Deputy court clerk job description

The purpose of this position is to complete administrative assistance to the court. This is accomplished by responding to requests and inquiries; processing and entering court information; processing payments, subpoenas and warrants; setting cases for trial; processing subpoenas and summons; working with court dockets; and responding to attorneys. Other duties include maintaining records and information. The deputy clerk will be stationed at the Tri-Cities Jail with the focus upon assisting the Magistrate in conducting daily magistrate hearings and preparing and processing the paperwork generated during the magistrate hearings.
Specific Duties and Responsibilities

* Completes administrative duties by sorting and distributing mail; processing judicial correspondence; updating court calendars; processing warrant, bonds, accident and jail information; answering the phone and responding to inquiries; communicating with outside agencies; and ensuring all records are filed and retained.
* Provides customer service by answering the phone and referring callers; processing correspondence and requests from defendants; receiving payments; scheduling payment plans; processing deferred disposition cases; and responding to defensive driving inquiries.
* Completes administrative duties by sorting and distributing mail; processing documents created and used during the magistrate hearings conducted at the Tri-City Jail, working with police departments to send and receive information needed by the Municipal Courts and the Magistrate.
* Completing various administrative duties by sorting and distributing mail; processing judicial correspondence; updating court calendars; processing warrant information, bonds, accident and jail information; answering the phone and responding to inquiries; communicating with outside agencies; and ensuring all records are filed and retained.
* Provides administrative support by answering the phone and referring callers; processing correspondence and requests from defendants; receiving payments; scheduling payment plans; processing deferred disposition cases; overseeing court payments; and compiling and maintaining reports and documents.
* Assisting the Magistrate in performing his magistrate functions each day.

Qualifications

* High School graduation or equivalent

Supplemental Information

* Ability to effectively communicate, both verbally and in writing, with co-workers, the public, and elected and appointed officials
* Ability to be certified for TCIC/NCIC and TLETS
* Skill in the operation and use of standard office software which includes databases and presentation programs, along with standard Microsoft products

SPECIAL REQUIREMENTS

* The ability to work rotating shifts to include nights, weekends and holidays.
* The work schedule, subject to modification, will be 1:00 p.m. until 9:00 p.m.
* The ability to pass a criminal background check.

LICENSE AND CERTIFICATES

* Municipal Court Clerk I Certification (Preferred)
* Valid driver's license with good driving record and ability to maintain while employed.

WORKING CONDITIONS

Position requires mobility within an office environment and requires little physical effort in working with light materials generally weighing ten (10) pounds or less.

Job DescriptionSalary: $14.91-$16.40/ HR Starting Wage

SUMMARY

Assists and carries out all clerical tasks and duties in the District Court of law by performing the following duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Reporting relationships, work assignments, and work schedules may be subject to change in order to meet court needs or operational requirements. Attendance at work and the ability to get along with the public, supervisors, and co-workers are essential elements of this position. Other duties may be assigned.

Prepares docket or calendar of cases to be called. Explains procedures or forms to the parties.

Secures information for judge and notifies attorneys and prosecutors of required appearances in court.

Records case disposition, court orders, and arrangement for payment of court fees and/or judgment amounts.

Collects court fees and fines and records amounts collected . Acquires knowledge of monthly financial procedures.

Coordinates case scheduling.

Resolves questions and complaints raised by attorneys and members the general public.

Prepares daily cash deposits. Update accounts daily and monthly. Assists with related special projects, as required.

Computes tickets showing amount due. Makes change and issues receipts to customers.

Records amounts received and prepares reports of transactions.

Reads and records totals shown on cash register tape and verifies against cash on hand.

Quotes cost of offenses as requested by defendants.

Provides information to public, receives complaints and resolves complaints when possible. Calls additional workers to stations when situation warrants.

Prepares case folders, and posts, files, or routes documents to all parties involved.

Receipts all payments, deposit all checks, and mails to the plaintiffs if on a judgment.

Prepares reports for the Chief Court Clerk with each deposit made.

Monitors small claims cases transferred from the small claims division to the civil division and notifies all parties of their rights.

Process all mail and filings as they arrived from attorneys that are filed in the Bentonville District Court.

Sign the summons, assigns a court date, assigns a case number, receipt the filing fees, and return to the plaintiff.

Prepare the Orders of Judgment following small claims court hearings.

Prepares Writs of Garnishment of wages as requested.

Provides plaintiffs process serving options. Calculates the total garnishment, prepares files, and serves the document via certified mail.

Receives and documents all garnishment payment sent to the Court.

Process and forward Writs of Execution for the County Sheriff to serve.

Certifies all requested documents. Maintains organization and security on all files.

