What does a deputy clerk do?
A deputy clerk is responsible for performing administrative duties in a court setting, sorting and filing legal documents, and preparing a comprehensive report for court procedures. Deputy clerks also organize a record of jury information, court personnel, and other representatives. They also assist in the creation of subpoenas and court proceedings, as well as processing court fines and service payments. A deputy clerk must have excellent communication and analytical skills, especially on completing court forms and writing detailed minutes during court trials.
Deputy clerk responsibilities
Here are examples of responsibilities from real deputy clerk resumes:
- Prepare civil summonses and other writs by typing proper forms.
- Scan files to JIS database system
- Distribute email correspondence to the IP team as needed.
- Complete wages, writs, and/or other relate legal documents.
- Prepare juror lists and perform related work relative to juror questionnaires, summonses, appearances, and payments.
- File intake of legal documents and assist customers at the counter to search for public records regarding a probate matter.
- Issue witness subpoenas while maintaining confidentiality.
- Issue witness subpoenas and process detention orders and transportation orders.
- Require extensive knowledge of probate proceedings, operations and filing requirements.
- Process all litigation papers using MA3000 internal docketing system; generate and distribute weekly litigation calendar.
- Process all litigation papers and calculate related calendar dates for entry into internal docketing system; generate weekly litigation calendar.
- File paperwork for private process services and sheriff department to serve garnishment and evictions notices.
- Process notary renewals and certify copies of notarize documents.
- Detail oriented information authorize includes signatures, official public records, and certification of notary.
- Process paperwork of incoming Landlord/tenant evictions papers.
Deputy clerk skills and personality traits
We calculated that 13% of Deputy Clerks are proficient in Customer Service, Data Entry, and Management System. They’re also known for soft skills such as Communication skills, Integrity, and Interpersonal skills.
We break down the percentage of Deputy Clerks that have these skills listed on their resume here:
- Customer Service, 13%
Interviewed applicants for marriage certificates, performed data entry and other related assignments including customer services directly and by phone.
- Data Entry, 12%
Performed administrative and data entry tasks related to utility billing, payroll, accounts payable/receivable and other financial aspects of city.
- Management System, 12%
Opened court cases, recorded dispositions and managed records utilizing automated software: Case Management System and Financial Management System.
- Subpoenas, 5%
Issued witness subpoenas and processed detention orders and transportation orders.
- Court Orders, 4%
Create official court record by accurately docketing a large volume of legal documents and court orders according to established office policies.
- Court Dates, 3%
Answer phones and assist the public in filing new cases, answering questions, setting court dates, and other requests.
Most deputy clerks use their skills in "customer service," "data entry," and "management system" to do their jobs. You can find more detail on essential deputy clerk responsibilities here:
Communication skills. One of the key soft skills for a deputy clerk to have is communication skills. You can see how this relates to what deputy clerks do because "information clerks must be able to explain policies and procedures clearly to customers and the public." Additionally, a deputy clerk resume shows how deputy clerks use communication skills: "maintained extensive communication with clients and their representation and guardians regarding their cases and court appearances. "
Integrity. Another soft skill that's essential for fulfilling deputy clerk duties is integrity. The role rewards competence in this skill because "information clerks, particularly human resources assistants, have access to confidential information." According to a deputy clerk resume, here's how deputy clerks can utilize integrity in their job responsibilities: "maintain the integrity of the court docket. "
Interpersonal skills. This is an important skill for deputy clerks to perform their duties. For an example of how deputy clerk responsibilities depend on this skill, consider that "information clerks who work with the public and customers must understand and communicate information effectively to establish positive relationships." This excerpt from a resume also shows how vital it is to everyday roles and responsibilities of a deputy clerk: "trained to use all office equipment and computer software, developed my strong interpersonal skills. ".
Organizational skills. For certain deputy clerk responsibilities to be completed, the job requires competence in "organizational skills." The day-to-day duties of a deputy clerk rely on this skill, as "information clerks must be able to retrieve files and other important information quickly and efficiently." For example, this snippet was taken directly from a resume about how this skill applies to what deputy clerks do: "process management and organizational development of all district court expunction policies and practices. "
The three companies that hire the most deputy clerks are:
- My Florida Regional Mls6 deputy clerks jobs
- NC.gov4 deputy clerks jobs
- United States Courts4 deputy clerks jobs
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Compare different deputy clerks
Deputy clerk vs. Court specialist
In a criminal justice internship, an intern gains industry insights and practical experience by observing how criminal justice theories are put into practice. Although their duties can vary upon the directives given by a supervising criminal justice professional or agency of employment, they are usually responsible for performing support tasks such as conducting research and analysis, organizing files, studying criminal cases, and running errands. Some interns may also participate in shadowing police officers, gathering and analyzing evidence, attending hearings, or facilitating public service programs.
There are some key differences in the responsibilities of each position. For example, deputy clerk responsibilities require skills like "bench warrants," "financial reports," "law enforcement agencies," and "payroll." Meanwhile a typical court specialist has skills in areas such as "mental health," "bonds," "drug court," and "child support cases." This difference in skills reveals the differences in what each career does.
On average, court specialists reach higher levels of education than deputy clerks. Court specialists are 5.3% more likely to earn a Master's Degree and 1.7% more likely to graduate with a Doctoral Degree.Deputy clerk vs. Court attendant
Each career also uses different skills, according to real deputy clerk resumes. While deputy clerk responsibilities can utilize skills like "data entry," "management system," "subpoenas," and "court orders," court attendants use skills like "cleanliness," "food handling," "cash handling," and "basic math."
In general, court attendants achieve similar levels of education than deputy clerks. They're 1.2% less likely to obtain a Master's Degree while being 1.7% more likely to earn a Doctoral Degree.Deputy clerk vs. Criminal justice internship
There are many key differences between these two careers, including some of the skills required to perform responsibilities within each role. For example, a deputy clerk is likely to be skilled in "customer service," "data entry," "management system," and "court orders," while a typical criminal justice internship is skilled in "criminal justice," "legal research," "pre-trial conferences," and "intake interviews."
When it comes to education, criminal justice interns tend to earn similar degree levels compared to deputy clerks. In fact, they're 1.6% more likely to earn a Master's Degree, and 5.5% more likely to graduate with a Doctoral Degree.Deputy clerk vs. Court assistant
Even though a few skill sets overlap between deputy clerks and court assistants, there are some differences that are important to note. For one, a deputy clerk might have more use for skills like "customer service," "data entry," "court dockets," and "financial reports." Meanwhile, some responsibilities of court assistants require skills like "law enforcement," "community resources," "vital signs," and "domestic violence. "
In general, court assistants hold similar degree levels compared to deputy clerks. Court assistants are 0.9% more likely to earn their Master's Degree and 1.9% more likely to graduate with a Doctoral Degree.Types of deputy clerk
Updated January 8, 2025
