Deputy City Clerk Responsibilities

Here are examples of responsibilities from real deputy city clerk resumes representing typical tasks they are likely to perform in their roles.

  • Process deferrals, jail sentences, probations, pre-sentence matters, subpoenas, summons, and complaints.
  • Transcribe minutes for Committee/Commission meetings, prepare payroll and payroll tax reports, issue payroll checks and A/P checks.
  • Maintain payroll records by entering changes in exemptions, insurance coverage and voluntary and involuntary deductions.
  • Provide excellent service to customers for criminal filings and copies as well as DBA, and map filings.
Deputy City Clerk Traits
Communication skills shows that you are able to relay your thoughts, opinions and ideas clearly to those around you.
Integrity involves honesty and a high regard of morals.
Organizational skills are essential to working as efficiently as possible through being able to focus on projects at hand while also keeping a clean workspace.

Deputy City Clerk Job Description

Perhaps the hardest question to answer when deciding on a career as a deputy city clerk is "should I become a deputy city clerk?" You might find this info to be helpful. When compared to other jobs, deputy city clerk careers are projected to have a growth rate described as "little or no change" at 0% from 2018 through 2028. This is in accordance with the Bureau of Labor Statistics. What's more, is that the projected number of opportunities that are predicted to become available for a deputy city clerk by 2028 is -7,300.

A deputy city clerk annual salary averages $51,657, which breaks down to $24.84 an hour. However, deputy city clerks can earn anywhere from upwards of $35,000 to $74,000 a year. This means that the top-earning deputy city clerks make $39,000 more than the lowest-earning ones.

It's hard work to become a deputy city clerk, but even the most dedicated employees consider switching careers from time to time. Whether you're interested in a more challenging position or just looking for a fresh start, we've compiled extensive information on becoming a recorder, municipal clerk, clerk, and city recorder.

Deputy City Clerk Jobs You Might Like

Deputy City Clerk Resume Examples

Deputy City Clerk Skills and Personality Traits

We calculated that 12% of Deputy City Clerks are proficient in Scheduling Meetings, City Staff, and Customer Service. They’re also known for soft skills such as Communication skills, Integrity, and Organizational skills.

We break down the percentage of Deputy City Clerks that have these skills listed on their resume here:

  • Scheduling Meetings, 12%

    Prepared agendas and meeting materials for Common Council meetings.

  • City Staff, 12%

    Developed and implemented Administrative Policy for Electronic Mail Retention and provided training for city staff.

  • Customer Service, 6%

    Fulfilled multiple customer service needs in a challenging office environment.

  • Payroll, 5%

    Assisted Payroll Manager in capacity as backup to perform payroll duties including tax reporting and retirement fund contributions.

  • City Ordinances, 5%

    Assisted the public in person and on the phone with general questions, city ordinances and policies.

  • Public Records, 5%

    Prepared agendas, researched and maintained public records, issued plumbing and electrical permits, processed building variance requests.

"scheduling meetings," "city staff," and "customer service" aren't the only skills we found deputy city clerks list on their resumes. In fact, there's a whole list of deputy city clerk responsibilities that we found, including:

  • Communication skills can be considered to be the most important personality trait for a deputy city clerk to have. According to a deputy city clerk resume, "information clerks must be able to explain policies and procedures clearly to customers and the public." Deputy city clerks are able to use communication skills in the following example we gathered from a resume: "facilitated communications between the clerk's office, police department, and general office traffic. "
  • Another trait important for fulfilling deputy city clerk duties is integrity. According to a deputy city clerk resume, "information clerks, particularly human resources assistants, have access to confidential information." Here's an example of how deputy city clerks are able to utilize integrity: "served as liaison between department heads and citizens to create and maintain excellent customer service and citizen's trust. "
  • Another skill that is quite popular among deputy city clerks is organizational skills. This skill is very critical to fulfilling every day responsibilities as is shown in this example from a deputy city clerk resume: "information clerks must be able to retrieve files and other important information quickly and efficiently." This example from a resume shows how this skill is used: "commended on ability to multitask effectively, impeccable customer service standards, and exemplary organizational skills. "
  • See the full list of deputy city clerk skills.

    Before becoming a deputy city clerk, 50.2% earned their bachelor's degree. When it comes down to graduating with a master's degree, 10.3% deputy city clerks went for the extra education. If you're wanting to pursue this career, it may be possible to be successful with a high school degree. In fact, most deputy city clerks have a college degree. But about one out of every six deputy city clerks didn't attend college at all.

