%
44
44
Medicaid
Medicaid
0.6%
0.6%
45
45
Daily Operations
Daily Operations
0.6%
0.6%
46
46
Hipaa
Hipaa
0.6%
0.6%
47
47
Statistical Reports
Statistical Reports
0.6%
0.6%
48
48
Attendance Records
Attendance Records
0.6%
0.6%
49
49
Department Files
Department Files
0.6%
0.6%
50
50
Physician Orders
Physician Orders
0.5%
0.5%

35,065 Department Secretary Jobs

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