Director, facilities & operations job description

Work type: Full Time
School/Department: Department of Intercollegiate Athletics Grade: Grade 11 Categories: Athletics
Job Type: Officer of Administration Bargaining Unit: Regular/Temporary: Regular End Date if Temporary: Hours Per Week: 35 Salary Range: Commensurate with experience
Position Summary

The Assistant Director of Athletics Facilities Operations and Events assists the Director, Physical Education and Recreation in the overall administration for the care and maintenance of The Dodge Fitness Center (primary location), tracking work orders, and assisting to liaison with University shops, and assists the Associate Director of Athletics Facilities Operations and Capital Projects in oversight for game management operations for events at the Dodge Fitness Center, and on occasion Baker Athletic Center (secondary location) and any off-site Home Events

Responsibilities

Management of general scheduling logistics for intercollegiate athletics, physical education and recreation primary location and assist at secondary location and alternate sites as needed. Assist in developing visiting team guides, event manuals, and event checklists Supervise and assist in the hiring, training of all student and short-term casual staff for all athletic facilities and events Develop and manage short-term and long-term facility upgrade plans for athletic facilities, as directed by the Director of Physical and Recreation and the Associate Director of Athletics Facilities Operations and Capital Projects. Monitor and coordinate all physical building maintenance, project management, and custodial direction and report and track all custodial and mechanical complaints for all athletic facilities to Columbia University Facilities Maintain the integrity of athletic facility assets including customer service for all programming. Assist with managing an approved budget for responsible areas including implementing all cost-accounting measures related to all indirect and direct costs of operation. Schedule and direct (where appropriate) University personnel (e.g., Public Safety, Custodial, Mechanical, etc.) and third-party vendors. Assisting in the management of department vans including scheduling usage, coordinating training and approval of drivers, review and tracking of maintenance, insurance, inspections. EZ passes and gas cards. Assist the Facilities and Events staff with revenue generation, including facility rental for outside group and teams. Exhibit the highest professional standards and ethical behavior with adherence to NCAA, Ivy League Conference, University, and the Department of Intercollegiate Athletics and Physical Education rules and regulations Contribute to the maintenance of good working relationships with all members of the Department Assumes other responsibilities as assigned by the Director, Intercollegiate Athletics and Physical Education
Minimum Qualifications

Bachelor's Degree and/ or equivalent related experience required. Minimum of 2-4 years of experience Demonstrated record of successful planning, budgeting, analyzing and managing financial and human resources required. Valid Driver's License. Ability to manage multiple projects and tasks simultaneously required. Excellent interpersonal, organizational and communication skills required.
Preferred Qualifications

An advanced degree is preferred Successful experience in athletics administration, NCAA Division I level preferred Successful experience in multi-stake holder facilities or PPP preferred. Ability to work effectively with students, faculty, administrators, alumni, and the general public preferred
Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.


Applications open:
Sep 23 2022Eastern Daylight Time

Applications close:

The Director of Security, under the direction of System Operations, oversees all aspects of the Security Department's functions, initiatives, and activities across the health care setting(s), promoting, implementing, and directing a culture of safety. The director plans, manages, and continuously evaluates the security operations of the facility, formulating and instituting comprehensive and effective security strategies and policies that focus on high-quality results, ensuring optimal utilization of resources, in accordance with the organizations operating and facility policies and procedures, regulatory and accreditation requirements and other relevant guidelines.
Responsibilities
Ensures the safety of all individuals and property on premises through development, implementation, evaluation and enforcement of security programs, policies, and guidelines across the health care setting.
Leads and directs the overall day-to-day operations of the Systems Security Department programs and initiatives and oversees staffing, performance assessment and management, participates in selection and disciplinary activities and works Quality, Risk and Compliance to enforce System policies.
Collaborates with Director of Emergency Management to ensure appropriate mitigation, preparedness, response and/or recovery efforts regarding emergency management initiatives.
Assists investigations involving criminal activities, complaints and other security incidents at the facility and liaises with facility managers, law enforcement, first responders and other emergency management partners in response to incidents.
Partners with key stakeholders to define the strategic direction for advancing the System's Security Department programs and initiatives and promote consistent and compliant service delivery. Ensures that the plan aligns with the system mission, values, and business goals.
In collaboration with appropriate staff, establishes public safety protocols, policies, and procedures. Conducts ongoing review of existing policies and standard operating procedures to identify gaps or discrepancies and process improvement initiatives, implementing revisions, as necessary.
Compiles and reviews security data and presents key findings to leadership and other stakeholders, making recommendations for methods of prevention and enforcement. Oversees Public Safety and Security Management Platfonn for data collection, trending and analysis. May participate in special
studies, conduct research to identify and analyze trends and/or produce reports on findings of studies. Represents Security on the Environment of Care Committee at a system level.
Monitors incidents involving patient and public safety, ensuring Officers comply with and enforce the State Penal Law, local Municipal Codes, and other laws. Maintains necessary documentation and promptly reports incidents, as required, to appropriate local, state, and federal public health and regulatory agencies.
Participates in the annual operating budget; identifies and meets staffing needs to support service delivery. Ensures operations run within budgetary guidelines.
Oversees processes governing the maintenance and verification of all security equipment, instruments, supplies and space. Ensures equipment needs are met; selects new equipment when needed, following safety standards.
Becomes the security subject matter expe1i working with the Facilities Team on all general facility projects and security specific projects. Participates in facilities, design, and construction costs from initial design concept risk assessments, through schematic design, detailed design, construction documents, bidding, construction oversight, commissioning, and closeout. Direct matters under Division 28 and ensure proper coordination of Division 08 between Division 28.
Facilitates in-service training programs and provides orientation, training, and guidance to staff. Assesses staff training needs and evaluates the effectiveness of the program; implements changes to provide for more efficient operations. Oversees departmental processes for all required educational courses and certifications.
Serve as the Workplace Violence Prevention Coordinator in accordance with the Organizations Workplace Violence Prevention Program Policy and Guidelines.
Participates in internal/external quality assurance/performance improvement activities and programs, training, and special studies, as required.
In some assignments, may be responsible for oversight of security activities and staff in multiple facilities and/or settings.
Perform's other related duties, as directed.
Qualifications
Education: Bachelor's degree in related field required (security, law enforcement, safety)
Master's degree preferred
Experience: five (5) years of full-time, paid work experience in law enforcement or security-related field, three (3) years of which must have been in a responsible administrative, managerial, or supervisory capacity.
Licensure: Current Driver's License; and proof of a safe driving record
Certification: Certified Healthcare Protection Administrator or other security professional certification preferred
Active member in the International Association of Hospital Security required and ASIS preferred

Lantern Hill is a luxurious 20-acre continuing care retirement community located in Union County, New Jersey in the borough of New Providence. We're part of a growing network of communities developed and managed by Erickson Senior Living, a national provider of senior living and health care with campuses in 11 states-and growing.

We are hiring a Director of Facility Operations who plans, provides and maintains a quality community with respect to the interior and exterior of the buildings, for our 26 acre senior living retirement community Eagles Trace located in New Providence, NJ. This person will manage our largest workforce to ensure we provide residents with a safe, sanitary and healthy living/working environment for residents and staff.
How you will make an impact:
Provide a strong business acumen by implementing effective controls and manage department budgets to achieve financial performance.Develop budgets and capital spending plans on an annual basis.Supervise the Managers of Maintenance, Safety, Security, Grounds, Housekeeping, Transportation, Communications, Customer Service, as well as Project Management.Provide effective leadership through solid career development plans to support their growth and educational opportunities.Actively participate in the Development, Operations, Construction & Sales (DOCS) meetings to ensure maximum operational outcomes. Oversee and participate in The Life Cycle Improvement Plan. Review and address the concerns, ideas, and suggestions that are presented by residents to determine their value to the community as a whole.Orchestrate departmental administration, subordinate groups, and departments through effective leadership to enable the community to achieve its mission.Assure that all services and programs are in compliance with federal, state, and/or local laws and statutes.

Compensation:
Commensurate with experience starting at $125,000

What we offer:
Competitive benefits packages including medical, dental, vision, and PTO401k for all employees 18 and over. Company contribution up to 3% once eligible.Education assistance, certification reimbursement, and student loan refinancing partnership programs are available.Onsite medical centers, providing wellness visits and sick care for all employees over 18 years of age.A "career for life" approach to professional and personal development for our greatest asset; our employees. Free onsite parking at all of our communities and corporate officesA culture of diversity and inclusion, which builds on our values, vision, and mission.

What you will need:
Bachelor's degree preferred.5 years or more of business experience in General Services Operations or a similar level of experience.

Erickson Senior Living, its affiliates, and managed communities are Equal Opportunity Employers and are committed to providing a workplace free of unlawful discrimination and harassment on the basis of race, color, religion, sex, age, national origin, marital status, veteran status, mental or physical disability, sexual orientation, gender identity or expression, genetic information or any other category protected by federal, state or local law.