Deputy clerk job description

PAY PLAN: 107 - $ 25,502.00 minimum salary

Purpose of Classification

Performs clerical work in administrative support of assigned County Clerk department. Duties include records management in the proper storage and retrieval of records. Positions in this class perform routine clerical support and identify needed corrective actions to resolve discrepancies; answer questions; and maintain documents and records.

Essential Functions

The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

Answers telephone, redirects incoming phone calls and takes messages; drafts correspondence, memoranda, etc., for the supervisor's signature/response; transmits information to county departments as needed.

Review and accept e-filings for official records following the recording requirements; records and files mark documents presented for recording that meet the recording standards; conducts searches and issue certified or non-certified copies of documents filed as Official Records as requested.

Provides services related to recording and filing of documents in either the Administrative or Judicial Building; prepares documents for microfilming or scanning according to procedures established; enters and verifies data into Computer System to create or update records, generate forms or reports from data.

Collects fees, fines, and court costs and issues receipts; interviews and underwrites terms for payment of fines and court costs; prepares and sends out collection notices; enters daily collection memos into database; monitors payment activity and post payments to database

Provides assistance and information to employees, managers, vendors, citizens, local businesses, and/or and other interested parties regarding assigned Court Records functions; serves as liaison between supervisors, vendors, and other departments in regards to department policies and activities. Explains policies and procedures.

Additional Functions

Performs other related duties as required.

Minimum Qualifications

High School Diploma or GED; supplemented by two (2) years of experience performing clerical and/or administrative support work in civil or criminal fields including at least one (1) year in a County Clerk's Office; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

ADA Compliance

Physical Ability: Tasks require the ability to exert medium physical effort in medium work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of medium weight (20-50 pounds). Tasks may involve extended periods of time climbing, balancing, stooping, kneeling, crouching, crawling, reaching, standing, walking, pushing, pulling, lifting, fingering, grasping, feeling, talking, hearing, seeing, and repetitive motion at a keyboard or work station.

Sensory Requirements: Some tasks require the ability to perceive and discriminate sounds and visual cues or signals. Some tasks require the ability to communicate orally.

Environmental Factors: Essential functions are regularly performed without exposure to adverse environmental conditions.

This is a Civil Service covered position. Testing requirements will follow section 2.32 of the Civil Service Rules and Regulations Handbook. Probationary period will follow section 2.35 of the Civil Service Rules and Regulations Handbook.

BENEFITS:

Cameron County Offers Excellent Fringe Benefits, Including: Health and Life Insurance Protection, Sick and Annual Leave, Retirement System, and Paid Holidays. Cameron County has a mandatory direct deposit payroll program.

AA/EEO/MFD EMPLOYER

The Supreme Court of Ohio is seeking to fill the position of Assistant Deputy Clerk in the Office of the Clerk. Under general direction provided by the Case Management Counsels and the Chief Deputy Clerk, the successful candidate will perform functions of a confidential nature relating to the procedural stages of case processing and other administrative support functions.

What's in it for you:
The State of Ohio offers an excellent benefits package which includes extensive medical, dental, and vision insurance, 11 paid holidays, at least a 14% employer contribution into your OPERS pension plan, employee tuition reimbursement and much more! To view all that's in it for you, please visit Total Rewards.

What you will do:

•Draft, prepare, and issue Court documents by using and interpreting information from vote sheets, memoranda, and court filings, and coordinate processes and functions with other staff members to issue such documents. Electronically link Court documents to the online docket.

•Transmit Court documents to attorneys, parties, lower courts, and agencies, making routing decisions consistent with Court rules and office policies and practices.

•Enter docket and case information in case management system. Perform data-related quality control checks for information entered by other staff members.

•Monitor final disposition of cases and compliance with Court orders. Prepare necessary orders in instances of non-compliance. Identify, prepare, and forward claims to the Attorney General's Office for collection of costs and penalties.

•Facilitate office workflow by distributing mail, fielding phone calls, and coordinating equipment maintenance and the purchasing of supplies. Handle office accounting functions and other administrative functions as assigned.

•Prepare daily oral argument calendars for cases orally argued before the full court or master commissioners.

•Process documents for the Office of Legal Resources related to affidavits of disqualification.

•Process local rules and capital indictments.

•Participate in various teams to achieve office goals. Provide input and drafting expertise for the development of training manuals for the functions of assistant deputies. Serve as back-up for other Clerk's Office positions.

•Regular, reliable, and punctual attendance is required.

Qualifications
What we're looking for...
•A High School diploma or equivalent and four or more years of progressive office support experience. Associate degree preferred.

•Strong skills and experience in data entry or word processing.

•The ability to work well in a team environment, maintain confidences, and exercise sound judgment and discretion.

•Demonstrated attention to detail and accuracy.

•Ability to apply complex rules and case types and to understand judicial and court procedures. Experience in court administration setting preferred.