Prepare the Motion and Order to extend time for service on small claims cases.

Prepares dismissals or Satisfaction of Judgments on small claims cases that have be settled or paid in full.

Monitor all appointments of process servers to make sure they have the certification and bond for each current year on file with the court.

Performs other clerical and administrative support duties as required by Chief Court Clerk or Chief Deputy Court Clerk.

If Assigned Duties as Probation Clerk

Performs Administrative & clerical intakes to the probation office on all people assigned to the District Court Judge.

Collects probation fees and provides paid receipts. Safeguards all probation fees collected.

Answers telephones and assists with in-person probation appointments.

Instruct defendants as to uncompleted probation requirements.

Monitors compliance with court orders.

Assists in the supervision of payments of fines & costs for defendants with history of non-compliance.

Maintains up-to-date lists of people on supervision with the probation office.

Administers drug tests as needed.

Provides assistance to District Court and Deputy Court clerks as needed.

Performs other clerical & administrative support duties as required by the Probation Officer/Bailiff and Chief court clerk.

SUPERVISORY RESPONSIBILITIES None.

QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.

LANGUAGE SKILLS

Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

CHARACTER Must be self-motivated and possess a clearly demonstrated high ethical standard of conduct. Impeccable reference are required.

CERTIFICATES, LICENSES, REGISTRATIONS

Arkansas District Court Clerk’s Association (ADCCA) Certification

Arkansas Criminal Information Center (ACIC)

Valid Driver’s License

PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to stand, walk, and sit. The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl; and taste or smell. The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds, and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

HEALTH BENEFITS
The City of Bentonville is proud to offer a comprehensive benefits package to eligible, full-time employees who work 30 hours per week. This year's benefits package can be viewed here.

WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

The City of Bentonville is committed to providing equal opportunity without regard to race, color, religion, sex, age, national origin, marital status, veteran status, political status, disability status, or genetic information, as required by all federal and state laws. The City’s commitment extends to all employment related decisions, terms and conditions of employment (including job opportunities), promotions, pay and benefits.

The City of Pearland, TX is seeking to hire a Full-Time Deputy Court Clerk to lead and improve aspects of the day-to-day operations of our Municipal Courts department. Are you data-driven? Are you results-oriented? Could you excel in a fast-paced environment? If so, you may be perfect for this position!

The Deputy Court Clerk earns a competitive hourly salary of $15.81 - $17.11/hour based on qualifications.

The City of Pearland offers an excellent benefits package including a voluntary ICMA 457 deferred compensation program, as well as membership in the Texas Municipal Retirement System (TMRS) with a 2:1 employer match. The City of Pearland pays all premiums for the employee's dental, long-term disability protection, and life insurance and the City pays the majority portion of the medical premium for employees and dependents
ABOUT THE CITY OF PEARLAND

Pearland is one of the fastest growing cities in Texas due to affordable housing, outstanding schools, safe neighborhoods, and superb quality of life. Ranked as one of the top ten safest cities in Texas, Pearland residents know their families are safe and secure in the community and surrounding areas. Our close proximity to Houston, just a short 20-minute drive to downtown, allows residents to experience all the city has to offer including professional sports, world-class cultural amenities, and recreation.

Job Summary:

The purpose of this class within the organization is to perform a variety of clerical duties related to the maintenance of court records.

This class works under close to general supervision according to set procedures, but determines how or when to complete tasks.

Essential Functions:

Performs clerical duties in court of law.

Prepares records case disposition, court orders, and arrangement for payment of court fees; collects court fees or fines and records amounts collected.

Performs computer data entry of all citations and other Class "C" misdemeanor charges filed in Municipal Court.

Processes defendant case files from the jail; processes payments and jail credit, including all community service credits; updates and documents information in the computer software system; recalls all warrants and releases cases; scans all documentation.

Manages payment schedule for defendants who have been granted time payments.

Processes warrants and enters information onto Southeast Texas Crime Information Center (SETCIC) database.

Reconciles the monthly jail credit report.

Additional Duties:

Explains procedures or forms to parties involved in a case.

Prepares docket or calendar of cases to be called.

Processes and distributes jury summonses.

Secures information for judges; contacts witnesses, attorneys, and litigants to obtain information for court; and instructs parties when to appear in court.

Examines legal documents submitted to court for adherence to law or court procedures; prepares case folders and posts, files, or routes documents.

Performs related work as assigned.

Minimum Education and Experience Requirements:

Requires High School graduation or GED equivalent.

Requires one year of general clerical and detail related work or closely related experience.

Valid Texas Class C Drivers License

Special Certifications and Licenses:

Texas Municipal Court Clerk Certification