    Those deputy city clerks who do attend college, typically earn either a business degree or a accounting degree. Less commonly earned degrees for deputy city clerks include a finance degree or a psychology degree.

    View more details on deputy city clerk salaries across the United States.

    The three companies that hire the most prestigious deputy city clerks are:

      What Recorders Do

      We looked at the average deputy city clerk annual salary and compared it with the average of a recorder. Generally speaking, recorders receive $23,677 lower pay than deputy city clerks per year.

      While the salaries between these two careers can be different, they do share some of the same responsibilities. Employees in both deputy city clerks and recorders positions are skilled in public records, general public, and legal documents.

      There are some key differences in responsibilities as well. For example, a deputy city clerk responsibilities require skills like "scheduling meetings," "city staff," "customer service," and "payroll." Meanwhile a typical recorder has skills in areas such as "real estate," "personal computers," "real property," and "email." This difference in skills reveals how truly different these two careers really are.

      On average, recorders reach lower levels of education than deputy city clerks. Recorders are 6.9% less likely to earn a Master's Degree and 0.3% less likely to graduate with a Doctoral Degree.

      What Are The Duties Of a Municipal Clerk?

      The next role we're going to look at is the municipal clerk profession. Typically, this position earns a lower pay. In fact, they earn a $7,816 lower salary than deputy city clerks per year.

      While the salary may be different for these job positions, there is one similarity and that's a few of the skills needed to perform certain duties. We used info from lots of resumes to find that both deputy city clerks and municipal clerks are known to have skills such as "scheduling meetings," "payroll," and "public records. "

      But both careers also use different skills, according to real deputy city clerk resumes. While deputy city clerk responsibilities can utilize skills like "city staff," "customer service," "city ordinances," and "records retention," some municipal clerks use skills like "records management," "financial statements," "borough," and "fiscal records."

      In general, municipal clerks study at similar levels of education than deputy city clerks. They're 1.9% less likely to obtain a Master's Degree while being 0.3% less likely to earn a Doctoral Degree.

      How a Clerk Compares

      Clerks are responsible for many of the general administrative tasks in the office. They are in charge of manning office telephone lines, managing incoming and outgoing mails, filing paperwork and other needed records, scheduling and documenting meetings, typing out documents when needed, disseminating memos and other official announcements, and keeping an inventory of office equipment and supplies. Clerks should have good office skills, communication skills, business writing skills, and time management skills. They should also be able to treat any document or paperwork they handle with confidentiality.

      The clerk profession generally makes a lower amount of money when compared to the average salary of deputy city clerks. The difference in salaries is clerks making $22,156 lower than deputy city clerks.

      By looking over several deputy city clerks and clerks resumes, we found that both roles utilize similar skills, such as "customer service," "payroll," and "general public." But beyond that the careers look very different.

      There are many key differences between these two careers as shown by resumes from each profession. Some of those differences include the skills required to complete responsibilities within each role. As an example of this, a deputy city clerk is likely to be skilled in "scheduling meetings," "city staff," "city ordinances," and "public records," while a typical clerk is skilled in "communication," "data entry," "pos," and "company policies."

      Additionally, clerks earn a higher salary in the retail industry compared to other industries. In this industry, they receive an average salary of $32,949. Additionally, deputy city clerks earn an average salary of $57,136 in the non profits industry.

      When it comes to education, clerks tend to earn lower education levels than deputy city clerks. In fact, they're 13.2% less likely to earn a Master's Degree, and 0.4% less likely to graduate with a Doctoral Degree.

      Description Of a City Recorder

      City recorders tend to earn a higher pay than deputy city clerks by about $12,803 per year.

      While both deputy city clerks and city recorders complete day-to-day tasks using similar skills like scheduling meetings, city staff, and customer service, the two careers also vary in other skills.

      While some skills are shared by these professions, there are some differences to note. "payroll," "records retention," "general public," and "records management system" are skills that have shown up on deputy city clerks resumes. Additionally, city recorder uses skills like financial statements, tax returns, action plans, and hr on their resumes.

      In general, city recorders reach lower levels of education when compared to deputy city clerks resumes. City recorders are 7.7% less likely to earn their Master's Degree and 1.7% less likely to graduate with a Doctoral Degree.